Addendum_Liebert Preventive Maintenance_3.pdf

This is an Addendum to Solicitation issued by the Indiana Department of Environmental Management (IDEM), Office of Air Quality, for Liebert preventive maintenance services. The addendum updates the original solicitation timeline for sourcing event #0495-0000088357, establishing September 11, 2026 as the final deadline for vendors to submit questions and September 30, 2026 as the revised final deadline for bid submission. The original solicitation opened September 22, 2026. The procurement seeks quarterly preventive maintenance and emergency services for two Liebert air-handling units that maintain clean room conditions at 20-23 degrees Celsius and 30-40% humidity in compliance with EPA PM2.5 and PM10 measurement requirements. Services include four quarterly preventive maintenance inspections at approximately 90-day intervals during normal business hours (8:00 a.m. to 4:30 p.m., Monday through Friday), performed by factory-trained and Liebert-certified technicians, with emergency service response required within 24 hours. The contract term runs approximately four years, from February 1, 2027 through January 30, 2031, with five line items spanning periods of 5, 12, 12, 12, and 7 months.

Bids must be submitted via email to mradford@idem.in.gov or by mail and are ineligible for electronic submission through the supplier portal. Respondents must submit itemized costs per task plus total estimated project cost including transportation, labor, materials, and shipping. A 5% preference applies to Indiana Veteran-Owned Small Business (IVOSB) vendors. Mandatory compliance preferences require U.S.-manufactured products, steel products sourced from Indiana, recycled materials consideration, and small-business and veteran-owned-small-business evaluation. Parts must be sourced from Liebert Thermal Products or equivalent manufacturers, with emergency service labor and parts invoiced separately and parts billed at a discount. Evaluation criteria weight experience at 50 percent, overall and itemized costs at 25 percent, and narrative approach at 20 percent. Mandatory requirements include conflict-of-interest certification, business registration verification with the Indiana Comptroller's office and Secretary of State, and IVOSB certification letters if applicable.