F10SOL10052Amend3.pdf

(x)

F10SOL10052

x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

OCON

Washington DC 20013-7012

MRC 1200

P.O. BOX 37012

OCON

OCON

Washington DC 20013-7012

MRC 1200

P.O. BOX 37012

SMITHSONIAN INSTITUTION

07/20/2010000003

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

07/20/2010

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

This is Amendment Number 000003 for Solicitation F10SOL10052.

(See Attached Questions/Answers)

(SOLICITATIONS ARE DUE OCTOBER 29, 2010 BY 3:00PM)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Dorothy A. Leffler

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

1) Can you confirm if the incumbent contractor for this work is Seguridad Permanente Y Proteccion

S.A. (Contract #F06CC10039)?

Yes.

2) Would the Smithsonian Institute be able to help with obtaining existing wages for security personnel attached to this contract?

No. We are not able to provide this information.

3) If a new security provider is selected, would the Smithsonian Institute object to the new company hiring personnel currently employed by the incumbent?

No. Awarded company should perform background check and present it to COTR for approval.

4) Does this contract requires vehicles, and if so, if there is a preference for 4X4’s?

No, but vehicles would be necessary to perform supervision of the service at the different sites.

5) The contract states that each post must have a supervisor check the sites once per tour. What are the distances from site to site and current gas expenditures for meeting the stated requirement? I have been told that one site is near the Costa Rican border, sixty miles away from Panama City.

Approximate distances:

Tupper Gamboa ( 25 Km)

Tupper Galeta (80 km)

Tupper Naos ( 7 Km)

Tupper Ancon ( .4 Km)

Tupper Bocas ( 600 Km to Almirante and then a 30 minute ride on a boat)

6) The contract requires that all officers be armed. Please specify what kind of weapon security officers need to carry and the number of rounds or magazines?

Companies should follow regulations established by the Ministry of Govern and Justice.

7) What restrictions does the Panamanian Government have on issuing firearms, and what is the ratio of officers to firearms?

Companies should find out with the Ministry of Govern and Justice.

8) If the incumbent vendor does not want to provide a new vendor with training records, etc, the new vendor will be required to train all officers on the contract from scratch. In such case, how many

F10SOL10052

RESPONSES TO QUESTIONS

hours of training would be required for each guard? Is there currently a refresher training for all guards being done on a yearly basis and if so what is the time requirement for the training?

Training should be demonstrated to comply with contract specifications. At present no training is provided by OPS/STRI.

9) Would it be possible to obtain the annual budget for the security guard services contract?

No.

10) Beginning on page 5 of 65, item B.2.2.1 “…Cost Breakdown”, the rates are calculated at 24 hours per day. But, they do not indicate how many days per week ie: 7 (Mon-Sun)=365 days or 5 (Mon-

Fri)=261 days? Please clarify.

The Posts are to be manned 24 hours a day 7 days a week, 365 days a year.

11) Can you please provide a current wage determination for this contract?

See Amendment 0001.

12) Is there an incumbent on this contract? If so, is there a CBA and may we have a copy?

See Answer Number 1.

13) How many vehicles (type, model) at each site are currently being utilized for this contract?

None.

14) Can you provide the distance from location (site) to location i.e.: Tupper/Tivoli to Gamboa, from

Gamboa to Naos, from Naos to the next site and so on?

See Answer Number 5

15) Please provide a tenure list of security staff in place at each site.

The question is unclear, if you asking for current staff this cannot be provided.

16) Please provide what types of weapons are currently being used by the security staff at each site, i.e.: .38 cal/40cal/9mm, S&W, Ruger, etc?

.38 cal revolvers.

17) The RFP mentions an “Operations Manager” will be responsible for the operations of the contract. The RFP also indicates that in an emergency Guards are to notify the “Operations

Supervisor…immediately,” of any problems. Are these two terms “Operations Manager and Operations

Supervisor” synonymous?

Yes.

18) Is this a new requirement? If not, who is the incumbent, and what are the current rates? Also, are the guards armed or unarmed?

It is not a new requirement. Guards are armed.

19) Will there be a posting on the attendees to the September 14th site visit for the above referenced solicitation?

NO.

20) What is the timeframe that a new vendor has to start operations in Panama if given the contract?

30 days no overlap.