Amendment No. Three.pdf

(x)

F11SOL10008

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1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

OCON

Washington DC 20013-7012

MRC 1200

P.O. BOX 37012

SMITHSONIAN INSTITUTION

01/26/2011000003

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

12/23/2010

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

A. The Solicitation Number cited above, to provide Preventive Maintenance, Emergency

Repairs and Permanent Repairs for all Building Envelope Components of Smithsonian

Institution Buildings, is amended as follows:

A.1. Response to Questions asked by Offerors:

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Dorothy A. Leffler

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

Solicitation F11SOL10008 Amendment No. Three

1. Will software program be available or will contractor have to buy a license? No, SI will provide access to software. You will not need to buy a license.

2. Will work be done during regular business hours? All Preventive Maintenance (PM) work will be completed during regular business hours. Emergency response may require off hour response, which includes weekends.

3. Will PM and other work need to be scheduled or can contractor show up at his convenience?

All work must be scheduled with the COTR.

4. Do they have a PDA or RoofPro? SI does not have a PDA to be used.

5. How many drains are on each building? SI wide for the PM contract for snaking of roof drains, there are approximately 1000.

6. Who maintains the warranty database? The Contractor will maintain the warranty data in RoofPro.

7. Is there a list of roofing manufacturers? No.

8. How are leaks reported? Leeks will be reported through the COTR to the contractor.

9. What is the length of warranty? Individual task orders will require a five year labor and material warranty in writing from contract for all permanent repairs.

10. Is the IT portion of RoofPro a data position or is this system a more significant system? A web based data collection storage system. (Go to http://www.digital-facilities.net to see how it works.)

11. Do you have the square footage of the façade? No, not at this time.

12. Will the A&I Building be on the solicitation? No.

13. Will the two Kiosk behind the Castle be included in the solicitation? Yes.

14. Will the grounds need protection? Yes, at the SI Castle and the Hazy Center, you will need to provide ¾” fire rated plywood to protect the grounds, grass, sidewalks, and curbing when using any lift or vehicle.

http://www.digital-facilities.net/�

15. On the PM price schedule on page 7, are we to base it line item per 1 inspection or line item per

C.2.2.1. which call out for 2 and 4 times a year? Yearly lump sum price per section C.2.2.1.

based on seasonal demands.

16. Will we just be asked to do PM tasks such as cleaning debris and snaking out drains per C.2.2.1.

and C.2.2.2.? Refer to all of section C for PM to include cleaning of all debris of roof, gutters, minor repair, emergency response for leak containment, snaking of the roof all drains and down spouts.

17. Will we be given the assessment most recently done by former contractors and or consultants on RoofPro? Yes, once the contract has been awarded.

18. When applying labor rates to the Bid Schedule, is the schedule providing for the Contractor to be able to apply clerical labor rates in coordinating activities and tasks for technicians while they are implementing repair functions and processes? Include clerical rates in your overhead.

19. Are leaks considered under the emergency response category such that a 4 hour response is required? Yes.

20. What are the characteristics or provide a more specific definition of ‘seasonal demands’? When leaves fall and other debris may need removal.

21. Are materials used by Offeror charged over and above the contract PM and repair pricing? All materials will be included in the PM pricing for minor repairs. See C.2.2.3.

22. Are before and after photos required with repair work? Yes.

23. Is the Bid Bond based upon the total listed on the Bid Schedule? No bonds (Bid, Performance or Payment) will be required for submission of bids. Performance and Payment Bonds shall be required for individual Task Orders.

24. Are there liquidated damages? No.

25. Regarding section C.2.2.2., should the drain remain clogged following the use of a 35’ snake, how is this resolved (change order, separate task order, etc.)? Contact the COTR to ask for a task order to resolve.

26. Are projects tax exempt for all listed states? Yes.

27. Are there page limitations listed in the Solicitation? No.

28. The Solicitation is asking Offeror to provide at least 5 projects of similar size and requirements where the Offeror was the Prime Contractor. Is SI requesting 5 projects for PM, Emergency Repair, and Façade Repair? Yes, all of the above and any other roof projects.

29. Will the Pre-Bid Conference attendees list be posted on the FedBizOpps site? No.

30. Will a listing of individual Smithsonian facilities for each SI campus be posted on the FBO site?

Yes, for the larger compound areas. (Attached)

31. Under what circumstances would the Smithsonian consider making a multiple award of the Contract? Considering the 4 sites (DC, MD, VA, NY), and the emergency repairs response time, a multiple award may be necessary.

32. Can we get a copy of the Roofing PM Checklist to be used by our crews? Yes, once the contract is awarded. See the RFP for clarification for the PM check list.

33. Is there any PM to be done on the facades or skylights? If so, will we be provided a Façade and Skylight PM Checklist, and is cost of that work to be included in the SI-0086 Pricing – Bid Schedule on Page 7? PM will not be performed on the façade. The skylights are to be included in you bid Schedule on page 7.

34. Are there any costs to us to be able to access or use the Roof Pro or Façade Pro databases, including but not limited to hardware, software, or support costs? You will need to own a computer with web access.

35. This agreement includes PM, Emergency Repairs, and Permanent Repairs. Can we get the total dollar figures the SI paid to the previous contract for the Emergency Repairs and the Permanent Repairs (Non-PM revenue for contractor), on a year by year basis, for the 6 years they provided service? No. Past performance is not an indication of future work. PM and Emergency repairs are to be included in you PM pricing. Permanent repairs are to be completed on individual task order basis.

36. Behind the Castle on the other side of the walkway around the building, low to the ground, there were square glass pyramid shaped, what appeared to be skylights, covered with metal bars or a railing type grill. Are they part of the scope of this project? Yes.

37. Will SI be providing any storage of office space to the contract awarded the work? No storage is available.

38. Are permit costs, such as Burn and Confined Space, to be calculated into our Hourly Rate, or can they be billed as a separate line item like materials? There is no cost associated for Hot work permits or Confined space permits. If they are required, notify the COTR 72 hours in advance.

39. No any of the various facades required specialized products to be used in their maintenance? If so, could a list be provided? No.

40. Will a current Davis-Bacon wage schedule be provided by SI for the project? Current Davis- Bacon Wage Determinations can be located on the Department of Labor website (http://www.wdol.gov/).

41. Should Section K be copied, completed, and submitted, in its entirety? Yes.

42. Section C – Minor Repairs – C.2.2.3. –

1) Does the PM cost include the $2000 in minor repairs? Yes.

2) There are 19 locations. Do we include $2000 in minor repairs per location? Yes, not to exceed $2000 without written approval from SI. It could be less.

3) There are 400 buildings. Do we include $2000 in minor repairs per building per location?

No, just the 19 locations.

4) There are 5 roof systems listed in Section L.4.1.4.1-5 on Page 70. Do we include $2000 in minor repairs per roof system per building per location? No, just the 19 locations.

43. Emergency Repairs – C.2.3. –

1) Does the PM cost include the $1500 per emergency repairs? Yes, not to exceed without written notification for the SI.

2) In 2010 there were 60 emergency repairs. Do we include 60 emergency repairs in the total “Amount”? Past results are not an indication of future performance. This is lump sum contract; SI will pay the same if there are 10 or 1000 emergency leaks.

A.2. The Due Date for submission of offers remains Friday, February 4, 2011, at 3:00 p.m.

END OF AMENDMENT NUMBER THREE