EV00017868_Comprehensive_Vendor_Pricing_Proposal.xlsm
XLSM spreadsheet 33 KB Posted
- Attached to
- Boston Pre-K Community-Based Providers
- Solicitation number
- EV00017868
- Issued by
- Suffolk County, Massachusetts
About this file
This is a Comprehensive Vendor Pricing Proposal document for the Boston Pre-K Community-Based Providers contract opportunity, involving Boston Public Schools and the Department of Early Childhood in Massachusetts. The proposal solicits up to 1,165 seats across community-based organizations to deliver Boston Pre-K programming to eligible three and four-year-old students (K0 and K1). Providers are expected to offer 6.5 hours of instruction per day for 180 days annually. The district has prioritized expansion in three geographic areas: Hyde Park, Mission Hill/Jamaica Plain, and West Roxbury. The pricing proposal document establishes the framework for vendors to submit their cost structures and financial terms for participation in this program.
The vendor pricing proposal captures financial commitments and payment structures required for community-based providers to participate in the Boston Pre-K initiative. This procurement mechanism allows providers to detail their pricing models while enabling the school district and Department of Early Childhood to evaluate costs across multiple vendor submissions. The contract represents a significant expansion of pre-kindergarten capacity within Boston, leveraging community-based organizations as delivery partners to increase access to quality early childhood education across designated neighborhoods.
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Instructions
| Boston Universal Pre-K – Vendor Pricing Proposal Instructions | |
| Purpose | This pricing proposal shows the relationship between classrooms, projected student enrollment, annual classroom pricing maximums, total contract cost, and cost per student. |
| Vendor entry | To complete: Make a copy of this sheet and complete all green cells on the Pricing Proposal tab. Enter one row per classroom/age-group configuration. For example, if you are applying for three classroms at one site, each classroom should have a different row. All cells highlighted green must be completed by the vendor. |
| Classroom count | Enter the maximum number of classrooms your organization proposes to operate during the 3 year contract term. |
| Student count | Enter projected students per classroom. Total projected students per site calculates automatically. |
| Annual pricing | Enter proposed cost per classroom for Years 1, 2, and 3. The workbook calculates the three-year classroom cost and total contract cost using the funding ceiling. |
| Cost per student | The workbook calculates three-year cost per projected student using total three-year cost divided by total projected students. |
| Ceiling check | The City has reached the maximum allowable three-year valuation per classroom. Any row exceeding this maximum amount is highlighted. |
The maximum allowable amount should be used as your overall pricing proposal amount.
Please note that the pricing sheet is designed to calculate and display the maximum potential funding amount. This maximum amount does not guarantee the final award. Actual award amounts will be determined based on the Boston Pre-K funding formula, which is attached for your reference.
Portal amount Use the Total Proposed 3-Year Contract Amount (Cell N11) in the summary as the overall pricing proposal amount, subject to the RFP submission instructions. If submitting this RFP via a drop off, you should complete all 3 sections of this Excel template, save, and print to submit.
Pricing Proposal (Please Comple
| EV00017868 – Boston Pre-K Community-Based Providers Pricing Proposal | |||||||
| Vendor instructions: Please make a copy of the sheet and complete the green cells ONLY. The worksheet automatically calculates total classrooms, projected students, annual totals, 3-year cost per classroom, 3-year cost per student, and the total proposal. | |||||||
| SECTION 1 – ORGANIZATION & PRICING PARAMETERS | PRICING SUMMARY | ||||||
| Organization Name | Vendor/Supplier ID | Primary Contact | Total Requested Classrooms | 0 | |||
| Maximum 3-Year Valuation per Classroom (City-set, if applicable) | $857,112.00 | Contract Term | 3 Years | Proposal Date | Total Projected Students | 0 |
| Year 1 Total | $0.00 | |||||||||||
| SECTION 2 – SITE / CLASSROOM PRICING DETAIL | Year 2 Total | $0.00 | ||||||||||
| Site / Program Name | Boston Neighborhood | Age Group | Requested Classroom Name | Requested Students in Classroom | Total Students at Site | Year 1 Cost / Classroom | Year 2 Cost / Classroom | Year 3 Cost / Classroom | Total 3-Year Cost Maximum | 3-Year Cost per Student | Year 3 Total | $0.00 |
| DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | $0.00 | Total Proposed 3-Year Contract Amount | $0.00 | ||||||
| DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | $0.00 | Average 3-Year Cost / Classroom | |||||||
| DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | $0.00 | Average 3-Year Cost / Student | |||||||
| DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | $0.00 | ||||||||
| DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | $0.00 | Vendor Portal Pricing Amount |
Use the Total Proposed 3-Year Contract Amount shown in N11, subject to the RFP portal instructions.
| DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | $0.00 |
| DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | $0.00 |
| DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | $0.00 |
| DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | $0.00 |
| DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | $0.00 |
| DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | $0.00 |
| DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | $0.00 |
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| DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | $0.00 |
| DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | $0.00 |
| DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | $0.00 |
| DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | $0.00 |
| DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | $0.00 |
| DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | $0.00 |
| DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | $0.00 |
| DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | $0.00 |
| DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | $0.00 |
| DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | $0.00 |
| DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | $0.00 |
| DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | $0.00 |
| DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | $0.00 |
| DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | $0.00 |
| DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | DO NOT EDIT - WILL AUTO UPDATE | $0.00 |
| SECTION 3 – VENDOR CERTIFICATION / NOTES |
| Pricing Notes / Assumptions: Provide supporting text below to justify the requested number of classrooms in the following format: |
[INSERT NUMBER] classrooms at [SITE LOCATION NAME] in [CITY OF BOSTON NEIGHBORHOOD] serving [SELECT ONE OF OR A COMBINATION OF: 3 year olds / 4 year olds / mixed age 3 and 4 year olds] The number of classrooms with supporting detail must match the number of requested classrooms indicated in Section 2. Please verify each classroom included in the number for Section 2 has supporting detail below.
Example: 2 classrooms at Site XYZ in Charlestown, 1 serves 3 year olds and 1 serves 4 year olds. On most computers, Shift + Command + Enter/Return allows you to start a new line/new paragraph
Authorized Representative Name Title Date
Use this amount as the overall pricing proposal amount.
Example of Completed Pricing Pr
| EV00017868 – Boston Pre-K Community-Based Providers Pricing Proposal | |||||||
| Vendor instructions: Please make a copy of the sheet and complete the green cells ONLY. The worksheet automatically calculates total classrooms, projected students, annual totals, 3-year cost per classroom, 3-year cost per student, and the total proposal. | |||||||
| SECTION 1 – ORGANIZATION INFORMATION & PRICING PARAMETERS | PRICING SUMMARY | ||||||
| Organization Name | Vendor/Supplier ID | Primary Contact | Total Requested Classrooms | 0 | |||
| Maximum 3-Year Valuation per Classroom (City-set, if applicable) | $857,112.00 | Contract Term | 3 Years | Proposal Date | Total Projected Students | 151 |
| Year 1 Total | $1,428,520.00 | |||||||||||
| SECTION 2 – SITE / CLASSROOM PRICING DETAIL | Year 2 Total | $1,428,520.00 | ||||||||||
| Site / Program Name | Boston Neighborhood | Age Group | Requested Classroom Name | Requested Students in Classroom | Total Students at Site | Year 1 Cost / Classroom Ceiling | Year 2 Cost / Classroom Ceiling | Year 3 Cost / Classroom Ceiling | Total 3-Year Cost Ceiling | 3-Year Cost per Student Ceiling | Year 3 Total | $1,428,520.00 |
| Little Students Allston | Allston Brighton | 3-year-olds | K0-1A | 15 | 32 | $285,704.00 | $285,704.00 | $285,704.00 | $857,112.00 | $57,140.80 | Total Proposed 3-Year Contract Amount | $4,285,560.00 |
| Little Students Allston | Allston Brighton | Mixed 3 & 4 | K1-1A | 17 | 32 | $285,704.00 | $285,704.00 | $285,704.00 | $857,112.00 | $50,418.35 | Average 3-Year Cost / Classroom | |
| Little Students East Boston | East Boston | 3-year-olds | K0-1EB | 18 | 36 | $285,704.00 | $285,704.00 | $285,704.00 | $857,112.00 | $47,617.33 | Average 3-Year Cost / Student | $28,381.19 |
| Little Students East Boston | East Boston | 4-year-olds | K1-1EB | 18 | 36 | $285,704.00 | $285,704.00 | $285,704.00 | $857,112.00 | $47,617.33 | ||
| Little Students Roxbury | Roxbury | Mixed 3 & 4 | K1-Rox | 15 | 15 | $285,704.00 | $285,704.00 | $285,704.00 | $857,112.00 | $57,140.80 | Vendor Portal Pricing Amount |
Use the Total Proposed 3-Year Contract Amount shown in N11, subject to the RFP portal instructions.
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| INPUT DATA | INPUT DATA | INPUT DATA | INPUT DATA | $0.00 |
| SECTION 3 – VENDOR CERTIFICATION / NOTES |
| Pricing Notes / Assumptions: Provide supporting text below to justify the requested number of classrooms in the following format: |
[INSERT NUMBER] classrooms at [SITE LOCATION NAME] in [CITY OF BOSTON NEIGHBORHOOD] serving [SELECT ONE OF OR A COMBINATION OF: 3 year olds / 4 year olds / mixed age 3 and 4 year olds] The number of classrooms with supporting detail must match the number of requested classrooms indicated in Section 2. Please verify each classroom included in the number for Section 2 has supporting detail below.
Example: 2 classrooms at Site XYZ in Charlestown, 1 serves 3 year olds and 1 serves 4 year olds. On most computers, Shift + Command + Enter/Return allows you to start a new line/new paragraph Little Students is applying for 5 classrooms acros 3 sites, Little Students Allston, Little Students East Boston, and Little Students Roxbury in Allston-Brighton, East Boston, and Roxbury serving a combination of: 3 year old classrooms, 4 year olds classrooms, and mixed age 3 and 4 year olds classrooms. Little Students Allston will support 15 students in a K0 classroom (K0-1A) and 17 students in a mixed age K0-K1 Classroom (K1-1A). Little Students East Boston will serve 18 students in a K0 classroom (K0-1EB) and 18 students in a K1 classroom (K1-1EB). Little students Roxbury will serve 15 students in a K1 classroom (K1-Rox).
Authorized Representative Name Title Date
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