EVN0024146_-_Municipal_Advisory_Services_-_Enterprise_Seg.pdf

REQUEST FOR PROPOSALS (RFP)

EVN0024146

MUNICIPAL ADVISORY SERVICES (ENTERPRISE SEGMENT)

ISSUED BY MIAMI-DADE COUNTY:

Strategic Procurement Department

Through the Expedited Purchasing Program for

Office of Management and Budget

MIAMI-DADE COUNTY CONTACT FOR THIS SOLICITATION:

Princess Brown, Procurement Contracting Officer 111 NW 1st Street, Suite 1300, Miami, Florida 33128

Telephone: (305) 375-3020 Princess.Brown@miamidade.gov

PROPOSALS DUE:

SEE INFORMS

IT IS THE POLICY OF MIAMI-DADE COUNTY (COUNTY) THAT ALL ELECTED AND APPOINTED COUNTY OFFICIALS AND COUNTY EMPLOYEES SHALL ADHERE TO THE PUBLIC SERVICE HONOR CODE (HONOR CODE). THE HONOR CODE

CONSISTS OF MINIMUM STANDARDS REGARDING THE RESPONSIBILITIES OF ALL PUBLIC SERVANTS IN THE COUNTY.

VIOLATION OF ANY OF THE MANDATORY STANDARDS MAY RESULT IN ENFORCEMENT ACTION.

(SEE IMPLEMENTING ORDER 7-7)

Electronic proposal responses to this RFP are to be submitted through a secure mailbox at Integrated Financial Resources Management System (INFORMS) until the date and time as indicated in this document. It is the sole responsibility of the Proposer to ensure its Proposal reaches INFORMS before the Solicitation closing date and time. There is no cost to the Proposer to submit a Proposal in response to a Miami-Dade County Solicitation via INFORMS. Electronic Proposal submissions may require the uploading of electronic attachments. The submission of attachments containing embedded documents or proprietary file extensions is prohibited. All documents should be attached as separate files. Proposers must allow sufficient time to complete online forms and upload all Proposal documents. All information and documents must be fully entered, uploaded, acknowledged (“Confirm”) and recorded into INFORMS before the date and time of the INFORMS Solicitation End Date, or the system will stop the process and the submission will be considered late and will not be accepted. No part of a Proposal can be submitted via hardcopy, email, or fax. All expenses involved with the preparation and submission of Proposals to the County, or any work performed in connection therewith, shall be borne by the Proposer(s).

A Proposer may submit a modified Proposal to replace all or any portion of a previously submitted Proposal up until the Proposal due date. The County will only consider the latest version of the Proposal.

Requests for additional information or inquiries must be made in writing and submitted using the question/answer feature provided by INFORMS at https://supplier.miamidade.gov. The County will issue responses to inquiries and any changes to this Solicitation it deems necessary via written addenda issued prior to the Proposal due date and time (see Mandatory Online Forms and Addendum Acknowledgement Section of INFORMS site). Proposers who obtain copies of this Solicitation from sources other than through INFORMS risk the possibility of not receiving addenda and are solely responsible for those risks.

If you submit your proposal and subsequently an Addendum is issued, failure to resubmit the proposal by clicking on the “Submit Proposal” button, after acknowledging Addenda or making any edits to your proposal in INFORMS, will result in your proposal not being received by the County.

https://supplier.miamidade.gov/

Miami-Dade County, FL Contract No. EVN0024146

Rev. 1.30.2025

1.0 PROJECT OVERVIEW AND GENERAL TERMS AND CONDITIONS

1.1 Introduction

Miami-Dade County, hereinafter referred to as the County, as represented by the Miami-Dade County Office of Management and Budget (OMB), is soliciting proposals from registered municipal advisors to provide municipal advisory services for revenue debt transactions and services. These transactions will include issuance of bonds, notes, certificates or other financing instruments, and exclude swaps or derivative products, and on-going advisory services (“Municipal Advisory Services”) for the County’s Enterprise Segment Departments.

The County utilizes three contracts for Municipal Advisory Services by segment. A separate Request for Proposal (RFP) will be issued to replace the current contract for each of the three Municipal Advisory Service Segments: 1) Water & Sewer Segment (EVN0024138); 2) General Segment (EVN0024141); and 3) Enterprise Segment (EVN0024146). This RFP is for the Enterprise Segment of the County. The Enterprise Segment includes all municipal advisory services related exclusively to the following County Departments: Miami-Dade Aviation Department, Seaport, and Solid Waste Management departments.

The County anticipates awarding a contract for a seven-year period.

The following applies to Proposers that are a Joint Venture:

A. A Joint Venture must be a legally formed entity, as further detailed in Section 1.2, Definitions, item 4.

B. During the evaluation of the Proposal from a Joint Venture, while the Proposer is one formed entity, the qualifications and experience of the individual firms that make up the Joint Venture will be “blended” for determining the evaluation score, as applicable, under the specific criteria.

C. Although not required, non-Small Business Enterprise firms are encouraged to form a Joint Venture with Small Business Enterprise (SBE) firms. For the purposes of being considered for an SBE Selection Factor pursuant to Section 4.4., such Joint Venture formed with an SBE firm must be pre-approved by the Strategic Procurement Department.

The anticipated schedule for this Solicitation is as follows:

Deadline for Receipt of Questions: SEE INFORMS Proposal Due Date: See front cover for date and time.

Evaluation Process: August / September 2026 Projected Award Date: October 2026

1.2 Definitions

The following words and expressions used in this Solicitation shall be construed as follows, except when it is clear from the context that another meaning is intended:

1. The words “Review Team” to mean the group of individuals who are tasked with reviewing, evaluating and scoring the proposals submitted in response to this RFP.

2. The word “Contractor” means the Proposer that receives any award of a contract from the County as a result of this Solicitation, also to be known as “the prime Contractor”.

3. The word “County” means Miami-Dade County, a political subdivision of the State of Florida.

4. “Enterprise Segment” has the meaning prescribed to it in Section 1.1.

5. The words “Joint Venture” to mean an association of two or more persons, partnerships, corporations, or other business entities under a contractual agreement to conduct a specific business enterprise for a specified period with both sharing profits and losses. The Joint Venture must be a legally formed entity prior to Proposal submission.

6. The words “Mayor’s Finance Committee” means a committee comprised of representatives from (i) Seaport; (ii) Water & Sewer; (iii) Transit; (iv) Budget; (v) Aviation; (vi) Solid Waste Management; and members from the public and private sectors. This Committee has the responsibility to assign the underwriting firms to a particular negotiated transaction

7. “Municipal Advisory Services” has the meaning prescribed to it in Section 1.1

8. The word “Proposal” means the properly signed and completed written good faith commitment submitted by the Proposer in response to this Solicitation, as amended or modified through negotiations.

9. The word “Proposer” means the person, firm, entity or organization, as stated on the Submittal Form, submitting a Proposal to this Solicitation.

10. The word “Responsible Proposer” shall refer to a Proposer that has the capability in all respects to fully perform the contract requirements and the integrity and reliability that will assure good faith performance.

11. The words “Responsive Proposer” shall refer to a Proposer that has submitted a Proposal that conforms in all material aspects to the Solicitation.

12. The words “Scope of Services” to mean Section 2.0 of this Solicitation, which details the work to be performed by the

Contractor.

13. The word “Solicitation” to mean this Request for Proposal (RFP) document, and all associated addenda and attachments.

14. The word “Subcontractor” means any person, firm, entity or organization, other than the employees of the Contractor, who contracts with the Contractor to furnish labor, or labor and materials, in connection with the Services to the County, whether directly or indirectly, on behalf of the Contractor.

15. The words “Work”, “Services”, “Program”, or “Project” means all matters and things that will be required to be done by the

Contractor in accordance with the Scope of Services, and the terms and conditions of this Solicitation.

1.3 General Proposal Information

Pursuant to Florida Statutes Section 287.05701, Proposers are hereby notified that the County will not request documentation of, or consider, the social, ideological or political interests of a Proposer when determining if a Proposer is a responsible vendor nor will the County give preference to a Proposer based on the Proposer’s social, ideological or political interests.

The County may, at its sole and absolute discretion, reject any and all or parts of any or all Proposals; accept parts of any and all Proposals; further negotiate project elements including but not limited to project fees, revenues or pricing; postpone or cancel at any time this Solicitation process; or waive any irregularities in this Solicitation or in the Proposals received as a result of this process. In the event that a Proposer wishes to take an exception to any of the terms of this Solicitation, the Proposer shall clearly indicate the exception in its Proposal. The County shall treat the Proposer's inclusion of exceptions, assumptions or alternate terms in the Proposal as requests to negotiate project elements, and the inclusion of same shall not result in the Proposal being deemed non-responsive. The County is not bound to accept any exceptions, assumptions or alternates during negotiations, and the County shall consider a Proposal submitted to be an offer to supply goods or services in strict compliance with the terms of this Solicitation. Exceptions, assumptions or alternates may be considered by the County during negotiations to the extent such exceptions, assumptions or alternates do not materially change any provision of the Solicitation. The County reserves the right to request and evaluate additional information from any Proposer regarding Proposer’s responsibility after the submission deadline as the County deems necessary.

The Proposer’s Proposal will be considered a good faith commitment by the Proposer to negotiate a contract with the County, in substantially similar terms to the Proposal offered and, if successful in the process set forth in this Solicitation and subject to its conditions, to enter into a Contract substantially in the terms herein. Proposer’s Proposal shall be irrevocable until Contract award unless the Proposal is withdrawn. A Proposal may be withdrawn in writing only, addressed to the County contact person for this Solicitation, prior to the Proposal due date and time, or upon the expiration of one hundred eighty (180) calendar days after the opening of Proposals.

As further detailed in the Submittal Form, Proposers are hereby notified that all information submitted as part of, or in support of Proposals will be available for public inspection after opening of Proposals, in compliance with Chapter 119, Florida Statutes, (the "Public Record Law”)

Any Proposer who, at the time of Proposal submission, is involved in an ongoing bankruptcy as a debtor, or in a reorganization, liquidation, or dissolution proceeding, or if a trustee or receiver has been appointed over all or a substantial portion of the property of the Proposer under federal bankruptcy law or any state insolvency law, may be found non-responsible.

To request a copy of any code section, resolution and/or administrative/implementing order cited in this Solicitation, contact the Clerk of the Board at (305) 375-5126, Monday- Friday, 8:00 a.m. – 4:30 p.m.

1.4 Cone of Silence

Pursuant to Section 2-11.1(t) of the Code of Miami-Dade County, as amended (the “Code”), a “Cone of Silence” is imposed upon each RFP after advertisement and terminates at the time a written recommendation is issued. The Cone of Silence prohibits any communication regarding RFPs between, among others:

potential Proposers, service providers, lobbyists or consultants and the County’s professional staff including, but not limited to, the County Mayor and the County Mayor’s staff, County Commissioners or their respective staffs;

the County Commissioners or their respective staffs and any member of the County's professional staff, other than any professional staff member who is designated by the County Mayor to engage in such communications; or potential Proposers, service providers, lobbyists or consultants, any member of the County’s professional staff, the

Mayor, County Commissioners or their respective staffs and any member of the respective Competitive Selection Committee.

The provisions do not apply to, among other communications:

oral communications with the staff of the Vendor Outreach and Support Services Section, the responsible Procurement

Contracting Officer (designated as the County’s contact on the face of the Solicitation), provided the communication is limited strictly to matters of process or procedure already contained in the Solicitation document;

oral communications at pre-Proposal conferences and oral presentations before Competitive Selection Committees during any duly noticed public meeting, public presentations made to the Board of County Commissioners (the “Board”) during any duly noticed public meeting;

recorded contract negotiations and contract negotiation strategy sessions; or communications in writing at any time with any County employee, official or member of the Board of County

Commissioners unless specifically prohibited by the applicable RFP documents.

When the Cone of Silence is in effect, all potential vendors, service providers, bidders, lobbyists and consultants shall file a copy of any written correspondence concerning the particular RFP with the Clerk of the Board, which shall be made available to any person upon request. The County shall respond in writing (if County deems a response is necessary) and file a copy with the Clerk of the Board, which shall be made available to any person upon request. Written communications may be in the form of e-mail, with a copy to the Clerk of the Board at clerkbcc@miamidade.gov.

All requirements of the Cone of Silence policies are applicable to this Solicitation and must be adhered to. Any and all written communications regarding the Solicitation are to be submitted only to the Procurement Contracting Officer with a copy to the Clerk of the Board. The Proposer shall file a copy of any written communication with the Clerk of the Board. The Clerk of the Board shall make copies available to any person upon request.

1.5 Communication with Review Team Members

Proposers are hereby notified that direct communication regarding this Solicitation, written or otherwise, to individual Review Team Members or, to the Review Team as a whole, are expressly prohibited. Any oral communications with Review Team mailto:clerkbcc@miamidade.gov

Members other than as provided in Section 2-11.1 of the Code, are prohibited.

1.6 Public Entity Crimes

Pursuant to Paragraph 2(a) of Section 287.133 of the Florida Statutes, a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Proposal for a contract to provide any goods or services to a public entity; may not submit a Proposal on a contract with a public entity for the construction or repair of a public building or public work; may not submit Proposals on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and, may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 of the Florida Statutes for Category Two for a period of thirty-six (36) months from the date of being placed on the convicted vendor list.

1.7 Lobbyist Contingency Fees

a) In accordance with Section 2-11.1(s) of the Code, after May 16, 2003, no person may, in whole or in part, pay, give or agree to pay or give a contingency fee to another person. No person may, in whole or in part, receive or agree to receive a contingency fee.

b) A contingency fee is a fee, bonus, commission or non-monetary benefit as compensation which is dependent on or in any way contingent upon the passage, defeat, or modification of: 1) any ordinance, resolution, action or decision of the County Commission; 2) any action, decision or recommendation of the County Mayor or any County board or committee; or 3) any action, decision or recommendation of any County personnel during the time period of the entire decision-making process regarding such action, decision or recommendation which foreseeably will be heard or reviewed by the County Commission or a County board or committee.

1.8 Collusion

In accordance with Section 2-8.1.1 of the Code, where two (2) or more related parties, as defined herein, each submit a Proposal for any contract, such Proposals shall be presumed to be collusive. The foregoing presumption may be rebutted by the presentation of evidence as to the extent of ownership, control and management of such related parties in preparation and submittal of such Proposals. Related parties shall mean Proposer, the principals, corporate officers, and managers of the Proposer; or the spouse, domestic partner, parents, stepparents, siblings, children or stepchildren of a Proposer or the principals, corporate officers and managers thereof which have a direct or indirect ownership interest in another Proposer for the same contract or in which a parent company or the principals thereof of one Proposer have a direct or indirect ownership in another Proposer for the same contract. Proposals found to be collusive shall be rejected. Proposers who have been found to have engaged in collusion may be considered non-responsible, and may be suspended or debarred, and any contract resulting from collusive bidding may be terminated for default.

1.9 Contracting with Entities of Foreign Countries of Concern Prohibited

By submitting a proposal or otherwise entering into, a contract under this Solicitation, the Proposer affirms that it is not in violation of Section 287.138, Florida Statutes (F.S.) titled Contracting with Entities of Foreign Countries of Concern Prohibited. Proposer further affirms that it is not giving a government of a foreign country of concern, as listed in Section 287.138, F.S., access to an individual’s personal identifying information if: a) the Proposer is owned by a government of a foreign country of concern; b) the government of a foreign country of concern has a controlling interest in the Proposer; or c) the Proposer is organized under the laws of or has its principal place of business in a foreign country of concern as is set forth in Paragraphs 2(a)–(c) of Section 287.138, F.S.

This affirmation by the Proposer shall be in the form attached to this Solicitation as Contracting with Entities of Foreign Countries of Concern Prohibited Affidavit.

1.10 Expedited Purchasing Program

Pursuant to Section 2-8.1.6 of the Code, the County created the Expedited Purchasing Program (EPP). Due to the expedited nature of County projects issued under the EPP, prospective Proposers should anticipate a shortened Solicitation timeline for submission of Proposals. Technical, professional and legal staff may be used to determine best value as set forth in the Solicitation documents without the need to utilize the formal Review Team process established by the County. The County Mayor’s or designee’s written recommendation to award a contract under the EPP shall be sufficient to commence the bid protest period and terminate the Cone of Silence. Any legislation contrary to the provisions of the EPP shall be deemed suspended or amended as necessary to give effect to the intent of this Program.

1.11 Kidnapping, Custody Offenses, Human Trafficking and Related Offenses Affidavit

By entering into, amending, or renewing a contract under this Solicitation, the Proposer affirms that it does not use coercion for labor or services and complies with the provisions of Section 787.06, Florida Statutes (“F.S.”), “Human Trafficking. This attestation by the Proposer shall be in the form attached to this Solicitation as the Kidnapping, Custody Offenses, Human Trafficking and Related Offenses Affidavit.

2.0 SCOPE OF SERVICES

2.1 Background/Introduction

The County requires municipal advisory services for revenue debt transactions and services. These transactions will include the issuance of bonds, notes, certificates or other financing instruments, and on-going advisory services for the County’s Enterprise Segment Departments: Miami-Dade County Aviation Department, Seaport Department, and the Department of Solid Waste Management.

The County utilizes three separate contracts for Municipal Advisory Service separated by segments: 1) Water & Sewer Segment; 2) General Segment; and 3) Enterprise Segment. This Scope of Services is for the Water & Sewer Segment of the County.

The selected Proposer should have an established reputation in the investment community for experience, expertise and reliability in municipal finance generally and for Municipal Advisory Services, specifically as determined by the County.

2.2 Limitations

The following are limitations under this Solicitation:

A. Subcontractors/Sub-consultants are not allowed to be utilized under this Solicitation;

B. Members of the County’s Underwriting Pool are ineligible to receive an award under this RFP; and any responses received from those members will not be considered; and C. The selected Proposer may participate in the County’s ‘COMPETITIVE BONDS FOR COUNTY BOND ISSUANCES’

(“financings not covered under the County’s Underwriting Pool”), but not in its respective Segment (i.e., Municipal Advisor for the Enterprise Segment could bid on General or Water & Sewer Segment bond issuances, but not on an Enterprise Segment issuance).

2.3 Minimum Qualification Requirement

The selected Proposer shall be registered as a Municipal Advisor with both the Securities and Exchange Commission (SEC) and the Municipal Securities Rulemaking Board (MSRB), except where Proposer is not subject to regulation by either the SEC or MSRB. Registration must be maintained through the contract term and any extension or renewal period. If Proposer is a Joint Venture, such registration shall apply to all entities that make up the Joint Venture, including any SBE firm that is part of the Joint Venture.

Note: The County requires proof of the registration with the SEC and MSRB at the time of Proposal submittal and any other time requested by the County. If the Proposer is not subject to regulation by the SEC or MSRB, then proof of such shall be provided.

2.4 Services to be Provided

A. Issuance of Bonds The selected Proposer shall:

1) Advise the County and provide a written recommendation on the method of conducting the sale of bonds (i.e.

competitive or negotiated sales or some other process);

2) For both negotiated and competitive bid bond issues:

a) Prepare a timetable and distribution list for each bond issue and assist the County in coordinating all meeting and conference calls;

b) Review and provide assistance with the preparation of all offering documents;

c) With respect to competitive sales verify all bids received and recommend the award that is in the best interest of the County;

d) Determine the optimal timing for the bond issue “to go to the market”;

e) Participate in all aspects of pricing the bonds and advise the County as to the reasonableness of the components of the underwriters spread and ;

f) Proactively, bring new financing or refunding concepts to consideration to the OMB and each respective Enterprise Director;

3) Provide specific recommendations on each bond issue regarding the following:

a) The aggregate principal amount of bonds to be issued;

b) The timing of the offering to provide funds to meet the capital needs of the Enterprise Segment Departments;

c) The definitive structure of the bond issue – maturity range, serial and/or term bonds, capital appreciation bonds, etc.;

d) Redemption Provisions;

e) Prepare number runs in advance of resolution submittal to Board of County Commission regular meeting;

4) Prepare pre-pricing analyses in advance of pricing and post-sale report after pricing;

5) Provide a certificate at closing which will confirm that the County received a market price on the transaction at the time of pricing;

6) Assist the County and bond counsel with all necessary bond legislation and related proceedings;

7) Assist with validation of the bonds through preparation of financial tables and exhibits and the presentation of testimony when necessary;

8) Provide advice and assistance to the County and disclosure counsel as to preparation and composition of the preliminary and final official statements, to make the full and accurate disclosure to the rating agencies and investing public;

9) Provide a recommendation on the necessity and benefit for municipal bond insurance for the County , when applicable, manage the process to request, receive and evaluate quotes for municipal bond insurance, ultimately presenting a recommendation to the County as to which quote should be accepted;

10) Provide a recommendation on whether to cash fund or use a surety reserve policy to fund the reserve requirement and request, receive and evaluate quotes, when applicable, for reserve fund surety, and make recommendations to the County as to which quote should be accepted;

11) If applicable, solicit bids for escrow securities in refunding transactions;

12) If applicable, solicit bids for investment contracts for debt service reserve funds;

13) Manage the procurement process for the printing and or electronic posting of the preliminary and final official statement, and recommend the best bid to the County;

14) Manage the procurement process for paying agent, registrar, escrow and verification services and recommend the best bid to the County;

15) Collaborate with the financing team and each respective Enterprise Segment Department to create and present a rating agency presentation that secure the highest possible rating;

16) Prepare closing memo and review all necessary closing documents;

17) Attend all meetings i.e. Mayor’s Finance Committee (MFC) meetings, Board of County Commission meetings, pre-closings and closings, when deemed necessary; and

18) Review debt service schedules and annual report to bondholders.

B. Non-Bond Related Services The selected Proposer shall:

1) Coordinate periodic visits between the County, representatives of the rating agencies and major institutional investors;

2) Provide periodic reports of municipal market conditions within the State of Florida and nationwide;

3) In the area of short-term financing, provide the County with advice, guidance, evaluation, pricing and assistance in bond anticipation notes, bank loans, leasing programs, commercial paper, and any other financial instrument as necessary;

4) Create and maintain a database on the Enterprise Segment debt portfolio. The database shall be periodically updated and shall be made available to the County’s OMB Director and the Directors of the respective Departments within the Enterprise Segment. Information shall be stored offsite for recovery purposes in case of an emergency;

5) Conduct an annual review of the Enterprise Segment’s debt structure and prepare, in conjunction with the County’s

Finance Department and each respective department, an annual report for the rating agencies of Moody’s Investors Service, Inc., Standard & Poor’s Corporation and FITCH. (The goal in this regard is to maintain the respective bond ratings assigned and to achieve an upgrade from the rating agencies where, in the professional judgment of the selected Proposer, such upgrade is attainable.);

6) Provide recommendations on all financial matters as they relate to incurrence of each department’s debt within the Enterprise Segment, and be available for formal presentations to the MFC and the Board of County Commission as necessary;

7) Review unsolicited proposals for financial transactions received by the County from underwriting firms and, on a timely basis, make recommendations as to their merits to the OMB Director, each respective Director within the Enterprise Segment, and the MFC, as necessary;

8) Assist each respective Department within the Enterprise Segment in the development of a Five-Year Financing

Plan, as necessary, and

9) Annually, review the outstanding debt portfolio of each respective Department within the Enterprise Segment, and submit recommendations that could result in reducing the Department’s borrowing costs;

10) Prepare a financial analysis for the issuance of debt for each respective Department within the Enterprise Segment and provide them with reports; and

11) Provide, on an as-needed basis, financial analyses or any applicable services as directed by the Board of County Commission, the County Mayor, the County’s OMB Director and each department Director within the Enterprise Segment.

2.5 Reporting Requirements

The selected Proposer shall provide an update of its legal and financial status once a year due on October 1st, commencing in October 2028.

3.0 RESPONSE REQUIREMENTS

3.1 Submittal Requirements

In response to this Solicitation, Proposer should complete and return the entire Proposal Submission Package.

Proposers should carefully follow the format and instructions outlined therein. All documents and information must be fully completed and signed as required and submitted in the manner described. Nothing in this RFP shall in any way be utilized to request documentation relating to or authorizing consideration of a Proposer's social, political, or ideological interests when determining if the Proposer is a responsible vendor or give a preference to a Proposer based on the Proposer's social, political, or ideological interests.

The Proposal shall be written in sufficient detail to permit the County to conduct a meaningful evaluation of the proposed services. However, overly elaborate Proposals are not requested or desired.

Proposers are encouraged to access the links below to assist with submission of responses to the Solicitation.

Recorded eSupplier Workshop https://www.miamidade.gov/global/news-item.page?Mduid_news=news1652724628268780 Password: q37%t+pG

Submit a Bid Job Aid https://www.miamidade.gov/technology/library/informs/job-aid/submit-a-bid.pdf

Proposing on one Municipal Advisory Service Segment does not preclude the Proposer from proposing on any of the other two Municipal Advisory Service Segments. However, the Proposer must submit a separate response for each Municipal Solicitation (pursuant to the requirements therein) they wish to respond to. Only one proposal from each Proposer, either as an individual Proposer, or as a Joint Venture Proposer, will be evaluated for each Segment. A Proposer, who submits a proposal for a Segment as an individual Proposer and a proposal as a Joint Venture Proposer, will only be considered under the Joint Venture proposal.

4.0 EVALUATION PROCESS

4.1 Review of Proposals for Responsiveness

Each Proposal will be reviewed to determine if the Proposal is responsive to the submission requirements outlined in this Solicitation. A responsive Proposal is one which follows the requirements of this Solicitation, includes all documentation, is submitted in the format outlined in this Solicitation, is of timely submission, and has the appropriate signatures as required on each document. Failure to comply with these requirements may result in the Proposal being deemed non-responsive.

4.2 Evaluation Criteria

Proposals will be evaluated by a Review Team which will evaluate and rank Proposals on criteria listed below. The Review Team will be comprised of executives, professionals and subject matter experts within the County or from private or non-profit sectors, other governmental/quasi-governmental organizations, and retired executives with the appropriate experience and/or knowledge. The criteria are itemized with their respective weights for a maximum total of one hundred (100) points per Review Team Member.

Pursuant to Section 2.2, Limitations, the selected Proposer can only serve in one Segment. Therefore, to facilitate the evaluation process for the three Segments, the County has established a Segment priority order. The Review Team will recommend a Proposer for each of the Solicitations in the following order:

1. Water & Sewer Segment: EVN0024138

2. General Segment: EVN0024141

3. Enterprise Segment: EVN0024146 https://www.miamidade.gov/global/news-item.page?Mduid_news=news1652724628268780 https://www.miamidade.gov/technology/library/informs/job-aid/submit-a-bid.pdf

Any Proposer recommended for the Water & Sewer Segment will not be recommended for the General Segment or the Enterprise Segment. Any Proposer recommended for the General Segment cannot have been recommended for the Water & Sewer Segment and will not be recommended for the Enterprise Segment. Any Proposer recommended for the Enterprise Segment cannot have been recommended for the Water & Sewer Segment or the General Segment. For a Proposer that is a Joint Venture, this applies to Proposer and all of the entities that make up the Joint Venture not being recommended for more than one Segment.

Technical Criteria Points

1. Proposer’s relevant experience, qualifications, and past performance 30

2. Relevant experience and qualifications of key personnel 25 that will be assigned to this project.

3. Proposer’s approach to providing the Services requested in this Solicitation 30

Price Criteria Points

4. Proposer’s proposed price 15

Any Proposer, whether a Joint Venture or otherwise, may proffer the experience or qualifications of its corporate parent, sister, or subsidiary (collectively “an Affiliated Company”). However, given the unique nature of individual corporate relationships, Proposers seeking to rely on the experience or qualifications of an affiliated company are advised that the Review Team shall have the discretion to determine what weight, if any, it wishes to give such proffered experience or qualification on a case-by-case basis. Review Team may base such decision on the particulars of the relationship between the Proposer and the Affiliated Company, as evidenced by the information and documentation provided in the Proposer Information Section, during Oral Presentations, or otherwise presented at the request of the Review Team.

Additionally, pursuant to County Resolution No. R-321-23, the Review Team shall be provided with adverse findings or substantiated allegations within the past seven (7) years of the proposal submittal date (collectively “Reports”) of the Miami- Dade Office of the Inspector General (“OIG”) and/or the Miami-Dade County Commission on Ethics and Public Trust (“COE”) regarding any Proposer and their proposed subcontractor(s) under deliberation by the Review Team to be considered in accordance with the evaluation of each applicable criteria identified in the Solicitation. In the event the OIG and/or COE issues Reports after the Review Team has scored and ranked the Proposers, the County Mayor or County Mayor’s designee may re-empanel the Review Team to consider if such Reports would change the rankings. If the Review Team determines that Reports would change the rankings of the Proposer(s) identified in the Reports, then the Review Team shall re-score the Proposer(s) identified in the Report solely based on the impact the information identified in the Report would have on the scoring of the Proposer(s) in accordance with the applicable criteria identified in the Solicitation, re-rank the Proposers, and submit a written justification for the revised rankings to the County Mayor or County Mayor’s designee. Upon review of such re-ranking and the justification, the County Mayor or County Mayor’s designee may accept or reject the revised rankings. The County Mayor shall, in any recommendation to the Board of County Commissioners, either attach all Reports issued by the OIG and/or the COE or provide a description of such Reports and a link to where such Reports may be viewed.

4.3 Oral Presentations

After evaluation of the Proposals on the criteria indicated above (Technical and Price), rating and ranking, the Review Team may choose to conduct an oral presentation with the Proposer(s) which the Review Team deems to warrant further consideration. In making this determination, the Review Team should consider whether a recommendation can be reached without oral presentations or whether there is a need for, or would be a benefit to, holding oral presentations. For instance, oral presentations may be needed to assist the Review Team to make its recommendation and/or to differentiate among the Proposer(s) remaining in consideration due to, among other factors, scores in clusters and/or a close competition. Oral presentations may also be beneficial if clarity on the Proposal(s) is needed or an explanation of the Proposal(s) would be helpful to the process and in scoring, especially on large and/or complex projects, as determined by the Review Team. See “Lobbyist Registration Affidavit” regarding registering speakers in the Proposal for an oral presentation.

https://www.miamidade.gov/govaction/legistarfiles/MinMatters/Y2023/230339min.pdf

Unless otherwise advised by the County, oral presentations will only be used for the Proposer to present its Proposal and provide clarifications, if needed, and for the Review Team to ask questions. Proposals cannot be materially changed through oral presentations. Upon completion of the oral presentation(s), if any, the Review Team will re-evaluate, re-rate and re-rank the Proposals from the Proposer(s) invited to oral presentations based upon the written documents, and in consideration of any clarity gained from the oral presentation.

4.4 Selection Factor

This Solicitation includes a selection factor for Miami-Dade County Certified Small Business Enterprises (SBE's) as follows. A SBE is entitled to receive an additional ten percent (10%) of the total technical evaluation points on the technical portion of such Proposer’s Proposal. Pursuant to Sections 2-8.1.1.1.1 and 2-8.1.1.1.2 of the Code, Proposer shall have all the necessary licenses, permits, registrations and certifications, to include SBE certification, to perform a commercially useful function in the provision of the type of goods and/or services required by this Solicitation. For certification information, contact Small Business Development at (305) 375-3111, visit http://www.miamidade.gov/smallbusiness/ or, e-mail your inquiries directly to:

Sbdcert@miamidade.gov.

The SBE must be certified by Proposal submission deadline, at contract award, and for the duration of the Contract to remain eligible for the preference. Firms that graduate from the SBE Program during the Contract term may remain on the Contract.

Any entity may enter into a Joint Venture with a Small Business Enterprise firm for the purposes of creating a Proposer to submit a Proposal in response to this Solicitation and receiving an SBE Selection Factor. Joint ventures will be considered as one entity by the County during the evaluation of the Proposal in response to this Solicitation. Joint ventures must be pre-approved by Small Business Development and meet the criteria as established in Implementing Order 3-41 and Sections 2-8.1.1.1.1 and 2-8.1.1.1.2 of the Code for the purposes of receiving an SBE Selection Factor pursuant to this Section.

4.5 Local Certified Veteran Business Enterprise Preference

This Solicitation includes a preference for Miami-Dade County Local Certified Veteran Business Enterprises in accordance with Section 2-8.5.1 of the Code. “Local Certified Veteran Business Enterprise” or “VBE” is a firm that is (a) a local business pursuant to Section 2-8.5 of the Code and (b) prior to Proposal or bid submittal is certified by the State of Florida Department of Management Services as a veteran business enterprise pursuant to Section 295.187 of the Florida Statutes. A VBE that submits a Proposal in response to this Solicitation is entitled to receive an additional five percent of the evaluation points scored on the technical portion of such vendor’s Proposal. If a Miami-Dade County Certified Small Business Enterprise (SBE) measure is being applied to this Solicitation, a VBE which also qualifies for the SBE measure shall not receive the veteran’s preference provided in this section and shall be limited to the applicable SBE preference. At the time of Proposal submission, the firm must affirm in writing its compliance with the certification requirements of Section 295.187 of the Florida Statutes and submit this affirmation and a copy of the actual certification along with the Submittal Form.

4.6 Price Evaluation

The price Proposal will be evaluated subjectively in combination with the technical Proposal, including an evaluation of how well it matches Proposer’s understanding of the County’s needs described in this Solicitation, the Proposer’s assumptions, and the value of the proposed services. The pricing evaluation is used as part of the evaluation process to determine the highest ranked Proposer. The County reserves the right to negotiate the final terms, conditions and pricing of the Contract as may be in the best interest of the County.

4.7 Local Preference

The evaluation of competitive Solicitations is subject to Section 2-8.5 of the Code, which, except where contrary to federal or state law, or any other funding source requirements, provides that preference be given to local businesses. If, following the completion of final rankings by the Review Team a non-local Proposer is the highest ranked responsive and responsible Proposer, and the ranking of a responsive and responsible local Proposer is within 5% of the ranking obtained by said non-local Proposer, then the highest ranked local Proposer shall have the opportunity to proceed to negotiations and the Review Team will recommend that a contract be negotiated with said local Proposer.

Notwithstanding the application of Local Preference, note that due to Section 2.2, Limitations, a Proposer may not be recommended for more than one Segment.

http://www.miamidade.gov/smallbusiness/ mailto:Sbdcert@miamidade.gov

4.8 Negotiations

The Review Team will evaluate, score and rank Proposals, and submit the results of the evaluation to the County Mayor or designee with its recommendation. The County Mayor or designee will determine with which Proposer(s) the County shall negotiate, if any, through the approval of the Review Team Coordinator Report which will be shared through electronic means with all Proposers. The County Mayor or designee, at their sole discretion, may direct negotiations with the highest ranked Proposer, by taking into consideration Local Preference to determine whether to direct negotiations with the highest ranked local Proposer recommended by the Review Team pursuant to the Local Preference Section above, if any, and/or may request a better offer. In any event the County engages in negotiations with a Proposer and/or requests a better offer, the discussions may include price and conditions attendant to price.

Notwithstanding the foregoing, if the County and said Proposer cannot reach agreement on a contract, the County reserves the right to terminate negotiations and may, at the County Mayor’s or designee’s discretion, begin negotiations with the next highest ranked Proposer. This process may continue until a contract acceptable to the County has been executed or all Proposals are rejected. No Proposer shall have any rights against the County arising from such negotiations or termination thereof.

Any Proposer recommended for negotiations shall complete a Non-Collusion Affidavit, in accordance with Section 2-8.1.1 of the Code. (If a Proposer fails to submit the required Non-Collusion Affidavit, said Proposer shall be ineligible for award). Attendees actively participating in negotiation with Miami-Dade County shall be listed on the Lobbyist Registration Affidavit or registered as a lobbyist with the Clerk of the Board. For more information, please use the following link to access the County’s Clerk of the Board Lobbyist Online Registration and Information System:

https://www.miamidade.gov/Apps/COB/LobbyistOnline/Home.aspx

Any Proposer recommended for negotiations may be required to provide to the County:

a) Its most recent certified business financial statements as of a date not earlier than the end of the Proposer’s preceding official tax accounting period, together with a statement in writing, signed by a duly authorized representative, stating that the present financial condition is materially the same as that shown on the balance sheet and income statement submitted, or with an explanation for a material change in the financial condition. A copy of the most recent business income tax return will be accepted if certified financial statements are unavailable.

b) Information concerning any prior or pending litigation, either civil or criminal, involving a governmental agency or which may affect the performance of the services to be rendered herein, in which the Proposer, any of its employees is or has been involved within the last three years.

c) Disclosure of any lawsuits which include allegations of discrimination in the last ten years prior to date of Solicitation, the disposition of such lawsuits, or statement that there are NO such lawsuits, in accord with Resolution No. R-828-19.

4.9 Contract Award

Any proposed contract, resulting from this Solicitation, will be submitted to the County Mayor or designee. All Proposers will be notified in writing of the decision of the County Mayor or designee with respect to contract award. The Contract award, if any, shall be made to the Proposer whose Proposal shall be deemed by the County to be in the best interest of the County.

Notwithstanding the rights of protest listed below, the County's decision of whether to make the award and to which Proposer shall be final.

4.10 Written Objections to Selection Committee Ranking/Scoring and Rights of Protest

A recommendation for contract award may be protested by a Proposer in accordance with the procedures contained in Sections 2-8.3 and 2-8.4 of the Code, as amended, and as established in Implementing Order No. 3-21, as amended. Any question, issue, objection or disagreement concerning the rankings, scoring or recommendations of the Review Team shall be deemed waived by the Protestor and shall be rejected as a basis of a bid protest, unless it is brought by the Proposer to the attention of the Procurement Contracting Officer. Proposers must notify the Procurement Contracting Officer in writing with a copy to the Clerk of the Board within five (5) workdays of receipt of notification of the Review Team Coordinator Report referenced in Section https://www.miamidade.gov/Apps/COB/LobbyistOnline/Home.aspx http://www.miamidade.gov/govaction/matter.asp?matter=190936&file=true&fileAnalysis=false&yearFolder=Y2019

4.8 above. The written objection shall state with particularity the basis of the objection and with sufficient information to allow the County’s procurement professionals to consider, evaluate and address the issues raised in the objection promptly.

5.0 TERMS AND CONDITIONS

The County’s draft form of agreement is attached. Proposers should review the document in its ENTIRETY. The terms and conditions summarized below are of special note and can be found in their entirety in the agreement:

a) Supplier/Vendor Registration

Prior to being recommended for award, the Proposer shall complete a Miami-Dade County Supplier/Vendor Registration Package. For online Supplier/Vendor registration, visit the Supplier Portal: https://supplier.miamidade.gov.

b) Insurance Requirements

The Contractor shall furnish to the County, Strategic Procurement Department, prior to the commencement of any work under any agreement, Certificates of Insurance which indicate insurance coverage has been obtained that meets the stated requirements.

c) Inspector General Reviews

In accordance with Section 2-1076 of the Code, the Office of the Inspector General may, on a random basis, perform audits on all County contracts, throughout the duration of said contracts, except as otherwise indicated. Application of the one quarter (1/4) of one percent fee assessment shall not apply to this contract.

6.0 ATTACHMENTS

Draft Form of Agreement Proposal Submission Package, including:

Proposer Information Section Web Forms – Submittal Form, Contracting with Entities of Foreign Countries of Concern Prohibited Affidavit, Kidnapping, Custody Offenses, Human Trafficking and Related Offenses Affidavit, Lobbyist Registration Affidavit (for an Oral Presentation and/or Recorded Negotiation Meeting or Sessions), Contractor Due Diligence Affidavit, Form 1 – Price Proposal Schedule https://supplier.miamidade.gov/

PROPOSER INFORMATION

Nothing in this Solicitation shall in any way be utilized to request documentation relating to or authorizing consideration of a proposer's social, political, or ideological interests when determining if the proposer is a responsible vendor or give a preference to a proposer based on the proposer's social, political, or ideological interests.

Minimum Qualification Requirements

1. Provide documentation that demonstrates Proposer’s ability to satisfy all the minimum qualification requirements. Proposers who do not meet the minimum qualification requirements or who fail to provide supporting documentation may be deemed non-responsive.