ESBD_552560_1788297026461_PCS 121 Solicitation Addendum Acknowledgement.pdf
PDF 5 MB Posted
- Solicitation number
- HHS0017920
- Issued by
- Texas
About this file
This document is a Solicitation Addendum Acknowledgement Form and Vendor Questions and Answers response issued by the Texas Health and Human Services Commission (HHS), Procurement and Contracting Services (PCS), for Hazardous Waste Disposal Services at the Austin State Supported Living Center (Solicitation Number HHS0017920). The solicitation addresses hazardous waste management services with defined response time requirements: a four-hour response time during regular business hours and a one-hour response time for agency-defined emergencies, with vendors required to respond by phone within the specified timeframe. The primary waste streams consist of batteries, paint, and pool chemicals. Bidders must sign and return the addendum acknowledgment with their bid response by the solicitation due date of September 1, 2026, at 10:30 a.m. The services do not include healthcare or biohazardous waste. Vendors may submit questions and answers have been posted in accordance with Solicitation Section 6.8, and example photos of hazardous materials provided by the facility are attached as reference materials.
The agency declined to provide historical spend data, estimated annual spend, anticipated contract value, or budgetary allocations for 2026, citing unavailability at the time of the solicitation. Current vendor information and copies of the existing contract are available only through formal open records requests. Pricing evaluations will be based solely on figures provided in Exhibit C (Pricing Sheet), though vendors may submit supplemental pricing in separate attachments that will not be used in bid evaluation. The response deadline extension request was denied to ensure fair evaluation across all submissions. All communications regarding bids should be directed to Gilbert.Munoz@hhs.texas.gov or 512-406-2473, with signed addendums that were submitted prior to the addendum issuance acceptable via email to pcsbids@hhs.Texas.gov prior to the solicitation due date and time.
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Effective 07/15/2016 Review/Revision Date 03/03/2026
Procurement and Contracting Services, 1100 W. 49th Street, Austin, TX 78756
Form
PCS 121
SOLICITATION ADDENDUM ACKNOWLEDGEMENT FORM
Solicitation Due Time
PCS Contact Information
Description of Addendum
THIS ADDENDUM NOW BECOMES A PART OF THE ORIGINAL SOLICITATION RETURN ADDENDUM ACKNOWLEDGMENT FORM AS INSTRUCTED, FAILURE TO DO SO MAY RESULT IN DISQUALIFICATION OF RESPONSE.
1.
Acknowledge receipt of this addendum by signing and returning this addendum with your solicitation response in accordance with the submission options outlined in the solicitation.
2.
If respondent has submitted the response prior to addendum, respondent may email the signed addendum to pcsbids@hhs.Texas.gov prior to the solicitation due date and time.
9.0.0.2.20101008.1.734229 a.m.
CurrentPage:
TextField28: Gilbert.Munoz@hhs.texas.gov
DueDate: 2026-09-01
Minute: 30
Hour: 10
AddendumNo:
AddendumDate: 2026-09-01
TextField30: 512-406-2473
TextField32: Vendor Questions and Answers have been posted in accordance with Solicitation 6.8.
Example photos of hazardous material have been provided by the facility and attached.
**Bidders must sign and return this addendum acknowledgment with bid response.**
Associate Commissioner, PCS:
DateTimeField1:
TextField31:
PCS 134 HHS Responses to Questions
Effective Date 06/26/2015 Page 1 of 3 Reviewed Date 09/18/2025
Solicitation Title: Hazardous Waste Disposal Services Austin State Supported Living Center
Solicitation Number: HHS0017920
# Reference Question Response
1. Current vendor / incumbent.
This information is available upon submitting an open records request.
2.
Can the Agency provide the estimated annual spend, anticipated contract value, historical annual expenditures, or available budget for this contract to assist proposers in developing competitive and realistic pricing?
Not available at this time.
3. Are there any anticipated changes in scope from the current contract
Open records request to review current contract to compare to the posted solicitation.
4. Can the Agency provide Historical spend for the last 3–5 years?
5. Can the Agency provide Historical quantities by waste stream.
Majority of waste stream consists of batteries, paint, and pool chemicals.
6.
What is the exact difference in the scope of work between a one-hour versus a four-hour emergency response? Specifically, does a one-hour response require just closing and cleaning up a site, or does it also include transporting waste away immediately using a box truck?
During regular business hours, the response time is four hours. For agency-defined emergencies, the response time is one hour. Vendor is to respond back to the facility by phone within this time frame.
Effective Date 06/26/2015 Page 2 of 3 Reviewed Date 09/18/2025
7.
What constitutes 1 hour response time and 4-hour response time? Additionally, should we respond to notification, or our crew should be there onsite within this response time?
During regular business hours, the response time is four hours. For agency-defined emergencies, the response time is one hour. Vendor is to respond back to the facility by phone within this time frame.
8. Section 7.1.2 Is the response time negotiable or flexible (1 hour & 4-hour response time)
The Response Deadline may be extended by the HHS Agency Contract Manager.
9. Need more explanation on Price sheet for item 27, 28, 29 & 30
Line 27 – during regular business hours, what is your charge to package, transport, and dispose of hazardous waste? Line 29 – for services deemed an emergency by the facility, what would be your charge to package, transport, and dispose of hazardous waste? Lines 28 &
30 – If applicable, provide your trip charge for both normal business hours and facility deemed emergency calls.
10. Can we provide our own price sheet?
You can provide extra pricing in a separate attachment, but it will not replace the required pricing on Exhibit C –
Pricing Sheet. Bid evaluations will be based on the figures provided in Exhibit C.
11. We would also like to request for the extension for submitting the proposal.
We are unable to extend the deadline for this proposal.
All submissions must be received by the originally specified date and time to ensure a fair evaluation process.
12. Can we have the current contract copy.
This information is available upon submitting an open records request.
Effective Date 06/26/2015 Page 3 of 3 Reviewed Date 09/18/2025
13. What is the Annual spent / last 3 invoices ? Not available at this time.
14. What is the budgetary number for the waste removal and disposal service in 2026?
15. Is the waste inclusive of Biohazardous and healthcare waste?
Waste does not include healthcare or biohazardous waste. Please see question 5 for historical quantities of waste stream.
File details come from the government source that posted it. Updated .