NOTIFICATION

Every bid must be enclosed in a sealed envelope with the following information clearly written on the face of the envelope:

RFP Number;

Title of RFP:

Date of RFP:

and Opening Time of RFP.

The County of Essex disclaims any responsibility for bids forwarded by regular or overnight mail, or courier service. If the bid is sent by courier service, the designation above must also appear on the outside of the courier service company envelope or package. Bids received after the time of the scheduled opening will be returned unopened.

BIDDER MUST SUBMIT ONE (1)

ORIGINAL AND TWO (2) COPIES

PLEASE DO NOT SUBMIT DOUBLE-SIDED

BID COPIES

BIDS WILL BE OPENED IN THE OLD

CAFETERIA ACROSS FROM THE OFFICE

OF PURCHASING ROOM 335 IN THE

HALL OF RECORDS

COUNTY OF ESSEX, NEW JERSEY

OF ESSE

CO

UN

TY

NEW JERSEY

REQUEST FOR PROPOSALS # 26-154

CONSTRUCTION ENGINEERING AND INSPECTION SERVICES FOR

MAIN STREET CORRIDOR STREETSCAPE PROJECT – ESSEX

COUNTY, FEDERAL PROJECT NUMBER 0659303, STATE JОВ

NUMBER 6122319

PROPOSAL DUE DATE AND TIME: August 21, 2026, at 11:00 AM

CONTACT PERSON: Julius N. Coltre

Office of Purchasing

Fax#: 973-621-5109

NOTE: All questions are to be submitted in writing to the Office of Purchasing

(via fax #973-621-5109 or email at procurequestions@admin.essexcountynj.org) no later than 4:30 PM at the end of business day, eight (8) business days prior to the proposal submission deadline (due date). The RFP number with the title must be in the email subject line. The specific page number and section each question refers to must be indicated. Only questions received by the Office of Purchasing will be answered and be considered official.

If the box contains a vendor submit the executed form. If a

☐vendor must read.

RFP DOCUMENT CHECKLIST

Page

General Information

☑ Vendor Certification - sign 7

Σ Non-Collusion Affidavit Form - sign and notarize 8

Σ Statement of Ownership Disclosure - sign and notarize 9

Σ Hold Harmless Agreement 12

Σ Statement of Certain Political Contributions complete, sign and seal 13

Σ Applicant's Qualifications and Representations - complete 14

Σ Consent of Insurance Coverage - read and sign 20

Σ Applicant/Proposer's Affidavit - complete and sign 23

Σ Disclosure Statement 24

Π Mandatory Equal Employment Opportunity Language Exhibit A - read 25

Σ Affirmative Action Language Acknowledgement Form - sign 27

Σ Americans with Disabilities Act of 1990 Language - sign 29

Proof of Business Registration Certificate 30

Σ Vendor Information Sheet - Complete 32

Σ Iran Investment Activities- Complete and Sign 33

Σ Non-Involvement in Prohibited Russia-Belarus Activities

- Complete and Sign 34

Authorization and Release- sign 35

A Addenda Acknowledgement Form - sign 36

X Specifications and Signature Page

Last

Pages

Essex County

- means read the item(s) Respondent Signature:

☑- means provide the required form(s)

Please initial each item below once executed

SUBJECT OF RFP:

GENERAL INFORMATION

REQUEST FOR PROPOSAL # 26-154

Construction Engineering and Inspection Services for Main St Corridor Streetscape

REQUESTING AGENCY:

AGENCY CONTACT:

SUBMISSION REQUIREMENTS:

PROPOSAL ACTIVITIES:

1. Timetable:

RFP Release:

Proposer's Conference:

Department of Public Works

Fax#: 973-621-5109, Phone #: 973-621-5100 procurequestions@admin.essexcountynj.org

Office of Purchasing, Hall of Records, Room 335 465 Dr. Martin Luther King, Jr. Blvd.

Newark, New Jersey 07102

One (1) original and two (2) copies shall be sent to:

Julius N. Coltre

Director of Purchasing

Office of Purchasing, Hall of Records, Room 335

465 Dr. Martin Luther King, Jr. Blvd.

Newark, New Jersey 07102

Submission Deadline for Receipt of Proposal:

2. Proposers' Conference

N/A

3. Submissions of Proposals

July 21, 2026

N/A

August 21, 2026

To facilitate the evaluation process, proposer is to submit one (1) original and two (2) copies of the proposal and any supporting documentation. Additional copies may be requested at a later date for the selected proposal.

Proposals must be received by 11:00 a.m. on the Submission Deadline for Receipt of Proposal (found on Page 3 of this document). Proposer mailing their proposals should allow sufficient mail delivery time to ensure receipt of their proposals by the deadline.

Delivery is the sole responsibility of the proposer.

Proposals are to be delivered or sent to:

Julius N. Coltre

Director of Purchasing

Hall of Records, Room 335

465 Dr. Martin Luther King Jr. Blvd.

Newark, New Jersey 07102

NOTE: ALL PROPOSALS ARE TO BE SEALED and clearly marked on the outermost packaging or envelope with the project name and project/bid number (see cover page) and must be received by mail or other method of delivery by no later than the submission deadline date and time so stated on the cover of this document.

4. Restriction on Contact with County Employees

From the issue date of the RFP until a determination is made regarding the selection of a proposal, all contacts with county employees on this matter must be cleared up by the

Agency Contact person. Proposer should not approach County personnel with respect to employment during this period.

5. Security of Proposals

The content of each proposal will be held in strict confidence, and no details of any proposal will be discussed with other proposers or anyone other than those employees or consultants of the County involved in the evaluation process.

6. Prime Contractor Responsibilities

In the event that a proposal includes the performance of work by another vendor or organization, it shall be mandatory for the prime contractor (i.e., the successful Proposer) to assume full responsibility for such tasks specified in the Proposal.

The County will contract only with the successful Proposer. The County will consider the prime Contractor to be the sole contract with regard to all provisions of the proposal.

Payment of all charges resulting from the negotiated contract shall be the Prime Contractor only.

7. Incurring Costs

The County of Essex is not liable for any cost incurred by Proposer in the preparation of proposals or for any work performed prior to the approval of an executed contract.

8. Notification of Selection

After the successful proposal has been selected, all Proposers will be notified of the results.

The name of the successful Proposer will be disclosed. Upon selection, the successful Proposer will be invited to negotiate a contract with the County. The contents of the selected proposal, subject to possible updating due to negotiations, together with this RFP and any formal questions and answers disseminated during the proposal process will be incorporated with and made a part of the final contract as developed by the County. Should negotiations fail to result in a signed contract within two weeks, the County reserves the right to terminate negotiations and select the next most responsive Proposer.

9. Туpе of Contract Anticipated

The County expects to enter into a contract subject to the approval of the Essex County Board of County Commissioners. The conduct of the work described in this RFP is to be on either a "fixed fee" or "time and materials, not to exceed" basis.

10. Performance Period

The Performance Period is: From Date of Award by the Essex County Board of

Chosen Commissioners to Project Completion.

Basis of Award

The award of a contract will be made to that proposer whose proposal is deemed to be most advantageous to the County, cost and other factors considered. Where circumstances and/or the needs of the County significantly change, or the contract is otherwise deemed no longer to be in the public interest, the County of Essex may modify quantities or terminate a contract entered into as a result of this RFP, upon no less than thirty (30) days' notice to the vendor.

11. Open Public Records Act

Respondents should be aware that responses to this [Bid/RFQ/RFP] will be available, upon request, for public inspection. The County, as an instrumentality of the State of New Jersey, is subject to the New Jersey Open Public Records Act (N.J.S.A. 47:1A-1) and New Jersey Right-to-Know statutory law and relevant case law.

12. Appearance at Governing Body Meeting

Be advised that for award of bid your organization may need to attend Essex County Board of County Commissioners' meeting, unless otherwise notified by the county.

13. Stockholder Disclosure

Chapter 33 of the Public Laws of 1977 provides that no corporation or partnership shall be awarded any contract nor shall any agreement be entered into for the performance of any work or the furnishing of any materials or supplies, the cost of which is to be paid with or out of any public funds, by the State, or any county, municipality or school district, or any subsidiary or agency of the State, or of any county, municipality or school district, or by any authority, board, or commission which exercises governmental functions, unless prior to the receipt of the bid or accompanying the bid, of said corporation or said partnership, there is submitted a statement setting forth the names and addresses of all stockholders in the corporation or partnership who own 10% or more of its stock, of any class or of all individual partners in the partnership who own a 10% or greater interest therein, as the case may be. If one or more such stockholder or partner is itself a corporation or partnership, the stockholders holding 10% or more of that corporation's stock, or the individual partners owning 10% or greater interest in that partnership, as the case may be, shall also be listed.

The disclosure shall be continued until names and addresses of every non-corporate stockholder, and individual partner, exceeding the 10% ownership criteria established in this act, has been listed.

I, VENDOR CERTIFICATION

_, am duly authorized representative of

(Hereinafter referred to as "Vendor") who has submitted a proposal to provide the following services to the County of Essex (hereinafter referred to as "County").

NOTARY:

I have reviewed and I am aware of the representations made by the Vendor to the County in its proposal for said contract, dated

I am also aware that the County will rely upon said representations in the award of said contract and I certify that said representations made by the vendor are true and accurate.

Subscribed and sworn to before me this day of

Notary Public

My Commission expires:

(seal)

Vendor Signature

(Type or print name)

State of New Jersey

County of

NON-COLLUSION AFFIDAVIT

Ss:

I, (name of affiant) municipality) in the County of residing in and State of being duly sworn according to law on my oath depose and say that:

(name of

_of full age, I am of the firm of

(title or position) the respondent entitled and that I executed the said Response with

(title of request)

(name of firm) full authority to do so that said respondent has not, directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free, competitive bidding in connection with the above named project; and that all statements contained in said Response and in this affidavit are true and correct, and made with full knowledge that the County of Essex relies upon the truth of the statements contained in said Response and in the statements contained in this affidavit in awarding the contract for the said project.

I further warrant that no person or selling agency has been employed or retained to solicit or secure such contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, except bona fide employees or bona fide established commercial or selling agencies maintained by

Subscribed and sworn to before me this day of

Notary Public

My Commission expires:

(seal)

Signature

(Type or print name)

STATEMENT OF OWNERSHIP DISCLOSURE

N.J.S.A. 52:25-24.2 (P.L. 1977, c.33, as amended by P.L. 2016, c.43)

This statement shall be completed, certified to, and included with all bid and proposal submissions. Failure to submit the required information is cause for automatic rejection of the bid or proposal.

Name of Organization:

Organization Address:

Part I Check the box that represents the type of business organization:

☐ Sole Proprietorship (skip Parts II and III, execute certification in Part IV)

Non-Profit Corporation (skip Parts II and III, execute certification in Part IV)

For-Profit Corporation (any type)

Partnership ☐ Limited Partnership

Other (be specific):

Limited Liability Company (LLC)

Limited Liability Partnership (LLP)

Part II

The list below contains the names and addresses of all stockholders in the corporation who own 10 percent or more of its stock, of any class, or of all individual partners in the partnership who own a 10 percent or greater interest therein, or of all members in the limited liability company who own a 10 percent or greater interest therein, as the case may be. (COMPLETE THE LIST

BELOW IN THIS SECTION) OR

No one stockholder in the corporation owns 10 percent or more of its stock, of any class, or no individual partner in the partnership owns a 10 percent or greater interest therein, or no member in the limited liability company owns a 10 percent or greater interest therein, as the case may be. (SKIP TO PART IV)

(Please attach additional sheets if more space is needed):

Name of Individual or Business

Entity Home Address (for Individuals) or Business Address

Part III DISCLOSURE OF 10% OR GREATER OWNERSHIP IN THE

STOCKHOLDERS, PARTNERS OR LLC MEMBERS LISTED IN PART II

If a bidder has a direct or indirect parent entity which is publicly traded, and any person holds a 10 percent or greater beneficial interest in the publicly traded parent entity as of the last annual federal Security and Exchange Commission (SEC) or foreign equivalent filing, ownership disclosure can be met by providing links to the website(s) containing the last annual filing(s) with the federal Securities and Exchange Commission (or foreign equivalent) that contain the name and address of each person holding a 10% or greater beneficial interest in the publicly traded parent entity, along with the relevant page numbers of the filing(s) that contain the information on each such person. Attach additional sheets if more space is needed.

Website (URL) containing the last annual SEC (or foreign equivalent) filing

Page #'s

Please list the names and addresses of each stockholder, partner or member owning a 10 percent or greater interest in any corresponding corporation, partnership and/or limited liability company (LLC) listed in Part Il other than for any publicly traded parent entities referenced above. The disclosure shall be continued until names and addresses of every noncorporate stockholder, and individual partner, and member exceeding the 10 percent ownership criteria established pursuant to N.J.S.A. 52:25-24.2 has been listed. Attach additional sheets if more space is needed.

Stockholder/Partner/Member and

Corresponding Entity Listed in Part II

Home Address (for Individuals) or Business Address

Part IV Certification

I, being duly sworn upon my oath, hereby represent that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I acknowledge: that I am authorized to execute this certification on behalf of the bidder/proposer; that the County of Essex is relying on the information contained herein and that I am under a continuing obligation from the date of this certification through the completion of any contracts with County of Essex to notify the County of Essex in writing of any changes to the information contained herein; that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I am subject to criminal prosecution under the law and that it will constitute a material breach of my agreement(s) with the, permitting the County of Essex to declare any contract(s) resulting from this certification void and unenforceable.

Full Name

(Print):

Title:

Signature: Date:

Subscribed and sworn to before me this day of

Notary Public

My Commission expires

(seal)

BETWEEN:

HOLD HARMLESS AGREEMENT

The County of Essex

Hall of Records

465 Dr. Martin Luther King, Jr. Blvd.

Newark, NJ 07102

AND

Contractor's Name

Address - not a post office box

Telephone Number; Fax Number; & e-mail address

It is understood and agreed the Contractor is:

1. An independent Contractor and not an employee of the County of Essex.

2.

to

The Contractor agrees to indemnify and hold harmless the County of Essex, the Essex

County Board of County Commissioners, and all of its respected elected officials, officers, agents and employees of and from and against any and all liability for damages for injury to person and property, including death, and from and against all suits and actions and all costs, damages and charges of whatsoever kind and nature, including attorneys' fees which they or any of them may be put for, or on account of, any injury or alleged injury to person, including death, or property, resulting from the performance of the Contractor's operations under this contract, or by or in consequence of any neglect or omission on the part of the Contractor in the performance of operations under this contract, whether such operations, or the absence thereof, be by the Contractor or anyone directly or indirectly contracted with or employed by the Contractor.

3. The Contractor shall hold the County of Essex harmless for damages to the Contractor's equipment utilized during the term of this contract.

S/

President, Vice President or Signature of Authorized Representative

Print Name Title

Date

STATEMENT OF

CERTAIN POLITICAL CONTRIBUTIONS

MADE AFTER JULY 11, 1986

(This statement is part of the proposal packet)

Ordinance Number 0-86-0007, as amended by Ordinance Number 0-95-0003, adopted by the Board of County Commissioners of the County of Essex, requires that all proposals for negotiated contracts submitted by individuals and/or business entities seeking to provide goods or to perform services for the County of Essex shall contain a statement setting forth each political contribution by them of $500.00 or more made within five years next preceding the date of said contract, either directly or indirectly, to any County elected political official, County political party and/or County official, political organization, or any State political party.

Set forth name of County elected official, County political party and/or County official, political organization, or State political party to whom a political contribution of $500.00 or more was made by proposers within five (5) years of the date hereof.

If none, write "none".

Name Amount

Proposer.

By:

(Signature)

Name of Signatory:

(Print or Type)

APPLICANT/PROPOSER'S QUALIFICATIONS AND REPRESENTATIONS

The Applicant/Proposer makes the following statements and representations as part of the Proposal:

1. Applicant/Proposer (firm name or individual):

2. Address:

3. Federal Employee Identification Number:

4. How long have you been in business?

5. How long at present address?

6. If incorporated, state date of incorporation and in what state incorporated in and designate whether you are a Not-For-Profit corporation or other classification. (If not a domestic corporation, attach a copy of the Certificate of Authority issued by the Secretary of State of New Jersey pursuant to the General

Corporation Law).

7. List below names and addresses of all officers of the Corporation (attach additional sheet(s) if necessary):

Name Address Title

APPLICANT/PROPOSER'S QUALIFICATIONS AND REPRESENTATIONS

7a. List below the names and addresses of all members of the Board of Directors.

Name Address Title

7b. Has any corporation, partnership, association or individual, other than the stockholders(s) herein set forth upon the Stock Holder Certificate, any beneficial interest, directly or indirectly in the stock held by said stockholders?

yes no

If answer is "yes", state the name and address of the corporation, partnership, association or individual having such beneficial interest and specify the nature of such interest. If such beneficial interest is held by a corporation, attach rider giving answer as required in questions 1 through 7b with respect to that corporation.