Executed PIxelwerx Contract.pdf

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Interior and Exterior Signage / Banners / Installation P21-012-026 Pixelwerx

(Piggybackable to UW System, State Agencies, and Municipalities) Contractor:

Pixelwerx 12864 Hwy 55 Plymouth, MN 55441 612-864-6763 danj@pixelwerx.net

Account Representative: Daniel Jacobson

Contract Manager: Pam Loignon, (414) 229-5212, loignon@uwm.edu

Specialty: Pixelwerx does lots of different types of work well, specializing in signage, posters, window graphics, floor graphics etc. Pixelwerx does a significant amount of work for the Metropolitan Council, the regional planning authority, that runs Metro Transit the local bus system, light rail system, and rail system in Minneapolis/St Paul region. Pixelwerx does printing, fabrication, and installation of much of their signage, posters, window, wall, and floor graphics for Metro Transit. In addition, they wrap Metro Transit buses, light rail cars, and trains. Other clients requesting similar type of work are Hom Furniture, Hy Vee Stores, Slumberland Stores, and Outhouse Creative Services a permanent exhibit designer to museums and similar venues.

Products/Services not offered: Big exterior signage, monument signage

This Contract is entered by and between the State of Wisconsin on behalf of the Board of Regents of the University of Wisconsin System for the University of Wisconsin-Milwaukee Issuing and Supplier set forth above.

1. General Description: This contract is for signage, banners, and related items both with and without installation for

UWM departments to use as needed with no minimum order requirements. This contract is awarded to multiple vendors to set up a multiyear competitive contract for UWM’s signage needs. This contract must be available to all UWM departments, including outlying destinations such as UWM at Waukesha and Washington County.

2. How this Contract Works: This is an optional contract for UWM and should in no way be construed as a mandatory contract. There is no guarantee of any purchases. This contract may be utilized in the following ways:

a. Orders $3500.00 or less: Departments may use any contractor or supplier of their choosing.

b. Orders over $3500.00: Departments must reach out to at least three contracted vendors for quotes. The lowest bidder that meets the requirements will be awarded the work. Contractors may be asked to provide multiple quotes throughout the contract with no guarantee of any business.

3. Contract Length The contract will be for a one (1) year period from July 1, 2021 through June 30, 2022, with the option for four (4) one (1) year renewals that shall automatically renew unless either party notifies the other within sixty (60) days of renewal period of intention not to renew. Terms, conditions, and pricing basis shall remain the same for the initial term of the contract and all renewals.

4. Types of Orders: Under this contract, Specific orders, Contract blanket orders, or Purchasing Card orders may be used. All orders placed by UWM shall be bound by the terms, conditions, and pricing of awarded contract whether the department refers to the contract or not.

5. Pricing: Contractor accepts purchase orders with payment terms of net 30. If payments are made within 10 days, 2% discount. Charge cards are accepted with 3% extra fees. For specific pricing see Exhibit B (Contractors Bid Response).

Price Basis: Cost of materials + markup+ cost for printing + freight.

Installation: Project basis for installation. Removal is hourly pricing.

6. Price Escalation: The pricing basis must not change during the term of the contract including renewals. The item prices bid in Exhibit B, must remain firm through December 31, 2021.

mailto:danj@pixelwerx.net mailto:loignon@uwm.edu

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7. Artwork Services: UWM may provide their own artwork in such forms as Photoshop, Indesign and/or high-res PDF.

Artwork may need to be modified for matters such as, but not limited to, resizing, color enhancement, color matching and/or tweaking to enhance overall visual appearance. Quotes must include pricing for artwork services as needed to include the stages from initial concept to final approval of proof(s).

Prices must also include color matching for all UWM logos. Our two primary school colors are black and gold (PMS 1235). UWM will be the sole judge of what constitutes an acceptable color match.

8. Artwork Proofs & Remedies: Contractor must submit proofs and obtain UWM approval prior to producing the product. Electronic proofs may be enough for most of the items; however, some may require physical samples of artwork on requested material which must be provided to UWM at no charge.

UWM will not be responsible for any customized product that is produced without prior written approval by the UWM project lead.

9. Quotations: Quotations must be itemized and are to be fully inclusive of all costs. Quotations must clearly specify if UWM has any responsibilities. UWM will not be responsible for any UWM responsibilities that are not listed in vendor provided quotes.

Quotations must be provided at no cost to UWM and may require a site visit. Terms and conditions on vendor provided quotations are null and void and are not a part of this contract.

10. Preapproval Requirements / Samples: Samples may be requested and provided at no cost to UWM periodically throughout the life of the Contract. Samples must be provided in an agreed upon timeline upon written request.

11. Ordering / Substitutions: Orders will be confirmed with a UWM purchase order, or payment. Substitutions are not allowed without a written approval from UWM prior to delivery. Substitutions must be made at a quality comparable to, or exceeding, the Contract specifications, and are to be provided at the Contract price of the original item ordered except when the substituted item is of a lessor cost. A substituted item of a lessor cost must be charged at the lessor cost.

12. Delivery FOB Destination Freight Prepaid and Added / Installed: Seller retains title and control of goods until they are delivered, and the contract of carriage has been completed, or installed, (when installation is required). The seller selects the carrier and bears and pays the freight charges but may use the cost of freight (if billed by a third party) to charge UWM.

Contractor is responsible for unloading their own shipments, uncrating, transporting (as necessary) and installing signage if required.

13. Delivery Requirements:

a. Storage, delivery, and transporting of signs is the contractor’s responsibility. UWM will not unload, store, or take any responsibility for contractor tools, materials, or product.

b. Must package and transport signs to prevent damage or deterioration during transfer to job site, handling, and installation.

c. Tailgate deliveries are not acceptable.

14. Returns: All signage and materials shall be in good condition. UWM reserves the right to reject signage due to specifications not being met, changes or substitutions without prior approval, damages, and/or inferior quality etc.

If installed, Contractor (at the Contractor’s expense) must remove the signage within ten (10) business days, unless approved by UWM and must provide a refund check if any monies have been paid within ten (10) business days of pickup or replaced with new installed signs at no additional cost to UWM. The remedy is at the sole discretion of UWM.

15. Product Warranty: All products and/or parts purchased under this contract shall carry a minimum the manufacturer’s warranty or a one (1) year warranty, whatever is greater, from the date of acceptance by UWM. All equipment must be warranted to perform at effective levels in accordance with manufacturers’ specifications, Page | 3 manufacturers advertised data sheets, and manufacturers’ technical publications. The contractor must provide warranty literature for products installed as applicable.

16. Installation Personnel Requirements: (Installation $ is by project/ removal is hourly rate)

a. Installer (Subcontractor) Qualifications: Must be competent and experienced for the requested service and must have a minimum of three (3)-years’ experience installing requested products.

b. Must provide personnel that use reasonable care in the performance of the installation and removal of banners.

c. Contractor must make reasonable efforts to ensure that personnel will work in harmony with the contract administrator, requesting department, UWM students and employees.

d. Must hold the appropriate licenses, certifications, and/or other professional credentials required by federal, state, and local laws to perform these services.

17. Installation General Specifications / Scope of Work:

a. Must comply with all federal, state, and municipal laws and ordinances. The contractor is solely responsible to prepare all documents, give all notices, obtain permits and certificates as required, and all other related expenses to complete the service at no additional cost other than the quote price to UWM.

b. Must provide labor, supervision, insurance, mounting hardware, materials, tools, equipment, lifts, trash removal, and all other applicable materials and service to perform the requested service. Quotes must be fully inclusive of all costs to complete this service.

c. Contractor’s employees, while working on UWM property, must wear a clearly displayed photo identification badge or uniform showing name of employee and/or company represented. Any identification must be provided by the contractor at no cost to UWM. Badges must be available but will not be required to be worn when protective clothing and respiratory protection is required.

d. Services must be coordinated, scheduled, and approved by UWM Project Coordinator.

e. Must install in accordance with manufacturer's instructions as applicable.

f. Install signs level, plumb, and at the height indicated with sign surfaces free from distortion or other defects in appearance.

g. Must apply, obtain, and bear charges for all permits, to include a right-of-way occupancy and permit for the street closure if required by the City of Milwaukee as applicable.

h. Must ensure that all installations meet city code and are mounted with hardware consistent with or exceeding existing conditions as applicable. Any variations of these conditions must be approved by UWM in writing prior to the initiation of the work.

i. Must remove and dispose of all unused materials, waste, and dispose of legally without use of UWM dumpsters at no additional cost to UWM unless preapproved in writing by UWM.

j. Must leave the work area in the same condition as upon arrival.

k. Must provide all warranty information to UWM before the job is considered complete.

l. Any equipment, tools or materials owned by the Contractor left on the job site are the Contractors responsibility. UWM does not take any responsibility for these items and their safety.

m. UWM reserves the right to dispose of any items that have not been removed within ten (10) business days of written notice and shall not be held liable for any costs for the items.

18. Safety/Damage/ Installation:

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a. Contractor shall be solely responsible for initiating, instituting, enforcing, maintaining, and supervising all safety precautions and programs, which must be in conformance with industry standards and practices, and must take all reasonable precautions for the safety of property, employees, visitors, and the public.

b. Providing all safety training to their employees in compliance with State, Federal, or local requirements.

c. Must during the performance and completion of the work, maintain a clean and safe work area, free of debris, and remove all unused materials and dispose of legally at no additional cost to UWM.

d. If, due to the fault or neglect of the contractor, his agents, or employees, any damage occurs to UWM property, city property, and/or equipment during performance of this contact, the contractor shall be responsible for such loss or damage. UWM, at its option, may either require the contractor to replace all property or reimburse for the full value of the lost or damaged property.

19. Service Completion: Installation must be approved by UWM with a written job sign off, otherwise service is deemed incomplete, and invoices will not be paid. Payment will not be made without the written job sign off. The warranty period will begin following the successful acceptance.

20. Service Warranty: Installation shall carry with it a warranty against defects in poor or defective workmanship for one (1) year from the service completion date. Any subsequent repair for the same work occurring within that twelve (12) month period shall be presumed to be defective workmanship, unless Contractor demonstrates another cause by a preponderance of the evidence using generally accepted industry standards. Service work for defective workmanship shall be remedied at no additional expense to UWM for service and/or replacement of parts.

21. Subcontracting:

a. Contract shall not be, in whole or in part, subcontracted, assigned, or otherwise transferred to any

Subcontractor without prior written approval by Purchasing, Pam Loignon, loignon@uwm.edu . Upon request Contractor must provide Subcontractor’s complete contact information including EIN# (TIN#, SS#) and signed W-9 form.

b. If Subcontractors are to be used, the Contractor must clearly explain their participation, deliverables, and project milestones prior to commencing work.

c. The Contractor shall be directly responsible for any subcontractor's performance and work quality when used by the Contractor to carry out the scope of the job. University reserves the right to assess Contractor damages more than the contract amount for Subcontractor’s failure to perform or inability to complete required project milestones.

d. Subcontractor must have had at least three (3) years of experience in like work.

e. Subcontractors must abide by all terms and conditions under this Contract.

22. Insurance: The Contractor shall maintain Standard Insurance levels as required here:http://uwm.edu/risk-management/insurance/certificates-of-insurance/. A certificate of insurance must be provided upon award and provided on an annual basis throughout the term of the Contract.

The Contractor shall add: “The Board of Regents of the University of Wisconsin System, its officers, employees and agents as an ‘additional insured’ under the commercial general and automobile liability policies.” The certificate holder shall be listed as the University of Wisconsin-System Administration or System campus for their respective purchases.

23. Additional Products: UWM reserves the right to purchase all similar or like items in the contractor’s product line.

Contractor shall provide like items at the same pricing discounts or pricing basis as stated in the bid response.

24. Entire contract: This contract is awarded based on the criteria established in the RFB, including attachments and any amendments issued. The UWM Contract, the RFB including any amendments, Supplier’s response with attachments including any written communications incorporated into the contract, and the purchase order, constitute the entire contract between the parties. The order of priority in interpreting the contract shall be as listed above.

mailto:loignon@uwm.edu http://uwm.edu/risk-management/insurance/certificates-of-insurance/ http://uwm.edu/risk-management/insurance/certificates-of-insurance/

For the State of Wisconsin on behalf of the Board of Regents of the University of Wisconsin System for the University of Wisconsin-Milwaukee

Pamela Loignon Printed Name

Signature

Dated:

For the Contractor

P'1 X:e--1 we v'/..

Signature ~ ,,,,~ j [v~ ~ _ (7vv~ - ~

Printed Name l)c;jY'I ie l .. ]) · ..J Oico b s:o n

Dated:

s/z/2-02.1

5/21/2021

Exhibit B Cost Sheet Amended 4/20/21 Overview: Listed below are examples of the types of goods UWM may like to purchase in the future. This is not an order or guarantee of any future purchase. It is very IMPORTANT when filling in your bid costs below, that you are consistent with how you determine your prices. In Cell G22, you must explain how you came up with your pricing ("pricing basis"). Examples of your "pricing basis" may be: from a price list, mark up on materials, discount off MSRP, or combinaNons thereof; if awarded, you must extend your "pricing basis" for all items sold to UWM throughout the term of the contract. Please Note: The quality indicated by the specificaNons is the minimum acceptable quality for the product desired. Brands listed are currently being purchased and serve as a standard of quality. Alternate brands and specificaNons will be considered that are "equal to or beSer". UWM will be the sole judge of equivalence and acceptability.

DirecHons: For your bid to be considered, you must fill out this Exhibit for at least one item. You do not have to bid on every item, however, it may be in your best interest to bid on as many items as you can, as UWM may be awarding by item, groups of items, or in total.

If Bidding the Same Product: You must fill in all "Blue Cells". Column J; fill in your price for 1 item for the quanNty ordered in Column A. Column K; fill in your price for delivery FOB DesNnaNon for UWM. Do not assume anything else is being ordered at the same Hme.

If Bidding Alternate Product: You must fill in all "Blue Cells" and "Green Cells". Columns M and N must be filled in for any differences in products or specificaNons as listed.

RFB: P21-012-026 Interior and Exterior Signage/Banners/InstallaHon

Qty Make Model / Color

Material Caliper Size Imprint Finishing Grommet Placement

Price for 1 Banner or Sign for the QuanHty as listed in

Column A

$ for Delivery FOB DesHnaHon to UWM

(if shipping is free please indicate with $0.00)

Extended Price (This will auto calculate)

If Bidding Different SpecificaHon such as Make or Material as

Listed, List the Differences Here for Alternate Bidded Item

Please explain here why you believe the product you bid, meets or exceeds the listed item and SpecificaHons.

Banners: 4 Color Process, Fade Resistant UV ink, Ma_e Finish

25 Duratex 3272 -

1101323, 1101324

A smooth, 18 oz flexible PVC banner with a polyester fabric embedded between two PVC vinyl layers. Both sides printable

19 mil or beSer 48"H x 36"W

Double Sided, different artwork on each side 4 cp MaSe finish

3” Hemmed Pockets Top and BoSom, Sheer cut lek and right. (4)

#2 Grommets

½” from the sides of the banner; ½” above the boSom pocket, and ½” below the top pocket; 1 grommet in each corner

$ 37.40 $ 60.00 $ 995.00

Durable 18 oz Vinyl or heavier;

Suitable for indoor and outdoor use

36"H x 72W Single Sided 4 cp MaSe Finish

Grommets 4 corners $ 58.70 $ 30.00 $ 499.60

4 Durable Outdoor Fence Banner;

8 oz or heavier Vinyl Mesh

36"H x 72W Single Sided 4 cp MaSe Finish

Sewn Hems Top and BoSom. Grommets

Every 12" $ 54.00 $ 30.00 $ 246.00

Signs: One Sided, 4 Color Process, Fade Resistant UV Ink; Ma_e Finish

4 Alumalite

Constructed of two sheets of aluminum with a corrugated plasNc core. A strong, aluminum composite panel with a high density, corrugated polyallomer (CPA) core.

6mm or beSer 36"H x 72" W

One sided, 4 cp, MaSe Finish None None $ 240.42 $ 30.00 $ 991.68

50 Gatorboard " White 3/16" or thicker

24" x 48" One sided, 4 cp, MaSe Finish

None None $ 33.00 $ 30.00 $ 1,680.00

36 Coroplast White

Corrugated plasNc, also known by the brand name Coroplast®, is a tough, waterproof, plasNc sign material which resembles the appearance of plasNc cardboard

12mm 18"H x 24"W One Sided, 4 cp

MaSe Finish None None $ 16.00 $ 30.00 $ 606.00

24 Dibond Black

Dibond is manufactured by sandwiching a solid plasNc core between two thin sheets of aluminum.

1/8" or beSer 36"H x 36" W

One Sided, 4 cp MaSe Finish None None $ 143.50 $ 60.00 $ 3,504.00

6 Aluminum / Economy Grade

Brushed Silver

Economy Grade Aluminum (3 - 5 Years)

.04" or thicker

24"H x 48"W One Sided, 4 cp MaSe Finish

2 drilled holes in top corners

None $ 123.00 $ 30.00 $ 768.00

12 Falconboard

Lightweight and recyclable constructed with a 1/2" thick honeycomb krak core with a rigid paper face.

1/2" 36"H x 32"W One Sided, 4 cp

MaSe Finish None None $ 36.00 $ 30.00 $ 462.00

20 Perforated Window Decal

Clear 50% vinyl film and 50% perforated holes

6mm or beSer

48"H x 36"W One Sided, 4 cp MaSe Finish

None None $ 58.50 $ 30.00 $ 1,200.00

15 PVC PlasNc White PVC PlasNc 1/4" or thicker

45"H x 45"W One Sided, 4 cp MaSe Finish

None None $ 79.00 $ 30.00 $ 1,215.00

6 Alumigraphics Grip Rugged aluminum foil material, slip resistant, pressure sensiNve backing

Film 16 mil.

Adhesive 2 mil.

Liner 5 mil.

36"W x 48"H One Sided, 4 cp

MaSe Finish None None $ 165.00 $ 30.00 $ 1,020.00

Please fully explain your "pricing basis" here:

Note: bid prices in rows 5-17 above must be consistent with how you determined your "pricing basis".

Examples of how you determined your pricing may be: 25% Mark up from your Cost and $0.00 delivery;

or 30% off price list aSached plus delivery at cost; or price list aSached. An answer of "pricing varies" will not be accepted and your bid will not be considered.

YOU MUST BE CONSISTENT AND AGREE TO KEEP YOUR "PRICING BASIS" CONSISTENT THROUGHOUT THE

TERM OF THE CONTRACT

Price = cost of materials + markup + cost for prinHng + freight

If your pricing included a price list or any other type of reference, please be sure to send it with your bid.

Please type "Yes" or "No" whether you are aSached your pricing source. No

Do you offer installaNon? (If you subcontract you would answer yes) (This is not a requirement for an award) Yes

If yes, to previous quesNon, please explain your installaNon pricing here: Price installaHon on a project basis. Price removal on hourly basis.

What do you consider to be your specialty?

We do a lot of different types of work well specializing in signage, posters, window graphics, floor graphics, etc. We do a significant amount of work for the Metropolitan Council, the regional planning authority that runs Metro Transit, the local bus system, light rail system and rail system in the Minneapolis/St. Paul region. We do prinHng, fabricaHon and installaHon of much of their signage, posters, window, wall and floor graphics for Metro Transit. In addiHon we wrap Metro Transit buses, light rail cars and trains. Other clients requesHng similar type work are HOM Furniture, Hy Vee Stores, Slumberland Stores and Outhouse CreaHve Services, a permanent exhibit designer to museums and similar venues.

What types of signs or related services do you not offer? Big exterior signage, monument signage