Executed Olympus contract.pdf

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Interior and Exterior Signage / Banners / Installation P21-012-026 Olympus Group

(Piggybackable to UW System, State Agencies, and Municipalities) Contractor:

Olympus Group 9000 W Heather Ave Milwaukee, WI 53224 414-365-9714 / 800-558-9620 Andy.kieck@olympusgrp.com

Account Representative: Andy Kieck; 414-355-1931

Contract Manager: Pam Loignon, (414) 229-5212, loignon@uwm.edu

Specialty: We print large format graphics on a variety of substrates including fabric, pressure sensitive vinyl and rigid materials.

Products/Services not offered: Monument signs (freestanding and building mount), wayfinding

This Contract is entered by and between the State of Wisconsin on behalf of the Board of Regents of the University of Wisconsin System for the University of Wisconsin-Milwaukee Issuing and Supplier set forth above.

1. General Description: This contract is for signage, banners, and related items both with and without installation for UWM departments to use as needed with no minimum order requirements. This contract is awarded to multiple vendors to set up a multiyear competitive contract for UWM’s signage needs. This contract must be available to all UWM departments, including outlying destinations such as UWM at Waukesha and Washington County.

2. How this Contract Works: This is an optional contract for UWM and should in no way be construed as a mandatory contract. There is no guarantee of any purchases. This contract may be utilized in the following ways:

a. Orders $3500.00 or less: Departments may use any contractor or supplier of their choosing.

b. Orders over $3500.00: Departments must reach out to at least three contracted vendors for quotes. The lowest bidder that meets the requirements will be awarded the work. Contractors may be asked to provide multiple quotes throughout the contract with no guarantee of any business.

3. Contract Length The contract will be for a one (1) year period from July 1, 2021 through June 30, 2022, with the option for four (4) one (1) year renewals that shall automatically renew unless either party notifies the other within sixty (60) days of renewal period of intention not to renew. Terms, conditions, and pricing basis shall remain the same for the initial term of the contract and all renewals.

4. Types of Orders: Under this contract, Specific orders, Contract blanket orders, or Purchasing Card orders may be used. All orders placed by UWM shall be bound by the terms, conditions, and pricing of awarded contract whether the department refers to the contract or not.

5. Pricing: Contractor accepts purchase orders with payment terms of net 30. Charge cards are accepted for no additional fees. For specific pricing see Exhibit B (Contractors Bid Response).

Price Basis: 20% mark up from cost and $0.00 delivery.

Installation: 15% mark up from cost

6. Price Escalation: The pricing basis must not change during the term of the contract including renewals. The item prices bid in Exhibit B, must remain firm through December 31, 2021.

7. Artwork Services: UWM may provide their own artwork in such forms as Photoshop, Indesign and/or high-res PDF.

Artwork may need to be modified for matters such as, but not limited to, resizing, color enhancement, color matching and/or tweaking to enhance overall visual appearance. Quotes must include pricing for artwork services as needed to include the stages from initial concept to final approval of proof(s).

mailto:Andy.kieck@olympusgrp.com mailto:loignon@uwm.edu

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Prices must also include color matching for all UWM logos. Our two primary school colors are black and gold (PMS 1235). UWM will be the sole judge of what constitutes an acceptable color match.

8. Artwork Proofs & Remedies: Contractor must submit proofs and obtain UWM approval prior to producing the product. Electronic proofs may be enough for most of the items; however, some may require physical samples of artwork on requested material which must be provided to UWM at no charge.

UWM will not be responsible for any customized product that is produced without prior written approval by the UWM project lead.

9. Quotations: Quotations must be itemized and are to be fully inclusive of all costs. Quotations must clearly specify if UWM has any responsibilities. UWM will not be responsible for any UWM responsibilities that are not listed in vendor provided quotes.

Quotations must be provided at no cost to UWM and may require a site visit. Terms and conditions on vendor provided quotations are null and void and are not a part of this contract.

10. Preapproval Requirements / Samples: Samples may be requested and provided at no cost to UWM periodically throughout the life of the Contract. Samples must be provided in an agreed upon timeline upon written request.

11. Ordering / Substitutions: Orders will be confirmed with a UWM purchase order, or payment. Substitutions are not allowed without a written approval from UWM prior to delivery. Substitutions must be made at a quality comparable to, or exceeding, the Contract specifications, and are to be provided at the Contract price of the original item ordered except when the substituted item is of a lessor cost. A substituted item of a lessor cost must be charged at the lessor cost.

12. Delivery FOB Destination Freight Prepaid and Added / Installed: Seller retains title and control of goods until they are delivered, and the contract of carriage has been completed, or installed, (when installation is required). The seller selects the carrier and bears and pays the freight charges but may use the cost of freight (if billed by a third party) to charge UWM.

Contractor is responsible for unloading their own shipments, uncrating, transporting (as necessary) and installing signage if required.

13. Delivery Requirements:

a. Storage, delivery, and transporting of signs is the contractor’s responsibility. UWM will not unload, store, or take any responsibility for contractor tools, materials, or product.

b. Must package and transport signs to prevent damage or deterioration during transfer to job site, handling, and installation.

c. Tailgate deliveries are not acceptable.

14. Returns: All signage and materials shall be in good condition. UWM reserves the right to reject signage due to specifications not being met, changes or substitutions without prior approval, damages, and/or inferior quality etc.

If installed, Contractor (at the Contractor’s expense) must remove the signage within ten (10) business days, unless approved by UWM and must provide a refund check if any monies have been paid within ten (10) business days of pickup or replaced with new installed signs at no additional cost to UWM. The remedy is at the sole discretion of UWM.

15. Product Warranty: All products and/or parts purchased under this contract shall carry a minimum the manufacturer’s warranty or a one (1) year warranty, whatever is greater, from the date of acceptance by UWM. All equipment must be warranted to perform at effective levels in accordance with manufacturers’ specifications, manufacturers advertised data sheets, and manufacturers’ technical publications. The contractor must provide warranty literature for products installed as applicable.

16. Installation Personnel Requirements: (15% mark up from cost)

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a. Installer (Subcontractor) Qualifications: Must be competent and experienced for the requested service and must have a minimum of three (3)-years’ experience installing requested products.

b. Must provide personnel that use reasonable care in the performance of the installation and removal of banners.

c. Contractor must make reasonable efforts to ensure that personnel will work in harmony with the contract administrator, requesting department, UWM students and employees.

d. Must hold the appropriate licenses, certifications, and/or other professional credentials required by federal, state, and local laws to perform these services.

17. Installation General Specifications / Scope of Work:

a. Must comply with all federal, state, and municipal laws and ordinances. The contractor is solely responsible to prepare all documents, give all notices, obtain permits and certificates as required, and all other related expenses to complete the service at no additional cost other than the quote price to UWM.

b. Must provide labor, supervision, insurance, mounting hardware, materials, tools, equipment, lifts, trash removal, and all other applicable materials and service to perform the requested service. Quotes must be fully inclusive of all costs to complete this service.

c. Contractor’s employees, while working on UWM property, must wear a clearly displayed photo identification badge or uniform showing name of employee and/or company represented. Any identification must be provided by the contractor at no cost to UWM. Badges must be available but will not be required to be worn when protective clothing and respiratory protection is required.

d. Services must be coordinated, scheduled, and approved by UWM Project Coordinator.

e. Must install in accordance with manufacturer's instructions as applicable.

f. Install signs level, plumb, and at the height indicated with sign surfaces free from distortion or other defects in appearance.

g. Must apply, obtain, and bear charges for all permits, to include a right-of-way occupancy and permit for the street closure if required by the City of Milwaukee as applicable.

h. Must ensure that all installations meet city code and are mounted with hardware consistent with or exceeding existing conditions as applicable. Any variations of these conditions must be approved by UWM in writing prior to the initiation of the work.

i. Must remove and dispose of all unused materials, waste, and dispose of legally without use of UWM dumpsters at no additional cost to UWM unless preapproved in writing by UWM.

j. Must leave the work area in the same condition as upon arrival.

k. Must provide all warranty information to UWM before the job is considered complete.

l. Any equipment, tools or materials owned by the Contractor left on the job site are the Contractors responsibility. UWM does not take any responsibility for these items and their safety.

m. UWM reserves the right to dispose of any items that have not been removed within ten (10) business days of written notice and shall not be held liable for any costs for the items.

18. Safety/Damage/ Installation:

a. Contractor shall be solely responsible for initiating, instituting, enforcing, maintaining, and supervising all safety precautions and programs, which must be in conformance with industry standards and practices, and must take all reasonable precautions for the safety of property, employees, visitors, and the public.

b. Providing all safety training to their employees in compliance with State, Federal, or local requirements.

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c. Must during the performance and completion of the work, maintain a clean and safe work area, free of debris, and remove all unused materials and dispose of legally at no additional cost to UWM.

d. If, due to the fault or neglect of the contractor, his agents, or employees, any damage occurs to UWM property, city property, and/or equipment during performance of this contact, the contractor shall be responsible for such loss or damage. UWM, at its option, may either require the contractor to replace all property or reimburse for the full value of the lost or damaged property.

19. Service Completion: Installation must be approved by UWM with a written job sign off, otherwise service is deemed incomplete, and invoices will not be paid. Payment will not be made without the written job sign off. The warranty period will begin following the successful acceptance.

20. Service Warranty: Installation shall carry with it a warranty against defects in poor or defective workmanship for one (1) year from the service completion date. Any subsequent repair for the same work occurring within that twelve (12) month period shall be presumed to be defective workmanship, unless Contractor demonstrates another cause by a preponderance of the evidence using generally accepted industry standards. Service work for defective workmanship shall be remedied at no additional expense to UWM for service and/or replacement of parts.

21. Subcontracting:

a. Contract shall not be, in whole or in part, subcontracted, assigned, or otherwise transferred to any

Subcontractor without prior written approval by Purchasing, Pam Loignon, loignon@uwm.edu . Upon request Contractor must provide Subcontractor’s complete contact information including EIN# (TIN#, SS#) and signed W-9 form.

b. If Subcontractors are to be used, the Contractor must clearly explain their participation, deliverables, and project milestones prior to commencing work.

c. The Contractor shall be directly responsible for any subcontractor's performance and work quality when used by the Contractor to carry out the scope of the job. University reserves the right to assess Contractor damages more than the contract amount for Subcontractor’s failure to perform or inability to complete required project milestones.

d. Subcontractor must have had at least three (3) years of experience in like work.

e. Subcontractors must abide by all terms and conditions under this Contract.

22. Insurance: The Contractor shall maintain Standard Insurance levels as required here:http://uwm.edu/risk-management/insurance/certificates-of-insurance/. A certificate of insurance must be provided upon award and provided on an annual basis throughout the term of the Contract.

The Contractor shall add: “The Board of Regents of the University of Wisconsin System, its officers, employees and agents as an ‘additional insured’ under the commercial general and automobile liability policies.” The certificate holder shall be listed as the University of Wisconsin-System Administration or System campus for their respective purchases.

23. Additional Products: UWM reserves the right to purchase all similar or like items in the contractor’s product line.

Contractor shall provide like items at the same pricing discounts or pricing basis as stated in the bid response.

24. Entire contract: This contract is awarded based on the criteria established in the RFB, including attachments and any amendments issued. The UWM Contract, the RFB including any amendments, Supplier’s response with attachments including any written communications incorporated into the contract, and the purchase order, constitute the entire contract between the parties. The order of priority in interpreting the contract shall be as listed above.

mailto:loignon@uwm.edu http://uwm.edu/risk-management/insurance/certificates-of-insurance/ http://uwm.edu/risk-management/insurance/certificates-of-insurance/

6/2/2021

For the State of Wisconsin on behalf of the Board of Reg!:!nts of the University of Wisconsin System for the University of Wisconsin-Milwaukee

Pamela Loignon Printed Name

/Jamdwur~ .Signature

Dated:

For the Contractor

Signature

Clrb~ Printed Name

A1J1 i:i~k Dated:

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·Page.Is

Qty Make Model / Color

Material Caliper Size Imprint Finishing Grommet Placement

Price for 1 Banner or Sign for the Quantity as listed in Column A

$ for Delivery FOB Destination to UWM

(if shipping is free please indicate with $0.00)

Extended Price (This will auto calculate)

If Bidding Different Specification such as Make or

Material as Listed, List the Differences Here for Alternate

Bidded Item

25 Duratex 3272 -

1101323, 1101324

A smooth, 18 oz flexible PVC banner with a polyester fabric embedded between two PVC vinyl layers. Both sides printable

19 mil or better

48"H x 36"W

Double Sided, different artwork on each side 4 cp

Matte finish

3” Hemmed Pockets Top and Bottom, Sheer cut left and right. (4) #2 Grommets

½” from the sides of the banner; ½” above the bottom pocket, and ½” below the top pocket; 1 grommet in each corner

44.75$ -$ 1,118.75$

Durable 18 oz Vinyl or heavier; Suitable for indoor and outdoor use

36"H x 72W Single Sided 4 cp Matte Finish

Grommets 4 corners 92.80$ -$ 742.40$ added hem to all sides

Durable Outdoor Fence

Banner; 8 oz or heavier Vinyl Mesh

36"H x 72W Single Sided 4 cp Matte Finish

Sewn Hems Top and Bottom. Grommets

Every 12" 95.05$ -$ 380.20$ added webbing to hem

4 Alumalite

Constructed of two sheets of aluminum with a corrugated plastic core. A strong, aluminum composite panel with a high density, corrugated polyallomer (CPA) core.

6mm or better

36"H x 72" W One sided, 4 cp, Matte Finish

None None 250.00$ -$ 1,000.00$

50 Gatorboard " White 3/16" or thicker

24" x 48" One sided, 4 cp, Matte Finish

None None 53.80$ -$ 2,690.00$

36 Coroplast White

Corrugated plastic, also known by the brand name

Coroplast®, is a tough, waterproof, plastic sign material which resembles the appearance of plastic cardboard

12mm 18"H x 24"W One Sided, 4 cp Matte Finish

None None 23.75$ -$ 855.00$ quoted 10mm coroplast

24 Dibond Black

Dibond is manufactured by sandwiching a solid plastic core between two thin sheets of aluminum.

1/8" or better

36"H x 36" W One Sided, 4 cp Matte Finish

None None 84.90$ -$ 2,037.60$ Quoted ACM Max Metal. Also quoted 4cp+white ink because of black substrate

Aluminum /

Economy Grade Brushed

Silver Economy Grade Aluminum (3 -

5 Years) .04" or thicker

24"H x 48"W One Sided, 4 cp Matte Finish

2 drilled holes in top corners

None 397.80$ -$ 2,386.80$

12 Falconboard

Lightweight and recyclable constructed with a 1/2" thick honeycomb kraft core with a rigid paper face.

1/2" 36"H x 32"W One Sided, 4 cp Matte Finish

None None 75.10$ -$ 901.20$

Perforated

Window Decal Clear 50% vinyl film and 50% perforated holes 6mm or better

48"H x 36"W One Sided, 4 cp Matte Finish

None None 51.70$ -$ 1,034.00$

15 PVC Plastic White PVC Plastic 1/4" or thicker

45"H x 45"W One Sided, 4 cp Matte Finish

None None 59.30$ -$ 889.50$

6 Alumigraphics Grip Rugged aluminum foil material, slip resistant, pressure sensitive backing

Film 16 mil.

Adhesive 2 mil.

Liner 5 mil.

36"W x 48"H One Sided, 4 cp Matte Finish

None None 102.30$ -$ 613.80$

Please explain here why you believe the product you bid, meets or exceeds the listed item and

Specifications.

Banners: 4 Color Process, Fade Resistant UV ink, Matte Finish recommended for extra reinforcement on fence banners

Signs: One Sided, 4 Color Process, Fade Resistant UV Ink; Matte Finish hem recommended when using grommets

Material vendor told me 12mm does not exist

Same properties as Dibond

Exhibit B Cost Sheet Amended 4/20/21

If size changed to 23" x 47" price would be $113.30 each due to better yield per 4x8' sheet

What do you consider to be your specialty? We print large format graphics on a variety of substrates including fabric, pressure sensitive vinyls and rigid materials.

If your pricing included a price list or any other type of reference, please be sure to send it with your bid. Please type "Yes" or "No" whether you are attached your pricing source.

Monument signs (freestanding and building mount), wayfinding

No

YesDo you offer installation? (If you subcontract you would answer yes) (This is not a requirement for an award)

If yes, to previous question, please explain your installation pricing here:

What types of signs or related services do you not offer?

Please fully explain your "pricing basis" here:

Note: bid prices in rows 5-17 above must be consistent with how you determined your "pricing basis". Examples of how you determined your pricing may be: 25% Mark up from your Cost and $0.00 delivery; or 30% off price list attached plus delivery at cost; or price list attached. An answer of "pricing varies" will not be accepted and your bid will not be considered.

YOU MUST BE CONSISTENT AND AGREE TO KEEP YOUR "PRICING BASIS" CONSISTENT

THROUGHOUT THE TERM OF THE CONTRACT

20% mark up from cost and $0.00 delivery

15% mark up from cost