ESBD_File_341192_H_24-07 RFQ-Finacail Advisor-SECTION 1 – SUBMITTAL INSTRUCTIONS.pdf

SECTION 1 – SUBMITTAL INSTRUCTIONS

1.1. Submission Of Qualifications:

1.1.1 Deadline and Location:

The College will receive Statement of Qualifications (SOQ) at the date and time as described above on the Cover Page of this Solicitation and in the Solicitation Schedule.

The SOQ must be submitted electronically by using the following link:

https://hccs.bonfirehub.com/portal. The submittal, one complete document, must be signed by a person who is authorized to bind the proposing Company. Instructions for preparing the SOQ are provided herein. Select the Solicitation drop down arrow and choose this RFQ from the list. Upload the SOQ as one complete document and select submit. The maximum size accepted is 20 MB. An email response will be sent to the address entered on the form as your confirmation of receipt.

The submittal must be signed by a person who is authorized to bind the proposing Company. Instructions for preparing the SOQ are provided herein. Paper submissions will not be accepted.

There is no expressed or implied obligation for Houston Community College to reimburse Offerors for any expenses incurred in preparing a response to this request.

Houston Community College reserves the right to reject any or all submittals, to waive technicalities and to make such selection deemed in its best interest, to award to multiple vendors and to cancel this RFQ.

1.2 All solicitation documents and any applicable addenda will be made available through the Bonfire system only. The following are some important notes about the Bonfire system:

1.2.1 Official versions of HCC’s solicitation, associated documents and any updates are available through Bonfire;

1.2.2 Questions are only accepted through Bonfire before the deadline as noted in the Solicitation

Schedule. Associated answers as noted in the solicitation schedule will also be posted in the Bonfire system;

1.2.3 Logging in and/or uploading files(s) does not mean that the response is submitted.

Proposers must successfully upload the required files(s), submit all required information including forms and attachments and click the submit button before Closing Date and Time;

1.2.4 Proposers will receive an email confirmation receipt with a unique confirmation number once Proposers finalize their submission. This will confirm that Proposers have successfully submitted their response;

https://hccs.bonfirehub.com/portal

1.2.5 If an item in Requested Information is designated as Required, Proposers will not be able to complete their submission until the requirement is met;

1.2.6 Uploading large documents may take significant time depending on the size of the file(s) and Proposer’s internet connection speed;

1.2.7 Please note the type and number of files allowed. The maximum upload file size is 1000 MB. Please Do Not embed any documents within the uploaded files as they will not be accessible or evaluated;

1.2.8 Minimum system requirements for uploading files(s): Internet Explorer 11, Microsoft

Edge, Google Chrome, or Mozilla Firefox. Java Script must be enabled;

1.2.9 If Proposers need technical assistance with using Bonfire, you may contact Bonfire directly at Support@GoBonfire.com or 1.800.654.8010 x2;

1.2.10 Please note that all inquiries related to the actual solicitation contents and any clarifications must be submitted to HCC though the Opportunity Q&A feature in Bonfire;

and

1.2.11 By submitting a Proposal in Bonfire, Proposer acknowledges and accepts all addenda, questions and answers posted by HCC in Bonfire.

1.3 Proposers shall meet the following minimum requirements to be considered for evaluation:

1.3.1 Proposer shall submit all Requested Information in Bonfire and shall submit a Proposal, with a completed Form CIQ, Proposer certifies compliance with the requirements therein;

1.3.2 HCC reserves the right to require additional information as it deems necessary;

1.3.3 It is incumbent upon the Respondent to review the solicitation in whole and particularly the evaluation categories and provide any other information that it deems relevant to HCC’s consideration of their Proposal;

1.3.4 The College will in no way be responsible for any delay’s difficulties, causes or any other occurrences that inhibited or prevented a timely submittal.; and

1.3.5 Houston Community College accepts no financial responsibility for any costs incurred by the respondent in the course of responding to this invitation.

1.4 All questions regarding this RFQ must be submitted in writing not later than the due date specified above in the Solicitation Schedule in the Bonfire portal. Contact between solicited vendors and user departments during the request for qualification process or evaluation process is prohibited.

1.5 HCC reserves the right to reject any or all proposals, accept proposal deemed most advantageous to the college system and to waive any technicalities in proposing.

1.6 Each respondent agrees to hold their offer open for acceptance by Houston Community College for a minimum of 180 days from the submittal deadline date and time for proposal submission

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