F11SOL10008.pdf

SOLICITATION, OFFER,

AND AWARD

2. TYPE OF SOLICITATION

6. PROJECT NO. 4. CONTRACT NO. 5. REQUISITION/PURCHASE REQUEST NO.

PAGE OF PAGES

7. ISSUED BY CODE 8. ADDRESS OFFER TO

SOLICITATION

(Construction, Alteration, or Repair)

1. SOLICITATION NO. 3. DATE ISSUED

IMPORTANT -- The "offer" section on the reverse must be fully completed by offeror.

9.

INFORMATION

a. NAME b. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder."

CALL:

FOR

SEALED BID (IFB)

NEGOTIATED (RFP)

SMITHSONIAN INSTITUTION

P.O. BOX 37012

MRC 1200

Washington DC 20013-7012

OCON

Smithsonian Institution

OCon/PPM P.O. Box 37012, MRC 1200 Washington, DC 20013-7012

Jasmine Price 2026337284

1x 12/23/2010

F11SOL10008

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date)

This Procurement is for Roof, Skylight and Building Envelope Preventive Maintenance

& Repairs for various Smithsonian building, located in Washington, DC, Maryland, Virginia, and New York. It is the intent of the Smithsonian Institution to award an

Open Term/Open Quantity contract to the offeror(s) whose price and technical proposal is most advantageous. The Contractor(s) receiving award shall provide all labor, materials, equipment and supervision necessary to perform the required services as described in these contract documents.

11. The Contractor shall begin performance

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

award, notice to proceed. The performance period is mandatory negotiable. (See ________________________________________________.)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and is not required.is, b. An offer guarantee

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

(date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

d. Offers providing less than

12b. CALENDAR DAYSYES NO

(If "YES", indicate within how many calendar days after award in Item 12b.)

10 calendar days and complete it within ________________ ________________ calendar days after receiving

Contract

01/25/2011

NSN 7540-01-155-3212

x x x x copies to perform the work required are due at the place specified in Item 8 by _____________ ___________________ (hour) local time calendar days for Government acceptance after the date offers are due will not be considered and will be rejected. _________________

STANDARD FORM 1442 (Rev. 4-85)

Prescribed by GSA

FAR(48 CFR) 53.236-1(d)

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within ____________________ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in item 13d. Failure to insert any number means the offeror accepts the minimum in item 13d.)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code) 15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than item 14.)

CODE FACILITY CODE

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGEMENT OF AMENDMENTS

OFFER (Must be fully completed by offeror)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print) 20b. SIGNATURE 20c. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this document and return (Contractor is not required to sign this document.)

Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award.

No further contractual document is necessary.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print) 31a. NAME OF CONTRACTING OFFICER (Type or print)

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. DATE

BY

2PAGE OF

Dorothy A. Leffler

28. NEGOTIATED AGREEMENT 29. AWARD

Contractor agrees to furnish and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, copies to issuing office.)

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

STANDARD FORM 1442 (REV. 4-85) BACK

Section A - Solicitation/Contract Form

Section B - Supplies or Services/Prices

Section C - Description/Specifications

Section D - Packaging and Marking

Section E - Inspection and Acceptance 1 52.246-12 Inspection of Construction. (APR 1996) 2 52.246-S0038 Smithsonian Institution Inspection and Acceptance (Jun 2000) 3 52.246-S0039 Final Inspection and Tests (Jun 2000) 4 52.246-S0057 Inspection 5 52.246-S0058 Acceptance

Section F - Deliveries or Performance 1 52.211-S0025 Commencement, Prosecution, and Completion of Work (Jun 2000) 2 52.228-S0081 Period of Performance-Bonds & Insurance-Construction 3 52.236-S0036 Smithsonian Institution's Right to Stop or to Suspend the Work (Jun 2000) 4 52.246-S0041 Additional Warranties and Guarantees (Jun 2000)

Section G - Contract Administration Data 1 52.202-S0059 Contract Management 2 52.202-S0060 Contracting Officer 3 52.202-S0061 Contracting Officer's Technical Representative (COTR) (Apr 1988) 4 52.202-S0062 Authorities 5 52.213-S0094 Application for Payment 6 52.215-S0002 Authorized Negotiators (Apr 1984) 7 52.215-S0063 Key Personnel

Section H - Special Contract Requirements 1 52.202-S0010 Use of Smithsonian Name (Jun 2000) 2 52.203-S0004 Advertising of Award Smithsonian Institution 3 52.215-S0008 Contracting Officer's Technical Representative (Apr 1988) 4 52.215-S0009 Information, Services and Rights of the Smithsonian (Apr 1988) 5 52.223-S0070 Dissemination of Information 6 52.236-S0030 Availability and Use of Utility Services (Jun 2000) 7 52.236-S0031 Use of Site (Jun 2000) 8 52.242-S0020 Historic & Archeological Rights (Jun 2000)

Section I - Contract Clauses 1 52.203-3 Gratuities. (APR 1984) 2 52.203-5 Covenant Against Contingent Fees. (APR 1984) 3 52.203-7 Anti-Kickback Procedures. (JUL 1995) 4 52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity. (JAN 1997) 5 52.203-10 Price or Fee Adjustment for Illegal or Improper Activity. (JAN 1997) 6 52.203-12 Limitation on Payments to Influence Certain Federal Transactions. (SEP 2007) 7 52.203-13 Contractor Code of Business Ethics and Conduct. (DEC 2008) 8 52.204-4 Printed or Copied Double-Sided on Recycled Paper. (AUG 2000) 9 52.204-7 Central Contractor Registration. (APR 2008) 10 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (SEP 2006) 11 52.215-8 Order of Precedence - Uniform Contract Format. (OCT 1997) 12 52.219-28 Post-Award Small Business Program Rerepresentation. (APR 2009)

13 52.222-1 Notice to the Government of Labor Disputes. (FEB 1997) 14 52.222-3 Convict Labor. (JUN 2003) 15 52.222-4 Contract Work Hours and Safety Standards Act - Overtime Compensation. (JUL 2005) 16 52.222-6 Davis-Bacon Act. (JUL 2005) 17 52.222-7 Withholding of Funds. (FEB 1988) 18 52.222-8 Payrolls and Basic Records. (FEB 1988) 19 52.222-9 Apprentices and Trainees. (JUL 2005) 20 52.222-10 Compliance with Copeland Act Requirements. (FEB 1988) 21 52.222-11 Subcontracts (Labor Standards). (JUL 2005) 22 52.222-12 Contract Termination - Debarment. (FEB 1988) 23 52.222-13 Compliance with Davis-Bacon and Related Act Regulations. (FEB 1988) 24 52.222-14 Disputes Concerning Labor Standards. (FEB 1988) 25 52.222-15 Certification of Eligibility. (FEB 1988) 26 52.222-26 Equal Opportunity. (MAR 2007) 27 52.222-39 Notification of Employee Rights Concerning Payment of Union Dues or Fees. (DEC 2004) 28 52.222-50 Combating Trafficking in Persons. (FEB 2009) 29 52.223-3 Hazardous Material Identification and Material Safety Data. (JAN 1997) - Alternate I

(JUL 1995)

30 52.223-6 Drug-Free Workplace. (MAY 2001) 31 52.223-12 Refrigeration Equipment and Air Conditioners. (MAY 1995) 32 52.223-14 Toxic Chemical Release Reporting. (AUG 2003) 33 52.225-13 Restrictions on Certain Foreign Purchases. (JUN 2008) 34 52.227-4 Patent Indemnity--Construction Contracts. (DEC 2007) 35 52.228-2 Additional Bond Security. (OCT 1997) 36 52.228-5 Insurance - Work on a Government Installation. (JAN 1997) 37 52.228-11 Pledges of Assets. (SEP 2009) 38 52.232-23 Assignment of Claims. (JAN 1986) 39 52.232-33 Payment by Electronic Funds Transfer - Central Contractor Registration. (OCT 2003) 40 52.233-4 Applicable Law for Breach of Contract Claim. (OCT 2004) 41 52.236-2 Differing Site Conditions. (APR 1984) 42 52.236-3 Site Investigation and Conditions Affecting the Work. (APR 1984) 43 52.236-5 Material and Workmanship. (APR 1984) 44 52.236-7 Permits and Responsibilities. (NOV 1991) 45 52.236-8 Other Contracts. (APR 1984) 46 52.236-9 Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements.

(APR 1984)

47 52.236-10 Operations and Storage Areas. (APR 1984) 48 52.236-11 Use and Possession Prior to Completion. (APR 1984) 49 52.236-12 Cleaning Up. (APR 1984) 50 52.236-14 Availability and Use of Utility Services. (APR 1984) 51 52.236-15 Schedules for Construction Contracts. (APR 1984) 52 52.236-17 Layout of Work. (APR 1984) 53 52.236-26 Preconstruction Conference. (FEB 1995) 54 52.242-13 Bankruptcy. (JUL 1995) 55 52.242-14 Suspension of Work. (APR 1984) 56 52.243-4 Changes. (JUN 2007) 57 52.243-5 Changes and Changed Conditions. (APR 1984) 58 52.248-3 Value Engineering - Construction. (SEP 2006) 59 52.249-2 Termination for Convenience of the Government (Fixed-Price). (MAY 2004) - Alternate I

(SEP 1996)

60 52.249-10 Default (Fixed-Price Construction). (APR 1984) - Alternate I (APR 1984) 61 52.252-2 Clauses Incorporated by Reference. (FEB 1998) 62 52.253-1 Computer Generated Forms. (JAN 1991)

63 52.202-S0003 Definitions (Apr 1988) 64 52.202-S0012 Specialist (Jun 2000) 65 52.209-S0042 Subcontractor Eligibility (Jun 2000) 66 52.215-S0001 Order of Precedence 67 52.215-S0046 Right to Audit and Preservation of Records (Jun 2000) 68 52.223-S0019 Asbestos-Containing Materials (Jun 2000) 69 52.228-S0014 Bid Guarantee and Bonds (Jun 2000) 70 52.228-S0015 Contractor's Liability Insurance (Jun 2000) 71 52.228-S0016 Contractor's Property Insurance (Jun 2000) 72 52.228-S0017 Insurance (Jun 2000) 73 52.229-S0043 Taxes (Jun 2000) 74 52.232-S0005 Interest on Payments 75 52.232-S0047 Payments and Completion (Jun 2000) 76 52.232-S0053 Examination of Records by Smithsonian Institution (Oct 1987) 77 52.232-S0065 Progress Payments 78 52.233-S0006 Disputes 79 52.236-S0018 Calculation of Equitable Adjustment for Differing Site Conditions (Jun 2000) 80 52.236-S0021 Execution, Correlation and Intent (Jun 2000) 81 52.236-S0022 Ownership and Use of Documents (Jun 2000) 82 52.236-S0023 Shop Drawings, Coordination Drawings and Schedules (Jun 2000) 83 52.236-S0026 Supervision and Construction Procedures (Jun 2000) 84 52.236-S0027 Superintendent (Jun 2000) 85 52.236-S0028 Coordination of the Work (Jun 2000) 86 52.236-S0029 Construction Procedures (Jun 2000) 87 52.236-S0033 Smithsonian Institution's Right to Clean Up (Jun 2000) 88 52.236-S0034 Conditions Affecting the Work (Jun 2000) 89 52.236-S0037 Smithsonian Institution's Right to Carry Out the Work (Jun 2000) 90 52.236-S0052 Correction of Work (Jun 2000) 91 52.236.S0072 Nonpayment for Additional Work 92 52.243-S0044 Equitable Adjustments (Jun 2000) 93 52.243-S0045 Pricing of Adjustments (Jun 2000) 94 52-244-S0013 Subcontractors (Jun 2000) 95 52.245-S0071 Responsibility for Smithsonian Property 96 52.246-S0040 Warranty Definitions 97 52.249-S0048 Delays and Extensions of Time (Jun 2000) 98 52.249-S0049 Non-Compliance with Contract Requirements (Jun 2000) 99 52.249-S0050 Termination for Convenience of the Smithsonian Institution (Jun 2000) 100 52.250-S0073 Indemnification 101 52.252-S0011 Notice of Deviation in Clauses (Jun 2000)

Section J - List of Documents, Exhibits and Other Attachments

Section K - Representations, Certifications, and Other Statements of Bidders 1 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. (SEP 2007) 2 52.209-5 Certification Regarding Responsibility Matters. (DEC 2008) 3 52.219-1 Small Business Program Representations. (MAY 2004) 4 52.223-13 Certification of Toxic Chemical Release Reporting. (AUG 2003)

Section L - Instructions,Conditions, and Notices to Bidders 1 52.204-6 Data Universal Numbering System (DUNS) Number. (APR 2008) 2 52.215-1 Instructions to Offerors - Competitive Acquisition. (JAN 2004) 5 52.252-1 Solicitation Provisions Incorporated by Reference. (FEB 1998) .......... Error! Bookmark not defined.

Section M - Evaluation Factors for Award

Section A - Solicitation/Contract Form

(See Page 1. SF1442 – Solicitation, Offer and Award)

Section B - Supplies or Services/Prices

B.1. Services

The Contractor shall provide Preventive Maintenance (PM), Emergency Repairs and Permanent Repairs for all Building Envelope components of SI building, including but not limited to Roof, Skylight and Façade.

The intent of this project is for the contractor to assemble a project team that can perform routine preventive maintenance and emergency minor repairs (on a pre-negotiated time and material basis using fully burdened labor rates established by this Solicitation).

B.2. Price/Cost

B.2.1. The cost proposal for the Preventive Maintenance (PM) shall be priced on a cost per square foot basis. (See Bid Schedule)

B.2.2. The cost proposal for the emergency response shall be priced out on a time and materials basis. Time should be broken down and show the cost per man hour for normal operating hours (6AM to 5PM) and the cost per man hour for off duty hours, including nights, weekends, and holidays. (See Labor Unit Pricing Schedule)

B.2.2.1. Fully burdened labor rates, by trade, are to be submitted with proposal based on attached schedule (Unit Pricing). Rates shall reflect normal working hours, nights, weekends and holiday rates.

B.2.2.2. Time shall be based on actual time in the facility needed to fix or contain water intrusion. Time will commence once Contractor contacts the COTR, or their designee, to inform them of their arrival and shall cease once contractor contacts COTR, or their designee, of their departure and results of emergency leak response. Travel time to and from job site and travel time to purchase materials shall not be included in payment application.

B.2.2.3. Material will be figured on a cost plus 10% basis. Material list with copy of material invoice must be submitted with application for payment.

B.2.3. The permanent repair work under this contract will be done through individual task orders and is to be considered a government wage scale project under the Davis Bacon Act. All wages are to be posted on the individual job site for review and all employees of the contract may be subject to random wage scale interviews by SI personnel.

B.2.3.1. Fully burdened labor rates, by trade, are to be submitted with proposal based on attached schedule (Unit Pricing). Rates shall reflect normal working hours, nights, weekends and holiday rates.

B.2.3.2. The Contractor wage scale to employees working on task orders will be required to submit certified payroll records with payments. (Under the applicable District of Columbia, Maryland, Virginia, or New York Wage Scale Act).

SI-0086 Pricing

Bid Schedule

Description Quantity Unit of Measure

Amount

Base Year

All costs in connection with the Preventive Maintenance Program, as described in Section C.

Nat’l Museum of Natural History 304,100 SF $ Nat’l Air & Space Museum 166,100 SF $ SI Castle 38,000 SF $ Nat’l Museum of American History 105,000 SF $ Hirshhorn Museum 78,000 SF $ Freer Gallery of Art 37,000 SF $ Ripley Center Pavilions (QUAD) 12,700 SF $ Nat’l Museum of American Indian 55,000 SF $ Donald W. Reynolds Center 76,000 SF $ Renwick Gallery of Art 15,000 SF $ National Zoological Park 500,000 SF $ Museum Support Center Compound 715,000 SF $ Cultural Resource & Research Cntr. 75,000 SF $ Cooper Hewitt Museum & Fox 22,000 SF $ Anacostia Museum 18,000 SF $ Smithsonian Environmental Cntr. 86,400 SF $ Smithsonian Conservation Institute 340,000 SF $ Udvar-Hazy Air & Space Museum 1100,000 SF $ SI Data Center 54,200 SF $

Overhead & Profit $ Performance Bond $

Total Base Bid 3799,800 SF $

Labor Unit Pricing Schedule

Labor Category

Std Hours(6A- 5P)

Nights Weekends Holidays

Administration Principal $ $ $ $ Project Manager $ $ $ $ Estimator $ $ $ $ Clerical $ $ $ $

Construction Superintendent $ $ $ $ Carpenter $ $ $ $ Roof Mechanic $ $ $ $ Certified Welder $ $ $ $ Sheet Metal Mechanic $ $ $ $ Skilled Labor $ $ $ $ Unskilled Labor $ $ $ $ Rigger $ $ $ $ Glazier $ $ $ $ Painter $ $ $ $

Trades Master Mason $ $ $ $ Journeyman Mason $ $ $ $ Licensed Plumber $ $ $ $ Journeyman Plumber $ $ $ $ Licensed Electrician $ $ $ $ Journeyman Electrician $ $ $ $

B.3. Option Years

The Smithsonian Institution hereby reserves the right to renew the resultant Contract with the selected Contractor(s) for nine (9) additional one (1) year periods. The Period of Performance and Terms and conditions of the resultant Contract shall be automatically renewed for successive one (1) year terms, for up to nine (9) successive one year terms, unless either party provides in writing to the other party, a request to change the Terms and conditions of the Contract within thirty (30) calendar days prior to the current Contract expiration date. In no event shall the Base Contract term plus subsequent one (1) year terms extend beyond a period of ten (10) years.

B.4. Exercise of Option(s)

In accordance with FAR 17.206(b), except when it is determined not to be in the Government’s best interest, the Government will evaluate the total price for the basic requirement together with any Option(s) exercised at the time of award. SI therefore reserves the sole option to exercise the proposed Option years subject to the following conditions:

1) Acceptance and approval by the Smithsonian’s Contracting officer’s Technical Representative (COTR) of the Contractor’s performance on contracted components;

2) Smithsonian’s continued requirement for these services; and

3) The availability of funding from which payment for contract purposes can be made.

B.5. Disposition of Offers

All information submitted in response to this RFP shall become the property of the Smithsonian Institution and will not be returned (this includes late submissions).

Section C - Description/Specifications

C.1. Background

In Washington, D.C., the States of New York, Maryland, Virginia, the Smithsonian Institution (SI) has over 400 buildings with approximately 3.8. million square feet of roof. The type and age of the roofs vary greatly and include flat (low slope) roofs with a wide range of roofing systems, and steep pitched roofs with slate, metal and tile roofing systems. Associated with the roofing there are numerous styles of skylights and glass curtain walls that range from the historic to the modern and are found on almost all of the major facilities and museums that make up the Smithsonian Institution. In addition the various buildings have building facades that vary as to type and age of the buildings and their respective façade and building envelope components in this inventory vary greatly and include, but are not limited to, brick masonry, stone masonry, granite, marble, wood, and glass just to name a few. All of the building envelope and façade components range from the historic to the modern. The contents of the buildings protected by these roofs and skylights contain the world’s largest collection of art, artifacts and historical items and are irreplaceable. In addition, some of the buildings contain data centers, animals and other equipment. It is extremely important that the Smithsonian maintain and quickly repair any defects that could cause damage to the collection by water intrusion.

The purpose of the Solicitation is to establish a partnership with a Contractor that derives at least 80% of the company’s gross revenue from roofing or building waterproofing and has a primary NAICS code 238160 (Roofing Contractors). The Contractor must be capable of meeting two main goals:

• Develop and conduct an ongoing Building Envelope Preventive Maintenance (PM) program.

• Contractor is to have the capability to perform immediate, emergency and or minor repairs. Response must have the contractor onsite within 4 hours of initial call/email on emergency leaks.

In addition, the contractor may be tasked to provide on-site quality assurance inspection of other roofing/skylight/façade or wall repair work performed outside this contract.

C.2. Description/Scope of Work

C.2.1. The Contractor shall provide all supervision, labor, materials and equipment necessary to perform all phases of the work as well as to verify all repairs are complete. The project consists of three parts: Preventive Maintenance (PM), Emergency Repairs and Permanent Repairs for all Building Envelope components of SI Buildings, including but not limited to Roof, Skylight and Façade.

C.2.2. Preventive Maintenance (PM): This first task will be to conduct a roof, skylight and building façade Preventive Maintenance program of the facilities listed below (area shown represents roof area only):

• National Museum of Natural History (NMNH) 304,100 SF / Washington, DC

• National Air and Space Museum (NASM) 166,100 SF / Washington, DC

• Smithsonian Institution Castle (SI) 38,000 SF / Washington, DC

• National Museum of American History (NMAH) 105,000 SF / Washington, DC

• Hirshhorn Museum and Sculpture Garden (HMSG) 78,600 SF / Washington, DC

• Freer Gallery of Art (FGA) 37,700 SF / Washington, DC

• Sackler/African Art/Ripley Center Pavilions (Quad) 12,700 SF / Washington, DC

• National Museum of the American Indian (NMAI) 55,000 SF / Washington, DC

• Donald W. Reynolds Center (DWRC) 76,000 SF / Washington, DC

• Renwick Gallery of Art (RGA) 15,000 SF / Washington, DC

• National Zoological Park (NZP) 500,000 SF / Washington, DC

• Museum Support Center and Garber compound (MSC) 715,200 SF / Suitland, MD

• Cultural Resource & Research Center (CRC) 75,000 SF / Suitland, MD

• Cooper Hewitt Museum & Miller Fox House 22,400 SF / New York, NY

• Anacostia Museum 18,400 SF / Washington, DC

• Smithsonian Environmental Research Center (SERC) 86,400 SF / Edgewater, MD

• Smithsonian Conservation Biology Institute (SCBI) 340,000 SF / Front Royal, VA

• Udvar-Hazy Ari and Space Museum 1,100,000 SF / Chantilly, VA

• SI Data Center (380 Herndon) 54,200 SF / Herndon, VA

TOTAL 3,799,800 SF

C.2.2.1. The Roofing PM tasks will be performed on a bi-annual cyclical basis (twice a year), and/or based upon seasonal demands, except, for the African Art and Sackler Pavilions (AASP).

The AASP PM will be performed on quarterly6 basis (four times a year). On the SI Castle and Hazy Center a telescoping bucket lift will be required to access some of the roof areas to perform the PM on these facilities. Access to all other facilities can be obtained through the building interior or from ladders on the outside of the building (contractor must provide ladders). PM for the roof and skylights will consist of cleaning of all foreign debris from all roofs, skylights, gutters, and roof drains including weeds, grass, and trees that may be found.

C.2.2.2. The Contractor will be responsible for unclogging of all roof drains and/or down spouts.

This will consist of a 1 ¼” commercial sewer snake run down all roof drains or down spouts, thirty-five feet to free any areas that appear to be clogged.

C.2.2.3. The Contractor shall perform any minor repairs during Roofing PM that can be accomplished by the PM team at the time of the PM utilizing any tools and materials that are readily available and stocked on roofing vehicle. If the contractor discovers any deficiencies in the roof system then minor repairs shall be made with immediate follow up contact to the COTR for approval and funding of permanent repair if deficiency warrants permanent repair. The minor repairs are limited to measures to alleviate water penetration and damage to SI facilities utilizing compatible materials for the repairs to the roofing system. These materials shall be stocked items on contractor’s vehicle, such as caulking, seam tape, roof cement, nails, screws, stop-leak, and duct tape. The cost of these minor repairs shall not exceed $2,000 per roof system without the prior written approval from the COTR.

C.2.2.4. During the PM, the contractor will utilize a Roofing PM checklist and is included in the Roof Data Base System. The PM and repairs team shall be performed by roofing technicians and applicators licensed in the system being repaired. In addition the contractor will be tasked with entering Roofing PM and emergency response data into the online data base Roof Pro™.

C.2.2.5. Repair Tasks Orders for Facades and Façade Components: The Contractor will be tasked to perform repairs and service to prevent and/or arrest damage to the facilities. Some repairs may be of an emergency nature where immediate response is required. Facades and façade components include, but are not limited to: veneers, claddings, windows, glazing, sealant joints, exposed façade veneer support components, control joints, expansion joints, wall flashing components, and any other materials that are visible and/or readily accessible with minimal amount of removal or demolition of exterior building components. In addition the contractor will be tasked with entering Emergency Repair and Repair Task Order data and pictures into the online data base FacadePro™.

C.2.2.6. The following are considered Emergency Repairs and/or Repair Task Orders that are cover in this Scope of Work:

C.2.2.6.1. Façade cleaning: To be performed as individual task order as part of the contract.

C.2.2.6.2. Sealant Replacement: Sealant inspection, repair, replacement shall be performed at exterior window perimeters, construction joints in all façade components, control joints in all façade components, expansion joints in all control joints.

C.2.2.6.3. Tuck Pointing: Tuck pointing shall be performed to repair step cracking, crumbling, horizontal joint cracking, surface spalling and surface abrasion in mortar joints in masonry and stone façade components.

C.2.2.6.4. Masonry Repair & Replacement & Restoration: Repair, stabilization and unit replacement of damaged masonry

C.2.2.6.5. Façade Structural Components: Repair and cleaning of lintels, relieving angles and exposed structural support components related to the building façade elements.

C.2.2.6.6. Glazing repair/replacement: Broken glazings in operable and fixed window units shall be repaired or replaced.

C.2.2.6.7. Window repair/replacement: Where glazing repair/replacement is not possible, window repair or replacement shall be performed under individual task orders.

C.2.2.7 Repair and Restoration work under this section will be performed under individual task order using pre-approved labor rates and fees, based upon a Scope of Work developed by the COTR for the specific repair(s). The contractor will be expected to provide a workmanship and materials warranty for no less than five years covering the specific repairs.

C.2.3. Emergency Repairs Roofing/Skylight/Façade: The Contractor will be tasked to perform repairs that will usually be of an emergency nature where immediate response is required (24 hours/7 days a week). Response times for Emergency Repairs and within 4 hours of the initial call to the Contractor. The Contractor is to use any compatible materials for roof/skylight/façade system necessary to stop water intrusions into SI’s facilities. These materials such as caulking, seam tape, roof cement, nails, screws, stop-leak, and duct tape shall be stocked on contractor’s vehicle. If for any reason the contractor cannot stop water, they are to provide pans with plastic diverters to catch the water entering facility contain water in an unoccupied area and monitor the water collection during rain to ensure the water does not get outside water collection area. The emergency repair is not to exceed $1,500 on any given repair, without written permission from the COTR or his/her designee. Service calls for emergency response will be placed by the COTR or his/her designee. (Note: For SI wide facilities they have averaged for past three years 60 leaks per year or annually basis).

C.2.4. The Permanent Repair work will be performed under individual task orders using pre-approved labor rates and fees, based upon a Scope of Work developed by the COTR for specific repair(s) and are to be completed in a manner that will not void any current warranty on the roof/skylight/façade system. The Contractor will be expected to provide a workmanship and materials warranty for no less than five years covering the specific repair(s) performed.

Permanent repair data with digital photo must be entered and maintained in the SI’s web-based Roof Pro™ and Façade Pro™ Data System by the Contractor.

C.2.5. The PM and Emergency/Permanent Repair team shall be performed by roofing/skylight/façade technicians and applicators licensed in the system being repaired.

C.3. Specifications

C.3.1.The Contractor shall furnish all supervision, fabrication, personnel, design sketches, and equipment needed for the said project located throughout the Smithsonian Institution (SI). Any damage to SI facilities, during this project must be repaired at the contractor’s expense and shall be restored to the original condition to the satisfaction of the COTR with a written approval of the repairs rendered. Access to the facilities roof areas of work will be gained through the interior of the building by elevator to the roof or by ladder, which the contractor must supply in order to accomplish this project’s contract work. Safety Harness and lines must be worn during the work on this project and must be in compliance with 2009 (1926) OSHA, NRCA recommendations, FAR accident prevention policies and SI safety policies.

C.3.2. Contractor must provide copies, to the COTR, of all bonds, insurance and or permits required for this project. SI requires the contractor to provide project specific copies of all MSDS sheets, Safety Plan and Hazard plan (JHA) for their employees before any work is started, preferable at the preconstruction meeting, and have wage scale information posted in plain sight a the work site.

C.3.3. SI required that all work be installed according to standard roofing practices and meet National Roofing Contractor (NRCA) and Sheet Metal, Air Condition Associates (SMACA) guidelines as well as the roofing system manufacturer’s specifications and guidelines for repairs, including warranty repairs.

C.3.4. Prior to work initiation, the Contractor shall coordinate with the COTR regarding the use of area for staging, scaffolding, fences, restrooms, water and storage of materials and equipment.

The Contractor must notify the COTR five business days in advance of any crane services, road blockage, or any event that may disrupt the normal daily business operations at the Smithsonian facilities.

C.3.5. The Contractor shall regularly clean up the work areas and shall at all times maintain the project in as neat and orderly a manner as is consistent with normal operations. Debris resulting from construction operation shall be removed from the site daily by the Contractor.

C.3.6. The Contractor shall keep all access; haul routes, and site areas free of dirt, debris and other materials resulting from construction activities. Final clean up will be inspected by the COTR before final payment.

C.3.7. The Contractor shall provide adequate protection for all parts of the building, including interior and exterior surfaces, its occupants and contents, and grounds, wherever work under this contract is performed.

C.3.8. Normal repair work shall be performed under this contract during the normal construction hours of 6:00 AM to 5PM, Monday through Friday. All other work hour times must be cleared by the COTR. Normal deliveries shall be made at the same times stated above. Contractor is to be available 24/7 for all emergency repairs.

C.3.9. Premises may be supplied with water, and electricity subject to availability and regulations, which may be used in this work, subject to the regulations and control of the SI

COTR.

C.3.10. All materials and equipment furnished for the work shall be new, installed and completed in a neat, first class, and workmanlike manner. In addition, the work shall be done in accordance with the best modern methods, practice, and manufacturer’s instruction. Unacceptable work shall be removed and replaced when so directed in writing by the SI.

C.3.11. There may be parking provided at the Museum but it is not guaranteed.

C.3.12. The SI may require dismissal from work, those employees which he/she deems incompetent, careless, insubordinate, unsuitable or otherwise objectionable.

C.3.13. SI requires that the Contractor provide all technical, supervision, fabrication, materials, and services necessary to abide by all safety requirements recommended by the 2008 Occupational Safety Health Administration (OSHA), NRCA’s 2008 Safety Manuel and SI safey requirements.

C.3.14. BID PROCESS

Pre-Bid Conference and Site Visit: Before the bid opening date, a scheduled pre-bid conference and site visit will be announced by the COTR. The purpose of the scheduled meeting is to provide an opportunity for all bidders to review the project site. Any comments, information or discussion during the site visit shall not modify the contract documents.

C.3.15. NON-PUBLIC, TENANT AND SECURED SPACES

C.3.15.1 Certain tenant spaces, non-public spaces, utility and equipment rooms, and other areas related to or used for purposes of storage, conservation, research, curation of museum collection and artifacts or for scientific research may have restricted access.

C.3.15.2. The Contractor shall identify to the COTR as soon as possible, but no less than two working days in advance, any occupied areas that the Contractor must access that are located outside the limits of the project site. The Contractor shall identify in writing:

C.3.15.2.a. Restricted areas to be accessed C.3.15.2.b. Specific reason for needing access C.3.15.2.c. Nature of the work to be performed C.3.15.2.d. Date(s) and hours needed to complete construction work activity.

C.3.16. MUSEUM ARTIFACTS AND SCIENTIFIC RESEARCH MATERIALS

C.3.16.1. The handling of museum artifacts or scientific research experiments by the Contractor is strictly prohibited without written consent of the Smithsonian. The existing museum artifacts and research materials may be moved only by authorized Smithsonian museum curatorial personnel. An offender of this clause may be subject to arrest or removal from the premises and project by Smithsonian security officers.

C.3.16.2. If temporary relocation of artifacts or research experiments is necessary, the Contractor shall give notice to the COTR at least five working days in advance of the time relocation is needed.

C.3.17. PROTECTION OF HISTORIC PROPERTIES

C.3.17. Consult with the Smithsonian Architectural History and Historic preservation Services, OFEO, through the COTR, regarding the historic status of facilities.

C.3.17.1. The project site is located in a designated National Historic Landmark property and requires special attention to the quality of materials selected for installation and workmanship efforts to satisfactorily preserve and restore historic elements and finishes of an historic landmark structure.

C.3.17.2. Upon request of the COTR, the Contractor shall submit evidence of technical competence in restoration work for National Historic Landmark structures, including subcontractor resumes, referenced and photographs or previous similar work.

C.3.17.3. Without exception, all original building fabric of the Smithsonian Institution Buildings is designated historic unless notified in writing by the COTR.

C.3.17.4. When using a boom lift or telescoping lift, the grounds are to be protected by using ¾ inch fire rated plywood.

C.3.18. BONDING AND INSURANCE

C.3.18.1. NOTE: The only acceptable method of bonding for the Smithsonian Institution is (1) Bid Bond SF-24; Performance Bond SF-25; and Payment Bond SF-25A (U.S. Department of the Treasury Acceptable Surety): (2) Irrevocable Letter of Credit (issued by a member of the Federal Deposit Insurance Corporation); or (3) Cashier’s Check.

C.3.18.2. Contractor shall maintain “commercial General Liability” coverage in the minimum amount of $1,000,000 per occurrence for liabilities arising out of the Contractor’s activities pertaining to this contract. This policy shall provide coverage for bodily injury, property damage, contractual liability, products and complete operations, and persons and advertising injury.

Smithsonian Institution shall be listed as an “additional insured” under this policy. Contractor shall provide a Certification of Insurance evidencing the required coverage prior to commencing work under this contract.

C.3.19. CONFINED SPACE REQUIREMENTS

Confined space areas are marked at SI facilities and contractor must obtain a permit from the Building Manager thru the COT before entry will be allowed. Twenty-four (24) hour notice is required to obtain all permits. Contractors shall meet all required elements in the confined space permit requirements before entry.

C.3.20. FIRE PROTECTION SYSTEMS

C.3.20.1. Hot Permit: SI requires a burn permit be issued when any flames are on the roof.

Contact the COTR for burn permits forty-eight hours in advance. Failure to notify the COTR in advance of 48 hours could result in a delay of work or stoppage.

C.3.20.2. SI requires Fire Watch for all open flames items: No welding, soldering or torch cutting shall be performed unless adequate fire protection is provided. The Contractor shall maintain a fire watch for the duration of welding, soldering, cutting, and heating operations for at least 30 minutes after the “hot work” has stopped. Four fire extinguishers (minimum 10 pounds, dry chemical type, typical) shall be on hand when drilling, welding, soldering and or any other type of open flame is to be used.

C.3.21. DELIVERABLES

C.3.21.1. A completed PM checklist developed for each building shall be used for the preventative maintenance portion of the contract, and should include information as to what work was performed and any changes in the roof condition from the initial assessment. This checklist is to be given to the COTR at the completion of each building’s PM. In addition, the Contractor shall be tasked with entering PM data into the on line data base RoofPro™.

C.3.21.2. A report for emergency leaks will be delivered to the COTR once the work for the emergency leak is completed. This report should show at a minimum: building drawing identifying where the leak was located, pictures of the damaged area and pictures, if possible, of water intrusion into the building, and pictures of the repairs. In addition, the Contractor may be tasked with entering emergency repair data into the on-line data base RoofPro™.

C.3.21.3. The deliverables for any large scale repairs will be defined in the individual task orders.

C.3.22. TOXIC AND HAZARDOUS SUBSTANCES

The Contractor shall submit to the COTR, at least ten working days prior to their intended use, a written list of toxic and hazardous substances that will be used on the project. The Contractor shall submit a “Material Safety Data Sheet:” similar to OSHA Form No. 20 for these substances to identify the following information:

C.3.22.1. Product Identification C.3.22.2. Hazardous Ingredients C.3.22.3. Physical Data C.3.22.4. Fire and Explosion Hazard Data C.3.22.5. Health Hazard Data C.3.22.6. Emergency and First Aid Procedures C.3.22.7. Reactivity Data C.3.22.8. Spill or Leak Procedures C.3.22.9. Special Protection Information C.3.22.10. Special Precautions

C.3.23. WARRANTY OF CONSTRUCTION

C.3.23.1. Warranty Clause: SI requires the Contractor warrants and implies that the goods and services furnished hereunder are merchantable, fully conform to the SI’s specifications, drawings, designs, Scope of Work, and are fit for intended use described in the contract. The Contractor agrees that the supplies or services furnished under this contract shall be covered by five (5) year warranty on labor/workmanship for such supplies or services, and that the rights and remedies provided herein are in addition to and do not limit any rights afforded to the government by any other clause of this contract. Contractor agrees to pass through all warranties from other manufactures.

C.3.23.2. The SI reserves the right to inspect, test or valuate any supplies or services that have been tendered for acceptance. Inspection and acceptance will be at destination, unless otherwise provided in writing by SI.

C.3.23.3. The Contractor shall provide for quality control, inspection, testing, and re-testing as necessary for all work, including that of subcontractor, to assure compliance with the contract documents.

C.3.24. Other Items

C.3.24.1. SI will need a written time line submitted for individual permanent repair jobs under this contract from start to finish in your proposal (How many days weather permitting).

C.3.24.2. SI requires all MSDS sheets of all materials be provided to the COTR before any work can be started.

C.3.24.3. SI requires that a Safety Plan and Hazard Analysis plan will be provided and approved by SI’s OSHEM before any work can be started. SI requires that all work be conducted in accordance with applicable OSHA regulations and the use of temporary tie off points, safety warning lines and Personal Protection Equipment (PPE) will be required at any and all times. All work is subject to safety inspection by SI personnel and any personnel found to be in violation of OSHA and SI guidelines may be removed from the job.

C.3.24.4. SI requires one job begins, job will continue and until completed (weather permitting).

NOTE: No area of work shall be left uncovered overnight. It must be watertight at the end of every work day.

C.3.24.5. SI requires if any solder work is completed on this project that the metal being installed is clean and free of debris, contamination and all soldering will be complete in the same day. If not in compliance, the COTR may reject all work at the Contractor’s expense.

C.3.24.6. Any wood used at SI facilities, must be fire rate unless directed otherwise by the

COTR.

D - Packaging and Marking

(Not Used)

Section E - Inspection and Acceptance

1 52.246-12 Inspection of Construction. (APR 1996)

2 52.246-S0038 Smithsonian Institution Inspection and Acceptance (Jun 2000)

Inspection and acceptance may be made on a daily basis on work performed at the job site, by the Contracting Officers Technical Representative. All work shall be coordinated through the COTR for acceptance of work, payrolls and invoice(s).

3 52.246-S0039 Final Inspection and Tests (Jun 2000)

The requirements of the Inspection of Construction clause prescribed in FAR 52.246-12, are supplemented to provide that the Contractor shall give the Contracting Officer at least 10 calendar days advance written notice of the date the work will be fully completed and ready for final inspection and tests. Final inspection and tests will be started within 10 calendar days from the date specified in the aforesaid notice unless the Contracting Officer determines that the work is not ready for final inspection and so informs the Contractor.

4 52.246-S0057 Inspection

(a) Upon proper notice and during normal working hours, the Smithsonian Institution reserves the right to perform any inspections and tests as deemed necessary to assure that the Contractor is performing in accordance with the terms and specifications as set forth herein.

(b) Inspection may be at the Contractor's place of business or at any location where work is being performed in conjunction with this contract.

(c) Inspection by the Smithsonian Institution shall not relieve the Contractor of responsibility for any or all quality control aspects during the life of the contract. This shall include quality control for items covered by this contract that may be subcontracted.

5 52.246-S0058 Acceptance

(a) The supplies and services rendered under this contract will be accepted and approved by the Contracting Officer or a designated representative thereto. Such approval will indicate acceptability to the Smithsonian Institution of performance in accordance with the terms and conditions of this contract, and will be subject to applicable warranties. The Smithsonian Institution reserves the right to reject works not conforming to prescribed contract requirements.

(b) Neither the Smithsonian Institution's reviews, approval, or acceptance of services and/or supplies, nor payment for any of the services or supplies required under this contract shall be construed to operate as a waiver of action arising out of the performance of this contract. Furthermore, the Contractor shall be and remain liable to the Smithsonian Institution in accordance with applicable law for all damages to the Smithsonian Institution caused by the Contractor's negligent performance of any of the supplies or services furnished under this contract.

(c) Acceptance by the Smithsonian Institution does not relieve the Contractor of responsibility for correction of errors or omissions that may arise after such acceptance if the errors and omissions are clearly a fault in Contractor performance.

Section F - Deliveries or Performance

1 52.211-S0025 Commencement, Prosecution, and Completion of Work (Jun 2000)

(a) Definitions.

(1) The Contract Time is the period of time allotted in the Contract Documents for Final Completion of the Work as defined in this Construction Contract Clause, including authorized extensions thereto. The Contractor shall complete his Work within the Contract Time as stated in the SF 1442, or as modified.

(2) The date of commencement of the Work is the date established in the Notice To Proceed issued by the C.O. Submission by the Contractor of its Performance and Payment Bonds, Preliminary Schedule and all Certificates of Insurance and their approval by the S.I. are conditions precedent to the issuance of the Notice to Proceed. The Contractor shall not commence the Work or store materials or equipment on site until written Notice to Proceed is issued or until the Contractor otherwise receives the written consent of the C.O.

(3) The date of Substantial Completion of the Work or designated portion thereof is the date certified by the COTR when the Work or a designated portion thereof is sufficiently complete, in accordance with the Contract Documents, so the S.I. can fully occupy the Work or designated portion thereof for the use for which it is intended, with all of the Project's parts and systems operable as required by the Contract Documents. Only punch list work and any final cleaning beyond that needed for the S.I.'s full use may remain for Final Completion.

(4) The date of Final Completion of the Work is the date certified by the COTR when the Work is totally complete, to include punch list work and final clean up, in accordance with the Contract Documents and the S.I. may fully occupy and fully utilize the Work for the use for which it is intended.

(5) If a date or time of completion is included in the Contract, it shall be the Date of Final Completion as defined in this Construction Contract Clause, including authorized extensions thereto, unless otherwise provided.

(6) The term Day as used in the Contract Documents shall mean calendar day unless otherwise specifically designated. All dates shall mean midnight of the indicated day unless otherwise stipulated.

(b) Progress and Completion.

(1) All time limits stated in the Contract Documents are of the essence of the Contract.

(2) The Contractor shall prosecute the Work diligently to Final Completion.

(c) Delays and Extensions of Time.

(1) The time during which the Contractor is delayed in the performance of the Work, by the acts or omissions of the S.I., the Architect, or their employees or agents, acts of God, unusually severe and abnormal climatic conditions, fires, floods, epidemics, quarantine restrictions, strikes, riots, civil commotion or freight embargoes, or other conditions beyond the Contractor's control and which the Contractor could not reasonably have foreseen and provided against, shall be added to the Contract Time;

provided, however, that no claim by the Contractor for an extension of time for delays will be considered unless made in compliance with the requirements of this Article and other provisions of the Contract Documents.

(2) Neither the S.I., nor the Architect shall be obligated or liable to the Contractor for, and the Contractor hereby expressly waives any claims against the S.I. and the Architect on account of any indirect or direct damages, costs or expenses of any nature which the Contractor, Subcontractors, of Suppliers or any other person may incur as a result of any delays, interference, changes in sequence or the like, which are reasonable, foreseeable, contemplated, or avoidable by the…