EVN0056317_Solicitation_Packet.pdf

Rev. 10012022 V.22-3

MIAMI-DADE COUNTY, FLORIDA

INVITATION TO BID

(ITB)

Event Number: EVN0056317

Event Title: Flight Apparel

Solicitation Contact: Latavia Durham Procurement Contracting Associate Strategic Procurement Department Latavia.Durham@miamidade.gov

Solicitation Contact: Delvin Padilla Procurement Contracting Officer II Strategic Procurement Department Delvin.Padilla@miamidade.gov

Solicitation Contact: Christopher Grant-Henriques Division Director II Strategic Procurement Department Christopher.Grant-Henriques@miamidade.gov mailto:Latavia.Durham@miamidade.gov mailto:Delvin.Padilla@miamidade.gov mailto:Christopher.Grant-Henriques@miamidade.gov

GENERAL TERMS AND CONDITIONS:

All Miami-Dade County’s general terms and conditions applicable to procurement contracts are posted online.

Bidders that receive an award from Miami-Dade County through the competitive procurement process must anticipate the inclusion of these requirements in the resultant Contract. These general terms and conditions are considered non-negotiable and include important instructions and requirements that affect all Bids. By submitting a Bid for a Miami-Dade County solicitation, a Bidder attests to its understanding of these general terms and conditions.

General terms and conditions pertaining to this Solicitation and resultant Contract may be viewed online at the Strategic Procurement Department’s webpage by clicking on the below link:

general-terms-and-conditions-r26-2.pdf

NOTICE TO ALL BIDDERS:

Bids are to be submitted electronically through a secure mailbox via the Integrated Financial Resources Management System (INFORMS) (https://supplier.miamidade.gov) until the date and time indicated in the INFORMS Solicitation End Date published in INFORMS. It is the sole responsibility of the Bidder to ensure that its Bid is in INFORMS before the Solicitation deadline. There is no cost to the Bidder to submit a Bid for a Miami- Dade County Solicitation via INFORMS. Electronic submissions may require the uploading of electronic attachments. The submission of attachments containing embedded documents or proprietary file extensions is prohibited. All documents should be attached as separate files.

For information concerning this Solicitation, use the question/answer feature provided within the Solicitation by INFORMS at https://supplier.miamidade.gov. Questions of a material nature must be received prior to the date and time of the INFORMS Solicitation Question & Answer End Date published in INFORMS. Material changes, if any, to the Solicitation will be made only by written addendum. (See Mandatory Online Forms and Addendum Acknowledgement section of INFORMS site).

Bidders must allow sufficient time to complete online forms and upload all Bid documents. All information and documents must be fully entered, uploaded, acknowledged (“Confirm”) and recorded into INFORMS before the date and time of the INFORMS Solicitation End Date, or the system will stop the process and the submission will be considered late and will not be accepted.

No part of a Bid can be submitted via hardcopy, email, or fax.

If you submit your bid and subsequently an Addendum is issued, failure to submit the bid again by clicking on the “Submit Bid” button, after acknowledging Addenda or editing your bid in INFORMS will result in your bid not being received by the County.

Suppliers/Vendors are encouraged to access the links below to assist with submission of responses to the Solicitation.

Recorded eSupplier Workshop Recorded eSupplier Workshop Password: q37%t+pG

Submit a Bid Job Aid https://www.miamidade.gov/technology/library/informs/job-aid/submit-a-bid.pdf https://www.miamidade.gov/resources/strategic-procurement/documents/general-terms-and-conditions-r26-2.pdf https://supplier.miamidade.gov/ https://supplier.miamidade.gov/ https://www.miamidade.gov/global/news-item.page?Mduid_news=news1652724628268780 https://www.miamidade.gov/technology/library/informs/job-aid/submit-a-bid.pdf

SECTION 2

ADDITIONAL/SPECIAL TERMS AND CONDITIONS

2.1 PURPOSE

The purpose of this solicitation is to obtain uniforms and accessories related to flight suits and apparel for the safety and operational needs of Miami-Dade Fire Rescue (MDFR) on an as needed basis.

2.2 TERM OF CONTRACT

This Contract shall commence on the first calendar day of the month succeeding approval of the Contract by the County Mayor or designee, unless otherwise stipulated in the Purchase Order issued by the County. The contract shall expire on the last day of the 60th month.

2.3 COUNTY OPTION TO RENEW

The County shall have the option to renew the Contract for an additional 60-month period.

Continuation of the Contract beyond the initial term and any option to renew subsequently exercised is a County prerogative and not a right of the Awarded Bidder(s). Such prerogative will be exercised by the County only when continuation of the Contract is clearly in the best interest of the County.

2.4 METHOD OF AWARD

Award of this contract will be made to the lowest priced responsive, responsible Bidder per group.

Bidders may Bid on any or all groups in the Solicitation. The Groups are as follows:

Group A – Flight Apparel Group B – Gallet Helmets and Refurbishment Services

To be considered for award of a group, the Bidder shall offer a price for all items within the group. Items that will be provided to the County at no costs must show a zero (0) in the price line. A zero (0) shall not constitute as a No Bid on the item. The County will determine the Bidder for award of each group by totaling the extended pricing for all items within the group. If a Bidder fails to offer a price for all items within the group, its offer for the group may be deemed non-responsive.

2.5 BIDDER REQUIREMENTS (GROUPS A and B)

In addition to the requirements detailed in Section 1-General Terms and Conditions, Paragraph 1.2- Instructions to Bidders, the Bidder shall meet the following requirements to be considered for award:

1. Bidder shall be regularly engaged in the business of providing the goods described in this

Solicitation to be considered for award. Bidder shall provide two (2) reference letters from customers to whom the Bidder has provided or is currently providing the goods as described throughout this Solicitation. In lieu of the references from the Bidder, the County will consider the references from Bidder’s key personnel in accordance with Resolution No. 1122-21.

The references should include the customer’s company name, and the contact person’s name, title, address, telephone number, and e-mail address, who can verify that the Bidder has successfully provided the goods (Section 4: Submittal Requirements). These references shall ascertain to the County’s satisfaction that the Bidder has sufficient expertise in the industry and its firm is properly equipped to perform the required goods.

The Bidder shall provide all the information, documents, and attachments listed above to be considered for award. All information, documents, and/or attachments listed above are due with the Bid by the solicitation’s end time and date. The County may, at its sole discretion and in its best interest, allow the Bidder to complete, supplement or supply the required information, documents, and attachments during the bid evaluation period. Failure to provide all the required information, documents, and attachments with the Bid or if requested by the County during the Bid evaluation period, may result in the Bidder being declared non-responsive or non-responsible.

During the bid evaluation period, the County’s Strategic Procurement Department will review the information, documents, and attachments submitted by the Bidder. The County may request additional information from the Bidder and from available sources to completely evaluate the Bidder’s submittal and ascertain that the Bidder meets the stipulated requirements. The County shall be the sole judge of a Bidder’s ability to perform under a resulting Contract. Failure to meet the stipulated requirements or to demonstrate ability to perform under a resulting Contract, as determined by the County, may result in the Bidder being declared non-responsible.

During a resulting Contract, the Bidder has an obligation to advise the County of any changes, intended or otherwise, to the evidence given in compliance with the requirements in this Solicitation.

2.6 PRICES

The Bidder's prices shall be inclusive of all costs, delivery, charges, and fees. Additional charges of any kind will not be accepted.

2.7 PRICE ADJUSTMENTS

The initial contract prices shall remain fixed and firm for a period of no less than twelve (12) months from the solicitation’s end date. Thereafter, the County may review contract pricing at any time during the contract term to determine if pricing remains consistent with current market conditions. If market conditions indicate a change in the total cost of materials or services, whether upwards or downwards, the County reserves the right to negotiate a price adjustment in its best interest.

The Awarded Bidder may be required to provide supporting documentation for an upward movement in market conditions. The County shall have the right to negotiate any price increases.

Any price adjustments authorized by the County shall be formalized by a Contract Modification, originated, and published by the Strategic Procurement Department. Under no circumstances should an Awarded Bidder invoice the County a price that is higher than the price authorized through the contract award or an approved Contract Modification.

2.8 METHOD OF PAYMENT

The County will pay the Awarded Bidder for completed deliveries, in accordance with Section 1- General Terms and Conditions, Paragraph 1.2(H)-Prompt Payment Terms. The Awarded Bidder shall submit invoices in accordance with the Purchase Order and Section 1-General Terms and Conditions, Paragraph 1.36-Invoices.

2.9 INSURANCE

The requirements specified in Section 1-General Terms and Conditions, Paragraph 1.22- Insurance Requirements, are amended as follows:

A. Worker’s Compensation Insurance for all employees of the Contractor as required by Florida Statute 440.

B. Commercial General Liability Insurance in an amount not less than $300,000 per occurrence and $600,000 in the aggregate, not to exclude Products and Completed Operations. Miami-Dade County must be shown as an additional insured with respect to this coverage.

C. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $300,000 combined single limit per occurrence for bodily injury and property damage.

All other information remains the same.

2.10 BRAND NAME OR EQUAL

Group A – Flight Apparel If an item in this Solicitation is identified as “Brand Name or Equal,” the item’s description reflects the characteristics and level of quality that will satisfy the County’s needs. The salient physical, functional, or performance characteristics that “Equal” products must meet are specified in the Solicitation.

To be considered for award, bids of “Equal” products, including “Equal” products of the Brand Name manufacturer, must:

1. Meet the salient physical, functional, or performance characteristic specified in this Solicitation,

2. Clearly identify the item by Brand Name and Make and Model number (if any),

3. Include descriptive literature such as specifications, illustrations and/or drawings,

4. Clearly describe any modification the Bidder plans to make to the item to make it conform to the Solicitation requirements, and

5. Clearly show all modifications in all descriptive materials.

The County reserves the right to require a sample of “Equal” items for evaluation at no cost to the County. If a sample is required, the County will notify the Bidder in writing and will specify the delivery address and the deadline for submission of the sample. Each sample shall be submitted as stipulated in the County’s notice and shall be clearly labeled with the Bidder's name, Solicitation number, Solicitation title, Manufacturer and Brand Names, and Make and Model number (if applicable). If a Bidder fails to submit the sample as stipulated, its bid for the item may be declared non-responsive or non-responsible. Any sample submitted shall create an express warranty that the whole of the goods and/or Services to be provided by the Bidder during a resulting Contract shall conform to the sample submitted.

The County will evaluate “Equal” items based on the information furnished by the Bidder, information identified in the Bid and reasonably available to the Contracting Officer, and/or samples provided by the Bidder. The County is not responsible for locating or obtaining any information not identified in the Bid or the sample. The County shall be sole judge of the acceptability of “Equal” items and its decision shall be final. Should an “Equal” item not be accepted by the County, the Bidder’s offer for that item may be deemed non-responsive or non-responsible.

Unless the Bidder clearly indicates that the item Bid is an “Equal” product, the Bidder shall provide the Brand Name product referenced in the Solicitation.

2.11 SUBSTITUE OF ITEMS

Substitute items (brands, styles or size range) may be considered from the Awarded Bidder during the contract term for items affected by Force Majeure. The Awarded Bidder(s) shall not deliver any substitute item as a replacement to an awarded product without express written consent of the ordering department’s County Project Manager prior to such delivery. The Awarded Bidder(s) shall provide a verifiable reason as to why the product is unavailable and the anticipated timeframe as to when such product will be available. Substitute items must be of equal or better quality than the awarded item. Substitutes shall be considered only in emergency situations and excessive substitution requests may cause to terminate the contract.

2.12 DELIVERY

The Awarded Bidder(s) shall make deliveries of ordered items in accordance with the time indicated on the Purchase Order issued by the County. All deliveries shall be made in accordance with good commercial practice and all required delivery time frames shall be adhered to by the Awarded Bidder(s), except in such cases of Force Majeure. In cases where a delivery will be delayed, the Awarded Bidder(s) must notify the County, via email, of the delay in advance of the original delivery date so that a revised delivery date can be scheduled, or other accommodation can be made.

Should the Awarded Bidder(s) fail to deliver on the number of days stated per delivery terms, the County reserves the right to cancel the order on a default basis at no cost to the County. If the order is terminated, it is hereby understood and agreed that the County has the authority to purchase the goods by other means and to charge the incumbent bidder with any re-procurement costs. If the Awarded Bidder fails to honor these re- procurement costs, the County may terminate the contract for default. Repeated failure to deliver order(s) may also result in default and contract termination.

Any returned items containing the County logo shall be destroyed. In cases where uniform items are ordered for a particular individual, all items for that person shall be bagged or boxed collectively and labeled with the individual’s name.

Delivery shall be made to the following location:

Miami-Dade County Fire Rescue Department Air Rescue Bureau 14150 SW 127th Street Miami, FL 33186 Attn: Telva Pichardo

2.13 UNAVAILABLE ITEMS

The County shall not allow any late deliveries attributed to product back-order situations or any other issues, under any Contract resulting from this Solicitation. The Awarded Bidder is required to deliver all items to the County within the specified time frame and no grace period shall be honored, unless written authorization is issued by the County, and a new delivery time frame is mutually established.

Should an Awarded Bidder fail to deliver the required good and/or services within the time frame stated in the Contract, or by an authorized revised delivery time frame as stated above, the County may obtain the product outside the contract and/or terminate its Contract with the Awarded Bidder, in accordance with Section 1-General Terms and Conditions, Paragraph 1.26-Termination for Default.

2.14 RETURNS

Within sixty (60) days of receipt by the County, unused and unaltered products incorrectly ordered or delivered shall be accepted by the Awarded Bidder(s) for full credit to the County with no restocking fee. Unaltered items are defined as articles as produced by the manufacturer for its inventory.

2.15 ACCEPTANCE OF PRODUCT

Unless otherwise specified in the Purchase Order, the County will not pay for any delivered goods prior to inspection and acceptance. The Awarded Bidder shall deliver goods that are in full compliance with Section 1-General Terms and Conditions, Paragraph 1.8-Materials Shall Be New and Warranted Against Defects.

2.16 WARRANTY REQUIREMENTS

The following requirements shall apply, in addition to all other warranties that may be supplied by the Awarded Bidder:

The Awarded Bidder warrants that all products delivered under this Contract will be free from defects and conform to the requirements of this Contract for a minimum period of six months from the date of the County’s acceptance. Warranties shall remain in force for at least six months from the date of the County’s acceptance; regardless of whether the Awarded Bidder is under Contract with the County at the time of defect.

Should a product delivered by the Awarded Bidder under this Contract become defective or nonconforming to the Contract requirements while under warranty, the County will give written notice to the Awarded Bidder within 30 days from the date of discovering the defect or nonconformance, at which time the Awarded Bidder shall repair or replace the product within 30 days, at no cost to the County.

Any payments made by the County to the Awarded Bidder, whether partial or full, shall not constitute a waiver of warranty and any products repaired or replaced by the Awarded Bidder shall be subject to this clause to the same extent as the products originally delivered.

2.17 ADDITIONAL ITEMS/SERVICES

During the term of the Contract, the County may require additional items and/or services like those listed in this Solicitation. Under these circumstances, a County representative may obtain a price quote from the Awarded Bidder. The County reserves the right to award the additional item/service to an Awarded Bidder based on the price quoted, to negotiate a price with an Awarded Bidder for the additional item/service, or to acquire the additional item/service through a separate Solicitation.

All additional items/services authorized by the County shall be formalized by a Contract Modification, originated, and published by the Miami-Dade County Strategic Procurement Department.

2.18 SMALL BUSINESS MEAURES

In accordance with Section 1-General Terms and Conditions, Paragraph 1.45-Small Business

Enterprise (SBE) Measures, the following SBE Measures apply to this solicitation:

Group A – Flight Apparel

A Small Business Enterprise Bid Preference for Small Business Enterprises certified by SBD applies to Group A. The Bid Preference shall be used only to evaluate a Bid and shall not affect the Contract price.

A Small Business Enterprise Bid Preference for Small Business Enterprises certified by SBD applies to Group B. The Bid Preference shall be used only to evaluate a Bid and shall not affect the Contract price.

SECTION 3

TECHNICAL SPECIFICATIONS

3.1 SCOPE OF WORK

The Awarded Bidder(s) shall be responsible for furnishing and delivering various styles and types of products which comprise an approved County flight uniform and apparel, on an as needed basis, for Miami Dade Fire Rescue Department. The Awarded Bidder(s) shall also be responsible for exchanging and/or collecting any items which are damaged or do not meet specifications, at no cost to the County. Uniform items shall become property of Miami-Dade County when County logo is applied; returned uniform items are not to be re-sold or released to the public.

All products provided by the Awarded Bidder(s) shall comply with the item descriptions listed below.

Where specific brands are not required, the Awarded Bidder(s) are encouraged to source apparel composed of grown fiber crops, recycled, or biodegradable materials that minimize their impact on the environment when they decompose. Products shall be packaged in recyclable or compostable containers, providing environmentally safe recycling and reuse options.

The Awarded Bidder shall provide MSA Gallet LH250 Helmets for purchase and complete refurbishment services for MDFR’s current inventory of MSA Gallet LH250 Helmets.

All work must be performed by qualified technicians and in accordance with manufacturer standards.

The Awarded Bidder shall provide all labor, parts, materials, tools, and related services required to return each helmet to full operational condition.

3.2 GOODS TO BE PROVIDED

1. EMS Uniform Manufacturer: Gibson & Barnes item number #UM2N1BN Description:

■ Men's Sizes: 36-52, short, regular, tall, and extra tall

■ Ladies Sizes: 2-14, short, regular, tall

Description:

■ Nomex 4.5 lll A

■ Round military style collar: Double topstitched

■ Pleated back: Double topstitched

■ Corded military style below sleeve pocket: 4 slot pen/pencil & FOD cover. 5” zipper on left sleeve

■ Corded military style chest pockets

■ Men’s size: 30 - 36= 6” zipper

38 & up=7” zipper Lady’s size: 2 - 14= 6” zipper 16 & up= 7” zipper

■ 2” X 4” Velcro loop on chest

■ Front zipper

Men’s: 2 - way pull

Lady’s: 1 - way pull

■ Military style sleeves w/ Velcro tabs

■ Military style waist: 1” X 7” elastic w/ 2” Velcro waist tabs

■ Military style shoulder pads

■ Reinforced crotch

■ Corded military left cargo pocket 7” zipper

■ Corded right equipment pocket: 8“ zipper

■ Kevlar Rip Stop Reinforced Shoulder Pads

■ Corded military style leg pockets: 8” zippers

■ Leg closure on back: 10” zippers

■ Front trouser pockets

■ Hanger in back of neck

■ Cloth zippers pull on front zipper

■ Embroidery Miami Dade on back

■ Sew Miami Dade patch on right sleeves.

■ EMS pocket Velcro 1”x3” hook and loop

■ Oval Velcro loop on left chest 3 1/4 3 5/8

■ 1 1/2” reflective silver stripe around wrist.

■ 2x4 nametag Velcro on right chest.

■ Covered zipper below sleeve pocket:

■ 2 slot pen/pencil. 5” zipper with FOD cover on right sleeve

2. Nomex Flying Gloves

Manufacturer: Gibson & Barnes item number #EGN-or equal Description:

■ Military Specification MIL-G-181188B

■ Back: Nomex IIIA Aramid Knit Fiber

■ Palm: Capeskin leather, black

■ Color: Navy Blue (BN) or Black (LX), Desert Tan, or Sage Green

■ Sizes: 5-6-7-8-9-10-11-12

3. Touch Screen Compatible Flying Gloves, Manufacturer: Gibson & Barnes item number #EGNT-or equal Description:

■ Military Specification MIL-G-181188B

■ Back: Nomex IIIA Aramid Knit Fiber

■ Palm: Capeskin leather, black

■ Conductive fabric sewn into the fingertips

■ Color: Navy Blue (BN) or Black (LX)

■ Sizes: 5-6-7-8-9-10-11-12

4. Jacket

Manufacturer: Sentinel Jacket, Gibson & Barnes item number JB1N2BD-or equal Men’s Sizes: S, M, L, XL, 2XL, short, regular, tall Ladies sizes: S, M, L, XL, 2XL, short, regular, tall Description:

■ lightweight lining with zip out fleece vest Nomex III

■ Aramid Fabric shell and lining, Nomex fleece vest

■ Dark Navy (BD), or Black

■ Department patch sewn on right shoulder ½” from shoulder seam

■ American flag, yellow/gold border sewn left shoulder above pen/pencil pocket

■ standard placement

■ Heavy-duty brass zipper

■ Corded front zipper

■ Jacket shell 6.5 oz. Nomex IIIA fabric

■ Jacket lining 5.0 oz. Nomex IIIA fabric.

■ Removable vest: Nomex fleece – Color: gray

■ Guardian style pointed collar

■ Shirt cuff style sleeve with Velcro closure

■ Pen/pencil pocket on left sleeve

■ Military style front pockets with hook and loop closure

■ Pleated action back

■ Embroider on the back of jacket in white thread, beginning 5” below collar.

1 ¾ inch letters “MIAMI-DADE”, second line 1 ¼ inch letters “FIRE RESCUE” below.

■ 2 x 3 ¾” Velcro sewn on left chest for attaching nametag, 2” x 4” Velcro (Female)

■ Black Nomex knit waistband

5. Military Helmet Bag Manufacturer: Gibson & Barnes Item number HBBM-or equal Description:

■ Navy – Black

■ Made from padded nylon.

■ Rugged top zipper

■ Two inside pockets

■ Two outside gear pockets with hook & loop and snap closures.

■ Standard bags measure 18-inch wide by 20-inch tall.

6. Military Skull Cap

Manufacturer: Gibson & Barnes Item number HBSY-or equal Description:

■ Super-absorbent 100% Cotton

■ Stretch Knit Fabric.

■ Wear and dry

■ Color: Gray

■ Size: M – L

7. Pilot Skull Cap

Manufacturer: Gibson & Barnes Military Item number HBS1-or equal Description:

■ Super-absorbent 100% Cotton

■ Stretch Knit Fabric.

■ Wear and dry

■ Color: Gray

■ Size: M – L

No substitutes or equal items can be accepted for the products listed below.

8. Gallet Helmet Gallet LH250 dual visor helmets with MSA helmet bag, soft sock and spare pads.

Description:

■ Night Vision Goggle Visor with Interface Plate

■ Civilian hi with 12" coil cord U174 plug, 300 OHM speakers, electret mic, wire boom, helicopter

■ Soother Liner

■ Soother Earcup

■ Inner Visor: Tinted

■ Outer Visor: Clear

Helmet Replacement Parts for the Gallet LH250

Part Number Part Description

9. T-5724-CEPi-K04 CEP Hearing Protection Kit

10. T-5724-199-C015 CEP Dual Ear-tip Cable with Carrying Case

11. T-5208-75 MSA Gallet LH Adjustable Chin Strap Set

12. T-5208-75T Tiger Quick Release MSA Gallet Chin Strap

13. T-5208-17 MSA Gallet Chin Strap Fastening Set

14. T-5312CP-1/8 Tiger 1/8 Velcro/Foam Ear Cup Spacer Pads (Pair)

15. T-5208-30 MSA Gallet Ear Cup Spacer Pad Set

16. T-5218 Oregon Aero Soft Seal Ear Cups (Pair)

17. T-5208-26S MSA Leather Helmet Edge Roll for LH250 (Small)

18. T-5208-26M MSA Leather Helmet Edge Roll for LH250 (Medium)

19. T-5208-26L MSA Leather Helmet Edge Roll for LH250 (Large)

20. T-5208-26XL MSA Leather Helmet Edge Roll for LH250 (Extra Large)

21. T-5208-26XXL MSA Leather Helmet Edge Roll for LH250 (Extra Extra Large)

22. T-5208-323 MSA Gallet Grey Edge Trim

23. T-5208-65 MSA Gallet Screwed Support Carbon Visor Cover (Black

Matte)

24. T-5208-126 MSA Gallet Inner Visor Rotation Knob

25. T-5208-3L MSA Gallet Visors (*Large Outer Clear Visors*) for LH250 helmets

26. T-5208-5L MSA Gallet Visors (*Large Inner Grey/Smoke Visors*) for

LH250 helmets

27. T-5208-3M MSA Gallet Visors (*Medium Outer Clear Visors*) for

LH250 helmets

28. T-5208-5M MSA Gallet Visors (*Medium Inner Grey/Smoke Visors*) for

LH250 helmets

29. T-5208-89S MSA Cloth (Kirmel) Helmet Neck Pad (Small)

30. T-5208-89M MSA Cloth (Kirmel) Helmet Neck Pad (Medium)

31. T-5208-89L MSA Cloth (Kirmel) Helmet Neck Pad (Large)

32. T-5208-89XL MSA Cloth (Kirmel) Helmet Neck Pad (Extra Large)

33. T-5208-89XXL MSA Cloth (Kirmel) Helmet Neck Pad (Extra Extra-Large)

34. T-5208-55 MSA Gallet LH250 Anvis Adapter

35. T-5208-327 MSA Gallet Left or Right-Side Grey Chin Strap Mounting

36. T-5208-69 Boom Mounting Plate

37. T-5208-41 MSA Gallet LH Anti Cable Tension System & Screws

38. T-5816 Tiger Performance – Leatherette Microphone Wind Muff

39. T-5840V-EF5 Viper 5" Amplifed Electret high impedance 90 degree pivot flex boom microphone (include wind-muff)

40. T-5724-CEP-199-ESTP CEP Hearing Protection Ear Tips

41. T-5702 Waterproof Military Earphones (300 Ohm)

42. T-5208-35 MSA Gallet Outer Visor Adjustment System with Locking

Device

43. T-5208-328 MSA Gallet Outside Visor Sliding Track

44. T-5228L Upgraded Memory Foam Liner (Large Helmet- 1/4" thickness)

45. T-5228L Upgraded Memory Foam Liner (Large Helmet- 1/8" thickness)

46. T-5228L Upgraded Memory Foam Liner (Large Helmet- 3/8" thickness)

47. T-5208-CH013 MSA Gallet Black Edgebead for Brow of Helmet

48. 12CCMCU174 12" Coiled Main Cable Assembly with U174 Plug

49. T-5312-H Tiger Universal PNR/ANR Helmet Harness with 10 pins

LEMO Jack, plug in ear cup pigtail and volume control

50. T-5906H-CC Tiger performance – 77cm 30” Helicopter Coiled with molded U174 Plug x 10 Pin male LEMO plug

3.3 REFURBISHMENT OF MSA GALLET LH250 HELMETS

The Awarded Bidder shall provide the following refurbishment services for Gallet Helmets:

Required Refurbishment Tasks The Awarded Bidder shall perform the following tasks for each helmet:

• Conduct a full helmet bench test

• Fully disassemble and reassemble the MSA Gallet Helmet

• Remove and replace the Helmet Impact Liner Cap (large)

• Install new components as listed below

• Repaint the MSA Gallet Helmet shell

• Repaint the visor cover

• Re-certify the MSA Gallet Helmet

Evaluation, Parts Replacement, and Recertification The Awarded Bidder shall remove the helmet impact liner cap to perform an internal evaluation to assess the condition of the helmet and determine the extent of repairs, if applicable. The intent is to ensure that the helmet can be re-certified for an extended service life of 10 years. Prior to commencing any refurbishment services, the Awarded Bidder shall notify the County of the eligibility for re-certification for each helmet in their care.

Based on this assessment, the Awarded Bidder will determine the required refurbishment actions and provide all necessary labor, replacement parts, and materials to return each helmet to full operational condition. If the helmet is not certifiable, the helmet will not require any refurbishment services. In these instances, the Awarded Bidder shall return the helmet to the County.

The Awarded Bidder shall also be responsible for providing/obtaining re-certification status for each helmet they provide refurbishment services for. The Awarded Bidder shall provide documentation, demonstrating proof of visual inspection and confirmation that refurbishment services were completed.

MDFR will not be responsible for supplying refurbishment parts unless otherwise specified in writing.

Any replacement parts needed for repairs shall be reimbursed to the Awarded Bidder as a pass-thru cost without any additional mark-up in addition to any labor costs. Prior to conducting any repairs, the Awarded Bidder shall provide MDFR with quote for the repairs and labor costs for review and approval.

Component Installation Requirements Each refurbished MSA Gallet LH250 Helmet shall be outfitted with the following components:

• NVG visor cover with ANVIS mount

• Dual visor system (smoke outer visor and clear inner visor)

• Tiger PNR high-noise and impact modular aviation helmet communications system

• High-impact, noise-attenuating rubber ear cups

• Leatherette ear seals

• Detachable 30" coiled communication cord

• U174 plug

• Premium Viper flex boom microphone

• High-fidelity 50 mm, 300-ohm speakers

• Velcro/foam spacer pad sets

SECTION 4

SUBMITTAL REQUIREMENTS

4.1 BIDDER REQUIREMENTS

TO BE COMPLETED BY ALL BIDDERS

Refer to Paragraph 2.4 to ensure that Bidder’s responses and attachments comply with the Solicitation's requirements.

Paragraph Reference

Bidder Requirements

1.

Bidder shall be regularly engaged in the business of providing the goods described in this Solicitation to be considered for award. Bidder shall provide two (2) reference letters from customers to whom the Bidder has provided or is currently providing the goods as described throughout this Solicitation. In lieu of the references from the Bidder, the County will consider the references from Bidder’s key personnel in accordance with Resolution No. 1122-21.

The references should include the customer’s company name, and the contact person’s name, title, address, telephone number, and e-mail address, who can verify that the Bidder has successfully provided the goods (Section 4: Submittal Requirements). These references shall ascertain to the County’s satisfaction that the Bidder has sufficient expertise in the industry and its firm is properly equipped to perform the required goods.

4.2. PRICE SUBMITTAL

Bidder shall provide pricing in INFORMS for the products and services listed below and as indicated under Section 3, Scope of Work/Technical Specifications, in accordance with all applicable terms and conditions of this Solicitation. Estimated quantities provided in INFORMS are for the five-year term of the contract and are provided for Bidders’ guidance only. Refer to Section 1, Paragraph 1.9, Quantities.

Line Item

Estimated Five Year Quantities

Unit of Measurement

Description Unit Price

Group A – Flight Apparel

1 210 Each EMS Uniform as described in Section 3.2.1.

Unit Price to be

Provided in

INFORMS

2 50 Each Nomex Flying Gloves as described in Section 3.2.2

3 25 Each Touch Screen Compatible Flying Gloves as described in Section 3.2.3

4 25 Each Sentinel Jackets as described in Section 3.2.4

5 25 Each Military Helmet Bag as described in Section 3.2.5

6 50 Each Military Skull Cap as described in Section 3.2.6

7 25 Each Pilot Skull Cap as described in Section 3.2.7

Group B – Gallet Helmets and Refurbishment Services

8 35 Each Gallet Helmet as described in Section 3.2.8

Unit Price to be

Provided in

INFORMS

9 15 Each T-5724-CEPi-K04 as described in Section 3.2.9

10 15 Each T-5724-199-C015 as described in Section 3.2.10

11 15 Each T-5208-75 as described in Section 3.2.11

12 30 Each T-5208-75T as described in Section 3.2.12

13 30 Each T-5208-17 as described in Section 3.2.13

14 30 Each T-5312CP-1/8 as described in Section 3.2.14

15 30 Each T-5208-30 as described in Section 3.2.15

16 25 Each T-5218 as described in Section 3.2.16

17 5 Each T-5208-26S as described in Section 3.2.17

18 10 Each T-5208-26M as described in Section 3.2.18

19 10 Each T-5208-26L as described in Section 3.2.19

20 15 Each T-5208-26XL as described in Section 3.2.20

21 15 Each T-5208-26XXL as described in Section 3.2.21

22 20 Each T-5208-323 as described in Section 3.2.22

23 10 Each T-5208-65 as described in Section 3.2.23

24 30 Each T-5208-126 as described in Section 3.2.24

25 10 Each T-5208-3L as described in Section 3.2.25

26 10 Each T-5208-5L as described in Section 3.2.26

27 10 Each T-5208-3M as described in Section 3.2.27

28 10 Each T-5208-5M as described in Section 3.2.28

29 15 Each T-5208-89S as described in Section 3.2.29

30 20 Each T-5208-89M as described in Section 3.2.30

31 25 Each T-5208-89L as described in Section 3.2.31

32 25 Each T-5208-89XL as described in Section 3.2.32

33 25 Each T-5208-89XXL as described in Section 3.2.33

34 20 Each T-5208-55 as described in Section 3.2.34

35 20 Each T-5208-327 as described in Section 3.2.35

36 40 Each T-5208-69 as described in Section 3.2.36

37 30 Each T-5208-41 as described in Section 3.2.37

38 30 Each T-5816 as described in Section 3.2.38

39 30 Each T-5840V-EF5 as described in Section 3.2.39

40 30 Each T-5724-CEP-199-ESTP as described in Section 3.2.40

41 40 Each T-5702 as described in Section 3.2.41

42 20 Each T-5208-35 as described in Section 3.2.42

43 20 Each T-5208-328 as described in Section 3.2.43

44 20 Each T-5228L as described in Section 3.2.44

45 20 Each T-5228L as described in Section 3.2.45

46 20 Each T-5228L as described in Section 3.2.46

47 20 Each T-5208-CH013 as described in Section 3.2.47

48 25 Each 12CCMCU174 as described in Section 3.2.48

49 50 Each T-5312-H as described in Section 3.2.49

50 50 Each T-5906H-CC as described in Section 3.2.50

51 1 Each Refurbishment and Recertification Services as described in Section 3.3