Executed P-59947.166- R-327442-Project Assigned to SFM.pdf

State of Illinois Chief Procurement Office General Services 1 BOA for Orders Against Master Contracts V.18.1 DoIT Legal – March 2023

ORDERING INFORMATION

Item

Description (manufacturer, model, serial number, feature, etc.) Qty

One Time Charge Periodic Charge

Unit Extension Unit Extension 1 Project Manager - Senior 2000 $153.98 $307,960.00

BOA Total (NTE): $ 307,960.00

STATE OF ILLINOIS BASIC ORDERING AGREEMENT (BOA) for Orders Against Master Contracts The terms and conditions of this BOA, including those terms and conditions set forth in the additional documents referenced below, and any continuation sheets, constitute the entire agreement between the parties with respect to the subject matter of this BOA. State documents will prevail in the event of a conflict between State and Vendor documents. The State shall not be bound by terms and conditions contained in any other document except as attached herein.

CONTACT INFORMATION

Vendor Name: Krasan Consulting Services Address: 3049 Burlington Ave., Lisle IL 60532 Contact: Jyothi Sitaraman Phone #: 312-847-0015 Email: TopsAccountManagement@krasanconsulting.com Fax #:

State Agency Name: Department of Innovation and Technology Address: 120 W. Jefferson Street, Springfield, IL 62702 Contact: Chris Werth Phone #: 217-785-6814 Email: Christopher.werth@illinois.gov Fax#:

Bill To:

Dept of Innovation & Technology Attn: Accounts Payable 120 W. Jefferson Street Springfield, IL 62702 DoIT.AccountsPayable@illinois.gov

Ship To:

Dept of Innovation & Technology 100 S. Grand Ave E Springfield, IL 62704 Phone: 217-557-1122 Doit.ITPO.Communications@Illinois.gov

CONTRACT INFORMATION

Contract #: P-59947:166 Action: New Acquisition Type: Combination Payment Cycle: Periodic Terms and Conditions: Master Contract Number Master Contract # for Terms and Conditions:

CMT4599470/ P-59947

Term:

Begin Date:

Date of Execution

End Date:

One (1) year from Date of Execution

In processing this BOA, Vendor affirms that the Certifications and Financial Disclosures and Conflicts of Interest, if any, as attached to the Master Contract referenced above are true and accurate as of the date of Vendor’s processing of this BOA.

mailto:DoIT.AccountsPayable@illinois.gov mailto:Doit.ITPO.Communications@Illinois.gov

State of Illinois Chief Procurement Office General Services 2

V.18.1 DoIT Legal – March 2023

ADDITIONAL INFORMATION / REFERENCES / ATTACHMENTS

Master Contract #CMT4599470/ P-59947 (To the extent that the Master Contract, including any additional licensing/product specific terms or other attachments thereto, expires or terminates, the terms and conditions of the Master Contract shall survive and continue to apply to the products and services being provided under this BOA. Further, the terms and conditions of the Master Contract shall continue to govern beyond the Term of this BOA and throughout the life and duration of the products/licenses and any related services being provided hereunder.) SOW Krasan Consulting Services.

SIGNATURES: The undersigned parties agree to these terms and conditions.

Vendor State of Illinois

Signature: N/A State Agency: Department of Innovation and Technology

Printed Name: Signature agency representative:

Title: Printed Name: Brandon Ragle

Date: Title: Secretary/State CIO

Date:

State of Illinois

ALL NOTICES TO:

Email: DoIT.PSVM@Illinois.gov and DoIT.GeneralCounsel@Illinois.gov State of Illinois

Signature agency representative: Signature agency representative:

Printed Name: Radhika Lakhani Printed Name: Mary Feagans

Title: General Counsel Title: Chief Fiscal Officer

Date: Date:

STATE USE ONLY

Reference Number: R- 327442 / P-59947:166 Source Selection Method: Order Against Master Is Financing Needed? No Using Agency Funding Source:

• Fiscal Year: 2027

• Type: State

Approp. Account Code: 304-448-01-1900-00-00-3200 Detailed Expenditure Object Code:

IPB Reference Number: B-32269 Award Code: B Original Procurement Method: RFP IPB Publication Date: 9/20/2022 Subcontractors Utilized? Yes Subcontractors Disclosed? Yes

Reviewed as to legal clause sufficiency - 7/8/26 MJS

07/29/2026

07/29/2026

07/29/2026 mailto:DoIT.PSVM@Illinois.gov mailto:DoIT.GeneralCounsel@Illinois.gov

State of Illinois Chief Procurement Office General Services 3

V.18.1 DoIT Legal – March 2023

Statement of Work (SOW)

This Statement of Work is for IT professional services to be provided by the vendor listed in Vendor Information to the agency listed in Requester Information.

Requester Information

Requestor Name: Berner, Timothy <timothy.berner@Illinois.gov>

Agency: Office of the State Fire Marshal

Project Name: Projects Assigned to State Fire Marshal

Start Date: Please see the attached BOA

End Date: Please see the attached BOA

Vendor Information

Vendor Name: Krasan Consulting Services

Vendor Contact: Steve Peralta

Vendor Contact Phone: 217.553.0008

Vendor Contact Email: Steve.Peralta@krasanconsulting.com

Project Info

Project or Engagement Overview: This Statement of Work defines the scope, assumptions, and deliverables.

Scope of Work

The objective of this engagement is to provide dedicated Project Management services to support all of the projects assigned to the Office of the State Fire Marshal (OSFM). The engagement focuses on project coordination, planning, documentation, stakeholder alignment, compliance-related project activities, and structured knowledge transfer. All work shall align with legislative changes, U.S. EPA mandates, administrative rule updates, and OSFM business process improvements.

Project Manager Responsibilities

• Develop and maintain project plans, schedules, milestones, and roadmaps.

• Coordinate project activities across OSFM, DoIT, vendors, and external partners.

• Facilitate recurring project meetings, prepare agendas, document decisions, and track action items.

• Coordinate intake, clarification, and documentation of requirements driven by legislation, USEPA mandates, or rule changes.

• Manage impact assessments and ensure project plans reflect required updates.

• Produce and maintain project documentation, including status reports, risk logs, issue tracking, decision records, and stakeholder communications.

• Ensure project visibility and timely reporting to OSFM and DoIT leadership.

• Lead and coordinate efforts to document system components, dependencies, and integration points.

• Ensure documentation produced by technical teams is organized and incorporated into project governance.

mailto:Steve.Peralta@krasanconsulting.com

• Coordinate architectural planning discussions and maintain documentation of decisions and timelines.

• Track implementation activities (without performing technical execution).

• Organize and facilitate structured knowledge-transfer sessions.

• Ensure continuity of project oversight during staffing transitions.

Project Manager Deliverables

• Project plans, schedules, and milestone reports

• Meeting agendas, minutes, and action-item logs

• Requirements documents and change-tracking artifacts

• Risk, issue, and dependency registers

• Stakeholder communication materials

• Bi-weekly or monthly status reports (as required by OSFM/DoIT)

• Knowledge-transfer documentation

Assumptions:

• The Project Manager must have extensive, hands-on knowledge of project intake, tracking, reporting, and lifecycle workflows.

• OSFM and DoIT will provide timely access to stakeholders, subject matter experts, system documentation, and internal resources.

• The Project Manager will follow all applicable OSFM, DoIT, and State of Illinois standards, policies, governance processes, and reporting requirements.

Estimated Duration and Timeline: Estimated Level of Effort Timeline Summary

PHASE DURATION KEY ACTIVITIES

PHASE 1

INITIATION &

PLANNING

1-4weeks • Confirm access to systems, documentation, and stakeholders

• Develop detailed project plan and communication strategy

• Conduct kickoff meetings with all teams and stakeholders

PHASE 2

DISCOVERY,

ASSESSMENT, &

REQUIREMENTS

1-6 Months • Review current system functionality and documentation

• Conduct interviews with SMEs, business owners, and end users

• Identify initial gaps between current and required functionality Elicit and document business and functional requirements

• Develop process models, workflow diagrams, and interface mockups

PHASE 3:

TRANSITION &

CLOSEOUT

6-12 Months • Collaborate on code evaluation and optimization

• Continue documentation and knowledge transfer to new staff

• Maintain and update web-based systems as needed

• Address defects and refine system components

• Facilitate final stakeholder walkthroughs and approvals

• Finalize all documentation and deliverables

• Complete knowledge transfer to operational teams

• Conduct project closeout meetings and lessons learned

• Submit final reports and validation documentation

TOTAL PROJECT

DURATION

12 Months

Planned Method of Leadership: The Chief Information Officer (CIO) will manage the PM.

Project Work Location and Working Hours:

This project will be Hybrid-remote and the team is expected to work 40 hours per week during agency work times of 8:00am to 4:30pm CST unless otherwise defined by the Agency with 2 days in the office, i.e. Tuesday & Wednesday.

Assumptions: It is assumed that the depth of the planned scope may change during project discovery phase but regardless of final scope determination, Krasan will work with Agency leadership to be adaptable so that we can meet the delivery schedule and mitigate risk. Krasan will work with Agency leadership so that Krasan is granted full access to systems and key resources required to meet project timeline.

Requested Resources

Qty Position Title Exp LVL (Jr./Sr.)

Work Location

Required Skills

Project Manager

Senior Hybrid- Remote

The Project Manager shall possess strong organizational and leadership skills, with demonstrated experience managing IT and software development projects. The

Project Manager must be proficient in coordinating cross-functional teams, overseeing requirements gathering, and ensuring alignment between business and technical objectives. A high-level understanding of system analysis, SQL database architecture, and the software development lifecycle is required. The role also demands effective communication, stakeholder engagement, risk management, and experience working within Agile, Waterfall, or hybrid delivery methodologies. The

Project Manager must have extensive, hands-on knowledge of project intake, tracking, reporting, and lifecycle workflows.

Charges: As referenced in the order.

To better adapt to project needs, skills, and other project-related factors, the Agency and Vendor SOW Point of Contact may mutually agree to adjust the number of hours allocated to each position title without requiring a project change request, provided the adjustments do not exceed the SOW Total Costs and are agreed to in writing by both Parties.

Additional Requirements [FTI or CJIS Background Check, Must Travel, etc]

1.

All candidates must submit to background checks as a condition of employment. Failure to successfully pass any investiations will result in terminaiton or withdrawl of your employment offer.