ESBD_File_353562_701-24-010 Pre-Proposal Meeting Slides.pdf

Pre-Proposal Meeting RFP 7012-24-010, College Career Readiness School Models

Technical Assistance March 21, 2024

House Keeping

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Use the chat window to sign in. Provide Name, Company, Phone Number and Email.

Q&A will be held at the end of this pre-proposal meeting.

Additional questions asked after this meeting will be addressed in the addendum and posted on the ESBD.

Solicitation Highlights

• RFP 701-24-010

• TEA is seeking responses for College and Career Readiness School Models

Technical Assistance

• The submission deadline is April 15, 2024, 2:00 PM CST

Solicitation Highlights Section 1.1

The Texas Education Agency (TEA) is seeking responses from qualified respondents to provide statewide technical assistance and leadership for the Texas College and Career Readiness School Models (CCRSM) network with the goal of preparing students for college, career, or military success. The CCRSM network includes campuses in the planning phase through implementation as an Early College High School or a Pathways in Technology Early College High School Academy.

DATE EVENT

March 14, 2024 Publication of solicitation in the Electronic State Business Daily (ESBD) at:

http://www.txsmartbuy.com/esbd Questions must be directed to TEASolicitations@tea.texas.gov or the HUB Office HUBOffice@tea.texas.gov, as appropriate.

March 21, 2024 @ 10 am CST

Hold pre-proposal meeting online

March 25, 2024 Last day to submit written questions about this solicitation no later than 2:00 P.M. Central Time to TEASolicitations@tea.texas.gov

April 1, 2024 Final publication of questions and answers in the ESBD at:

http://www.txsmartbuy.com/esbd

April 15, 2024 TEA preferred date to receive Notice of Intent to submit a proposal

April 15, 2024 Proposal(s) due no later than 2:00 P.M. Central Time

April – May 2024 Proposal Check-In, Evaluations, and Oral Presentations (if required)

May – June 2024 Commencement of contract negotiations with selected contractor(s)

October 2024 Anticipated start date of contract

Anticipated Schedule of Events Section 1.4 http://www.txsmartbuy.com/esbd mailto:TEASolicitations@tea.texas.gov mailto:HUBOffice@tea.texas.gov mailto:TEASolicitations@tea.texas.gov http://www.txsmartbuy.com/esbd

Submission Requirements Section 2.2

TEA will only accept responses using ShareFile as a secure electronic submission method. Once uploaded, the ShareFile application will notify TEA of the upload and send confirmation of the submission to the contractors' email address entered prior to document upload. The file(s) will be date and time-stamped upon upload.

Required Forms Section 2.4

PROPOSAL CHECKLIST

Proposal Cover Page Attachment D

Table of Contents N/A

Understanding of the Project, Methodology, and Technical Components Section 3.2

Management Plan, Experience, and Qualifications Section 3.3

Task, Activity, Deliverable, and Budget Plan Section 3.4, Attachment E

Signed Contract Terms, Conditions and Affirmations, Response Preferences, and Execution of Offer

Attachment B

HUB Subcontracting Plan Attachment C

Conflict of Interest Analysis Form including all attachments (i.e., organization charts, resumes, etc.)

Section 2.5, Attachment G

Information Security Review Attachment H Data Center Services (DCS) Infrastructure Requirements. Attachment I

HUB Subcontracting Section 2.4 & Attachment C

• In alignment with state law and public policy, TEA encourages contracting and subcontracting opportunities for HUBs in all contracts. If TEA determines that subcontracting opportunities are probable, then a HUB Subcontracting Plan (HSP) is a required element of the response.

• Manufacturers, suppliers, and other vendors, including Historically Underutilized Businesses, may be found on the Centralized Master Bidders List (CMBL) / HUB Directory at:

https://comptroller.texas.gov/purchasing/vendor/cmbl/.

• Contact with the TEA Historically Underutilized Business (HUB) office is allowed solely for the purpose of addressing HUB Subcontracting Plan (HSP) questions or seeking assistance with completing the HUB Subcontracting Plan. The TEA HUB Office may be reached at HUBOffice@tea.texas.gov .

https://comptroller.texas.gov/purchasing/vendor/cmbl/ mailto:HUBOffice@tea.texas.gov

Historically Underutilized Business (HUB) Requirements

From Section 2.5, Proposal Requirements and Disqualifying Factors:

• Failure to comply with HUB requirements, including correctly filling out all HUB related forms and demonstrating a good faith effort as required by Texas law, will result in disqualification.

We do not want to disqualify any potential contractors!

To ensure your compliance, please:

• Review Texas Administrative Code § 20.285 regarding the good faith effort requirements of the HUB Subcontracting Plan (HSP).

• Reach out to the HUB Office at HUBOffice@tea.texas.gov with questions before submitting proposals.

TEA cannot allow a potential contractor to “cure” a failure to complete the good faith effort requirements after a proposal has been submitted.

Important Reminders & Disqualifying Factors

• Review the solicitation documents carefully to ensure you submit a complete proposal and avoid disqualification.

• The following is a non-exhaustive list of reminders:

Plan ahead to ensure TEA receives your response before the deadline.

Review and complete all forms, including signatures where required.

Address all solicitation requirements.

Comply with all HUB requirements – even if your business is a HUB, you plan to be 100% self-performing rather than subcontracting, or you have long-standing relationships with your contractors.

Submit contract terms and conditions exceptions (edits) if applicable.

Respond promptly if asked for additional information from TEA.

Reminders

• To maintain a level playing field, all communication regarding this RFP must be sent to TEA Contracts and Purchasing Division via TEASolicitations@tea.texas.gov. Program staff or other non-procurement professionals are not permitted to have contact with potential contractors. If a contractor fails to observe this restriction, the response is subject to disqualification.

• Requests for clarification must be submitted before the deadline for questions.

TEA will post additional information regarding this procurement on the ESBD at http://www.txsmartbuy.com/esbd .

• An Addendum will be published for any changes or corrections to the solicitation based upon this pre-proposal meeting or emailed questions submitted. The Addendum is a very important document because it may change and/or append information cited in the original solicitation.

mailto:TEASolicitations@tea.texas.gov http://www.txsmartbuy.com/esbd

Questions