Event Details_Liebert_Preventive_Maintenance.pdf
PDF 14 KB Posted
- Attached to
- Liebert Preventive MaintenanceBid Documents State and local contract opportunity
- Solicitation number
- 00495-0000088357
- Issued by
- Marion County, Indiana
About this file
This is an Event Details document for a Request for Quotation issued by the State of Indiana, Department of Environmental Management (IDEM), specifically the Office of Air Quality. The solicitation seeks quarterly preventive maintenance and emergency service for two Liebert air handling units used to maintain Clean Rooms at 20-23 degrees Celsius and 30-40% humidity per EPA requirements for PM2.5 and PM10 measurement. The bid period runs from August 19, 2026 through September 22, 2026 at 2:00 PM EDT, with bids required to be submitted via email to Monieka Radford at mradford@idem.in.gov. The contract includes five line items for preventive maintenance inspections spanning from February 1, 2027 through January 30, 2031, with line items covering periods of 5, 12, 12, 12, and 7 months respectively. No bidders' conference or site visit is indicated in the document. The contract term extends approximately four years with potential for award following successful bid evaluation.
Bids must be submitted in US Dollars, and electronic submission through the Supplier Portal is not permitted; a completed bid package in physical or email format is mandatory. Prior to award, bidding businesses must register as a Bidder with the State of Indiana and maintain current registration and information throughout the procurement process. All state contract payments require written authorization for direct deposit via electronic funds transfer to a designated financial institution and account. The document does not specify reserve pricing, set-asides, incumbent information, or funding source details. Vendors are required to provide quote/bid prices for each line item as part of their response.
View the file
Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| Scope of Work for Liebert Preventative Maintenance_2.pdf | ||
| Addendum_Liebert Preventive Maintenance_3.pdf | ||
| Event Details_Liebert_Preventive_Maintenance_2.pdf | ||
| RFQ_Liebert Preventative Maintenance_SolicitationPackage_2.docx | DOCX document | |
| RFQ_Liebert Preventative Maintenance_SolicitationPackage.docx | DOCX document | |
| Direct Deposit Form.pdf | ||
| Form W-9.pdf | ||
| Scope of Work for Liebert Preventative Maintenance.docx | DOCX document |
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Text version
Event Description Sourcing event #0000088357 is for obtaining bids for a vendor to provide quarterly preventive maintenance and emergency service as needed for two Liebert's. The Liebert's are necessary to maintain the Clean Rooms at 20-23 degree C and 30-40% humidity per EPA requirements for the measurement of PM2.5 and PM10.
• Responses must be emailed to mradford@idem.in.gov. This bid is NOT eligible for electronic submission through the supplier portal.
• A completed bid package MUST be submitted by the due date/time. The bid package is available for download through the Bid Documents link in the Event Name column.
• If you have any questions, please contact mradford@idem.in.gov.
General Comments
- Completed bids must be emailed to Monieka Radford at mradford@idem.in.gov by September 22, 2026 at 2:00PM. Attn: Monieka Radford A completed bid package must be submitted by the due date/time. The bid package is available for download through the Bid Documents link in the Event Name column. This bid is not eligible for electronic bid through the Supplier Portal.
Sourcing event #0000088357 is for obtaining bids for a vendor to provide the Office of Air quality quarterly preventative maintenance and emergency service as needed for two Liebert's.
• Responses must be emailed to mradford@idem.in.gov. This bid is NOT eligible for electronic submission through the supplier portal.
• A completed bid package MUST be submitted by the due date/time. The bid package is available for download through the Bid Documents link in the Event Name column.
• If you have any questions, please contact mradford@idem.in.gov.
- Prior to award of this solicitation, your business needs to be registered as a Bidder with the State; see the information posted at https://www.in.gov/idoa/procurement/supplier-resource-center/requirements-to-do-business-with-th e-state/bidder-profile-registration/. Click Create a Bidder Profile. You may also see the Buy Indiana page at https://www.in.gov/idoa/procurement/supplier-resource-center/programs-and-preferences/buy-indian a/ for certification information. It is preferred that businesses register immediately, so that a delay of the solicitation award will not occur. You must keep your registration updated and your information current at all times.
- As required by IC 4-13-2-14.8:
Notwithstanding any other law, rule, or custom, a person or company who has a contract with the State or submits invoices to the State for payment shall authorize in writing the direct deposit by electronic funds transfer of all payments by the State to the person or company. The written authorization must designate a financial institution and an account number to which all payments are to be credited. For forms and additional information see the State Comptroller's website at https://www.in.gov/comptroller/forms/
Event Details
Bidder: INTERNAL EVENT DETAILS
Submit To: Environmental Management IN Dept of Environmental Mgmt
100 N SENATE AVE RM N013
INDIANAPOLIS IN 46204
United States
Contact: Monieka Radford Phone:
Email: MRadford@idem.IN.gov
State of Indiana Request for Quotation Event ID Format Type Page 00495-0000088357 Buy RFx 1 Event Name Liebert Preventive Maintenance Start Time Finish Time
08/19/2026 11:48:42 EDT 09/22/2026 14:00:00 EDT
Event Currency: US Dollar Bids allowed in other currency: No
Event Details (cont.)
Bidder: INTERNAL EVENT DETAILS
Submit To: Environmental Management IN Dept of Environmental Mgmt
100 N SENATE AVE RM N013
INDIANAPOLIS IN 46204
United States
Contact: Monieka Radford Phone:
Email: MRadford@idem.IN.gov
State of Indiana Request for Quotation Event ID Format Type Page 00495-0000088357 Buy RFx 2 Event Name Liebert Preventive Maintenance Start Time Finish Time
08/19/2026 11:48:42 EDT 09/22/2026 14:00:00 EDT
Line Details No Bid:
Line: 1 Item ID: Line Qty: 5 UOM: Month Bid Qty: 5 Required: No Reserve Price: No
Description: Preventative Maintenance Inspections of both of the Air Toxics Liebert Units for the period of February 1, 2027 - June 30, 2027
Comments:
Question UOM Best Worst Response What is your quote/bid price?
Required: Yes Mandatory Response: No
Response Comments
No Bid:
Line: 2 Item ID: Line Qty: 12 UOM: Month Bid Qty: 12 Required: No Reserve Price: No
Description: Preventative Maintenance Inspections of both of the Air Toxics Liebert Units for the period of July 1, 2027 - June 30, 2028
Comments:
Question UOM Best Worst Response What is your quote/bid price?
Required: Yes Mandatory Response: No
Response Comments
Event Details (cont.)
Bidder: INTERNAL EVENT DETAILS
Submit To: Environmental Management IN Dept of Environmental Mgmt
100 N SENATE AVE RM N013
INDIANAPOLIS IN 46204
United States
Contact: Monieka Radford Phone:
Email: MRadford@idem.IN.gov
State of Indiana Request for Quotation Event ID Format Type Page 00495-0000088357 Buy RFx 3 Event Name Liebert Preventive Maintenance Start Time Finish Time
08/19/2026 11:48:42 EDT 09/22/2026 14:00:00 EDT
Line: 3 Item ID: Line Qty: 12 UOM: Month Bid Qty: 12 Required: No Reserve Price: No
Description: Preventative Maintenance Inspections of both of the Air Toxics Liebert Units for the period of July 1, 2028 - June 30, 2029
Comments:
Question UOM Best Worst Response What is your quote/bid price?
Required: Yes Mandatory Response: No
Response Comments
No Bid:
Line: 4 Item ID: Line Qty: 12 UOM: Month Bid Qty: 12 Required: No Reserve Price: No
Description: Preventative Maintenance Inspections of both of the Air Toxics Liebert Units for the period of July 1, 2029 - June 30, 2030
Comments:
Question UOM Best Worst Response What is your quote/bid price?
Required: Yes Mandatory Response: No
Response Comments
Event Details (cont.)
Bidder: INTERNAL EVENT DETAILS
Submit To: Environmental Management IN Dept of Environmental Mgmt
100 N SENATE AVE RM N013
INDIANAPOLIS IN 46204
United States
Contact: Monieka Radford Phone:
Email: MRadford@idem.IN.gov
State of Indiana Request for Quotation Event ID Format Type Page 00495-0000088357 Buy RFx 4 Event Name Liebert Preventive Maintenance Start Time Finish Time
08/19/2026 11:48:42 EDT 09/22/2026 14:00:00 EDT
Line: 5 Item ID: Line Qty: 7 UOM: Month Bid Qty: 7 Required: No Reserve Price: No
Description: Preventative Maintenance Inspections of both of the Air Toxics Liebert Units for the period of July 1, 2030 - January 30, 2031
Comments:
Question UOM Best Worst Response What is your quote/bid price?
Required: Yes Mandatory Response: No
Response Comments
Event Details (cont.)
Bidder: INTERNAL EVENT DETAILS
Submit To: Environmental Management IN Dept of Environmental Mgmt
100 N SENATE AVE RM N013
INDIANAPOLIS IN 46204
United States
Contact: Monieka Radford Phone:
Email: MRadford@idem.IN.gov
State of Indiana Request for Quotation Event ID Format Type Page 00495-0000088357 Buy RFx 5 Event Name Liebert Preventive Maintenance Start Time Finish Time
08/19/2026 11:48:42 EDT 09/22/2026 14:00:00 EDT
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: INTERNAL EVENT DETAILS
Submit To: Environmental Management IN Dept of Environmental Mgmt
100 N SENATE AVE RM N013
INDIANAPOLIS IN 46204
United States
Contact: Monieka Radford Phone:
Email: MRadford@idem.IN.gov
State of Indiana Request for Quotation Event ID Format Type Page 00495-0000088357 Buy RFx 6 Event Name Liebert Preventive Maintenance Start Time Finish Time
08/19/2026 11:48:42 EDT 09/22/2026 14:00:00 EDT
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