Central Management Services

Contract

Lawn Care D0300 Ottawa

26-416CMS-BOPM4-P-87892

The Parties to this contract are the State of Illinois acting through the undersigned Agency (collectively the State) and the Vendor. This contract, consisting of the signature page and numbered sections listed below and any attachments referenced in this contract, constitute the entire contract between the Parties concerning the subject matter of the contract, and in signing the contract, the Vendor affirms that the

Certifications and Financial Disclosures and Conflicts of Interest attached hereto are true and accurate as of the date of the Vendor's execution of the contract. This contract supersedes all prior proposals, contracts and understandings between the Parties concerning the subject matter of the contract. This contract can be signed in multiple counterparts upon agreement of the Parties.

1. SCOPE OF WORK

1.1. OVERVIEW AND PURPOSE:

Lawn Care Services are required throughout the State of Illinois by agencies that do not employ staff to provide them. These facilities are visited daily by many persons conducting business with the State and the appearance and public perception of the agency is associated with the condition of the agency's grounds. The need for these services is also required by the State's need to maintain the facilities it owns or leases to guard investment in those operating facilities.

1.2. SUPPLIES AND/OR SERVICES REQUIRED:

1.2.1. LAWN CARE- COMPLETE CYCLE

A) Turf shall be cut to a height of two to three inches as conditions dictate, but not more than once every seven days without the Facility Manager's approval. Mowing shall be done frequently enough so that no more than one-third of the grass blade is removed per cutting. Mowing equipment and patterns shall be employed to permit recycling of clippings where possible and present a neat appearance. Excess clippings shall be removed and blades on all equipment shall be sharp to prevent tearing of the grass blades.

B) All turf shall be sprayed to control broad leaf weeds.

C) A pre-emergent crabgrass control shall be applied to all turf once in the spring to prevent crabgrass germination.

State of Illinois Contract v.25.4

B) Vendor will submit a close-out report within 90 days of contract expiration that covers the same information since the last contract usage report.

C) Vendor will be expected to participate in performance monitoring that may include, but not be limited to required reporting, quality, delivery and value of goods and services, and customer service.

1.4. VENDOR/STAFF SPECIFICATIONS:

1.4.1. Vendor shall be experienced and knowledgeable in institutional landscaping service business. Vendor's employees shall be qualified, experienced and knowledgeable in institutional landscaping maintenance services.

1.4.2. Vendor shall maintain and have current all municipal, county, state and/or federal license/s that are applicable and required for their business. Vendor 's employees shall maintain and have current, all municipal, county, State and/or federal license/s that are applicable and required for their trade.

1.4.3. Vendor is required to utilize only employees that receive a W-9 and are covered under the Vendor's Workman Compensation Plan as well as Vendor's Liability Insurance.

1.4.4. Vendor shall assume responsibility for the health, safety, and protection of its employees, sub-contractors, material, equipment, and tools of the trade. Vendor will comply with the provisions outlined in OSHA Publication 3077 "Personal Protective Equipment" and

OSHA Publication 3079 "Respirator Protection". Vendor will take necessary precautions when handling hazardous waste or contaminants.

1.4.5. Vendor will be responsible for ensuring the general safety of its employees, building tenants and visitors while working in specific areas of the facility. Vendor will ensure that no hazards are posed by their activities. Work areas will be cordoned off and free of any obstructions.

1.4.6. Vendor will be responsible for reporting employee illnesses or injuries and controlling and eliminating job site hazards. All employees of the Vendor /sub-contractor will sign in and sign out as instructed by facility management.

1.4.7. Vendor's workers will promptly notify the Vendor and CMS of unusual incidents, accidents, or potential safety threats that may affect the site, tenants and visitors.

Vendor and its employees shall maintain a professional appearance while on site, including wearing company identification and appropriate clothing (I.E. including, but not limited to, clothing with no holes, rips or tears, no shorts, no open-toed shoes).

Discretion will reside with the Facility Manager.

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1.4.8

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Description of Work: Click here to enter text

If additional space is necessary to provide subcontractor information, please attach an additional page.

1.6.3. If the annual value of any subcontracts is more than $100,000, then the Vendor must provide to the State the Financial Disclosures and Conflicts of Interest for that subcontractor.

1.6.4. If, at any time during the term of the Contract, Vendor adds or changes any subcontractors, Vendor is required to promptly notify, in writing, the State Purchasing Officer or the Chief Procurement Officer of the names and addresses and the expected amount of money that each new or replaced subcontractor will receive pursuant to this Contract. Any subcontracts entered prior to award of this Contract are done at the sole risk of the Vendor and subcontractor(s).

1.7. WHERE SERVICES ARE TO BE PERFORMED: Unless otherwise disclosed in this section all services shall be performed in the United States. If the Vendor performs the services purchased hereunder in another country in violation of this provision, such action may be deemed by the State as a breach of the contract by Vendor.

Vendor shall disclose the locations where the services required shall be performed and the known or anticipated value of the services to be performed at each location. If the Vendor received additional consideration in the evaluation based on work being performed in the United States, it shall be a breach of contract if the Vendor shifts any such work outside the Unites States.

• Location where services will be performed: D0300, 700 E. Norris Dr., Ottawa, IL 61350.

• Value of services performed at this location: 100%

2. PRICING

2.1.

2.2.

2.3.

TYPE OF PRICING: The Illinois Office of the Comptroller requires the State to indicate whether the contract price is firm or estimated at the time it is submitted for obligation.

The total price of this contract is estimated.

VENDOR'S PRICING: Vendor's pricing is located in the Items Tab in the BidBuy Purchase

Order.

MAXIMUM AMOUNT: The total payments under the initial term of this contract shall not exceed$15,580 without a formal amendment. The maximum amount will be entered by the State prior to execution of the contract.

State of Illinois Contract covenants or agreements; (b) any actual or alleged death or injury to any person, damage to any real or personal property, or any other damage or loss claimed to result in whole or in part from Vendor's negligent performance; (c) any act, activity or omission of Vendor or any of its employees, representatives, subcontractors or agents; or (d) any actual or alleged claim that the services or goods provided under this contract infringe, misappropriate, or otherwise violate any intellectual property (patent, copyright, trade secret, or trademark) rights of a third party. In accordance with Article VIII, Section

1(a),(b) of the Constitution of the State of Illinois and 1973 Illinois Attorney General

Opinion 78, the State may not indemnify private parties absent express statutory authority permitting the indemnification. Neither Party shall be liable for incidental, special, consequential, or punitive damages.

4.11. INSURANCE: Vendor shall, at all times during the term of this contract and any renewals or extensions, maintain and provide a Certificate of Insurance naming the State as an additionally insured for all required bonds and insurance. Certificates may not be modified or canceled until at least thirty (30) days' notice has been provided to the State.

Vendor shall provide: (a) General Commercial Liability insurance in the amount of

$1,000,000 per occurrence (Combined Single Limit Bodily Injury and Property Damage) and $2,000,000 Annual Aggregate; (b) Auto Liability, including Hired Auto and Non-owned

Auto (Combined Single Limit Bodily Injury and Property Damage), in amount of

$1,000,000 per occurrence; and (c) Worker's Compensation Insurance in the amount required by law. Insurance shall not limit Vendor's obligation to indemnify, defend, or settle any claims.

4.12. INDEPENDENT CONTRACTOR: Vendor shall act as an independent contractor and not an agent or employee of, or joint venturer with the State. All payments by the State shall be made on that basis.

4.13. SOLICITATION AND EMPLOYMENT: Vendor shall not employ any person employed by the

State during the term of this contract to perform any work under this contract. Vendor shall give notice immediately to the Agency's director if Vendor solicits or intends to solicit

State employees to perform any work under this contract.

4.14. _ COMPLIANCE WITH THE LAW: The Vendor, its employees, agents, and subcontractors shall comply with all applicable Federal, State, and local laws, rules, ordinances, regulations, orders, Federal circulars and all license and permit requirements in the performance of this contract. Vendor shall be in compliance with applicable tax requirements and shall be current in payment of such ta><QS. Vc;,ndor shall obtain at its own expense, all licenses and permissions necessary for the performance of this contract.

4.15. BACKGROUND CHECK: Whenever the State deems it reasonably necessary for security reasons, the State may conduct, at its expense, criminal and driver history background

State of Illinois Contract checks of Vendor's and subcontractor's officers, employees or agents. Vendor or subcontractor shall immediately reassign any individual who, in the opinion of the State, does not pass the background check.

4.16. APPLICABLE LAW:

4.16.1. PREVAILING LAW: This contract shall be construed in accordance with and is subject to the laws and rules of the State of Illinois.

4.16.2. EQUAL OPPORTUNITY: The Department of Human Rights' Equal Opportunity requirements are incorporated by reference. 44 Ill. Adm. Code 750.

4.16.3. COURT OF CLAIMS; ARBITRATION; SOVEREIGN IMMUNITY: Any claim against the State arising out of this contract must be filed exclusively with the Illinois

Court of Claims. 705 ILCS SOS. The State shall not enter into binding arbitration to resolve any dispute arising out of this contract. The State of Illinois does not waive sovereign immunity by entering into this contract.

4.16.4. OFFICIAL TEXT: The official text of the statutes cited herein is incorporated by reference. An unofficial version can be viewed at

(www.ilga.gov/Jegis/ation/ilcs/ilcs. asp).

4.17.

4.18.

4.19.

ANTI-TRUST ASSIGNMENT: If Vendor does not pursue any claim or cause of action it has arising under Federal or State antitrust laws relating to the subject matter of this contract, then upon request of the Illinois Attorney General, Vendor shall assign to the State all of

Vendor's rights, title and interest to the claim or cause of action.

CONTRACTUAL AUTHORITY: The Agency that signs this contract on behalf of the State of

Illinois shall be the only State entity responsible for performance and payment under this contract. When the Chief Procurement Officer or authorized designee or State Purchasing

Officer signs in addition to an Agency, he/she does so as approving officer and shall have no liability to Vendor. When the Chief Procurement Officer or authorized designee or

State Purchasing Officer signs a master contract on behalf of State agencies, only the

Agency that places an order or orders with the Vendor shall have any liability to the

Vendor for that order or orders.

EXPATRIATED ENTITIES: Except in limited circumstances, no business or member of a unitary business group, as defined in the Illinois Income Tax Act, shall submit a bid for or enter into a contract with a State agency if that business or any member of the unitary business group is an expatriated entity.

State of Illinois Contract

AGENCY USE ONLY

NOT PART OF CONTRACTUAL PROVISIONS

• Agency Reference#: 26-416CMS-BOPM4-R-281108

• Project Title: Lawn Care D0300 Ottawa

• Contract#: 26-416CMS-BOPM4-P-87892

• Procurement Method (IFB, RFP, Small Purchase, etc.): Small Purchase

• BidBuy / Bulletin Reference#: 26-416CMS-BOPM4-B-49466

• BidBuy / Bulletin Publication Date: 10/08/25

• Award Code: C

• Subcontractor Utilization? D Yes D No Subcontractor Disclosure? D Yes D No

• Funding Source:

• Obligation #:

• Small Business Set-Aside? D Yes D No

• Minority Owned Business? D Yes D No

• Women Owned Business? D Yes D No

• Persons with Disabilities Owned Business? D Yes D No

• Veteran Owned Small Business? D Yes D No

• Other Preferences?

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Percentage:

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