Exhibit C Draft Scope of Work Expansion of Produce Prescription Programs.pdf

EXHIBIT B

Original Contract Number: YYYY*XXXX

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STATEMENT OF WORK

To Original Contract Number: XXX

These provisions are to be read and interpreted in conjunction with the provisions of the contract specified above.

I. Entity Name: xxx ENTITY NAME xxx

II. Project Description:

This project serves to expand produce prescription programs across rural Colorado by awarding contracts to qualified entities that can support local food banks and reduce the statewide burden of chronic disease. The project focuses specifically on diet-related conditions, including prediabetes, diabetes, cancer, and cardiovascular disease. Chronic diseases are one of the leading causes of death in the United States and are caused by a few key risk behaviors, including poor nutrition. In Colorado, chronic diseases account for more than 55% of all annual deaths and rank among the top ten leading causes of death. Today, 66.8% of Colorado adults live with at least one chronic condition, and nearly 40% manage multiple comorbidities.

The goal of this health project is to establish the sustainable operational infrastructure required to scale produce prescription program interventions across rural Colorado. To achieve this goal, funding will be strategically allocated to hire dedicated staff to manage and expand these regional produce prescription programs. Furthermore, funding will provide the vital resources needed to strengthen clinical partnerships, scale patient outreach, and enhance the capacity of community-based organizations to distribute fresh food. To maximize long-term resource efficiency, the capital budget is strictly allocated toward cold storage and food preparation and delivery equipment and infrastructure; no grant funds will be used for direct food procurement.

III. Definitions:

1. Business Days – means any day in which the State is open and conducting business, but shall not include Saturday, Sunday or any day on which the State observes one of the holidays listed in §24-11-101(1), C.R.S.

2. CDPHE – means Colorado Department of Public Health and Environment.

3. Email – means electronic mail

IV. Work Plan

Goal #1: Enhance health outcomes by collaborating with partners to expand the infrastructure needed to scale produce prescription programs in rural Colorado counties, strengthen health promotion and policy efforts, and deliver responsive chronic disease prevention and care.

Objective #1: No later than the expiration date of this contract, expand and operationalize prescription programs in rural Colorado counties.

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Primary Activity #1: The Contractor shall complete the requirements to select local food banks that will support the produce prescription programs in rural Colorado counties.

Sub-Activity #1:

1. The Contractor shall identify at a minimum of four (4) local food banks in Colorado that have the capacity to:

a. Support the expansion of the produce prescription programs.

b. Manage the distributed funds for the produce prescription programs.

2. The Contractor shall provide the list of the local food banks via email to CDPHE to review.

3. The Contractor shall hire a full-time staff to manage the distribution of funds to local food banks.

4. The Contractor shall draft an agreement with each contracted local food bank to support the expansion of the produce prescription programs.

5. The Contractor shall obtain a signed agreement from each local food bank confirming acceptance to support the expansion of the produce prescription programs.

6. The Contractor shall provide technical assistance to each contracted local food bank to facilitate the expansion of the produce prescription programs.

7. The Contractor shall provide via email to CDPHE a copy of each signed agreement with the local food bank.

Primary Activity #2: The Contractor shall complete a needs assessment.

Sub-Activity #2:

1. The Contractor shall draft a needs assessment of each contracted local food bank.

2. The Contractor shall provide a copy of the needs assessment via email to CDPHE.

3. The Contractor shall conduct a needs assessment of each contracted local food bank to support the implementation of the produce prescription program, including the evaluation of:

a. infrastructure

b. equipment

c. personnel

d. anticipated technical assistance needs

4. The Contractor shall support the contracted local food banks in coordinating the acquisition of storage and distribution supplies, including, but not limited to, the following:

a. freezers

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b. refrigerators

c. food processing equipment

d. items necessary to deliver the food

e. vacuum sealers.

5. The Contractor shall create a list to document all the equipment purchases related to the produce prescription programs.

6. The Contractor shall provide the list of purchased equipment via email to CDPHE.

7. The Contractor shall verify that each contracted local food bank collaborates with community-based organizations to expand fresh food access through community pantries and related distribution channels.

8. The Contractor shall verify that each contracted local food bank delivers nutrition education to produce prescription program participants focused on:

a. Safe food storage

b. Food preparation

c. Safe food handling practices.

Healthy recipes

Primary Activity #3: The Contractor shall complete the requirements needed to implement the produce prescription programs.

Sub-Activity #3:

1. The Contractor shall prepare to oversee the implementation of the produce prescription programs in coordination with the contracted local food banks.

2. The Contractor shall verify that each contracted local food bank hires the appropriate staff needed to manage and operate the produce prescription programs.

3. The Contractor shall verify that the contracted local food bank facilitates relationships between other local food distribution networks, such as food hubs, local clinics, and local food producers.

4. The Contractor shall verify that each contracted local food bank has systems in place to manage referral acceptance and patient outreach for produce prescription delivery.

Primary Activity #4: The Contractor shall complete the following reports:

1. Quarterly Progress Report

2. Final Program Impact Report

Standards and Requirements

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1. The content of electronic documents located on CDPHE and non-CDPHE websites and information contained on CDPHE and non-CDPHE websites may be updated periodically during the contract term. The contractor shall monitor documents and website content for updates and comply with all updates.

2. CDPHE will review the list of identified local food banks in rural Colorado to determine suitability to implement the produce prescription programs.

3. CDPHE will provide the Contractor with a list of the approved four (4) local food banks to implement the produce prescription programs.

4. CDPHE will provide the Contractor with the Quarterly Progress Report template, which includes the following questions, no later than 30 Business Days from contract execution:

a. List of activities accomplished during the past month.

b. List of activities to be accomplished in the upcoming month.

c. Updates on the requirement of staffing at each local food bank.

d. Updates on the outreach.

5. The Contractor shall submit all deliverables to the (CDPHE Position Title) via email at (CDPHE Email Address).

6. CDPHE will review all deliverables providing feedback within XXX (X) Business Days from the submission date of the deliverable.

7. CDPHE will respond to all email communications within XXX (X) Business Days from the date of receipt.

Expected Results of Activity(s)

1. Increase/Maintain/Decrease + XXX

2. Improve/Support/Reduce + XXX

3. Expand/Continue/Lower + XXX

Measurement of Expected Results

1. CDPHE receives Quarterly Progress Reports.

2. CDPHE receives Final Program Impact Report.

Deliverables

Description Completion Date

1. The Contractor shall submit a copy of each signed agreement with the local food bank. No later than MM/DD/YYYY or

Moua, Ying This statement should always be number one (1) in the list when electronic links are used.

Moua, Ying The State requires a minimum a progress report to show that work/services is completed.

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Description Completion Date

No later than XX Business Days following the last day of the month/quarter or

No later than XX days after Contract execution date / prior to contract end date

2. The Contractor shall submit a needs assessment report of each contracted local food bank.

No later than MM/DD/YYYY

3. The Contractor shall submit a list of purchased equipment and hired personnel related to the produce prescription program.

No later than MM/DD/YYYY

4. The Contractor shall submit Quarterly Progress Reports

No later than XX Business Days following the last day of the quarter

5. The Contractor shall submit the Final Program Impact Report

No later than MM/DD/YYY

V. Monitoring CDPHE’s monitoring of this contract for compliance with performance requirements will be conducted throughout the contract period by the (CDPHE Position Title). Methods used will include a review of documentation determined by CDPHE to be reflective of performance to include progress reports, XXX, and other fiscal and programmatic documentation as applicable.

The Contractor’s performance will be evaluated at set intervals and communicated to the Contractor. A Final Contractor Performance Evaluation will be conducted at the end of the life of the contract.

Moua, Ying Customize the sentence, list any additional components to be monitored to include types of documents or information that will be reviewed.

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VI. Resolution of Non-Compliance The Contractor will be notified in writing within XXX calendar days of discovery of a compliance issue. Within XXX calendar days of discovery, the Contractor and the State will collaborate, when appropriate, to determine the action(s) necessary to rectify the compliance issue and determine when the action(s) must be completed. The action(s) and timeline for completion will be documented in writing and agreed to by both parties. If extenuating circumstances arise that requires an extension to the timeline, the Contractor must email a request to the (CDPHE Position Title) and receive approval for a new due date. The State will oversee the completion/implementation of the action(s) to ensure timelines are met and the issue(s) is resolved. If the Contractor demonstrates inaction or disregard for the agreed upon compliance resolution plan, the State may exercise its rights under the provisions of this contract.