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Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
| Name |
| Type |
| # Files |
| Requirement |
| Instructions |
| Be new and unused. Refurbished, remanufactured, demonstration, prototype, or previously installed equipment shall not be accepted unless specifically authorized by the University through an amendment to the solicitation. |
| Data Type: Text |
| N/A |
| Optional |
| Be the manufacturer’s current production model at the time of bid submission. |
| Data Type: Text |
| N/A |
| Optional |
| Include all hardware, software, licenses, controls, cables, hoses, regulators, filters, valves, accessories, and safety devices required for complete operation. |
| Data Type: Text |
| N/A |
| Optional |
| Identify the manufacturer and model of the machine, source, head, control, chiller, compressor, dryer, receiver, and dust collector. |
| Data Type: Text |
| N/A |
| Optional |
| Be suitable for installation and operation at the University’s designated facility in Austin, Texas. |
| Data Type: Text |
| N/A |
| Required |
| Disclose every exception, deviation, assumption, required option, recurring fee, and University-furnished item. |
| Data Type: Text |
| N/A |
| Optional |
| Meet the approved Site Acceptance Test and University EHS requirements. |
| Data Type: Text |
| N/A |
| Optional |
| Detailed Pricing Breakdown (BT-47ST) |
| BidTable: Excel (.xlsx) |
| 1 |
| Required |
| You will need to fill out the provided Response Template for this BidTable. The Response Template can be downloaded from the project listing on the Bonfire portal. |
| Pricing and Delivery Schedule Form |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Does Bidder accept all terms and conditions in the solicitation and Attachment Two without exceptions? |
| Data Type: Yes/No |
| N/A |
| Required |
| If Bidder takes exception to any terms or conditions set forth in the Purchase Order Terms, Sample Agreement, or other required contract documents (ref. Attachment Two), Bidder must submit a red-lined version of Attachment Two and a detailed list of reasons for the exceptions as part of its bid. |
| File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip) |
| 1 |
| Required |
| Please indicate whether delivery, shipping, handling, freight, or other additional fees will apply. |
| Data Type: Yes/No |
| N/A |
| Required |
| Provide a detailed description of each applicable fee or charge. |
| Data Type: Text |
| N/A |
| Required |
| Subcontracting Plan Form |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Description of Discounts Offered |
| Data Type: Text |
| N/A |
| Optional |
| Upload of Discounts Offered |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
| Indicate the number of calendar days required to deliver the Goods after receipt of University Contract. |
| Data Type: Number |
| N/A |
| Required |
| Provide any additional information regarding delivery timelines, including partial shipments, backorders, production lead times, minimum order quantities, or other factors that may impact delivery. |
| Data Type: Text |
| N/A |
| Required |
| If available, describe any expedited delivery options and associated costs. |
| Data Type: Text |
| N/A |
| Optional |
| Prompt Payment Discount |
| Data Type: Percentage |
| N/A |
| Required |
| Please indicate that you will accept payment under the SUA Program. |
| Data Type: Yes/No |
| N/A |
| Required |
| Is the Bidder identifying a GPO contract for this solicitation? |
| Data Type: Yes/No |
| N/A |
| Required |
| Cooperative Contract Name |
| Data Type: Text |
| N/A |
| Optional |
| Cooperative Contract Number |
| Data Type: Text |
| N/A |
| Optional |
| Cooperative Contract Term |
| Data Type: Text |
| N/A |
| Optional |
| Cooperative Contract Website Link |
| Data Type: Text |
| N/A |
| Optional |
| Bidder's Company Name |
| Data Type: Text |
| N/A |
| Required |
| Bidder's Company Address |
| Data Type: Text |
| N/A |
| Required |
| Address of the Bidder’s Office Providing Services for this Agreement |
| Data Type: Text |
| N/A |
| Required |
| Number of Years in Business |
| Data Type: Number |
| N/A |
| Required |
| State of Incorporation |
| Data Type: Text |
| N/A |
| Required |
| Number of Employees |
| Data Type: Number |
| N/A |
| Required |
| Name of Parent Corporation (if applicable) |
| Data Type: Text |
| N/A |
| Optional |
| Federal Tax ID Number |
| Data Type: Text |
| N/A |
| Required |
| Indicate whether the Bidder is a publicly traded company. If yes, identify the stock exchange (e.g., NYSE, NASDAQ) and provide the ticker symbol. |
| Data Type: Text |
| N/A |
| Required |
| Does Bidder accept all terms and conditions in the solicitation and ATTACHMENT TWO without exceptions? |
| Data Type: Yes/No |
| N/A |
| Required |
| If Bidder takes exception to any terms or conditions set forth in the Agreement (ref. ATTACHMENT TWO), Bidder must submit a red-lined version of ATTACHMENT TWO and a detailed list of reasons for the exceptions as part of this bid |
| File Type: PDF (.pdf) |
| 1 |
| Required |
| Additional Supporting Documents |
| File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip) |
| Multiple |
| Optional |
| Who is the Bidder primary contact for addressing questions or communications from the solicitation? Please provide Name, Title, Email Address and Phone Number. |
| Data Type: Text |
| N/A |
| Required |
| Bidder’s Acknowledgment of Compliance with Executive Order GA‑48 |
| Data Type: Yes/No |
| N/A |
| Required |
| Cost allocation: The University should not bear additional cost caused by the Contractor's failure to disclose complete installation, utility, safety, listing, gas, exhaust, network, or operating requirements in its bid and pre-installation package. |
| Data Type: Text |
| N/A |
| Optional |
Commodity Codes
| Commodity Set |
| Commodity Code |
| Title |
| Description |
| NIGP |
| 445 |
| Hand Tools (Powered And Non-Powered), Accessories And Supplies |
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Data:
Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Euna Procurement Help Center.
Requested BidTables:
The BidTable Response Templates can be obtained at https://utexas.bonfirehub.com/opportunities/251516.
Please note that BidTables may take a significant amount of time to prepare.
2. Upload your submission at:
https://utexas.bonfirehub.com/opportunities/251516
The Question period for this opportunity starts Sep 10, 2026 10:30 AM CDT. The Question period for this opportunity ends Sep 14, 2026 2:30 PM CDT. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Sep 24, 2026 2:30 PM CDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox. Javascript must be enabled. Browser cookies must be enabled.
Need Help?
University of Texas at Austin uses a Euna Procurement portal for accepting and evaluating proposals digitally. Please contact Euna Procurement at support.procurement@eunasolutions.com for technical questions related to your submission. You can also visit their help forum at https://procurement-help.eunasolutions.com/hc/en-us header1_image1.png