EV00018031_SOW_.docx

The Boston Public Schools (BPS) is seeking one or more vendor(s) to fulfill book requests from district schools and departments. The selected vendor must ensure timely delivery, accurate fulfillment, and high-quality products as outlined below.

Project Overview BPS requires delivery of books requested by the following schools:

· Dearborn STEM Academy

· Josiah Quincy Upper School

· Office of Technology

· Sarah Greenwood K-8

· Teaching and Learning

· Office of Health and Wellness

· Dr. Albert D. Holland High School of Technology

· Umma School The accompanying Excel spreadsheet provides the detailed list of titles, ISBNs, and quantities requested by each school. Vendors are responsible for sourcing all books listed in the spreadsheet.

Vendor Requirements

1. Purchase Orders

· Vendor may only ship books when a valid and executed Purchase Order (PO) is in place for each school or department.

· Schools reserve the right to select and purchase only the books they ultimately choose from the bid list.

· The vendor must ensure that PO pricing exactly matches the bid pricing submitted.

2. Availability

· All books must be in stock and available for immediate order.

· Any titles on backorder must be clearly noted in the vendor’s pricing spreadsheet.

3. Delivery

· All books must be delivered as soon as possible of receiving a PO.

· Please note all books should be delivered no later then June 15 as these purchases are tie to a grant and per grant guidance it needs to be received by June 15.

· Deliveries should be made in one complete shipment per school or department (no partial shipments).

· All shipping and handling costs must be included in the bid price.

4. Book Condition

· All books must be in “New” condition with no visible wear, damage, or markings.

· Replacement or substitute titles are not acceptable. Orders must be filled with the exact titles and ISBNs listed.

5. Pricing

· Vendors can bid by department/ school to be considered responsive to the bid.

· Vendors must submit a completed pricing spreadsheet as part of their bid submission.

· Pricing must be broken down per school and list the cost per book title and ISBN, inclusive of shipping/handling.

· Bids submitted without a completed spreadsheet will be considered non-responsive.

Submission Instructions

· All bids must be submitted through the City of Boston Supplier Portal.

· Vendors must upload the completed pricing spreadsheet as part of their submission.

· Submission Deadline: Oct 2, 2026 12:00PM

· Late submissions will not be considered.

Selection BPS seeks to partner with one or more vendors who can provide pricing either as a whole or by department/ school. For example you can either only bid on the TDearborn STEM Academy, Josiah Quincy Upper School, Office of Technology, Sarah Greenwood K-8, Teaching and Learning, Office of Health and Wellness ,Dr. Albert D. Holland High School of Technology or individually or you can submit a bid for every line item. Multiple vendors will be considered. BPS will award this contract to the vendor(s) who: Can supply the highest number of requested titles from the spreadsheet; and provides the lowest overall pricing per department/ school, inclusive of shipping and handling; and demonstrate compliance with all requirements for condition, delivery, and availability. All of the books need to be delivered before November, 2026