ESBD_File_328573_Addendum1_Attachment1_VendorConference.pdf

Pre-Proposal Conference & HSP Training

Recovery Audit Contractor Services Fiscal Year 2023-2024

Request for Qualifications No. HHS0013244

July 26, 2023, at 2:00 p.m. Central Time

Introductions Speakers

• Jennifer Fidler, Contract Specialist, HHSC Procurement and Contracting Services

• Bob McCurdy, HUB Coordinator

Topics 1.Communication 2.Schedule of Events 3.Procurement Access 4.Procurement Requirements 5.Proposal Screening and Evaluation 6.Reminders 7.HUB Subcontracting (HSP) Training

Communication

Sole Point of Contact

All requests, questions, and other communication about the RFQ must be made in writing to:

Jennifer Fidler, CTCD Email: Jennifer.fidler@hhs.texas.gov

• All communication related to the RFQ must be directed to the sole point of contact, Jennifer Fidler.

• Any communication between Respondents and other HHSC staff members concerning the RFQ is strictly prohibited.

• Failure to comply with these requirements may result in disqualification of the Respondent’s proposal.

• Exception to the Sole Point of Contact (RFQ Section 3.3.2):

• An exception to the sole point of contact is to contact HUB coordinator, Bob McCurdy.

• Should Respondents have questions regarding proper completion of the HUB Subcontracting Plan, HUB Coordinator Bob McCurdy, may be contacted at:

Bob.McCurdy@hhs.texas.gov. (RFQ Section 7.1).

Schedule of Events Event Date/Time

RFQ Release Date July 20, 2023

Deadline for Submitting Questions July 27, 2023 by 5:00 p.m. Central Time

HSP Courtesy Review Due Date August 7, 2023 by 5:00 p.m. Central

Time

Tentative Date to Post Answers to Questions on ESBD August 4, 2023

Deadline for Submission of Responses August 21, 2023 by 10:30 a.m. Central

Time

Evaluation Period September 2023

Anticipated Notice of Award December 2023

Anticipated Contract Start Date January 2024

Procurement Access

• HHSC will post all official communication regarding this RFQ, including the Notice of Award, on the following Texas ESBD website: http://www.txsmartbuy.com/esbd

• HHSC reserves the right to cancel this RFQ or to make no award if it determines such action is in the best interest of the state.

HHSC may, in its discretion, reject any, and all proposals or portions thereof.

Note: Google Chrome is the recommended browser when navigating the Electronic State Business Daily (ESBD) website.

Procurement Access State of Texas ESBD Webpage

• The RFQ and application materials are posted to the State of Texas ESBD webpage at:

https://www.txsmartbuy.com/esbddetails/view/HHS0013244

• It is the responsibility of the Respondent to periodically check the ESBD website for updates.

• All addenda, modifications, and changes to the Schedule of Events will be posted on the ESBD website.

Note: Google Chrome is the recommended browser when navigating the Electronic State Business Daily (ESBD) website.

Procurement Requirements Submitting Proposal & Supporting Documents

Options for submission (RFQ Section 3.6.2.3):

Option 1: Online Bid Room Option 2: USBs, mailed or hand delivered.

Overnight/Express/Priority Mail Hand Delivery HHS Online Bid Room

Health and Human Services Commission ATTN: Response Coordinator (Jennifer

Fidler) Tower Building Room 108 1100 W. 49th St., MC 2020

Austin, Texas 78756

Health and Human Services Commission ATTN: Response Coordinator (Jennifer

Fidler) Procurement & Contracting Services

Building 1100 W. 49th St., MC 2020

Austin, Texas 78756

Refer to RFQ Section 3.6.2.3, Submission Options

Deadline for submissions: August 21, 2023, by 10:30 a.m. Central Time

Procurement Requirements Submitting Proposal & Supporting Documents

Submissions must be received by HHSC no later than:

August 21, 2023, by 10:30 a.m. Central Time

Submission Requirements

Reminders

• Read the RFQ thoroughly and include all required documents.

• Deadline to submit questions: July 27, 2023, by 5:00 p.m.

Central Time

• Tentative date responses to questions posted on ESBD: August 4,

• Deadline to request HSP Courtesy Review: August 7, 2023, by 5:00 p.m. Central Time

• Proposals due: August 21, 2023, by 10:30 a.m. Central Time

• Late submissions will not be considered.

Submission Requirements Items to submit for a RESPONSIVE proposal:

1. Statement of Qualifications (Article V)

2. Minimum Qualifications and Documentation (Sections 4.2.2 and 5.2)

3. Company Information (Section 6.1)

4. Exhibit A: HHS Solicitation Affirmations [Ensure the document is signed] .

5. Exhibit I: Assurances - Non-Construction Programs

6. Exhibit H: Certification Regarding Lobbying

7. Major Subcontractor Information (Section 6.6)

8. Exhibit K: HUB Subcontracting Plan Reminder: A courtesy review of a Respondent’s HSP is available to assist Respondents in providing a complete responsive HSP and to determine whether any deficiencies exist, as per RFQ Section 7.1 HUB Subcontracting Plan.

Proposal Screening & Evaluation

• Initial Screening of Minimum Qualifications (see RFQ

Section 4.2.2)

• Responses that meet the minimum qualifications shall be consistently evaluated and scored in accordance with the evaluation criteria per Exhibit G, Evaluation Tool. (See

RFQ Section 4.2.5).

No Guarantee of Volume, Usage or Compensation

• HHSC makes no guarantee of volume, usage or total compensation to be paid to any Respondent under any awarded Contract, if any, resulting from this Solicitation.

• Any awarded Contract is subject to appropriations and the continuing availability of funds.

• HHSC reserves the right to cancel, make partial award, or decline to award a Contract under this Solicitation at any time at its sole discretion.

HSP Courtesy Review

It is highly recommended to submit your HUB Subcontracting Plan (HSP) to HUB Coordinator, Bob McCurdy, for courtesy review. The deadline for this review is August 7, 2023, at 5:00 p.m.

CT.

Note: An incomplete or incorrect HSP will result in a non-responsive proposal.

Questions

• All questions must be submitted in writing to the Contract Specialist at: jennifer.fidler@hhs.texas.gov.

• Refer to RFQ Section 3.3.4, for the format of submitting questions.

• Do not submit in PDF, do not password protect.

• Reminder: All additional questions, requests for clarification, etc., are due in writing no later than July 27, 2023 by 5:00 p.m. Central Standard Time.

Closing Comments

• Respondents must check the ESBD webpage frequently for any addendum that may have been added to this solicitation.

• All addenda must be signed and submitted with the original response.

• Vendor questions and answers will be posted to the ESBD webpage.

Historically Underutilized Business (HUB)

HUB Subcontracting Plan (HSP) Training

06/24/21

Agenda

1. HSP Method Options

2. Required HSP Pages

3. Method V: Section 3

4. GFE Attachment A

5. GFE Attachment B

6. Additional Information

7. Special Reminders

8. HUB Contact Information

Responses that do not include a completed HSP shall be

Rejected pursuant to:

TGC §2161.252(b) and

34 TAC 20.285

HSP Method Options

Subcontracting Method Options

Subcontracting Method Definition

I: All HUB(s) Utilizing only Texas certified HUB(s).

See GFE Attachment A.

II: Mentor-Protégé Relationship Utilizing an approved M/P agreement. See GFE Attachment B.

III: Meeting/Exceeding HUB Goal

Subcontracting goal met by HUB(s).

See GFE Attachment A.

IV: Solicitation Method Subcontracting utilization goal not met. See GFE Attachment B:

Contact 3+ HUBs & 2 minority/trade organizations in writing.

V: Self Performing Contractor performs all work with own resources. No GFE Attachment.

HSP Required Pages Continued

All subcontracting method options require:

Page 1, Section 1: Respondent & Bid Information

Page 2, Section 2: Respondent's Subcontracting Intentions oYes – fill out part b., c., & d (if applicable) oNo – see next slide/Section 3

Page 3, Section 4: Affirmation signature

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Method V: Section 3

The Prime contractor performs ALL work-related activities

Equipment Materials Supplies

Transportation Delivery W-2 Employees

Agency may request additional information.

GFE Attachment A

1. Contractor Name / Solicitation #

2. Subcontracting Opportunity

3. Subcontractor Selection

a. Company Name

b. TX HUB: Y/N

c. TX VID or Federal EIN #

d. % & $:

*“TBD” is NOT acceptable

Method I or III:

GFE Attachment B -

Written Notices:

*Minimum 7 Working days.

*Supporting documents (email, fax, etc.).

Method II or IV:

• 3+ "Active" Certified HUBs

• 2 Trade Org./Bus. Development Centers

GFE Attachments B -

Method II or IV:

a. Company Name

b. Texas Certified HUB (Y) or (N)

c. Texas VID or Federal EIN #

d. % & $

• Note “TBD” is NOT acceptable *Please provide justification for all Non-HUB Subcontractors

1. Contractor Name / Solicitation #

2. Subcontracting Opportunity

3. Subcontractor Selection

Additional Information

Subcontracting method options I-IV require:

• HUB Vendor Profiles on CMBL/HUB Directory

i. HUB’s VID#

ii. Contact information

iii. “A” = Active status

iv. Expiration date

• Written GFE notification (Method IV only)

1. Sent emails

2. Certified Letters

3. Fax logs

*7 business days to respond

Special Reminders

Review HSP Checklist for guidance.

Check the Solicitation HUB Subcontracting Goal %.

Choose an HSP method & provide documentation.

The Commodity Book is the only resource for NIGP or class/item codes.

The CMBL/HUB Directory is a resource to seek out certified active Texas HUBs.

HSP Courtesy Reviews are available upon written request.

No HSP changes are allowed until after contract award.

HUB Contact Information hhschuboutreach@hhs.texas.gov

(512) 406-2570

*Active solicitation HSP questions contact designated HUB Coordinator.

HUB Coordinator Contact Information

Cheryl Bradley

Cheryl.bradley@hhs.texas.gov

Thank You

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Webinar ID CDT 554-909-891

Attendee Details

Last Name First Name Email Address Organization

Bass Christian cbass@performantcorp.com Performant Healthcare Solutions

Cobb-Phillips Hwesu hcobb-phillips@abcfinancialgrp.com ABC Financial Group, LLC

Coccaro Joanna joanna.coccaro@gainwelltechnologies.com HMS a Gainwell Technologies.com

McCoy Kate kmccoy@performantcorp.com Performant Healthcare Solutions

Mojecki Rena rena.mojecki@gainwelltechnologies.com Gainwell Technologies

Naolu Shoana SNaolu@mslc.com Myers and Stauffer LC

Vaughn Bonnie bonnie.vaughn@gainwelltechnologies.com HMS a Gainwell Technologies Company

Wilson Chris christopher.wilson@gainwelltechnologies.com Gainwell Technologies

Attendee Report: HHS0013244 - Recovery Audit Contractor Services