Exhibit A - Cost Proposal Form.docx
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- Attached to
- Employee Benefits Consultant Services
- Solicitation number
- 005-RFP-3086-2027
- Issued by
- Iowa
About this file
This is a Cost Proposal Form for Employee Benefits Consultant Services (005-RFP-3086-2027) submitted to the State of Iowa's Department of Administrative Services. The State of Iowa is seeking a qualified employee benefits consultant to provide strategic, actuarial, and operational support for the state's employee benefits programs. Proposals were due October 20, 2026, and the contract will commence with an initial period covering fiscal years 2026/2027 and 2027/2028, with potential renewal options for subsequent periods.
Respondents must submit fully burdened, all-inclusive pricing in U.S. Dollars on a Not-to-Exceed (NTE) basis for ongoing services and hourly rates for project-based or ad hoc work. The pricing structure requires respondents to specify NTE amounts for Year 1 (2026/2027) and Year 2 (2027/2028), along with hourly rates for minimum job classifications including Lead Consultant, Senior Consultant, Consultant/Account Manager, Analyst, Actuary (if applicable), and Administrative/Support Staff. All costs must be FOB Destination and include labor, travel, lodging, meals, administrative expenses, overhead, and profit. Respondents must provide assumptions underlying their pricing, detail services included and excluded from the NTE, and describe any proposed price adjustments for renewal periods, including fixed percentage increases, index-based adjustments such as CPI, and any caps or limitations on increases. An estimated annual cost scenario is provided for evaluation purposes only, with projected hours for various positions totaling 400 hours annually across specified job classifications.
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| File | Type | Posted |
|---|---|---|
| 1444223-event.pdf | ||
| 005-RFP-3086-2027 - Employee Benefits Consultant Services.pdf |
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Text version
Employee Benefits Consultant Services
005-RFP-3086-2027
EXHIBIT A
COST PROPOSAL
1. General Instructions All prices are quoted pursuant to the terms and conditions of this RFP. Respondent’s Cost Proposal shall include all-inclusive, itemized pricing in U.S. Dollars for the proposed services. The following template is required. Please use additional pages to provide any additional narrative support for the costing information.
All proposed pricing must be:
· Fully burdened and inclusive of all costs, including but not limited to: labor, travel, lodging, meals, administrative expenses, overhead, and profit
· FOB Destination, with all expenses included
· Presented in a clear and transparent manner to allow for equitable evaluation No additional costs will be reimbursed unless explicitly identified and approved in advance by the Agency.
2. Pricing for Ongoing Services (Section 4.1) Respondent shall provide a Not-to-Exceed (NTE) amount for the ongoing services described in Section 4.1.
| 2.1 | Not-to-Exceed Amounts |
| Initial Contract Period | |
| Not to Exceed Amount |
| Year 1 – 2026/2027 |
| $ |
| Year 2 – 2027/2028 |
| $ |
| 2.2 | Assumptions and Inclusions |
| Respondent shall describe: |
· The assumptions used to develop the NTE amounts
· The services included within the NTE
· Any services or activities excluded from the NTE
3. Pricing for Project / Ad Hoc Services (Section 4.2) Respondent shall provide hourly rates for services not included in the ongoing services NTE, included project-based or ad hoc work.
3.1 Hourly Rates by Job Classification
Respondent shall provide hourly rates for, at a minimum, the following roles (or equivalent). If different titles are used, Respondent must clearly define each role.
| Job Classification |
| Description of Role |
| Hourly Rate (USD) |
Lead Consultant
Senior Consultant
Consultant / Account Manager
Analyst
Actuary (if applicable)
Administrative / Support Staff
Other (specify)
4. Estimated Cost Scenario (For Evaluation Purposes Only) To support cost evaluation and ensure consistency across proposals, Respondent shall complete the following table using the hourly rates provided above (3.1).
Note: Quantities are estimates only and do not represent a guarantee of work.
| Job Classification |
| Estimated Annual Hours |
| Hourly Rate |
| Total Cost |
| Lead Consultant |
| 190 |
| Senior Consultant |
| 80 |
| Analyst |
| 120 |
| Administrative / Support Staff |
| 10 |
Total Estimated Annual Cost
5. Optional / Additional Services (if Applicable) Respondent shall identify and provide pricing for any optional or additional services not otherwise included in Sections 2 or 3.
| Service Description |
| Pricing Method (Hourly / Fixed Fee) |
| Cost (USD) |
6. Price Adjustments / Escalation Respondent shall describe any proposed adjustments to pricing for renewal periods, including:
· Fixed percentage increases, or
· Index-based adjustments (e.g., CPI)
· Timing and application of increases
· Any caps or limitations on increases
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