ESBD_551817_1787241049842_CM2628 Invitation.pdf

This is an Invitation for Request for Proposal (RFP) issued by Region 7 Purchasing Cooperative for a Catalog Discount Bid on Copy Machines (Bid Number CM2628). The solicitation seeks qualified vendors to provide copy machines through a catalog discount arrangement. Bids must be submitted electronically through the Region 7 Purchasing Cooperative website at https://purchasing.esc7.net by September 29, 2026, at 1:30 p.m., with the same date and time designated for bid opening. The board approved the bid on October 15, 2026, and the resulting contract award will be valid for a two-year term from October 15, 2026, through October 15, 2028. Prospective bidders must create a vendor account or use existing Region 7 login credentials to access the bid documents, including the CM2628 Standard Terms and Conditions, which outline the required steps for bid completion. Vendors unable to access the bid electronically may request a paper packet by contacting the Cooperative at purchasing@esc7.net or by telephone at (903) 988-6932.

The estimated expenditures for this bid total $9,378,324.00, and evaluation will be based on discounts offered, compliance with standard terms, net payment terms provided, free shipping options, purchase order exclusions, and vendor acceptance of purchase orders. This is a renewal of a previous award. The evaluation criteria emphasize competitive pricing and favorable commercial terms rather than technical specifications or service requirements. Bidders should note that submission instructions and detailed requirements are contained in the CM2628 Standard Terms and Conditions document, which specifically references Section 1.4 for step-by-step bid completion procedures.