EXHIBIT A ICCP Somers.docx

EXHIBIT A

DESCRIPTION OF GOODS AND SERVICES

PLEASE NOTE THERE IS A MANDATORY PRE BID WALKTHROUGH SCHEDULED 10/28/26 at 10:00AM, LOCATION: 335 BILTON RD, SOMERS. PLEASE MAKE SURE ALL SECURITY CLEARANCE FORMS HAVE BEEN SUBMITTED FOR EVERYONE PLANNING TO ATTEND AS SOON AS POSSIBLE. YOU WILL NOT BE ABLE TO ATTEND THE WALKTHROUGH WITHOUT PRIOR SECURITY CLEARANCE.

SCOPE:

The Department of Correction (DOC) is requesting bid proposals for an impressed current cathodic protection (ICCP) system on the Osborn North and Osborn South water storage tanks, 2- 40’ X 46’ 500,000-gallon welded steel tanks. The ICCP system will work to protect exposed or uncoated steel surfaces within the submerged portions of the tank.

The vendor will provide technical expertise, design, materials, installation assistance, testing and activation of an impressed current cathodic protection system for Osborn North and South water storage tanks. The system will be designed to provide a minimum service of 20 years, protecting exposed submerged interior steel surfaces.

TECHNICAL SPECIFICATION:

Design and Equipment Submittal:

The design will be an ice-free underwater cathodic protection system for the Osborn North and South Water Storage Ground Tanks. All system components will be installed below the tank’s designed water level to prevent ice damage. A two (2) rope anode assembly or approved alternate will be anchored to the wall above the floor and will free float with the use of non-metallic floats. Power to the ICCP systems will be provided through two (2) watertight gland fittings installed through the tank sidewall.

The equipment submittal will be approved by a National Association of Corrosion Engineers (NACE)/ AMPP Certified Corrosion Specialist for the proposed ICCP system. The submittal will include design calculations and a drawing showing design details for review and approval prior to procurement. Once approved, vendor will order all materials and submit a schedule for the work based on the manufacturer’s lead times. Comment by Newton, Tracey: Should the word – must be used instead? Comment by Newton, Tracey: must?

ICCP System Installation:

Vendor will provide installation of the proposed ICCP system on Osborn North and South tanks to include the internal tank anodes and hardware, reference electrode, rectifier, and associated hardware. Hardware to be welded onto the tank will be provided by vendor. Welding of anode support eye hooks inside of the tank, anode support bracket(s), sidewall gland penetrations, and other related welding work will be the responsibility of others to perform.

The ICCP system assemblies would be custom built. Fabrication of the anodes and overall length will be based on design calculations. The anode lead wires will be connected to a common header cable with a high molecular weight polyethylene insulation jacket. We anticipate that the tank will have two (2) permanent reference electrodes.

A single rectifier unit will be installed onto the base of each tank to power the internal anode assemblies. The rectifier will require a 120 VAC, single phase, 60 HZ circuit. AC power is to be provided by a separate dedicated breaker rated at 20-amps.

The cathodic protection systems’ will be certified in accordance with common engineering practices, NACE/ AMPP Standard Practice SP0388 and American Water Works Association Standard D104.

Following the installation of the ICCP system, testing and activation would be performed under the direction of a NACE/AMPP Certified Corrosion Specialist. A final installation report and Operation and Maintenance manual providing pertinent information on system will be provided by the vendor.

ICCP System Materials:

Specialty materials associated with the cathodic protection system will be provided. We anticipate the following equipment will be included:

• Rectifiers, two (2), automatic standard potential control and support brackets

• Rope anode assemblies with 1.5-mm dia. mixed metal oxide anode element

• Reference electrodes, two (2), magnetic mount

• Underwater gland seals, two (2), with 0.75-inch male NPT pipe coupling with plug

• Anode support eye hooks

• Support rope, ties, and miscellaneous connectors

First Year Annual Inspection:

Pricing has been provided to perform one (1) warranty field survey. The system would be installed, the tank filled, and the system tested with an acceptance report. The system would be turned off for 1-year and reenergized following the 1-year coating inspection anniversary.

EXPERIENCE:

Bidders must be an established, authorized distributor for a minimum of one (1) year for the above product line. Bidders are responsible for providing certified warranty and non-warranty repairs/service if applicable. Bidders must provide written confirmation of authorized distributorship from the manufacturer upon request.

EQUIPMENT:

The equipment furnished will be the latest model in current production and be of quality workmanship and material. The Contractor will represent all equipment offered is new. Used, shopworn, demonstrator, prototype, discontinued models, refurbished/remanufactured, are not acceptable. All parts not specifically mentioned which are necessary for the unit to be complete and ready for operation or which are normally furnished as standard equipment shall be furnished by the Contractor. All parts shall conform in strength and workmanship to the accepted standards of the industry.

WORKMANSHIP GUARANTEE:

Bidders shall guarantee the goods and services against defects resulting from defective material or workmanship, and to repair any damage at no cost to the agency for a period of 2 years following successful startup of equipment.

BID PRICES:

All rates shall be firm and prices shall be net including all delivery and transportation charges fully prepaid by the contractor, F.O.B. Destination.

DELIVERY:

Bidders shall provide an estimated time of delivery in the section provided on Exhibit B, labeled “Delivery”. Forty-eight (48) hour advance notice of delivery must be provided prior to date of delivery.

The Contractor shall provide the Department with signed background check release form(s) for each employee at least 10 business days in advance of delivery, in order to provide time for a background check to confirm eligibility to be admitted on site.

Due to the location and nature of the work, the contractors shall be required to issue identification badges to each of their employees. These badges shall be worn in plain sight at all times within the confines of the Correctional Facility.

HOURS OF OPERATION

The Department of Corrections facilities operate on a continual 24 hour basis, 365 days per year. Delivery shall take place Monday through Friday, during DOC normal business hours of 8:00am to 2:00pm, excluding state holidays.

SECURITY REGULATIONS

All persons entering a correctional facility are required to comply with the Department’s Security Regulation Requirements. (See Attachment entitled “Security Regulations”).

SECURITY CLEARANCE

Upon award of contract, Contractor(s) are required to provide a completed “Collect Background Report” form for all technicians to be assigned to and/or request admittance to any of the agency’s facilities.

DOC will provide a written security clearance confirmation list for individuals that have been security cleared. No technician will be granted admittance to any facility without proper clearance. Technicians are advised to carry a copy of their authorized security clearance confirmation with them at all times. Any changes in personnel must be security cleared at least 10 business days in advance of requested admittance.

Questions relating to the Collect Background Report Form should be directed to the DOC Collect Mailbox at DOC.Collect1@ct.gov. Completed and signed forms should be emailed to this email address or faxed to secure fax number 860-920-3081.

PURCHASE ORDER & BILLING REQUIREMENTS

SERVICE TECHNICIAN REPORTS:

The contractor shall be required to provide a completed, signed service report for each service visit.

In addition, the service reports must be legible and contain:

1) Date of service.

2) Location of service.

3) Make and Model number of equipment being serviced.

4) Manufacturer and

5) Manufacturer Part No of parts being installed.

6) Accurate and Complete Description of work performed.

7) Technician name.

8) Arrival time and Departure time (Site Labor Only).

9) Agency Purchase Order Number.

10) Agency signature.

11) A new service report shall be completed for each service visit.

BILLING REQUIREMENTS: All contractor invoicing must contain:

1) Purchase Order Number

2) Date of Service

3) Location of Service

4) Description of Work performed

5) Be Itemized by Service Rate, Labor Hours and/or Labor Rate (as applicable)

6) Be Itemized by Part Number and Part Unit pricing (if applicable)

7) A legible copy of the signed service report must accompany invoicing.

Failure to comply with any of the above will delay timely vendor payment.

PAYMENT TERMS

The State payment terms are Net 45 following delivery and/or service completion.

DEPARTMENT OF CORRECTION PURCHASING AND PAYMENT ADDRESS:

Questions regarding purchase orders from the Department of Correction should be directed to at telephone number (860) 692-7672

State of CT - Department of Correction Attn: Purchasing Dept – Kelly Godreau 24 Wolcott Hill Road Wethersfield, CT 06109 e-mail: Kelly.godreau@ct.gov

Payment and invoicing questions relating to DOC should be sent to the Accounts Payable Unit at DOC.Payables@ct.gov .

Invoices should be sent to the following address:

State of CT - Department of Correction Attn: Accounts Payable P.O. Box 290891 Wethersfield, CT 06129-0891

ADDRESS AND BUSINESS CHANGES

In the event that the awarded contractor moves, changes telephone number, or changes business name, it is the contractor’s responsibility to advise the Department of Correction of such changes in writing. The State will not be held responsible for payments or purchase orders which are delayed due to additional routing caused by the lack of notification on the contractor’s part.