Executed Goats Trail LLC Athletic Equipment Contract.pdf

2024-UWMIL-00385-RFB

Internal Contract # P24-018-O28 Athletic Equipment, Accessories, and Apparel (Imprinted and

Blanks) for Internal Use Piggybackable

Issuing Agency: This contract is entered by and between The State of Wisconsin on behalf of the Board of Regents of the University of Wisconsin System for the University of Wisconsin-Milwaukee and Contractor

Contractor:

Goats Trail LLC 9601 Hill Creek Drive, Verona, WI 53593 608-557-8288, Alternate: 608-347-3505 sbeale@goatstrail.com

Account Rep/Orders and Billing: Stephanie Beale, sbeale@goatstrail.com, 608-557-8288

Contract Administrators (Day to Day Operations):

Adam Thompson, (414)251-7923, thompsar@uwm.edu

Contract Manager:

Pam Loignon, (414) 229-5212, loignon@uwm.edu

1. General Description: This is a contract for athletic merchandise, both hardlines and soft lines, blanks and customized, for pickup and delivery (within the greater Milwaukee area) as needed for internal use. The types of products include custom branded apparel and blanks, athletic equipment, footwear, and accessories that are not available through our current contract with Adidas. UWM intends to award multiple contracts.

This contract will mainly be used by our Athletic and Student Recreational Departments but must be made available to all UWM departments including our outlying campus locations in Waukesha and Washington Counties. This contract will be used on an as needed basis and must not be construed as a mandatory contract for UWM.

2. Types of Orders: Under this contract, Specific orders, and Contract blanket orders, may be issued to the Contractor. Ordering may also take place with a university-issued Purchasing Card. All orders placed by UWM shall be bound by the terms, conditions, and pricing of the awarded contract whether the department refers to the contract or not.

3. Contract Length: The contract will be from October 1, 2023, through September 30, 2024, with the option for four (4) automatic one (1) year renewals that shall be automatically renewed unless either party notifies the other within ninety (90) days of renewal period of intention not to renew. Terms and conditions of the contract shall remain the same for the initial term and all renewals. The final contract expiration date is September 30, 2028.

Terms and conditions of the contract shall remain the same for the initial term and all renewals. UWM reserves the right to extend the contract on a month-to-month basis upon contract expiration if it is in UWM’s best interest.

4. Pricing and Payment Acceptance: Contractor accepts charge cards with 3% additional fees. Contractor accepts purchase orders with payment terms of net 30.

See Exhibit A for further pricing and contract information.

5. Firm Prices: The pricing basis (such as retail price less % discount, cost plus markup %, manufacturers suggested price less discount %, or attaching a price list) (see Exhibit B, cost sheet) must remain firm for the entire contract term including any renewals.

Should prices change during the contract term; it is the responsibility of the Contractor to have their pricing up to date before an order is placed by the department. All order confirmations or quotations shall match the invoice pricing.

DocuSign Envelope ID: 016913ED-DFCE-4EAD-AF25-657884CA7246 mailto:sbeale@goatstrail.com mailto:sbeale@goatstrail.com mailto:loignon@uwm.edu

The contractor agrees to extend this pricing to any UWM department whether the department refers to the contract or not.

6. Customer Service: Must have covered telephone service from 9:00AM to 4:00PM CT Monday through Friday.

7. Account Representative: Contractor must designate an account representative to provide communication, coordinate service, answer questions and expedite service for UWM.

8. Trademark/Licensing (Branded UWM Merchandise Only) Contractors must be licensed and comply with UWM’s trademark licensing requirements for items bearing trademarks, logos, or other symbols of UWM in which the University has a proprietary, licensed or copyright interest. All licensed vendors producing these types of customized products must follow the brand standards put forth by UWM. These brand standards include, but are not limited to, the proper use of university colors, logos, names, and other references. Approved logos, names and colors are included on the institution art sheet, which is available to all licensed vendors via IMG.

Licensed vendors also have access to all approved logos through the Logos on Demand program administered by IMG and Patton. Items that do not accurately reflect the UWM brand will not be approved by the Office of Licensing and Enforcement.

All branded products must be approved by both IMG and UWM’s Office of Licensing and Enforcement before they are produced. The time it takes to receive these approvals and to make any changes required by either entity should be considered when any licensed vendor agrees to delivery dates with a client. This official approval is granted after the licensed vendor submits artwork through IMG’s Brand Manager for review. If a licensed vendor or client has any questions about proper brand usage on items, they should contact the Office of Licensing and Enforcement as soon as possible.

Both IMG College Licensing and UWM’s Office of Licensing and Enforcement can assist vendors in completing the licensing process expeditiously.

Questions regarding this licensing can be directed to:

Kevin O Connor

(414) 739-6598 kjoc@uwm.edu

Website for licensing information is http://www.clc.com/Licensing-Info.aspx

UWM’s current contract ends with CLC on June 30, 2024. If UWM contracts with an alternate licensing company, the contractor must become licensed with our company and meet these same requirements.

9. Artwork Services/Proofs/Remedies: (Only applies if providing artwork services): UWM prefers that upon request, the Contractor can provide artwork services.

The contractor must provide artwork proof and obtain UWM department and licensing approval before shipping.

Artwork must be shown on a mockup of the product and not as artwork alone.

UWM will not be responsible for any product that is printed and delivered without prior written approval of artwork proof. Instances where product is shipped without prior written approval or whereas approval was obtained but printing errors occurred, the Contractor agrees to any of the following remedies to be determined by UWM:

• The products are picked up at vendor cost and replacement product is delivered at original quoted cost. If expedited shipping is required to make a UWM deadline, the contractor agrees to not pass along the additional shipping charges.

• The products are accepted by UWM at a mutually agreed upon lower price. A new invoice must be issued that reflects the “lowered price to UWM.”

DocuSign Envelope ID: 016913ED-DFCE-4EAD-AF25-657884CA7246

• The products are returned for full credit with no invoice liability and an alternative product has been chosen.

• The products are returned for full credit with no invoice liability and UWM goes to another vendor. The contractor agrees to reimburse UWM for any additional cost if the same product is purchased from an alternate vendor.

10. Pricing:

• The pricing basis (Exhibit B) must remain firm for the entire contract term including any renewals. The contractor agrees to extend this pricing to any UWM department whether the department refers to the contract or not.

• Should prices change during the contract term; it is the responsibility of the Contractor to have their pricing

(price list, website etc.), up to date before an order is placed by the department.

• Invoices must match the quotations, order confirmations, or pricing (online or otherwise) at the time of order.

11. Ordering / Back Orders: Orders will be placed as needed. The supplier is required to notify the ordering department of any back order, discontinuation of item(s) or other delays in shipping within two (2) working days of receipt of order or release against existing order(s). Product substitutions are not allowed without verbal or written approval from UWM prior to delivery.

12. Order Acknowledgments: Contractor must provide an order acknowledgment detailing quantity ordered, product codes and/or descriptions, unit costs, extended unit costs, applicable artwork service charges, and a guaranteed cancel delivery date.

13. Out of Stocks: The Contractor must notify the ordering department of any back order, discontinuation of item(s), and any other delays in product availability or shipping within five (5) business days of receipt of order.

14. Product Substitutions: Product substitutions are not allowed without approval from UWM prior to delivery.

Substitutions must be made of a quality comparable to or exceeding the contract specifications and are to be provided at the contract price of the original item ordered except when the substituted items are of lessor cost. A substituted item of a lessor cost must be charged at the lessor cost.

15. F.O.B. Destination Freight Prepaid and Added: All deliveries shall be FOB Destination. Risk of loss shall be borne by the Contractor through delivery. The seller selects the carrier and pays the freight charges but bills them to UWM. Delivery will be made by a common carrier or Contractor’s truck and shall be responsible for unloading product onto the dock or into the store. Tailgate deliveries are not allowed.

16. Delivery Requirements: Deliveries may include multiple UWM delivery locations. UWM requires that all packages be received in good condition and clearly labeled with the using departments name. At the time of delivery, the Contractor shall provide a separate itemized packing slip or invoice for each order.

UWM reserves the right to add and delete delivery locations to this contract. The delivered product must be for only the awarded brand(s) and size(s).

17. Delivery Procedure: UWM shall record the counts of the product delivered against the packing slip or invoice and report any receiving discrepancies to the Contractor verbally followed by an email confirmation within forty-eight (48) business hours of any shortages, overages, and/or defective or unacceptable product. UWM will only be responsible for what product is received as an acceptable product and will pay accordingly.

18. Non-Branded Return Policy: The contractor should provide for the return of items that are ordered in error for up to thirty (30) calendar days from receipt with UWM paying only the return shipping costs. Blank apparel can be returned within 15 days of receipt. We are not responsible for return shipment costs and there is a 20% restocking fee.

19. Shipments, Duplicates and Over shipments: Upon notification by UWM of a duplicated order or over shipment, the items identified must be removed at the Contractor's expense. If the duplicated or over shipment items are not removed within 30 days of written notification, the University reserves the right to dispose of them as its own property and shall not be held liable for any cost for the items.

20. Additional Products: UWM reserves the right to purchase any additional related products from the Contractor.

Items and pricing (including discounts) must be consistent with the current contract items/services. The contractor shall provide like items with the same pricing basis (such as discount from price list). In instances where the pricing discounts do not apply (such as a new category) or where cost to the Contractor is unique, pricing must be forwarded to the UW-Milwaukee Purchasing Office, Pam Loignon, loignon@uwm.edu for written approval. Prior written approval must be obtained before delivery. Any items that are not in the Contract and that have not met the criteria set forth will be disallowed.

21. Vendor Agreements/Contracts: UWM will not sign Vendor-supplied agreements/contracts. Agency Purchase Orders along with this document and any amendments to this document, listing all required and necessary items will serve as the only contract document.

22. Travel Per Diems: Contractor’s travel and per diem expenses shall be the Contractor’s sole responsibility.

Payment to the Contractor by UWM shall not include an additional amount for this purpose.

23. Entire contract: This contract is awarded based on the criteria established in the RFB, including attachments and any amendments issued. The UWM Contract, the RFB including any amendments, Supplier’s response with attachments including any written communications incorporated into the contract, and the purchase order, constitute the entire contract between the parties. The order of priority in interpreting the contract shall be as listed.

mailto:loignon@uwm.edu

For the State of Wisconsin on behalf of the Board of Regents of the University of Wisconsin System for the University of Wisconsin-Milwaukee

Pamela Loignon Printed Name

Signature

Dated:

For the Contractor

Signature

Printed Name

Dated:

9/26/2023 | 1:59 PM CDT

9/26/2023 | 2:04 PM CDT

Stephanie Beale

Company Goats Trail LLC

Company Website and/or email address https://www.goatstrail.com

Address 9601 Hill Creek Drive, Verona, WI 53593

Phone 608-557-8288, Alternate: 608-347-3505

Sales Rep Stephanie Beale

Sales Rep Phone # Same as above

Email Address of Sales Rep sbeale@goatstrail.com

Phone # 608-557-8288

Email Address for Ordering sbeale@goatstrail.com

Can you put UWM's pricing on a website

Yes https://www.goatstrail.com

Is the pricing online UWM's pricing?

No, We would have a code used to access your page and pricing unless you wanted the pricing to be made public, then we would not need to put a lock on it.

Features of the Website Our website accepts charge cards and you can also track orders

Do you accept charge cards? Yes, 3%

Net 30 Pricing Yes

Prompt pay Discounts such as 2/15? No

Types of Goods We carry t-shirts, sweatshirts, hats, sweatpants, shorts, socks and jackets.

Types of Services Custom graphic design

Minimum Order

We do not have a minimum order for blank apparel; however, shipping charges will apply to orders under $49.

There are specific brands that cannot be sold without decoration such as Adidas and Columbia. If you have a specific brand that you need blank apparel, we will need to check restrictions.

What is your return policy?

Blank apparel can be returned within 15 days of receipt. We are not responsible for return shipment costs and there is a 20% restocking fee.

List the brands/products are you authorized to logo?

Many

Do you offer artwork services? We have a graphic artist on staff. For a complete design concept until the finished project, we charge $100. For minor fine-tuning of a design, change in date, etc. we charge $25 per occurrence.

What is your minimum order for customized products? 24 pieces

Athletic Equipment, Accessories, and Apparel (Imprinted and Blanks) for Internal Use

Contract: P24-018-O28 (RFB: 2024-UWMIL-00385-RFB

Ordering & Billing

Non-Branded/Non- Customized Merchandise

Branded/Customized

Authorized%20Bra nds.docx

In general, what is your turnaround time for customized UWM products?

For in-stock items, our turnaround is 5 business days. (12-24 pieces) 1-2 weeks (24+ pieces)

What is your return policy?

We do not accept returns for custom pieces. However, if the item is defective, we will issue a full credit.

Explain your pricing Retail less 20%. Link to our pricelist which you can take 20% off:

https://www.sportswearcollection.com/?site=KDYMZLNTEX

Should prices change during the contract term; it is the responsibility of the Contractor to have their pricing (price list, website etc.), up to date before an order is placed by the department. Do you agree?

Yes

Invoices must match the quotations, order confirmations, or pricing (online or otherwise) at the time of order. Do you agree?

Yes

Do you charge for shipping? Yes, we charge for shipping for orders under $49. For orders over that price point we offer free economy shipping.

What do you charge for artwork services if you provide them?

We have a graphic artist on staff. For a complete design concept until the finished project, we charge $100. For minor fine-tuning of a design, change in date, etc. we charge $25 per occurrence.

If you provide customization: Explain your pricing for customizations such as embroidery, screen-printing, artwork set up if you provide customization

Customization has several price point factors:

-The number of colors being used -The size/area of the decoration -Type of decoration; embroidery, screen printing -Number of pieces -Total locations being printed on a garment (sleeve, front and back) would be different than a print solely on the front.

List any incentives here you will provide UWM such as website fundraising, scholarships, advertising, etc.

We would be interested in helping with fundraising for UWM.

Pricelists

Pricing adidas-catalog-.pdf Style Guide 2023.pdf