EXHIBIT A - SCOPE OF SERVICES.pdf
PDF 24 KB Posted
- Solicitation number
- OP145870
- Issued by
- California
About this file
This is a Scope of Services document issued by the Los Angeles County Metropolitan Transportation Authority (LACMTA) for the procurement of forty (40) new walk-behind auto-scrubbers. The equipment must comply with LACMTA's technical specifications detailed in Exhibit 12 and must be of the latest factory model year at the time of purchase order award. All equipment shall be new, complete, and ready for operation upon delivery, with no rebuilt or remanufactured components acceptable. The vendor must furnish, deliver, and warrant each unit with all required items and accessories at no additional cost to LACMTA. Equipment delivery is requested within 180 days from the date of contract award, with the vendor required to notify LACMTA personnel two working days prior to delivery for pre-delivery inspection scheduling. Delivery must occur Monday through Friday between 7:30 a.m. and 1:00 p.m. at the Division 10 Non-Revenue Maintenance Operation facility located at 742 North Mission Road, Los Angeles, California 90033. The equipment shall be delivered with temporary license plates, fully charged if electric or with a full fuel tank, and the vendor is responsible for providing a lift-gate equipped truck for offloading.
All equipment must comply with applicable local, California State, and Federal regulations, including FRA, AQMD, ARB, EPA Tier 4, and OSHA standards. California sales tax applies to purchases from licensed California dealers, while use tax applies to out-of-state purchases and is the buyer's liability. Payment terms are Net 30, with separate invoices required for each piece of equipment that must include the VIN or serial number. Bidders are required to complete all technical specification sections in Exhibit 12 and submit documentation demonstrating full compliance; failure to do so may render the bid non-responsive and subject to rejection. Any proposed alternate or equal models must be pre-approved before the bid window closes with manufacturer documentation and brochures demonstrating equivalency to Metro's technical specifications. Final acceptance is contingent upon post-delivery inspection confirming full operational status, compliance with technical specifications, and resolution of all punch list items, including provision of operating and maintenance manuals and staff training.
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EXHIBIT A – SCOPE OF SERVICES
Equipment (Description): Auto-Scrubbers
1.0 Scope
1.1 This solicitation is for the purchase of quantity of forty (40) new walk-behind auto scrubbers. The selected vendor shall provide the requested equipment in full compliance with LACMTA’s technical specifications identified in Exhibit 12.
1.2 The vendor shall furnish, deliver, and warrant each equipment according to these specifications and shall include all items and/or accessories not mentioned, but required, for operation of the equipment.
2.0 General Requirements
2.1 Terms and Definitions
The term “nominal” when used in this specification means + 5% of the true value (measurement, position, distance, weight, etc.) indicated.
The term “or approved equal” when used means that the bidder will have to submit a request to have the proposed item approved before the bid window closes.
The term “or equivalent” when used means that the item is general enough that the bidder may provide an equivalent substitution for the item without submitting an approved equal request before the bid due date.
2.2 All equipment classified as standard and/or required to operate the equipment shall be provided at no additional cost to LACMTA. Items inadvertently omitted from this specification that are classified and or otherwise designated by the equipment manufacturer as required to operate the specified equipment shall be brought to the attention of the designated LACMTA contract administrator prior to submittal of the sealed bid.
2.3 OEM & Aftermarket Components
The equipment with their components shall be new and of the latest factory model year released at the time the purchase order is awarded. They shall be complete, and ready to operate upon delivery. No rebuilt or remanufactured components will be acceptable. All components shall be Original Equipment Manufacturer (OEM), no aftermarket components shall be acceptable unless referenced in this specification and/or approved by the designated LACMTA representative prior to submitting each respective bid.
All accessory installations shall be securely affixed and comply with OEM, Federal, State and OSHA standards. No installation shall interfere with the OEM systems nor render the equipment warranty invalid.
Specification Number MA-25-21 February 06, 2026
All electrical installations shall have all wires securely affixed to the running path. Wiring shall have protective shielding with loom, fabric, or PVC, as well as rubber grommets to protect wires that pass-through plates and panels, and insulated wire clamps for mounting.
All accessory circuits shall have proper circuit protection adequately to prohibit damage to the unit’s OEM systems and prevent electrical shorts or fires.
2.4 Regulatory Compliance
The equipment shall be, at the date of the delivery, in compliance with all current applicable local, California State and Federal Code of Regulations.
Regulatory compliance shall include, but not limited to, compliance with all current and applicable Federal Railroad Administration (FRA), California State Air Quality Management District (AQMD), Air Resources Board (ARB), mining standards, US Environmental Protection Agency (EPA) Tier 4, California Code of Regulations, Title 8, section 8470 and 30 Code of Federal Regulations (30 CFR subpart 32 page 229-241) and local laws pertaining to this equipment.
Each bidder may be required to furnish proof of compliance during the technical evaluation period and prior to the award of the bid.
2.5 Delivery Requirements
Requested delivery is within 180 days from date of contract award / purchase order.
If a longer delivery timeframe is offered, submit your request by the deadline for Questions/ Request for Approved Equals as stated in the IFB document. Indicate the timeframe desired and a short explanation as to why the specified timeframe is insufficient.
The successful bidder must notify designated LACMTA personnel two (2) working days prior to equipment delivery to LACMTA so that LACMTA staff can make the necessary scheduling and travel arrangements to perform pre-delivery inspections and pre-acceptance of the equipment at the factory.
The equipment shall be prepared and cleaned before it is presented for the post-delivery inspection.
Delivery must be made Monday through Friday between 7:30am to 1:00pm.
It is the vendor’s responsibility to make a delivery by a truck equipped with a lift gate to offload the equipment and any equipment to a location as designated by Metro personnel.
All vehicles must be delivered with temporary license plates.
The equipment shall be delivered to Metro fully charged, if electric, or with a full fuel tank.
2.6 Delivery Location
All equipment shall be delivered to:
Los Angeles County Metropolitan Transportation Authority Division 10 - Non-Revenue Maintenance Operation 742 North Mission Road Los Angeles, CA 90033
Attention: Sona Darakjian Equipment Engineering Supervisor
2.7 Sales Tax & Use Taxes
• California Sales Tax:
o California sales tax applies to all vehicles and/or other equipment purchased from a licensed California dealer.
o Dealers are required to collect taxes by invoicing LACMTA and then paying it directly to the BOE.
• Use Tax:
o Use tax applies to all vehicles and/or other equipment purchased from an out-of-state dealer.
o Use tax is the liability of the buyer to pay at the time of registration either to the DMV or BOE.
o Paying California use taxes on behalf of LACMTA by the sellers and/or manufacturers that are located out-of-state and not a licensed California dealer is not preferred per the California DMV manual and California Board of Equalization (BOE) publications.
If the bidder elects not to pay use tax, tax will still be calculated on the price page at the rate indicated but will not be invoiced as LACMTA will pay use tax directly to the DMV.
If the seller unintentionally pays use taxes to California Board of Equalization (BOE) on behalf of Metro and then invoices Metro, the seller or manufacturer then must provide the following documents at the time of delivery:
o Proof of use tax payment to BOE o Seller’s BOE account/certificate
2.8 Inspection & Acceptance
The equipment shall not be inspected or accepted without prior compliance with this specification’s requirement.
The equipment shall be subjected to a pre-delivery inspection, if required, and to post-delivery inspection by LACMTA to determine if the equipment delivered are fully operational and in their final configuration, are in full compliance with the technical and performance specification and they did not sustain any damage upon delivery to LACMTA.
The vendor shall conduct a vehicle walk-through with Metro staff after the delivery of the vehicle. This walk-through is intended to make Metro staff aware of vehicle’s features, functions, proper operations and safety-related systems and procedures.
Final acceptance shall be made after post-delivery inspection is performed by LACMTA to determine full compliance with the technical specification with all “punch list” items and pending issues are resolved and satisfied. This includes provision, if specified, operating and maintenance manuals, and training to demonstrate that the equipment is fully operational.
2.9 Technical Specification Compliance Requirements
Bidders are required to complete in the right column of the technical specification (Exhibit
12) sections that the model offered has the technical features required as described and submit it along with other required documents.
All spaces corresponding to the technical requirements must be filled out. Failure to do so may render the bid non-responsive and may be rejected.
Any deviation from the technical specification must be submitted as part of an approved equal process before the bid window closes.
Bids received with non-pre-approved deviations from the technical will render the bid non-responsive and will be rejected.
2.10 Alternate or Equal Models
If alternate or equal models are proposed, bidders must provide manufacturer’s name, model and brochure including Metro’s technical specifications (EXHIBIT 12) attached to this bid with the blank column completed, highlighting features equal to all items of Metro’s technical specification.
Alternate/equal models must be preapproved in accordance with the deadline requirements for “Approved Equals” as set forth in Section 2.1 Terms and Definitions. Only written changes issued as an addendum by the Procurement Officer are authorized and binding.
2.11 Payments
Payment terms are Net 30.
2.12 Invoices
Separate Invoices shall be provided for each equipment. The vendor is responsible for submitting the original invoices to Accounts Payable.
Each invoice must include the VIN number or serial number of the equipment delivered.
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