EVN0039981,Solicitation.pdf

Rev. 1.13.26 - V. 26-1

MIAMI-DADE COUNTY, FLORIDA

INVITATION TO BID

(ITB)

Event Number: EVN00339981 Event Title: Cables and Circuits for 400Hz Ground Power System

Solicitation Contact: Name: Heylicken Espinoza Title: Procurement Contracting Officer 3 Department: Strategic Procurement Email: heylicken.espinoza@miamidade.gov

Solicitation Contact: Name: Amy Almanzar Title: Procurement Contracting Officer 3 Department: Strategic Procurement Email: Amy.Almanzar@miamidade.gov

Solicitation Contact: Name: Marie Williams Title: Procurement Contracting Manager Department: Strategic Procurement Email: marie.williams@miamidade.gov

GENERAL TERMS AND CONDITIONS:

All Miami-Dade County’s General Terms and Conditions applicable to procurement contracts are posted online. Bidders that receive an award from Miami-Dade County through the competitive procurement process must anticipate the inclusion of these requirements in the resultant Contract. These general terms and conditions are considered non-negotiable and include important instructions and requirements that affect all Bids. By submitting a Bid for a Miami-Dade County solicitation, a Bidder attests to its understanding of these General Terms and Conditions.

All applicable Terms and Conditions pertaining to this Solicitation and resultant Contract may be viewed online at the Strategic Procurement Department’s webpage by clicking on the below link:

general-terms-and-conditions-r26-2.pdf

NOTICE TO ALL BIDDERS:

Bids are to be submitted electronically through a secure mailbox via the Integrated Financial Resources Management System (INFORMS) (https://supplier.miamidade.gov) until the date and time indicated in the INFORMS Solicitation End Date published in INFORMS and in this Solicitation document. It is the sole responsibility of the Bidder to ensure that its Bid is in INFORMS before the Solicitation deadline. There is no cost to the Bidder to submit a Bid for a Miami-Dade County Solicitation via INFORMS.

Electronic submissions may require the uploading of electronic attachments. The submission of attachments containing embedded documents or proprietary file extensions is prohibited. All documents should be attached as separate files.

For information concerning this Solicitation, use the question/answer feature provided within the Solicitation by INFORMS at https://supplier.miamidade.gov. Questions of a material nature must be received prior to the date and time of the INFORMS Solicitation Question & Answer End Date specified in the Solicitation. Material changes, if any, to the Solicitation will be made only by written addendum. (See Mandatory Online Forms and Addendum Acknowledgement section of INFORMS site).

Bidders must allow sufficient time to complete online forms and upload all Bid documents. All information and documents must be fully entered, uploaded, acknowledged (“Confirm”) and recorded into INFORMS before the date and time of the INFORMS Solicitation End Date, or the system will stop the process and the submission will be considered late and will not be accepted.

No part of a Bid can be submitted via hardcopy, email, or fax.

If you submit your bid and subsequently an Addendum is issued, failure to submit the bid again by clicking on the “Submit Bid” button, after acknowledging Addenda or editing your bid in INFORMS will result in your bid not being received by the County.

Suppliers/Vendors are encouraged to access the links below to assist with submission of responses to the Solicitation.

Recorded eSupplier Workshop https://www.miamidade.gov/global/news-item.page?Mduid_news=news1652724628268780

Password: q37%t+pG

Submit a Bid Job Aid https://www.miamidade.gov/technology/library/informs/job-aid/submit-a-bid.pdf

Rev. 4.22.24

SECTION 2

ADDITIONAL/SPECIAL TERMS AND CONDITIONS

2.1 PURPOSE

The purpose of this Solicitation is to establish a Contract for the Miami-Dade Aviation Department (MDAD) to purchase various cables, cable heads/connectors, circuit testers, 400 Hz load banks, and related test equipment and provide repair services for load banks and circuit testers for the numerous Aircraft 400 Hz Ground Power Systems at the Miami International Airport (MIA).

2.2 TERM OF CONTRACT

This Contract shall commence on the first calendar day of the month succeeding approval of the Contract by the Board of County Commissioners, or designee, unless otherwise stipulated in the Purchase Order issued by the County. The Contract shall expire on the last day of the 60th month.

2.3 METHOD OF AWARD

Award of this Contract will be made to the responsive, responsible Bidder who submits an offer on all items listed in the Solicitation and whose offer represents the lowest price when all items are added in the aggregate.

To be considered for award, the Bidder shall offer a price for all items in the Solicitation. Items that will be provided to the County at no cost must show a zero (0) in the price line. The County will determine the Bidder for award by totaling the extended pricing for all items. If a Bidder fails to submit a price for all items in the Solicitation, its offer may be deemed non-responsive.

2.4 BIDDER REQUIREMENTS

In addition to the requirements detailed in Section 1, General Terms and Conditions, Paragraph 1.2, Instructions to Bidders, the Bidder shall meet the following requirements to be considered for award:

2.4.1 Bidder or Bidder’s Subcontractor shall be regularly engaged in the business of providing for the purchase of cables, cable heads and circuit testers as listed in Section 3, Scope of Work/Technical Specifications, Paragraph 3.2, to be considered for award. Bidder or Bidder’s Subcontractor shall provide two (2) different references from customers to whom the Bidder or Bidder’s Subcontractor has provided or is currently providing the goods as described throughout this Solicitation. In lieu of the references from the Bidder or Bidder’s Subcontractor, the County will consider the references from Bidder’s key personnel in accordance with Resolution No. 1122-21.

The references should include the customer’s company name, and the contact person’s name, title, address, telephone number, and e-mail address, who can verify that the Bidder/key personnel/Subcontractor has successfully provided the goods/services (Section 4, Submittal Requirements). These references shall ascertain to the County’s satisfaction that the Bidder/key personnel/Subcontractor has sufficient expertise in the industry and its firm is properly equipped to perform the required goods/services.

2.4.2 Bidder or Bidder’s Subcontractor shall be regularly engaged in the business of providing repair services as listed in Section 3, Scope of Work/Technical Specifications, Paragraph 3.3, to be considered for award. Bidder or Bidder’s Subcontractor shall provide two (2) different references from customers to whom the Bidder or Bidder’s Subcontractor has provided or is currently providing repair services as described throughout this Solicitation. In lieu of the references from the Bidder or Bidder’s Subcontractor, the County will consider the references from Bidder’s key personnel in accordance with Resolution No.

1122-21

The references should include the customer’s company name, and the contact person’s name, title, address, telephone number, and e-mail address, who can verify that the Bidder/key personnel/Subcontractor has successfully provided the goods/services (Section 4, Submittal Requirements). These references shall ascertain to the County’s satisfaction that the Bidder/key personnel/Subcontractor has sufficient expertise in the industry and its firm is properly equipped to perform the required goods/services.

2.4.3 The Bidder shall designate at least one company representative who is knowledgeable in the goods and services being solicited, and who shall be available to the County from Monday through Friday from 7:00AM through 6:00PM to address and expedite matters relating to a resulting Contract.

To demonstrate compliance with this requirement, the Bidder shall attest to the representative’s knowledge and availability and provide the representative’s name, title, telephone number and email address.

The Bidder shall provide all the information, documents and/or attachments listed above to be considered for award.

All information, documents, and/or attachments listed above are due with the Bid by the solicitation’s end time and date. The County may, at its sole discretion and in its best interest, allow the Bidder to complete, supplement or supply the required information, documents and/or attachments during the bid evaluation period. Failure to provide all the required information, documents and/or attachments with the Bid or, if allowed, as requested by the County during the Bid evaluation period, may result in the Bidder being declared non-responsive or non-responsible.

During the bid evaluation period, the County’s Strategic Procurement Department will review the information, documents and/or attachments submitted by the Bidder, may request additional information from the Bidder, and/or obtain additional information from available sources, to completely evaluate the Bidder’s submittal and ascertain that the Bidder meets the stipulated requirements and determine the Bidder’s ability to perform under a resulting Contract.

The County shall be sole judge of a Bidder’s compliance with requirements and the Bidder’s ability to perform under a resulting Contract. Failure to meet the stipulated requirements or to demonstrate ability to perform under a resulting Contract, as determined by the County, may result in the Bidder being declared non-responsible.

During a resulting Contract, the Bidder has an obligation to advise the County of any changes, intended or otherwise, to the evidence given in compliance with the requirements in this Solicitation.

2.5 PRICES

The Bidder’s prices, which include hourly rates, shall be inclusive of all costs, delivery, charges, and fees. Additional charges of any kind will not be accepted. The hourly rate offered for repair services shall be deemed to provide full compensation to the Awarded Bidder for labor, equipment for repair, shipping, delivery, transportation, and any other element of cost or price to repair items as described in Section 3, Scope of Work/Technical Specifications, Paragraph 3.3, Repair Service.

The initial Contract prices resultant from this solicitation shall remain firm and fixed for no less than twelve (12) months from the effective date of the Contract. Thereafter, prices may be adjusted upward or downward as follows:

The County may elect to negotiate price adjustments with the Awarded Bidder (decreases or increases) based on changes in the following pricing index: Producer Price Index (PPI), Series ID: PCU335931-335931, Titled: Current- Carrying Wiring Device Manufacturing (not seasonally adjusted), as published by the U.S. Bureau of Labor Statistics (BLS). The Base PPI Index for adjustments shall be the Index published by the BLS for the referenced PPI Series in the month and year when the solicitation ended, and the Base Price shall be the contract’s initial price(s).

The period used to calculate the initial adjustment will begin in the month when the solicitation ended and will include as many months as have been published by the BLS at the time of the adjustment.

The following is an example of how to calculate an adjustment:

Contract’s Effective Date: May 1, 2022 Solicitation’s End Date: May 7, 2021

Index Point Change Calculation:

Current PPI Index (April 2023) 232.945

Less: Base PPI Index (April 2021) 229.815

Equals: Index Point Change 3.130

Percentage Change Calculation:

Index Point Change 3.130

Divided by: Base PPI Index 229.815

Equals: 0.01362

Multiplied by 100: 1.3620

Equals: Percent Change 1.37%

Price Calculation:

Percent Change: 1.37%

Multiplied by Initial Contract Price (Base Price): $100.00

Equals: Applicable PPI Increase: $1.37

Adjusted Price According to PPI: $101.37 The Base Price and the Base PPI Index shall remain constant throughout the contract term and shall be the basis of all adjustments.

The following is an example of how to calculate a subsequent adjustment:

Index Point Change Calculation:

Current PPI Index (June 2024) 240.100

Less: Base PPI Index (April 2021) 229.815

Equals: Index Point Change 10.285

Percentage Change Calculation:

Index Point Change 10.285

Divided by: Base PPI Index 229.815

Equals: 0.04475

Multiplied by 100: 4.4753

Equals: Percent Change 4.48%

Price Calculation:

Percent Change: 4.48%

Multiplied by Initial Contract Price (Base Price): $100.00

Equals: Applicable PPI Increase: $4.48

Adjusted Price According to PPI: $104.48

Should the referenced index be discontinued by the BLS, or should its data be unavailable, the County will use the next higher-level index: Producer Price Index (PPI), Series ID: PCU33593-33593-, Titled: PPI industry data for Wiring device mfg (not seasonally adjusted). Price adjustments may also be negotiated based on other indexes published by the BLS (Consumer Price Index (CPI) or PPI) or other economic factors if these economic indicators are evidently proven to have directly affected the contract prices during the contract period.

An Awarded Bidder may initiate a request for price adjustment, the County will review such request as prescribed above and will grant the price adjustment as requested, negotiate with the Awarded Bidder to determine the appropriate price adjustment, or reject the request in its best interest. If the County elects to reject an Awarded Bidder's request for an adjustment, the Awarded Bidder is not excused from continuing to perform under the Contract. Failure of an Awarded Bidder to perform under these circumstances may result in such Awarded Bidder being deemed in breach of contract and the County terminating its Contract with such Awarded Bidder in accordance with Section 1-General Terms and Conditions, Paragraph 1.26-Termination for Default.

Adjusted prices shall remain firm for at least twelve (12) months; thereafter, prices may be readjusted as prescribed above.

Any price adjustments authorized by the County shall be formalized by a Contract Modification, originated, and published by the Strategic Procurement Department. Under no circumstances should an Awarded Bidder invoice the County a price that is higher than the price authorized through the contract award or an approved Contract Modification.

2.6 DELIVERY

The Awarded Bidder shall make deliveries within the number of days identified in the purchase order. Delivery shall be made in accordance with the required delivery timeframe except in such cases where the delivery will be delayed due to acts of nature, strikes, or other causes beyond the control of the Awarded Bidder. In these cases, the Awarded Bidder shall notify MDAD of the delays in advance of the original delivery date so that a revised delivery schedule can be appropriately considered by the County.

2.7 RISK OF LOSS

As indicated in Section 1, General Terms and Conditions, Paragraph 1.19, Delivery, prices quoted shall be Freight on Board (FOB) Destination. The Awarded Bidder assumes the risk of loss or damage to the items purchased under this contract during shipment or possession of such property by the Awarded Bidder, and until delivery to, and acceptance of, that property by the property owner. The Awarded Bidder shall immediately replace or make good on the loss or damage without cost to the County, whether the loss or damage results from acts or omissions (negligent or not) of the Awarded Bidder or a third party.

2.8 EQUAL PRODUCT

Manufacturer names, product SKU number information, or descriptions contained in this Solicitation are used for the sole purpose of establishing the requirements of level of quality, standard of performance, and design, and are in no way intended to prohibit the offer of another manufacturer’s product of equal level of quality, standard of performance, and design unless otherwise indicated.

This specific Solicitation requires the submission of supporting documentation (such as Manufacturer’s Product Information Sheet or other supporting product literature) to allow for the County’s evaluation of “equal” products offered by the Bidder. The submitted supporting documentation must, in total, meet the required specifications set forth within this Solicitation. Supporting documentation is not required is the Bidder is offering the brand names specified in this Solicitation.

If the submitted supporting documentation provides information that does not comply with the specifications, the Bidder shall state, in an official letter on corporate letterhead, as part of their submittal, the differences between the product they are specifically offering, and the product described and referenced in this Solicitation to substantiate compliance to all of the specifications set forth in this Solicitation.

The approval or rejection of a Bidder’s offered product as an equal product that meets the minimum requirements of level of quality, standard of performance, and design, as requested by the County, is at the sole discretion of the County. Failure to offer an equal product or failure to submit the supporting documentation of an offered product, as specified in this section, may result in the rejection of the Bidder’s Bid.

Bidder may propose an equal product for approval for items listed in Section 3, Scope of Work/Technical Specifications, that specifically state in the line item “or approved equal product”. Items on the Bid Form that allow for an approved equal product will require the Bidder to indicate if the Bidder will provide the item as listed in Section 3, Scope of Work/Technical Specifications or if the Bidder is offering an equal product for approval. If offering an equal product for approval, the Bidder must then attach documentation for the offered product to allow for the product to be reviewed and approved as an equal product by the County in accordance with Section 2, Additional/Special Terms and Conditions, Paragraph 2.8, Equal Product.

2.9 ACCEPTANCE OF PRODUCT BY THE COUNTY

The product(s) to be provided hereunder shall be delivered to the County, and maintained if applicable to the contract, in full compliance with the specifications and requirements set forth in this contract. If the Awarded Bidder’s product is determined to not meet the specifications and requirements of this Contract, either prior to acceptance or upon initial inspection, the item will be returned, at Awarded Bidder’s expense, to the Awarded Bidder. At the County’s own option, the Awarded Bidder shall either provide a direct replacement for the item or provide a full credit for the returned item.

The Awarded Bidder shall not assess any additional charge(s) for any conforming action taken by the County under this clause.

2.10 ADDITIONAL ITEMS

During the term of the Contract the County may require additional items like those listed in this Solicitation. Under these circumstances, a County representative may obtain a price quote from the Awarded Bidder. The County reserves the right to award the additional item to an Awarded Bidder based on the price quoted, to negotiate a price with an Awarded Bidder for the additional item, or to acquire the additional item through a separate Solicitation.

All additional items authorized by the County shall be formalized by a Contract Modification, originated, and published by the Miami-Dade County Strategic Procurement Department.

2.11 INSURANCE REQUIREMENTS

Section 1, General Terms and Conditions, Paragraph 1.22, Item A (2), Commercial General Liability is hereby replaced with the following:

1.22 Item A (2) Commercial General Liability in an amount not less than $1,000,000 per occurrence, and $2,000,000 in the aggregate. Miami-Dade County must be shown as additional insured with respect to this coverage.

Section 1, General Terms and Conditions, Paragraph 1.22 Item A (3), Automobile Liability Insurance is amended to include the following:

*Under no circumstance are Contractors permitted on the Aviation Department, Aircraft Operating Airside (A.O.A.) at Miami International Airport without obtaining Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $5,000,000 combined single limit per occurrence for bodily injury and property damage. Only vehicles owned or leased by a company will be authorized. Vehicles owned by individuals will not be authorized. $1 million limit applies at all other airports.

2.12 METHOD OF PAYMENT

Awarded Bidder shall submit invoices and any associated back-up documentation electronically or in hard copy format to the County as follows:

Miami-Dade County Aviation Department PO Box 526624 Miami, FL 33152-6624 Attention: Accounts Payable

OR

Email to: payables@miami-airport.com The County may at any time designate a different address and/or contact person by giving written notice to the other party.

Refer to Section 1, General Terms and Conditions, Paragraph 1.36, Invoices, for further requirements.

2.13 COUNTY USER ACCESS PROGRAM (UAP)

Section 1, General Terms and Conditions, Paragraph 1.37, County User Access Program (UAP), does not apply to this Solicitation.

2.14 WARRANTY: 365 DAYS FOR PARTS AND REPAIRS

All parts delivered under this Contract shall be in accordance with Section 1, General Terms and Conditions, Paragraph 1.7, Warranty and Paragraph 1.8, Materials Shall Be New and Warranted Against Defects. In addition to Section 1, General Terms and Conditions, the Awarded Bidder warrants that all repairs delivered under this Contract will be free from defects in workmanship and conform to the requirements of this Contract for a minimum period of 365 calendar days after the County’s acceptance. Warranties shall remain in force for at least 365 calendar days from the date of the County’s acceptance, regardless of whether the Awarded Bidder is under Contract with the County at the time of defect.

Should an item repaired by the Awarded Bidder under this Contract become defective or nonconforming to the Contract requirements while under warranty, the County will give notice (verbal and/or email) once the County becomes aware of the defect or nonconformance. The Awarded Bidder shall correct or reperform any defective or nonconforming repair within seven (7) calendar days from the initial notice, at no cost to the County.

Any payments made by the County to the Awarded Bidder, whether partial or full, shall not constitute a waiver of warranty and any parts replaced or repairs reperformed by the Awarded Bidder shall be subject to this clause to the same extent as the parts and repairs originally delivered.

2.15 TRUST AGREEMENT

2.15.1 Incorporation of Trust Agreement by Reference

Notwithstanding any of the terms, provisions and conditions of this Agreement, it is understood and agreed by the parties hereto that, to the extent of any inconsistency with or ambiguity relating to the terms and conditions of this Agreement, and the level of rents, fees or charges required hereunder and their periodic modification or adjustment as may be required by the provisions of the Amended and Restated Trust Agreement dated as of the 15th day of December, 2002 as amended from time to time, by and between among the County and the JP Morgan Chase Bank as Trustee and Wachovia Bank, National Association as Co-trustee (“the Trust Agreement”), which Trust Agreement is incorporated herein by reference, shall prevail and govern in the event of any inconsistency with or ambiguity relating to the terms and conditions of this Agreement, including the rents, fees or charges required herein, and their modification or adjustment. at all times during the term of this Agreement. Copies of the Trust Agreement are available for inspection in the offices of the Department during normal working hours.

2.15.2 Adjustment of Terms and Conditions

If, at any time during the term or any extension thereto, as applicable, of this Agreement, a Federal agency or court of competent jurisdiction shall determine that any of the terms and conditions of this Agreement, including the rentals, fees and charges required to be paid hereunder to the County by the Lessee or by other Lessees under other Agreements of the County for the lease or use of facilities used for similar purposes, are unjustly discriminatory, the County shall have the right to modify such terms and conditions and to increase or otherwise adjust the rentals, fees and charges required to be paid under this Agreement in such a manner as the County shall determine is necessary and reasonable so that the rentals, fees and charges payable by the Lessee and others shall not thereafter be unjustly discriminatory to any user of like facilities and shall not result in any violation of the Trust Agreement or in any deficiency in revenues necessary to comply with the covenants of the Trust Agreement. In the event the County has modified the terms and conditions of this Agreement, including any adjustment of the rentals, fees and charges required to be paid to the County pursuant to this provision, this Agreement shall be amended to incorporate such modification of the terms and conditions including the adjustment of rentals, fees and charges upon the issuance of written notice from the Department to the Lessee.

The Amended and Restated Trust Agreement link:

Amended and Restated Trust Agreement 2002.pdf

2.16 TITLE VI SOLICITATION NOTICE

The Miami-Dade Aviation Department, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 USC §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders or offerors that it will affirmatively ensure that for any contract entered into pursuant to this advertisement, [select businesses, or disadvantaged business enterprises or airport concession disadvantaged business enterprises] will be afforded full and fair opportunity to submit bids in response to this invitation and no businesses will be discriminated against on the grounds of race, color, national origin (including limited English proficiency), creed, sex, age, or disability in consideration for an award.[

2.17 FEDERAL AVIATION ADMINISTRATION (FAA) SPECIAL PROVISIONS

Exhibit A – FAA Special Provisions, attached hereto and incorporated by reference, outlines the provisions currently required under applicable Federal Aviation Administration (FAA) guidelines. The Contractor shall comply with the terms of Exhibit A as amended from time to time. The Mayor or the Mayor’s designee shall have the authority to administratively update Exhibit A to reflect revisions, additions, or removals of required FAA provisions as issued through official FAA guidance, without the need for formal amendment to this agreement. Any such administrative updates shall be provided in writing to the Contractor through an updated version of Exhibit A. Such updated version of Exhibit A shall be identified as Exhibit A.1, with each updated Exhibit A thereafter being identified by successive numerical identification (i.e., Exhibit A.2, Exhibit A.3, and so on) with the latest numerical version of Exhibit A governing unless otherwise specified.

2.18 FORCE MAJEURE

This section supersedes Section 1, General Terms and Conditions, Paragraph 1.59, Force Majeure, is being replaced by the following:

Performance by each party shall be pursued with commercially reasonable efforts in all requirements under this Agreement; however, except as otherwise expressly provided herein, neither party shall be liable to the other for any loss or damage for delay due to causes that (i) were beyond the reasonable control and (ii) were not caused by the negligence or lack of commercially reasonable efforts of the affected party or its subcontractors or suppliers. The parties agree that, provided the conditions stated in (i) and (ii) above apply, the following are causes or events of force majeure: acts of civil or military authority (including courts and regulatory agencies), acts of God (excluding normal or seasonal weather conditions), riot or insurrection, inability to obtain required permits or licenses, blockades, embargoes, sabotage, epidemics and unusually severe floods, or acts or decisions of the Federal Aviation Administration, the Department of Transportation, the Transportation Security Administration, or the Environmental Protection Agency. The party affected shall provide written notice to the other party indicating the nature, cause, date of commencement thereof, the anticipated extent of such delay and whether it is anticipated that any completion or delivery dates will be affected thereby, and shall exercise due diligence to mitigate the effect of the delay. The parties agree that the commercial impacts of COVID-19 are currently known to the parties, and that commercial impacts related to COVID-19 shall not constitute force majeure events. In the event of any delay resulting from such causes and provided the affected party has promptly notified the other and exercised commercially reasonable efforts as provided in subsection a) above the time for performance under this Agreement (including the payment of monies) shall be extended for a period of time reasonably necessary to overcome the effect of such delay.

END OF SECTION

SECTION 3

SCOPE OF WORK/TECHNICAL SPECIFICATIONS

3.1 SCOPE OF WORK

This Solicitation aims to establish a comprehensive contract for the Miami-Dade Aviation Department (MDAD) to procure and repair a range of essential components, including various high-quality cables, cable heads and connectors, precision circuit testers, a robust 400 Hz load bank, and associated testing equipment. These items will be used for the Aircraft 400 Hz Ground Power Systems at MIA, ensuring the airport can efficiently support aircraft electrical needs on the ground.

3.2 DESCRIPTION OF CABLES, CABLE HEADS, AND CIRCUIT TESTERS

A. Multi-Conductor banded aircraft assemblies are to be provided in both configurations (Female plugs on both ends and Female on one (1) end and lug terminals on the other end):

Cable Assembly Requirements Cable assemblies must comply with MIL-C-7974D standards. The 400 Hz Cable Assemblies shall include A, B, C Phase, and N (Neutral) supply wires. Each lead shall be made of a single-conductor MIL-C-5756C cable.

Phases A, B, C, and N shall be approximately 2/0 AWG. Control leads E and F shall also conform to MIL-C- 575C, with two #12 AWG conductors. Include a jumper wire between pins E and F in the plug. The plug shall be ITW GSE, Anderson Power Products, or an approved equivalent, field attachable, MS25486-3/(R67G36B).

Each cable assembly shall be approximately 65 to 100 feet long and banded together with stainless steel bands.

Lug Terminals for A, B, and C Phases shall be MS20659-120 Lug Terminals for N Phase shall be MS20659-136 Lug Terminals E and F Phases shall be MS20659-106

Lug terminals shall be attached to one end of the cable, while the plug connects to the other end. A ball stop must be installed approximately 2 ½ feet behind the plug. Additionally, some cables along their entire length should be covered with an orange scuff cover for protection.

The County may purchase 65-foot, 85-foot, or 100-foot cable assemblies.

B. Aircraft cable assembly with female aircraft plugs on each end. Assemblies are to be provided in both configurations (Female plugs on both ends and Female on one (1) end and lug terminals on the other end):

Single Jacketed Assembly Requirement Cable assemblies shall conform to MIL-C-7974D specifications. The 400 Hz cable assemblies shall include phases A, B, C, and N (Neutral) supply wires. Phases A, B, and C shall be approximately 1/0 AWG. The neutral (N) shall consist of a 3#6 AWG jumper wire between pins E and F in the plug. All wiring shall be manufactured by Anderson Power Products, ITW GSE, or an approved equivalent, and shall be attachable to the field, R67G76B. Each cable assembly shall be approximately 65, 85 or 100 feet in length, as required.

Lug Terminals for A, B, C Phase shall be MS20659-18B Lug Terminals for N Phase shall be MS20659-143 Lug Terminals for E & F Phase shall be MS20659-106

Lug terminals shall be attached to one end of the cable, and the plug to the other. Plugs shall be yellow fluorescent. If yellow is not available, black will be accepted.

The County may purchase 65-foot, 85-foot, or 100-foot, cable assemblies.

C. R67G36EY (or R67G36E) Plug, Female AC 400 Hz or approved equal D. R65G3E Plug, Female DC 28.5 VDC or approved equal E. 400 Hz Circuit Testers (this is a phase sequence tester).

F. 28 VDC Aircraft Power Cable 60 Feet, 2 4/0 AWG. (PN R65G3E-60ASB or R65G3E-60A), or approved equal.

G. Heat Shrink 5-inch diameter by 8-inch in length (US Airmotive P/N SPC 450) or approved equal.

H. PAGE PLB-108 Reactive Load Bank or approved equal.

I. Cannon Load Bank Model L-72 or approved equal.

3.3 REPAIR SERVICE

The Awarded Bidder shall provide repair service for the items listed in Section 3, Scope of Work/Technical Specifications, Paragraph 3.2, Description of Cables, Cable Heads, and Circuit Testers above. The items that require repair services will be picked up by the Awarded Bidder for transport to and from the Awarded Bidder’s repair facility.

All transportation costs will be the responsibility of the Awarded Bidder. Upon receipt of such items from the County, the Awarded Bidder shall provide a written diagnostic report identifying the issue(s), recommended repairs or other corrective actions, and a detailed cost estimate within seven (7) calendar days. This written cost estimate shall be based on the hourly rate (see Section 2, Additional/Special Terms and Conditions, Paragraph 2.5, Prices) of the Awarded Bidder and shall include a breakdown of labor hours, material costs, return costs for delivery of repaired items to the County, and the number of calendar days needed to complete the repairs of the items for the County. Once the County reviews and approves the written estimate, the Awarded Bidder shall proceed with the repair services.

All repairs performed under this contract must restore the items to fully functional condition, meaning they must be fully functional, safe to operate and capable of performing their intended purpose reliably without defect. Once repairs are completed, the Awarded Bidder shall package and return all items to the County at the Awarded Bidder’s cost. In accordance with Section 2, Additional/Special Terms and Conditions, Paragraph 2.14, Warranty: 365 Days for Parts and Repairs, any item deemed by the County to be inadequately repaired or not in good working condition, must be corrected by the Awarded Bidder at no additional cost to the County.

END OF SECTION

SECTION 4

SUBMITTAL REQUIREMENTS

4.1 BIDDER REQUIREMENTS

TO BE COMPLETED BY ALL BIDDERS

Refer to Paragraph 2.4 to ensure that Bidder’s responses and attachments comply with the Solicitation's requirements.

Paragraph Reference

Bidder Requirements

2.4.1

Bidder or Bidder’s Subcontractor shall be regularly engaged in the business of providing for the purchase of cables, cable heads and circuit testers as listed in Section 3, Scope of Work/Technical Specifications, Paragraph 3.2, to be considered for award. Bidder or Bidder’s Subcontractor shall provide two (2) different references from customers to whom the Bidder or Bidder’s Subcontractor has provided or is currently providing the goods as described throughout this Solicitation. In lieu of the references from the Bidder or Bidder’s Subcontractor, the County will consider the references from Bidder’s key personnel in accordance with Resolution No. 1122-21.

The references should include the customer’s company name, and the contact person’s name, title, address, telephone number, and e-mail address, who can verify that the Bidder/Subcontractor/Bidder’s key personnel has successfully provided the goods/services. These references shall ascertain to the County’s satisfaction that the Bidder has sufficient expertise in the industry and its firm is properly equipped to perform the required goods/services.

Reference Company Name No. 1:

Is reference for the Bidder, Subcontractor, or key personnel:

If Subcontractor, then identify the name of the Subcontractor:

If key personnel, then identify the name of the key personnel:

and make sure that company key personnel worked for is listed above as “Reference Company 1.”

Contact’s name: _____________________________ Title: ______________________________

Address: ______________________________________________________________________

Phone Number: ______________________ Email: _____________________________________

Reference Company Name No. 2:

Is reference for the Bidder, Subcontractor, or key personnel:

If Subcontractor, then identify the name of the Subcontractor:

If key personnel, then identify the name of the key personnel:

and make sure that company key personnel worked for is listed above as “Reference Company 2.”

Contact’s name: _____________________________ Title: ______________________________

Address: ______________________________________________________________________

Phone Number: ______________________ Email: _____________________________________

2.4.2

Bidder or Bidder’s Subcontractor shall be regularly engaged in the business of providing repair services as listed in Section 3, Scope of Work/Technical Specifications, Paragraph 3.3, to be considered for award. Bidder or Bidder’s Subcontractor shall provide two (2) different references from customers to whom the Bidder or Bidder’s Subcontractor has provided or is currently providing repair services as described throughout this Solicitation. In lieu of the references from the Bidder or Bidder’s Subcontractor, the County will consider the references from Bidder’s key personnel in accordance with Resolution No. 1122-21.

The references should include the customer’s company name, and the contact person’s name, title, address, telephone number, and e-mail address, who can verify that the Bidder/Subcontractor/Bidder’s key personnel has successfully provided the goods/services. These references shall ascertain to the County’s satisfaction that the Bidder has sufficient expertise in the industry and its firm is properly equipped to perform the required goods/services.

Reference Company Name No. 1:

Is reference for the Bidder, Subcontractor, or key personnel:

If Subcontractor, then identify the name of the Subcontractor:

If key personnel, then identify the name of the key personnel:

and make sure that company key personnel worked for is listed above as “Reference Company 1.”

Contact’s name: _____________________________ Title: ______________________________

Address: ______________________________________________________________________

Phone Number: ______________________ Email: _____________________________________

Reference Company Name No. 2:

Is reference for the Bidder, Subcontractor, or key personnel:

If Subcontractor, then identify the name of the Subcontractor:

If key personnel, then identify the name of the key personnel:

and make sure that company key personnel worked for is listed above as “Reference Company 2.”

Contact’s name: _____________________________ Title: ______________________________

Address: ______________________________________________________________________

Phone Number: ______________________ Email: _____________________________________

2.4.3

Bidder shall assign a competent representative who is cognizant of industry standards and is authorized to discuss matters pertaining to the resultant Contract and provide the County with support and information.

The Bidder’s representative shall be able to communicate with the County and shall have full authority to act on behalf of the Bidder on all matters related to the resultant Contract. Bidders are required to provide their authorized representative’s name, phone number, and e-mail address. All resources shall be available Monday through Friday during normal business hours (7:00 AM to 6:00 PM) to provide immediate support and expedite purposes.

Name of Bidder’s Authorized Representative: _________________________________________

Title of Bidder’s Authorized Representative: _________________________________________

Phone Number: _________________________________________

E-mail address: __________________________________________

4.2. PRICE SUBMITTAL

Bidder shall provide pricing in INFORMS for the items below as indicated under Section 3, Scope of Work/Technical Specifications, in accordance with all applicable terms and conditions of this Solicitation. Estimated quantities provided in INFORMS are estimated annual quantities for line items 1-12. Estimated quantities provided in INFORMS for line items 13 and 14 are for the 5-year term. All quantities are provided for Bidders’ guidance only. Refer to Section 1, General Terms and Conditions, Paragraph 1.9, Quantities.

The Bidder’s prices, which include hourly rates for repair services, shall be inclusive of all costs, delivery, transportation, charges, and fees. Additional charges of any kind will not be accepted. The hourly rate offered for repair services shall be deemed to provide full compensation to the Awarded Bidder for labor, equipment for repair, shipping, delivery, transportation and any other element of cost or price to repair items as described in Section 3, Scope of Work/Technical Specifications, Paragraph 3.3, Repair Service.

Line- Item

Estimated Quantity (Annual)

Unit of Measure

Description Unit Price

1 7 Each Multi-Conductor Banded Aircraft Assembly 65 Feet, (see Paragraph 3.2A)

Unit Price to be provided in

INFORMS

2 7 Each Multi-Conductor Banded Aircraft Cable Assembly 85 Feet, (see Paragraph 3.2A)

3 2 Each Multi-Conductor Banded Aircraft Cable Assembly 100 Feet, (see Paragraph 3.2A)

4 10 Each Single Jacketed Aircraft Cable Assembly 65 Feet, (see Paragraph 3.2B)

5 10 Each Single Jacketed Aircraft Cable Assembly 85 Feet, (see Paragraph 3.2B)

6 3 Each Single Jacketed Aircraft Cable Assembly 100 Feet, (see Paragraph 3.2B)

7 150 Each R67G36EY (or R67G36E) Plug, Female AC 400 Hz, (see Paragraph 3.2C)

8 5 Each R65G3E Plug, Female DC 28.5 VDC, (see Paragraph 3.2D)

9 2 Each 400 Hz circuit testers, (see Paragraph 3.2E)

10 2 Each 28 VDC Aircraft Power Cable 60 Feet, 2 4/0 AWG. (PN R65G3E-60ASB or R65G3E-60A), (see Paragraph 3.2F)

11 100 Feet Heat Shrink 5in. Dia. X 8in. length (US Airmotive P/N SPC 450)

(see Paragraph 3.2G)

12 32 Hourly Repair services (see paragraph 3.3)

Line Item

Estimated Quantity (5-year term)

Unit of Measure Description Unit Price

13 1 Each PAGE PLB-108 Reactive Load Bank, (see Paragraph 3.2H) Unit Price to be provided in INFORMS 14 2 Each Cannon Load Bank Model L-72, (see Paragraph 3.2I)