Event Details_Liebert_Preventive_Maintenance_2.pdf
PDF 14 KB Posted
- Attached to
- Liebert Preventive MaintenanceBid Documents State and local contract opportunity
- Solicitation number
- 00495-0000088357
- Issued by
- Marion County, Indiana
About this file
This is an Event Details document issued by the Indiana Department of Environmental Management (IDEM), Office of Air Quality, for Request for Quotation (RFQ) #0000088357 seeking bids for quarterly preventive maintenance and emergency service on two Liebert air-handling units. The Liebert units are essential for maintaining clean room conditions at 20-23 degrees Celsius and 30-40% humidity to meet EPA requirements for PM2.5 and PM10 measurement operations. The RFQ encompasses five line items covering preventive maintenance inspections for multiple periods: February 1, 2027 through June 30, 2027 (5 months); July 1, 2027 through June 30, 2028 (12 months); July 1, 2028 through June 30, 2029 (12 months); July 1, 2029 through June 30, 2030 (12 months); and July 1, 2030 through January 30, 2031 (7 months), with a total contract term of approximately four years. The deadline for questions is September 11, 2026 at 2:00 p.m. EST, and completed bid packages must be submitted by September 30, 2026 at 2:00 p.m. EDT via email to mradford@idem.in.gov. Electronic submission through the supplier portal is not permitted.
Bidders must provide itemized costs per task plus total estimated project costs including labor, materials, transportation, and shipping. Evaluation criteria weight experience at 50 percent, overall and itemized costs at 25 percent, and narrative approach at 20 percent. Prior to award, businesses must register as a Bidder with the State of Indiana through the bidder profile registration system and maintain current registration. Respondents must authorize direct deposit by electronic funds transfer for all state payments and comply with mandatory preferences including U.S.-manufactured products, steel products, Indiana businesses and goods, recycled materials, and small-business and veteran-owned-small-business consideration, with a 5 percent preference applicable to Indiana Veteran-Owned Small Business (IVOSB) vendors. Mandatory compliance requirements include conflict-of-interest certification, business registration verification with the Indiana Comptroller's office and Secretary of State, and IVOSB certification letters if applicable. Contact information for questions is Monieka Radford at mradford@idem.in.gov.
View the file
Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| RFQ_Liebert Preventative Maintenance_SolicitationPackage_2.docx | DOCX document | |
| Scope of Work for Liebert Preventative Maintenance_2.pdf | ||
| Addendum_Liebert Preventive Maintenance_3.pdf | ||
| Form W-9.pdf | ||
| Scope of Work for Liebert Preventative Maintenance.docx | DOCX document | |
| Event Details_Liebert_Preventive_Maintenance.pdf | ||
| RFQ_Liebert Preventative Maintenance_SolicitationPackage.docx | DOCX document | |
| Direct Deposit Form.pdf |
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Text version
Event Description Sourcing event #0000088357 is for obtaining bids for a vendor to provide quarterly preventive maintenance and emergency service as needed for two Liebert's. The Liebert's are necessary to maintain the Clean Rooms at 20-23 degree C and 30-40% humidity per EPA requirements for the measurement of PM2.5 and PM10.
• Responses must be emailed to mradford@idem.in.gov. This bid is NOT eligible for electronic submission through the supplier portal.
• A completed bid package MUST be submitted by the due date/time. The bid package is available for download through the Bid Documents link in the Event Name column.
• If you have any questions, please contact mradford@idem.in.gov.
General Comments
- Completed bids must be emailed to Monieka Radford at mradford@idem.in.gov by September 30, 2026 at 2:00PM. Attn: Monieka Radford A completed bid package must be submitted by the due date/time. The bid package is available for download through the Bid Documents link in the Event Name column. This bid is not eligible for electronic bid through the Supplier Portal.
Sourcing event #0000088357 is for obtaining bids for a vendor to provide the Office of Air quality quarterly preventative maintenance and emergency service as needed for two Liebert's.
• Responses must be emailed to mradford@idem.in.gov. This bid is NOT eligible for electronic submission through the supplier portal.
• A completed bid package MUST be submitted by the due date/time. The bid package is available for download through the Bid Documents link in the Event Name column.
• If you have any questions, please contact mradford@idem.in.gov.
- Prior to award of this solicitation, your business needs to be registered as a Bidder with the State; see the information posted at https://www.in.gov/idoa/procurement/supplier-resource-center/requirements-to-do-business-with-th e-state/bidder-profile-registration/. Click Create a Bidder Profile. You may also see the Buy Indiana page at https://www.in.gov/idoa/procurement/supplier-resource-center/programs-and-preferences/buy-indian a/ for certification information. It is preferred that businesses register immediately, so that a delay of the solicitation award will not occur. You must keep your registration updated and your information current at all times.
- As required by IC 4-13-2-14.8:
Notwithstanding any other law, rule, or custom, a person or company who has a contract with the State or submits invoices to the State for payment shall authorize in writing the direct deposit by electronic funds transfer of all payments by the State to the person or company. The written authorization must designate a financial institution and an account number to which all payments are to be credited. For forms and additional information see the State Comptroller's website at https://www.in.gov/comptroller/forms/
- Please note that all questions regarding this RFQ must be submitted by September 11, 2026 @ 2:00PM EST and all required final bid documentation must be submitted by September 30, 2026 @
2:00PM.
Event Details
Bidder: INTERNAL EVENT DETAILS
Submit To: Environmental Management IN Dept of Environmental Mgmt
100 N SENATE AVE RM N013
INDIANAPOLIS IN 46204
United States
Contact: Monieka Radford Phone:
Email: MRadford@idem.IN.gov
State of Indiana Request for Quotation Event ID Format Type Page 00495-0000088357 Buy RFx 1 Event Name Liebert Preventive Maintenance Start Time Finish Time
08/19/2026 11:48:42 EDT 09/30/2026 14:00:00 EDT
Event Currency: US Dollar Bids allowed in other currency: No
Event Details (cont.)
Bidder: INTERNAL EVENT DETAILS
Submit To: Environmental Management IN Dept of Environmental Mgmt
100 N SENATE AVE RM N013
INDIANAPOLIS IN 46204
United States
Contact: Monieka Radford Phone:
Email: MRadford@idem.IN.gov
State of Indiana Request for Quotation Event ID Format Type Page 00495-0000088357 Buy RFx 2 Event Name Liebert Preventive Maintenance Start Time Finish Time
08/19/2026 11:48:42 EDT 09/30/2026 14:00:00 EDT
Line Details No Bid:
Line: 1 Item ID: Line Qty: 5 UOM: Month Bid Qty: 5 Required: No Reserve Price: No
Description: Preventative Maintenance Inspections of both of the Air Toxics Liebert Units for the period of February 1, 2027 - June 30, 2027
Question UOM Best Worst Response What is your quote/bid price?
Required: Yes Mandatory Response: No
Response Comments
No Bid:
Line: 2 Item ID: Line Qty: 12 UOM: Month Bid Qty: 12 Required: No Reserve Price: No
Description: Preventative Maintenance Inspections of both of the Air Toxics Liebert Units for the period of July 1, 2027 - June 30, 2028
Question UOM Best Worst Response What is your quote/bid price?
Required: Yes Mandatory Response: No
Response Comments
Event Details (cont.)
Bidder: INTERNAL EVENT DETAILS
Submit To: Environmental Management IN Dept of Environmental Mgmt
100 N SENATE AVE RM N013
INDIANAPOLIS IN 46204
United States
Contact: Monieka Radford Phone:
Email: MRadford@idem.IN.gov
State of Indiana Request for Quotation Event ID Format Type Page 00495-0000088357 Buy RFx 3 Event Name Liebert Preventive Maintenance Start Time Finish Time
08/19/2026 11:48:42 EDT 09/30/2026 14:00:00 EDT
No Bid:
Line: 3 Item ID: Line Qty: 12 UOM: Month Bid Qty: 12 Required: No Reserve Price: No
Description: Preventative Maintenance Inspections of both of the Air Toxics Liebert Units for the period of July 1, 2028 - June 30, 2029
Question UOM Best Worst Response What is your quote/bid price?
Required: Yes Mandatory Response: No
Response Comments
No Bid:
Line: 4 Item ID: Line Qty: 12 UOM: Month Bid Qty: 12 Required: No Reserve Price: No
Description: Preventative Maintenance Inspections of both of the Air Toxics Liebert Units for the period of July 1, 2029 - June 30, 2030
Question UOM Best Worst Response What is your quote/bid price?
Required: Yes Mandatory Response: No
Response Comments
No Bid:
Line: 5 Item ID: Line Qty: 7 UOM: Month Bid Qty: 7 Required: No Reserve Price: No
Description: Preventative Maintenance Inspections of both of the Air Toxics Liebert Units for the period of July 1, 2030 - January 30, 2031
Event Details (cont.)
Bidder: INTERNAL EVENT DETAILS
Submit To: Environmental Management IN Dept of Environmental Mgmt
100 N SENATE AVE RM N013
INDIANAPOLIS IN 46204
United States
Contact: Monieka Radford Phone:
Email: MRadford@idem.IN.gov
State of Indiana Request for Quotation Event ID Format Type Page 00495-0000088357 Buy RFx 4 Event Name Liebert Preventive Maintenance Start Time Finish Time
08/19/2026 11:48:42 EDT 09/30/2026 14:00:00 EDT
Question UOM Best Worst Response What is your quote/bid price?
Required: Yes Mandatory Response: No
Response Comments
Event Details (cont.)
Bidder: INTERNAL EVENT DETAILS
Submit To: Environmental Management IN Dept of Environmental Mgmt
100 N SENATE AVE RM N013
INDIANAPOLIS IN 46204
United States
Contact: Monieka Radford Phone:
Email: MRadford@idem.IN.gov
State of Indiana Request for Quotation Event ID Format Type Page 00495-0000088357 Buy RFx 5 Event Name Liebert Preventive Maintenance Start Time Finish Time
08/19/2026 11:48:42 EDT 09/30/2026 14:00:00 EDT
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: INTERNAL EVENT DETAILS
Submit To: Environmental Management IN Dept of Environmental Mgmt
100 N SENATE AVE RM N013
INDIANAPOLIS IN 46204
United States
Contact: Monieka Radford Phone:
Email: MRadford@idem.IN.gov
State of Indiana Request for Quotation Event ID Format Type Page 00495-0000088357 Buy RFx 6 Event Name Liebert Preventive Maintenance Start Time Finish Time
08/19/2026 11:48:42 EDT 09/30/2026 14:00:00 EDT
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