RFP_F15SOL10010_Am_1.pdf

(x)

F15SOL10010

x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

OCON

Washington DC 20013-7012

MRC 1200

P.O. BOX 37012

OCON

OCON

Washington DC 20013-7012

MRC 1200

P.O. BOX 37012

SMITHSONIAN INSTITUTION

130010303/23/2015000001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

03/23/2015

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

This is amendment 1 to RFP F15SOL10010.

Please note the deadline for questions has been extended to 3 pm on April 29, 2015.

The bid due date remains 3 pm on May 15, 2015.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Dorothy A. Leffler

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Smithsonian Institution Last Updated 4/21/15 @ 10:00 am

Office of Planning Design & Construction

PROJECT: NMNH HVAC Renovations Halls 2-6 and Deep Time Package A

PROJECT NUMBER: 1300103

SOLICITATION: RFP F15SOL10010

SI RFI Number Date Company Request for Information SI Response S001 4/9/2015 Grunley 1 Section L.13.5 (page 60) of the RFP indicates that submissions should be "tape bound only." We understand the Smithsonian Institution's desire to minimize the receipt of bulky proposals (i.e. three-ring binders) and maximize recycling potential. However, the specialized equipment required to perform tape binding is rarely owned in-house thus would require coordinating with outside printing vendors with long processing times (3- 4 days before the proposal’s due date). In order to tape bind the proposal volumes, offerors will have to complete their technical and pricing proposals several days prior to the submission date and deliver them to a reprographic company for binding. This process will drastically reduce the offeror's ability to select the most advantageous subcontractors and guarantee the lowest pricing for the Smithsonian. We respectfully request the ability to use one of the following alternatives in lieu of tape binding: spiral binding, comb binding, ACCO metal binding clips, and/or banker’s clips.

Spiral binding and comb binding are also acceptable.

4/9/2015 Grunley 2 Section L.13.9, section 2, indicates that the offeror should include fill-in information in Sections G and H. Section G requests key personnel information, but Section H does not appear to have any fill-in information requirements. Please clarify these requirements.

The reference to Section H is an oversight on our part. Please be mindful that Section K contains certifications on responsibility matters (pp.49-53) which do contain fill-ins.

4/9/2015 Grunley 3 Please reference the drawing table of contents. All of the mechanical drawings on the TOC that have the “A” sequence and “Attic” title do not match the drawings provided.

The drawings all utilize either a “4” or “P” sequence and “4th Floor” or “Penthouse” title. Please confirm that the mechanical drawings are correct as issued.

The mechanical drawings are correct as issued. The drawing index sheets G-002 and G-002A have been revised to match the mechanical drawing titles and are included in Addendum #1.

S002 4/14/2015 Clark 1 Specification Section 211313 (Wet Pipe Sprinkler Systems) references Specification Sections 211000 and 211100, which are not listed in the set of specifications provided. Please provide or clarify.

The reference to 21 10 00 and 21 11 00 is not applicable for this project and may be disregarded. Delete specification section 211313, 1.01 B3 regarding the general requirements reference. Delete the last sentence of 211313, 1.04A since there is no exterior work required by this project

4/14/2015 Clark 2 Spec 093033 - Drawing A 1.43 general note B states ” Patch and repair marble floor tiles, reset loose or uneven tiles”. No qualifications which will tell the bidder how much would be required. 20% or 50% of the floor?

Assume 100% of the floor requires patching and repair.

4/14/2015 Clark 3 Spec 093033 - Drawings A 1.11- A1.14 note 4 refers you to 1/ A5.53 states” new base”, are all of the columns to receive new base or are we to salvage the existing and reuse?

Most of the original column surfaces are covered and are not visible. The presence and condition of the existing base cannot be evaluated. Some of the base may be salvaged, however the amount that may be salvaged is unclear at this time. Refer to specification section "Allowances" and "Unit Prices" for additional information. Please see response to comment 5 for more information about column stone base.

4/14/2015 Clark 4 Spec 093034 - Drawings A 1.11- A1.14 note 60 states “patch and repair existing stone base, where missing replace per original building design”. Not quantified. Is the 1000 lnft going to account for the missing base? No quantity of repairs required on existing.

The quantity of stone base listed in the "Allowances" specification (012100, 3.3 A 2) is intended to estimate the amount of replacement required. Any quantity beyond the estimated allowance will be subject to the unit price. Please refer to specification section "Unit Prices."

Last Updated 4/21/15 @ 10:00 am

Office of Planning Design & Construction

PROJECT: NMNH HVAC Renovations Halls 2-6 and Deep Time Package A

PROJECT NUMBER: 1300103

SOLICITATION: RFP F15SOL10010

SI RFI Number Date Company Request for Information SI Response 4/14/2015 Clark 5 Spec - 093035 - Drawing I 1.00 general finish note 9 states” any existing stone to be salvaged for reuse, coordinate with COTR for any stone reinstallation”. The demo drawings do not indicate where marble base is to be removed. Is it correct to assume the base removal is in combination with the note 12 on Drawings A 1.2D- A1.7D? Note 12 states ”remove multi coat plaster on columns down to terra cotta”. The majority of the columns in this museum have stone base. Please clarify where the stone is to be salvaged from.

If stone base is present on the walls, it should not be removed. It should be repaired as required. If stone base is missing, new stone base to match the original should be provided and installed. Original columns may have existing stone base. The condition of the stone base is unknown at this time and cannot be evaluated since most of the original column surfaces are covered.

Removal of the multi-coat plaster will require the removal of the existing stone base if it is present. Once removed the stone base should be salvaged and reinstalled once the new plaster finish is applied. If no stone base is present once the original column surface is exposed, new stone base to match the original shall be installed.

4/14/2015 Clark 6 Spec - 093036 - Drawing I 1.00 general finish note 10 states “All concealed existing stone wall base to be cleaned & repaired to remain, including areas behind new partitions” Repairs not quantified. Please provide quantification for repairs.

Assume all existing wall base shall be cleaned and repaired to restore the finish to an acceptable level. Refer to specification sections "Allowances" and "Unit Prices" for new base.

4/14/2015 Clark 7 Dwg SG-0-01 states that the Seismic Design Category is B. Please confirm seismic restraints are not required for mechanical, plumbing, and sprinkler systems.

Seismic restraints of mechanical, plumbing, and sprinkler systems are not required for Seismic Design Category B per Chapter 13 of ASCE 7-10 (as referenced by IBC 2012).

4/14/2015 Clark 8 Spec 211313 - Specification does not specify steel type for sprinkler pipe. Please clarify. Section 1.07 B 1 a calls for Piping is to be per: A53 Pipe, Steel, Black and Hot Dipped, Zinc- Coated, Welded and Seamless. Black steel will suffice.

Section 2.03 E calls for Schedule 40 steel for piping < 4-in and Sch 10 or 40 for larger pipe sizes.

Also please note all exhibit space piping to be minimum schedule 40 per General note 8 on drawing FP 0 01.

4/14/2015 Clark 9 Specification 211313 refers to the Fire Detection and Alarm System Specification as Section 238111. Please confirm it should be Section 283111 in lieu of Section 238111.

Yes. This is a typo. “238111” should read “283111”. Revise specification section 211313, 1.01 B1

4/14/2015 Clark 10 Can a quantity of asbestos containing drywall be provided. See Specification Section 02 82 00 Par 1.2.2

Drywall construction considered asbestos-containing is indicated in the Hazmat Drawings.

4/14/2015 Clark 11 Specification Section 02 82 00 Par 1.2.3 gives a list seven of items to be tested by the SI IH. Should we carry an Allowance for this work? Can you provide a value?

SI will not be providing an allowance for additional testing or unforeseen abatement work nor will SI be performing any additional testing in the work area. Specification section 028200,

1.2.3 can be deleted. Specification Section 028200, 1.2.2 shall be revised to include the following additional lines: 1.2.2(f) All caulk or sealants at the exterior windows and laylights shall be considered ACM. 1.2.2(g) any fire doors to be replaced shall be considered ACM for handling and disposal.

4/14/2015 Clark 12 Specification Section 02 83 00 Par 1.2 B 7 states " If required in the project scope, abatement of existing lead/containing material" Is any lead abatement required on this project other than the existing windows? See detail 1/A 5 21

Refer to the Hazmat drawings, Appendix A and other drawings to determine where LBP can be anticipated.

Last Updated 4/21/15 @ 10:00 am

Office of Planning Design & Construction

PROJECT: NMNH HVAC Renovations Halls 2-6 and Deep Time Package A

PROJECT NUMBER: 1300103

SOLICITATION: RFP F15SOL10010

SI RFI Number Date Company Request for Information SI Response 4/14/2015 Clark 13 Are the wrought iron sash bars at the skylight painted with lead paint? These are to be refurbished per details on A 5 40. Provide a description of refurbishment?

Drawing A540 refers to the laylight. Hazmat drawings indicate presence of LBP at laylight.

Refurbishment includes removal of LBP, any required repair to wrought iron frame components, and repainting of laylight framing.

4/14/2015 Clark 14 Note on G 1 20 states " Condition of the existing plaster on the North and south high bay walls of hall 2 is unknown. Can an allowance be provided for this work?

Refer to specification sections "Allowances" and "Unit Prices" for additional information.

4/14/2015 Clark 15 Note #10 on G 1 10 states "All specimens in the project area shall be removed prior to commencement of demolition/construction activities, unless otherwise noted". Are we to assume that these removals are to be performed by SI personnel?

All specimens shall be removed from the space by SI staff prior to the start of construction.

4/14/2015 Clark 16 Note #9 on A 1 11 states " Repair major structural / water damage (if any) to existing windows as required". Can an Allowance for this work be provided?

In lieu of adding an allowance for any minor or major existing window structural / water damage repairs or rework not covered by the contract documents shall be addressed by the COTR through the contract modification procedure outlined in specification section 012600.

4/14/2015 Clark 17 Is there a Hazmat report that can be provided that would indicate where the lead paint and other hazardous material is located?

Refer to specification Appendix A that has been utilized to develop the basis of design.

4/14/2015 Clark 18 Can the name of the installer of the existing work platform under the skylight be provided? The name of the installer of the existing work platform under the skylight can not be provided.

A structural assessment of the existing laylight platform prepared on May 9, 2014 by McMullan & Associates, an independent structural engineering firm, is included as an attachment to the RFI responses for use in developing means and methods to accomplish the work utilizing the existing platform.

4/14/2015 Clark 19 Spec 086300 - Section 1.2C indicates to salvage and reuse existing snap caps. Please confirm if it's acceptable to create a custom aluminum snap cap extrusion in a patinated finish that would match the formed copper material and engage the existing aluminum compression plate.

The existing caps were evaluated and found to be in good condition for reuse. The caps should be reused to be consistent with other skylight assemblies at the museum.

4/14/2015 Clark 20 Spec 086300 - Section 1.3A mentions thermal movements requirement. Please note thermal movements for the existing skylight cannot be modified. Please clarify

The intent of the thermal movements language is to accommodate thermal movements of the new glazing within the existing skylight framing system.

4/14/2015 Clark 21 Spec 086300 - Please provide original as-built shop drawing for skylight, if available As-built drawings or other submit data are not available.

4/14/2015 Clark 22 Spec 086300 - Please confirm no product or preconstruction test report will be required for the existing skylight system

Refer to 086300 Section 1.4 for all product and preconstruction test report requirements.

Last Updated 4/21/15 @ 10:00 am

Office of Planning Design & Construction

PROJECT: NMNH HVAC Renovations Halls 2-6 and Deep Time Package A

PROJECT NUMBER: 1300103

SOLICITATION: RFP F15SOL10010

SI RFI Number Date Company Request for Information SI Response 4/14/2015 Clark 23 Spec 086300 - Section 3.5 indicates tolerances. If the existing system has shifted over the years and caused greater tolerances than noted, please clarify how the requirements would be addressed

Contractor to field verify structure, connections, and opening sizes. If conditions observed exceed tolerance limitation listed in specification, notify COTR. Project team (SI, AE, GC) will review condition(s) and determine appropriate course of action.

S003 4/14/2015 Forrester 1 RFP F15SO10010 does not include any provisions related to liquidated damages. Please confirm liquidated damages will apply to the project and provide the daily amount and the cap for the total amount.

Liquidated damages will not apply to this project.

4/14/2015 Forrester 2 RFP F15SO10010 does not include a bid bond form. Please confirm the SF24 Bid Bond (revised 1998) shall apply

Confirmed.

S004 4/16/2015 Consigli 1 Specification 011000 1.6 Work Phases paragraph C. states remove existing windows only when new windows are ready to be installed. Drawing A521 General Note #3 states field verify exact configuration and condition of masonry and stone to verify structural integrity for proposed attachments at head, jambs, and sill. How can the existing conditions be verified if the existing window cannot be removed until new windows are ready for installation? Will the Smithsonian allow the windows to be removed and openings temporarily infilled and protected prior to window shop drawing process commencing to allow for proper existing condition assessment to be performed?

The intent of General Note 3 on A521 is for the Contractor to advise the COTR of any perceived structural issues observed during the installation of the new work. The existing galvanized steel frames anchored to the stone structure as depicted in 1/A521 are existing to remain. The existing conditions survey required to produce shop drawings shall occur with the existing glass in place. See G 161 for the temporary protection system required once the glass is removed. Paint color to be selected by the COTR. To clarify the phasing note on G110, the NHB will allow only two windows to be without glass at any time. The quantity of temporary security stands indicated on 4/S501 shall be increased from 3 (shown on SCD102) to 5 so that two/or three stands can be located along the south and east elevation during the renovation.

S005 4/17/2015 Forrester 1 Section L.13.5.2 indicates, “The separate proposal volumes shall be submitted as set forth below: Tape bound only.” Are spiral bound proposal volumes acceptable in lieu of tape bound?

See Amendment #01

4/17/2015 Forrester 2 The finish schedule indicates Roman Mosaic Color Selections. These are proprietary mixes. Please provide color selections for other acceptable manufacturers. Roman Mosaic Tile is identified as the basis of design in the specification with (8) other acceptable manufacturers listed, subject to compliance with the requirements. The project intent is for the TZ-1 floor color to match throughout the NHB. The other new terrazzo colors (TZ-2 through TZ-8) are generic blends specific to this project.

4/17/2015 Forrester 3 Please provide an anticipated start date for this Project. The intent of this procurement is to award the project 30-60 days after proposals are received.

Currently proposals are due May 15, 2015. A Notice to Proceed to begin work is typically issued 2 weeks after project award.

Last Updated 4/21/15 @ 10:00 am

Office of Planning Design & Construction

PROJECT: NMNH HVAC Renovations Halls 2-6 and Deep Time Package A

PROJECT NUMBER: 1300103

SOLICITATION: RFP F15SOL10010

SI RFI Number Date Company Request for Information SI Response 4/17/2015 Forrester 4 In consideration of issuance of Addendum 1, please consider extending the RFI

Deadline to Wednesday, April 29th.

The deadline for questions shall be extended to 4/29/15.

End of RFIs

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