Exhibit F-1 Timeline for Deliverables (1).pdf

PDF 62 KB Posted

Attached to
Student Support/Facilities Operation Maintenance Services Federal contract opportunity
Solicitation number
70LCHS25RPFB00001
Issued by
Department of Homeland Security Federal Law Enforcement Training Center

About this file

This is a Timeline for Deliverables (Exhibit F-1) that details the submission requirements and deadlines for various contract deliverables between the contractor (KTR), Contracting Officer (CO), and Contracting Officer's Technical Representative (COTR).

The document outlines numerous deliverables across multiple service areas including property control, management planning, training, dormitory operations, food services, physical training complex operations, safety programs, and quality control. Key deliverables include: Management Plan due 30 days after contract award, Property Control Plan within 15 days from award, Training Schedule 5 days before changes, Disaster Preparedness Plan 15 days prior to start date, and various inventory reports (monthly, quarterly, and annually). Critical safety-related submissions include the Safety Program within 14 calendar days after award, Hazardous Communication Program 30 days after post-award conference, and Emergency Spill Response reporting within 15 minutes of occurrence. The timeline also specifies requirements for financial deliverables such as monthly invoices (due 1st of month) and insurance certificates (15 days after contract award).

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Text version

TIMELINE FOR DELIVERABLES

Cite Frequency Requirement From To

C.5(a)(6) 5 days before change Training Schedule & Session Start Dates CO KTR

C.5(a) At contract start and annually Inventory GFP & GFE KTR COTR

C.5(a) Completion of contract Inventory Report on GFP KTR COTR

C.3(a) Within 15 days from date of award Property Control Plan KTR CO

C.3(a)(2) Prior to commencing work Inventory Schedule KTR CO

C.3(a)(2)b As needed FTC-ADM-44 "Survey Report" KTR COTR

C.3(a)(3) As needed FTC-ADM-1A "FLETC Purchase Requisition" KTR COTR

C.4(a)(2) Post-Award Conference Designated on-site manager and alternates KTR CO

C.4(b)(3) Within 3 days after scheduled meetings Written minutes of Performance Evaluation Meetings KTR CO

C.4(c)(1) 30 days after award of contract Management Plan KTR CO

C.4(c)(1) 30 days after exercise of the option to renew Updated Management Plan KTR CO

C.4(h) 15 days prior to start date Disaster Preparedness Plan KTR CO

C.4(i) 15 days prior to start date Drug Free Workplace Plan KTR CO

C.5.F(a) & G(b)) Prior to performance Samples of Materials & Supplies - Janitorial KTR COTR

C.5.F(a) & G(b)) Within 30 days after award Initial work schedule KTR CO

C.5.F(a) & G(b)) 3 work days prior to performance Changes to work schedule KTR CO

C.5.F(a) & G(b)) Prior to effective date of contract Sample of hazardous operation signs KTR COTR

C.5.F(a) & G(b)) Within 30 days after contract award Trash Disposal Plan KTR COTR

C.5.F(a) 5 work days after training is completed Training Program - Dormitory KTR COTR

C.5.F.5(c) 1 week in advance Student Class Roster CO KTR

C.5.F.5(c) Within 2 days of creation Pre-Registration Package KTR VCC

C.5.F.5(c)(4)b 24 hours of student departure Report of student's failure to return keys KTR COTR

C.5.F.5(c)(4)c As occurs FTC-ADM-38 "Missing Items Invoice" KTR COTR

C.5.G.3(a) Prior to performance Samples of Material & Supplies - Food Service KTR COTR

C.5.G.3(b) As necessary Request for approval of purchases - Food Services KTR CO

C.5.G.4(a)(c) Upon commencement of work Receipt of GFE - Food Service KTR CO

C.5.G.4 (a)(c) As needed FTC-ADM-46 Move Order - Food Service Equipment Removal KTR COTR

C.5.G.4(d)(2) Annually 5 Year Replacement Plan of Cooking and Food Storage Equipment KTR CO

C.5.G.5(b) Prior to start of employment Employee Certification KTR CO

C.5.G.5(c) 30 days after start of each contract performance period Annual Training Plan - Food Services KTR COTR &

EVS

C.5.G.5(c) 5 work days after training is completed Training Program Report Food Services KTR COTR &

EVS

C.5.G.6(c) As needed Review of price structure KTR CO

C.5.G.6(f)(1) 2 work days prior to event Class Party Picnic Request COTR KTR

C.5.G.6(f)(3) 24 hours notice Boxed Meal Delivery COTR KTR

C.5.G.5(p)(6) Quarterly All pest control services performed KTR COTR

C.5.D.3(a)(1) Prior to work Material and Supplies submittals - PT Complex KTR COTR

C.5.D.4(f)(1) NLT 2:30 PM every Monday Inventory reports - PT KTR COTR

C.5.D.4(f)(2)a NLT 5 work days after the last day of each month Report of monthly transactions to include class, staff, and daily issucs/exchangcs/returns, etc, KTR COTR

C.5.D.4(f)(2)b Quarterly-within 5 work days following the inventory Inventory of all uniform items & accessories KTR COTR

C.5.D.4(f)(4) Within 4 work hours of request Computer-generated reports KTR CO

C.5.D.5(b)(1) Within 24 hours following the pick-up from Shipping & Receiving FTC-ADM-82 "Receiving Report" KTR COTR

Exhibit F-1

C.5.D.5(b)(1) 24 hours after receipt FTC-ADM-37 "Stock Issue Report" KTR COTR

C.5.D.5(c)(3) Immediately FTC-ADM-44 "Survey Report" for items returned w/hazardous materials/saturated with blood

KTR COTR &

EVS

C.5.D.5(c)(5) As occurs FTC-ADM-38 "Missing Items Invoice" KTR COTR

C.5.D.5(c)(7) Last work day of each month (minimum) Stock replenishment data KTR COTR

C.5.D.5(h) Weekly FTC-ADM-44 "Survey Report" for items that are heavily worn, perm. Stained, irreparable, etc.

KTR COTR

C.5.D.5(i)(10) 3rd work day of each month Report of the previous month's recreational events & a schedule of upcoming planned events

KTR COTR

C.5.D.5(i)(11) As needed Submit request for recreation equipment KTR COTR

C.5.D.5(j)(4) By 2:30 PM every Tuesday Pool operation records/logs KTR COTR

C.5.C.5(a)(1)&(b)(2) Prior to start of performance Plan for inventory control & range maintenance KTR CO

C.5.C.5(a)(10)a(2) 5th work day after end of month Vehicle Service/Repair Order Report KTR COTR

C.5.C.5(a)(2) Monthly Drivers Training (DT)Helmet and Lens Maintenance Schedule KTR COTR

C.5.C.5(a)(3)d Monthly 5 work days after last day of month Fleet Vehicle Preventive Maintenance Schedule KTR COTR

C.5.C.5(a)(5) At least one week prior to start of class List of vehicle/portable radio requirements COTR KTR

C.5.C.5(a)(9) Quarterly and as requested Drivers Training (DT) Inventory Report KTR COTR

C.5.C.5(b)(3)g.5 lst work day of month Inventory of all spent ammunition disposal items on hand KTR COTR

C.5.C.5(b)(5) Monthly Report of inventory of ammunition, weapons, firearms inventory KTR & Gov't

Rep

COTR

C.5.C.5(b)(5)b Monthly Destruction Report of .40 caliber inserts KTR COTR

C.5.E.5(b)(4) One week prior to exercise; when available Updated Scenarios COTR KTR

C.5.E.5(b)(5) By 2:00 PM the following workday Role Player Evaluations KTR COTR

C.5.E.5(b)(8) Monthly Role Player Schedule CO KTR

C.5.A.6(j)(1) Daily, as needed Computer lab equipment/software malfunction and lab use report KTR COTR

C.5.A.4(b)(1)f 24 hours of receipt Signed/dated packing slip, GSA/CSC bill of lading, etc. KTR COTR

C.5.A.4(b)(2)c Daily upon completion Completed FTC-ADM-46 "Move Order Request" KTR COTR

C.5.A.4(b)(3)b After award of contract & updates as occur List of approved signatures CO KTR

C.5.A.4(b)(6)f 2:30 PM every 1st and 3rd Monday Printed Materials Inventory Report KTR COTR

C.5.A.4(b)(8)b Upon 24 hour notification Computer-generated reports - Inventory Storage KTR COTR

C.5.A.4(b)(8)f Monthly Log of sequential numbers issued to warehouse items that do not have stock numbers

KTR COTR

C.5.A.4(b)(8)g Upon request Backup of all data files KTR CO

C.5.A.4(b)(8)h Upon request Backup of entire program file KTR CO

C.5.A.4(b)(8)i Weekly by 2:30 PM Monday Inventories of individual warehouses KTR COTR

C.5.A.4(b)(8)k Quarterly-within 5 work days of the following quarter Wall-to-wall inventory KTR COTR

C.5.g Prior to start of work Names of designated Safety Representatives KTR CO

C.5.g 14 calendar days after award and annually w/i 15 calendar days before option period

Safety Program KTR CO

C.5.g After award and updates as occur Industrial Hygiene Report KTR CO

C.5.g As required Accident Investigation Report KTR CO

C.5.g Annually Occupational Illness and Injury Report (OSHA 300) KTR CO

C.5.g 30 days after post award conference Hazardous Communication Program KTR CO

C.5.g Within 15 minutes of occurrence Emergency Spill Response KTR CEPS &

COTR

C.5.g 14 days prior to start of contract Hazardous Waste Management Plan KTR CO

C.5.g After award and annually w/i 15 calendar days before option period Waste Minimization and Recycling Strategy KTR CO

C.5.g Annually and quarterly updates Report of Environmentally Preferred Products KTR COTR

C.5.g After award and annually w/i 15 calendar days before option period Hazardous Material Compliance Plan KTR CO

C.4 15 days prior to performance Quality Control Plan KTR CO

E.3(d) 10 calendar days after completion of contract Quality Control Inspection Report KTR CO

F.3 5 work days prior Post Award Conference Date CO KTR

G.3(c)(1) 1st of Month Invoice for previous month KTR CO

G.4 (c)(1) 7 days after award Payment Information KTR CO

G.10 Within 2 work days Oral Order Confirmation CO KTR

G.13(b) Prior to exercise of each option Current Wage Determination CO KTR

H.4 As necessary Request for approval of subs KTR CO

H.13 2 work days prior Photo Requests KTR COTR

H.19(a) 5 days prior to contract start Key Control Plan KTR CO

H.19(b) Within 48 hours of occurrence Report of loss/unauthorized duplication of Gov't issued keys KTR CO

H.22 24 hours of occurrence Damage Report KTR CO

H.26(a) 15 days after award of contract Certificate of Insurance KTR CO

H.29.2 10 calendar days in advance of employee access I-9, OF 306 and SEM-17 KTR FLETC

Sec Mgr

H.29.3 7 work days after final acceptance of work FLETC Badges and Vehicle Pass KTR FLETC

Sec Mgr

H.34(b) Post Award Conference Phase In Plan KTR CO

H.34(c) Prior to expiration/termination of contract & after selection of successor contractor

Transition Plan KTR w/successor

KTR

CO

H.36(e) 5 days after completion of contract Removal of all contractor owned property, tools, supplies, etc.

I.19 3052.215-70(e) With proposal and prior to replacement of key personnel Current signed resumes for key personnel KTR CO

I.19 3052.242-72 Within 5 days after award Designation of COTR CO KTR

Various 5 calendar days after completion of contract Turn over all records and reports KTR CO

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