EXHIBIT F _ MANDATORY ETHICS AFFIDAVIT.docx
DOCX document 193 KB Posted
- Attached to
- Impact Fee Study for Hall County State and local contract opportunity
- Solicitation number
- PE-77129-NONST-2026-000000034
- Issued by
- Hall County, Georgia
About this file
This document is an Ethics Affidavit from Hall County Government's Financial Services Purchasing Division located in Gainesville, Georgia. The document outlines comprehensive ethical guidelines and requirements for contractors, consultants, and vendors seeking to do business with Hall County, establishing a framework for transparent and fair procurement practices. The affidavit details the county's commitment to maintaining an open, competitive procurement process that maximizes community service benefits and awards contracts based on quality and value.
The document emphasizes strict ethical standards, prohibiting county employees, officials, and their family members from seeking or receiving improper benefits that could influence procurement decisions. Key provisions include preventing undue advantage in competitive bidding, requiring disclosure of potential conflicts of interest, and establishing communication restrictions between bidders and county representatives during the solicitation process. The affidavit mandates that prospective contractors sign and notarize a declaration affirming their understanding and compliance with Hall County's ethical procurement standards, with potential disqualification for violations. The document underscores the county's goal of establishing business partnerships with vendors who demonstrate high ethical standards and align with the county's strategic economic development objectives.
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Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| 46_018 IMPACT FEE STUDY _ FINAL.docx | DOCX document | |
| EXHIBIT C _ MANDATORY COST PROPOSAL WORKSHEET.xlsx | XLSX spreadsheet | |
| EXHIBIT D _ BLANK W_9 FORM.pdf | ||
| Attachment A _ Fees Outside of Gainesville.pdf | ||
| Attachment B _ Fees Inside Gainesville.pdf | ||
| EXHIBIT E _ MANDATORY E_VERIFY AFFIDAVIT.docx | DOCX document | |
| EXHIBIT B _ CONTRACT FOR SERVICES_FY2026.docx | DOCX document | |
| EXHIBIT A _ MANDATORY BID RESPONSE SHEET.docx | DOCX document | |
| EXHIBIT G _ MANDATORY SCORED QUESTIONS.xlsx | XLSX spreadsheet |
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Text version
Hall County Government
FINANCIAL SERVICES
PURCHASING DIVISION
POST OFFICE DRAWER 1435
GAINESVILLE, GA 30503
t: 770.535.8270 | f: 770.531.6711
FINANCIAL SERVICES DIRECTOR
Taylor Samples, CPA
ASSISTANT FINANCE DIRECTOR
Elizabeth White
PURCHASING MANAGER
Andy Penick
EXHIBIT F
ETHICS AFFIDAVIT
Contractors, consultants, and vendors of any service or commodity to Hall County, Georgia (“County”) must read and affirm to adhere to the following ethics requirements for compliance with the Official Code 3.10.070 of Hall County – Ethics.
| A. | It is the policy of Hall County to seek the best overall value when procuring goods and services. To this end, the County finds and declares that its objectives will best be achieved through an open, competitive process with a broad range of responsive and responsible vendors wishing to provide products and services to the County. The County will establish and conduct a procurement program that maximizes service benefit to the community and awards contracts to vendors who offer the best quality and value. |
| B. | The County declares that County employees and officials, along with those wishing to do business with the County, have the shared responsibility for avoiding biased, anticompetitive, or unethical practices. |
| C. | County employees, officials, and their family members are prohibited from seeking, requesting, or receiving any material payment, gift, job offer, security, promise of future benefit, or any other tangible or intangible thing of value when such receipt has the potential to influence a procurement decision or to gain undue advantage in a procurement competition. |
| D. | Prospective vendors must compete for County business within the parameters of the solicitation process and are prohibited from seeking to obtain inside information, attempting to skew the writing of specifications or influencing a procurement decision through any means outside the process established for the respective solicitation. This principle applies to any contractor, subcontractor, representative, employee, or agent that may be associated with a procurement transaction. |
| E. | Bidders and proposers shall disclose on competitive bid responses any individual(s), firm(s), family member(s), and/or County official(s) who do business with the County if there is an appearance of a conflict of interest. |
| F. | Ethical business practices are important both during a solicitation and after the decision to grant an award. The County seeks to establish relationships with business partners whose ongoing ethical standards of business conduct are congruent with those outlined here. |
| G. | Contract compliance history with the County and other contractual parties is a valid element in the decision to award a contract. |
| H. | The County stipulates that the furtherance of its strategic goals for job creation, stability, and growth in the tax base, business retention, and other fiscal and economic development objectives may be considered during the procurement process. The Purchasing Manager, subject to the approval of the Director of Financial Services, is authorized to establish procurement initiatives consistent with the County's strategic economic development objectives. These procurement practices shall be applied consistently and equitably and shall have a direct relationship to the County's goals. |
| I. | County employees, officials, and their family members are generally prohibited from participation in any procurement decision or any gain of undue advantage in a procurement competition because of contemporaneous employment with a potential or actual business partner. |
| J. | It is unethical for any County employee to purchase commodities or services from a County contract for personal use. |
| K. | Except for solicitations for the sale of real property, individuals, firms, and businesses seeking an award of a County contract may not initiate or continue any verbal or written communications regarding a solicitation with any County officer, elected official, employee, or other County representative other than the Issuing Officer named in the solicitation or the County's financial advisor, between the date of the issuance of the solicitation and the date of the final contract award by the Board of Commissioners. The Purchasing Manager will review violations. If determined that such communication has compromised the competitive process, the offer submitted by the individual, firm, or business may be disqualified from consideration for award. Solicitations for the sale of real property may allow for verbal or written communications with the appropriate County representative. |
| L. | All County commissioners, officials, and employees shall adhere to the standards outlined in the Hall County Code of Ethics. |
| M. | The Purchasing Division of the Financial Services Department shall determine and implement methods of educating all prospective contractors, bidders, proposers, and vendors on the requirements and provisions of Code Section 3.10.070 including, but not limited to, requiring each prospective contractor, bidder, proposer, and vendor that expresses an intent to do business with the County to sign an affidavit attesting that they have read this Chapter and have more specifically also read Code Section 3.10.070. |
Acknowledgement:
“I hereby declare under penalty of perjury that the foregoing is true and correct.”
| __________________________________ | ___________________________ | |
| Signature | Print Name |
Company Name
Executed on this ____ day of _________, 202__ in ______________ (city), ______ (state).
SUBSCRIBED AND SWORN BEFORE ME
on this the _____ day of _______________, 202__.
NOTARY PUBLIC: __________________________
My Commission Expires: ____________________ image1.jpeg image10.jpeg image2.png
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