Executed Portable Signage System (Electronic Display) P23-020-M26.pdf

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Contract # P23-020-M26

(2023-UWMIL-00148-RFB)

Portable Signage System (Electronic Display) UW Milwaukee

Issuing Agency: This contract is entered by and between The State of Wisconsin on behalf of the Board of Regents of the University of Wisconsin System for the University of Wisconsin-Milwaukee and Contractor

Contractor: All Traffic Solutions Inc 14201 Sullyfield Cir #300 Chantilly, VA 20151 571-521-3133 866-366-6602 (ext. 337) contracts@alltrafficsolutions.com

Orders: Jodi Rowe, jrowe@alltrafficsolutions.com 814-753-4571:

Accounting and Billing: accounting@alltrafficsolutions.com 814- 753-4561

Contract Administrators (Day to Day Operations):

Ben Ruedinger, 414-251-8038, rueding4@uwm.edu

Contract Manager:

Pam Loignon, (414) 229-5212, loignon@uwm.edu

1. General Description: Supply and deliver a portable solar-powered light-emitting diode (LED) changeable message sign, cloud-based management, and related components.

2. Contract Length: This is a one (1) year contract, starting on the date of award, February 16, 2023 through February 15, 2024, with the option for (2) one (1) year renewals that shall automatically renew unless either party notifies the other in writing at least thirty (30) days in advance of the next renewal period of their intention not to renew. There is no guarantee of any future purchases other than as listed in Exhibit B.

3. Types of Orders: Under this contract, Specific order(s), and Contract blanket order(s), (defined below), may be issued to the contractor. All orders placed by UWM shall be bound by the terms, conditions, and pricing of awarded contract whether the department refers to the contract or not.

Specific order(s): issued as one-time orders.

Purchasing Card order(s): issued as one-time order(s).

Contract blanket order(s): issued for a specified period, to allow departmental personnel to issue releases against the Contract blanket order(s) as needed.

4. Contracted Products & Pricing

Instalert 24 Variable Message Sign, (including all standard components) $13378.30

TraffiCloud Web-Based Remote Management Service Year 1 $1050.00

TraffiCloud Web-Based Remote Management Service Year 2 $850.25

TraffiCloud Web-Based Remote Management Service Year 3 $850.25

Contractor does accept charge cards with no additional fees Contractor accepts purchase orders with payment terms of net 30.

5. Pricing and Escalation: Pricing and Escalation:

DocuSign Envelope ID: FAAC8079-0555-44A1-A61E-57D7EF9AFEB8 mailto:contracts@alltrafficsolutions.com mailto:jrowe@alltrafficsolutions.com mailto:accounting@alltrafficsolutions.com mailto:rueding4@uwm.edu mailto:loignon@uwm.edu

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Pricing for additional equipment shall remain firm for the one (1) year contract term unless agreed to in writing by UWM. Price change requests must be supported by documented increases in the cost to the contractor which are demonstrated to be industry wide. Price change requests must go to loignon@uwm.edu.

Yearly software subscription and maintenance costs must not exceed 3% per year.

6. Product Documentation: The manufacturer shall provide University with the following literature for each sign.

Operating instructions or manual Controller programming instructions and error message documentation Parts manual Wiring diagrams Troubleshooting guide Communications hardware and software documentation (as required)

7. Training:

The manufacturer must provide UWM with training at no additional charge to University.

Supplier will provide UWM training at no additional cost to include the operation and programming of the signs, maintenance, and minor repairs. This training session shall include, but not be limited to message creation, message storing, message retrieval, message editing, sequence creation, sequence storing, full operation of the unit, maintenance, and minor repairs. The manufacturer shall also provide operation and service advice via telephone between the hours of 8:00 A.M. and 4:00 P.M. Central Standard Time, Monday through Friday for the duration of the warranty period.

Transportation Services Offices 2025 E Newport Ave Milwaukee, Wi 53211

8. Ordering: Ordering will be confirmed with a purchase order after award with payment terms of net 30 after receipt of goods. UWM prefers that the sign is delivered as soon as possible, but no later than eight (8) weeks after award.

9. Delivery FOB Destination Freight Prepaid and Allowed: Contract prices shall include all costs including but not limited to packing, and transportation to the UWM Union Dock located at 2200 E. Kenwood Blvd., Milwaukee WI 53211, between the hours of 6:00AM – 4:00PM. Monday through Friday.

Contractor insures risk of loss to UWM receipt and pays freight. Tailgate deliveries are not allowed.

Fuel surcharges will not be allowed.

Duty charges (FOB=DDP Destination Duty Paid), if applicable (includes but not limited to documentation fees, freight, customs clearance, tax, etc.), must be included in the contract price.

10. Rejection of Products and Returns:

Products shall be subject to inspection, possible rejection, and credited at full invoice cost with no additional fees.

UWM reserves the right to reject items due to specifications not being met, damages, and/or inferior quality etc.

Provision shall be made for full credit or even product exchange for product rendered unusable due to damage upon receipt, defective items, and/or faulty product. UWM will notify Supplier within two (2) weeks of delivery.

Upon notification by UWM of a duplicated order or over shipment, the items identified must be removed at the Contractor's expense. If the duplicated or over shipment items are not removed within 30 days of written notification, UWM reserves the right to dispose of them as its own property and shall not be held liable for any cost for the items.

11. Warranty and Lemon Replacement:

The vendor shall provide a manufacturer's warranty for each sign. The manufacturer shall warranty that the Changeable Message Sign and appurtenant equipment will be free from defects in materials and workmanship for a period of the either the manufacturer’s warranty or one (1) year whatever is greater. The manufacturer shall mailto:loignon@uwm.edu

Page | 3 repair or replace any defective part of the Changeable Message Sign up to and including the entire sign during the three-year warranty period.

12. Safety Notices/Recalls: Contractor must provide immediate notification to Purchasing and the Contract Manager of any recall notices, warranty replacements, safety notices, legal notices, and, potential and/or actual breaches in security involving sensitive products/access to facilities, etc. Failure to report this information may result in immediate termination of an order and contract insurance:

13. Subcontracting: All subcontracting shall be pre-approved by University. Subcontractors must abide by all terms and conditions of the contract. The prime Contractor shall be responsible for all subcontractor(s) work and payment. University will not pay any subcontractor or third parties directly.

14. Invoices/Purchase Order:

University must meet a statutory mandate to pay or reject invoices within 30 days of receipt by UNIVERSITY.

Before payment is made, University must verify that all invoiced charges are correct as per this contract. Only properly submitted invoices shall be officially received for payment. Thus, your prompt payment requires that your invoices be clear and complete in conformity with the instructions below.

All invoices must be itemized showing:

Purchase order number Vendor name Remit to address The complete product description as stated on your bid Prices per the contract Dates of service

Send invoice to the bill-to address shown on the order.

15. Entire contract: This contract is awarded based on the criteria established in the RFB, including attachments and any amendments issued. The UWM Contract, the RFB including any amendments, Supplier’s response with attachments including any written communications incorporated into the contract, and the purchase order, constitute the entire contract between the parties. The order of priority in interpreting the contract shall be as listed.

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For the State of Wisconsin on behalf of the Board of Regents of the University of Wisconsin System for the University of Wisconsin-Milwaukee

Pamela Loignon Printed Name

Signature

Dated:

For the Contractor

Signature

Printed Name

Dated:

2/17/2023 | 7:12 AM PST

Jodi Rowe

2/17/2023 | 9:12 AM CST

Kabir Uddin