ESBD_545375_1785867267974_HHS0017685_PCS_137_Formal_IFB.pdf

PCS 137 - GOODS

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Stephanie Muth, Executive Commissioner

Invitation for Bids (IFB) for

Misc. Medical, hosiery and sensory items Supplies for Denton State Supported Living Center.

IFB No. HHS0017685

NIGP Class/Item No(s): 037-84, 037-87,200-44,200-70,201-41, 232-41, 240-87,271-30,345-08,465-14, 475-05,475-09,475-27,475-44, 475-55, 475-70, 962-86

Procurement Schedule - All Times are Central Time Reference Section 2 for further information

IFB Date Posted to ESBD August 04,2026

Questions or Clarifications Submission Deadline August 10, 2026 @5:00PM

Responses to Questions or Clarifications - Addendum posted on the ESBD August 13,2026

Response Deadline: Responses to this IFB must be received August 19, 2026 @ 10:30 AM

Anticipated Contract Start Date September 01, 2026

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Table of Contents 1 Introduction and Purpose of IFB

1.1 Authority

1.2 Historical Monetary Value

1.3 No Guarantee of Volume, Usage or Compensation

1.4 Negotiation, Exceptions or Assumptions

1.5 IFB Components

2 Procurement Schedule 3 Withdrawal or Amendment of Response 4 HHSC Overview 5 Definitions 6 General IFB Information

6.1 Sole Point of Contact and Communications

6.2 Exception to the Sole Point of Contact

6.3 Binding Offer Period

6.4 Costs Incurred

6.5 Changes, Modifications and Cancellation

6.6 Ambiguity, Conflict, Discrepancy

6.7 IFB Questions or Clarifications

6.8 Notification of Addenda or Cancellation

7 Scope of Work (SOW)

7.1 Specifications

7.2 Delivery Guidelines

8 HUB Subcontracting Plan (HSP) Requirements

8.1 HUB Subcontracting Plan (HSP)

9 Pricing Information

9.1 Pricing Structure

9.2 Price Adjustments

10 Changes to The Contract 11 Contract Term

11.1 Term of Contract

11.2 Initial Contract Term:

11.3 Extension Option

12 Contract Administration/ Purchase Order Administration

12.1 Contract Manager/Program Lead

12.2 Performed Services Monitoring

12.3 Performance Reporting

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12.4 Contractor Response to Notification of Non-Material Deficiency

12.5 Corrective Action Plan (The Plan)

12.6 Performance Issues

12.7 Public Information Act – Bidder Requirements Regarding Disclosure

12.8 Bidder Waiver – Intellectual Property

13 Invoicing and Payment

13.1 Bill-to Address

13.2 Invoice Information

13.3 Payment

13.4 Invoice Submission

13.5 Disputed Invoice(s)

14 Screening of Responses

14.1 Administrative Screening

14.2 Irregularities

15 Evaluation

15.1 Evaluation of Responses

15.2 Conformance with State Law for Evaluation

15.3 Specific Evaluation Criteria

16 Award 17 Standards of Conduct for Vendors 18 Disclosure of Interested Parties 19 Protest Procedures Appendix A – Submission Instructions and Response Checklist

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1 Introduction and Purpose of IFB The Texas Health and Human Services Commission (HHSC) is an agency within the Texas Health and Human Services (HHS) system. The Procurement and Contracting Services (PCS) division of HHSC administers IFBs for HHS.

HHSC PCS is seeking competitive bids to establish contract(s) for Misc. Medical, hosiery and sensory items Supplies for Denton State Supported Living Center.

Both HHS Agencies, HHSC and DSHS, will be entitled to use any contract awarded as a result of this IFB.

To be considered for award, Bidders must submit a comprehensive Response which includes all required information and documentation as outlined in this IFB to ensure the Bidder meets all requirements, possesses the required experience and qualifications, and has the capacity to provide the goods and/or services described in this IFB. See Appendix A, Submission Instructions and Response Checklist.

1.1 Authority

HHSC is soliciting the goods and/or services stated in this IFB under Texas Government Code 2155.144.

1.2 Historical Monetary Value

Historical spending for the same or similar goods or services is $50,000.00 for the period September 01,2025 thru August 31,2026.

The estimated historical spend is provided only as a guideline for preparing the pricing response and should not be construed as representing anticipated or actual quantities that will be required.

1.3 No Guarantee of Volume, Usage or Compensation

HHS Agency does not guarantee any volume, usage, or compensation to be paid to any Contractor under any Contract resulting from this IFB. Additionally, all HHS Agency contracts are subject to appropriations, the availability of funds, and termination.

1.4 Negotiation, Exceptions or Assumptions

Negotiations are prohibited under the IFB procurement method under most circumstances, and even then, the scope of permissible negotiations is limited and may not result in a material change to the scope of work or specifications as advertised in this IFB.

Bidders should NOT submit exceptions to this IFB which could result in disqualification of a Response. No changes to a Response can be made after the submission deadline.

https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2155.htm#2155.144 https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2155.htm#2155.144

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No assumptions should be included in a Response. The inclusion of assumptions could result in disqualification of a Response. Instead, a Bidder should advance assumptions and seek clarification of a section of this IFB, any Exhibits or attachments, in the form and manner required in Section 6.7 IFB Questions or Clarifications.

1.5 IFB Components

This IFB includes the following items:

• PCS 137 IFB (this document)

• Exhibit A – HHS Solicitation Affirmations

• Exhibit B – PCS 111-Contract Affirmations and HHS Uniform Terms and Conditions (UTCs)

• Exhibit C – Pricing Sheet

• Exhibit D – HHS Online Bid Room Information

• Exhibit D-1 – PCS Map

2 Procurement Schedule The Procurement Schedule dates on the cover page of this IFB are tentative. HHSC reserves the right to modify these dates at any time by issuing an addendum. Any events listed in the Procurement Schedule after the Response Deadline will occur at the discretion of HHSC.

Responses must be received by HHSC prior to the Response Deadline as indicated in the Procurement Schedule or as changed via an Addendum. Every Bidder is solely responsible for ensuring its Response is received by HHSC before the Response Deadline in accordance with all requirements regarding submission. HHSC is not responsible for lost, misdirected or late Responses.

By submitting a Response, the Bidder represents and warrants that the individual submitting the Response, inclusive of the documents made part of the Response, is authorized to sign on behalf of the Bidder, and to bind the Bidder under any Contract that may result from this IFB.

3 Withdrawal or Amendment of Response Bidders may withdraw or amend their Responses at any time prior to the Response Deadline by e-mailing the point of contact listed in Section 6.1 (Sole Point of Contact and Communications).

The e-mail subject line for withdrawal or response amendment should contain the IFB number as indicated on the cover page of this IFB. The Bidder is solely responsible for ensuring

Version 2.00 Page 6 of 38 Revision Date 03/18/2026 the email is received by HHSC before the Response Deadline. HHSC is not responsible for lost or misdirected e-mails.

4 HHSC Overview The Health and Human Services Commission (HHSC) was created in 1991 to oversee and coordinate the planning and delivery of health and human services in Texas. It is established pursuant to Chapter 523, Texas Government Code and is responsible for oversight of Texas Health and Human Services agencies.

PCS administers the procurement process, which includes IFB announcement and publication, Bidder communications, receipt of Responses, screening of timely received responses, and facilitating the evaluation of qualified Responses. PCS, in coordination with each HHS program, manages the execution of the award, through issuance of Purchase Order(s) or other Contract document, resulting from this IFB.

5 Definitions Unless the context clearly indicates otherwise, throughout this IFB, the definition given to a term below applies whenever the term appears in this IFB, in any Response (Bid) submitted in response to this IFB, and in any Contract awarded as a result of this IFB. All other terms have their ordinary and common meaning.

a) Addendum – A written clarification or revision to this IFB issued by HHSC.

b) Bidder – The entity or individual that submits a response to this IFB. Includes anyone acting on behalf of the entity or individual that submits a response, such as an agent, employee, or representative. See also Respondent below.

c) Contract –The signed Purchase Order or Signature Document, the Uniform Terms and Conditions, Affirmations, along with any Attachments, Exhibits and any Amendments, purchase orders, or Work Orders that may be issued by HHSC, to be incorporated by reference for all purposes as a result of this IFB.

d) Contractor - Each Bidder, business entity or individual, if any, awarded a Purchase Order or other Contract to provide the services or goods as a result of this IFB.

e) Contract Term – The period of time during which the Purchase Order or Contract is in effect from the start date through the end date and may include renewal or extension periods.

f) Debarment – An exclusion from contracting or subcontracting with state agencies on the basis of cause pursuant to Title 34, Part 1, Chapter 20, Subchapter G of the Texas Administrative Code, and the Federal System for Award Management (SAM).

g) Deliverables – The services or goods specified in this IFB and any resulting Contract that the Contractor shall perform or deliver to the HHS Agency.

https://statutes.capitol.texas.gov/?tab=1&code=GV&chapter=GV.523&artSec=

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h) Electronic State Business Daily (ESBD) - The electronic online directory, administered by the Comptroller of Public Accounts, Statewide Procurement Division (SPD), for publishing procurement opportunities which exceed $25,000 in total estimated value and for providing public notice of contract awards. The ESBD may be accessed through the CPA web site at: https://www.txsmartbuy.com/esbd.

Note: The Texas Comptroller of Public Accounts (CPA) recommends utilizing Google Chrome when navigating CPA websites.

i) Exhibit – A document, included as an attachment to this IFB, which provides terms and conditions, additional requirements and information related to this IFB.

j) HHS Agency - HHSC or any of the agencies of the State of Texas that are overseen by HHSC under authority granted under state law and the officers, employees, authorized representatives, and designees of those agencies. These agencies include: HHSC and the Department of State Health Services (DSHS), separately or combined. May also be referred to as System Agency.

k) IFB - This document, including all exhibits, attachments, appendices, or Addenda (if applicable). May also be referred to as Invitation for Bids.

l) NIGP (The National Institute of Governmental Purchasing (NIGP) Commodity Book) – The Class-Item numbering and descriptions used by state agencies to properly code services or products for a procurement.

m) Purchase Order – A legally enforceable agreement issued by HHSC indicating types, quantities, and agreed pricing for services and goods the Contractor will provide under any Contract resulting from this IFB.

n) Response – All information and materials submitted by a Bidder in response to this IFB.

May also be referred to as Bid or Bid Response.

o) Respondent – A term interchangeable with Bidder.

p) Scope of Work – The description of requirements, services, specifications for goods which may be required, and deliverables as provided in this IFB and any resulting Contract which the Contractor is required to provide.

q) Subcontractor - Any entity or individual that enters into a contract with the Contractor to perform part or all of the obligations of the Contractor under the Contract.

r) Texas Identification Number (TIN) – The 11-digit identification number set up through the Texas Comptroller of Public Accounts which is required for any entity or individual to receive payment under a Contract with the State of Texas. Also known as Texas Payee ID Number. Further information regarding this number may be accessed via the CPA Fiscal Management TexPayment Resource web page at:

https://fmx.cpa.texas.gov/fm/pubs/payment/gen_prov/index.php?s=payee_numreq&p =payee_numreq.

http://www.txsmartbuy.com/sp https://www.txsmartbuy.com/esbd https://fmx.cpa.texas.gov/fm/pubs/payment/gen_prov/index.php?s=payee_numreq&p=payee_numreq https://fmx.cpa.texas.gov/fm/pubs/payment/gen_prov/index.php?s=payee_numreq&p=payee_numreq

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s) Unit of Measure – The set unit of measure (UOM), included on the Pricing Sheet, used for payment of the services under the Contract or Purchase Order. May be hourly, daily, weekly, monthly, etc.

t) Unit Rate – The set rate per the unit of measure (UOM) used for payment of the services, included on the Price Sheet, under the Contract or Purchase Order. May be hourly, daily, weekly, monthly, etc.

u) Vendor – A business entity or individual that supplies services or goods and may be a potential Bidder to this IFB.

6 General IFB Information

6.1 Sole Point of Contact and Communications

The HHSC PCS Sole Point of Contact for inquiries concerning this IFB is:

Courtney Meads CTCD, CTCM

Procurement and Contracting Services Building 1100 W 49th St. MC: 2020 Austin, TX 78756

512-406-2475

Courtney.meads@hhs.texas.gov (preferred method of communication)

Bidders shall NOT use the e-mail address above for submission of a Response to this IFB. See Appendix A for submission requirements.

Bidders shall direct all communications, including questions or clarifications relating to this IFB, by e-mail to the HHSC PCS Sole Point of Contact named in Section 6.1 (Sole Point of Contact and Communications); communications by phone will not be accepted except for purposes such as instructing a potential Respondent through an IT system or website referenced in this Solicitation.

All other communications between a Bidder and HHS agency staff concerning this IFB are prohibited. In no instance is a Bidder to discuss cost information regarding this IFB with the HHSC PCS Sole Point of Contact or any other HHS staff. Failure to comply with these requirements may result in disqualification of the Response.

The Sole Point of Contact will authorize a secondary Sole Point of Contact in the event of their absence and, in such an event, will include the contact information for the secondary Sole Point of Contact in their automatic reply out-of-office e-mail message. See also Section 6.2 (Exception to Sole Point of Contact) below.

This restriction (as to only communicating in writing with the HHSC Sole Point of Contact identified above) does not preclude discussions between Bidder and agency personnel for the purposes of conducting business unrelated to this IFB.

mailto:Courtney.meads@hhs.texas.gov

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6.2 Exception to the Sole Point of Contact

The only exceptions to the Sole Point of Contact are the HUB Coordinator, or, if expressly directed by the Sole Point of Contact, another designated System Agency representative.

6.3 Binding Offer Period

By submitting a Response to this IFB, Bidder agrees that its Response will remain a firm and binding offer for 240 days, as stated in the HHS Solicitation Affirmations (Exhibit A).

Bidder may extend the time for which its Response will be firm and binding and include the extended period in the Response.

6.4 Costs Incurred

Bidder understands that issuance of this IFB or retention of responses in no way constitutes a commitment by HHSC to award a Contract. HHSC accepts no obligations for costs incurred in preparing and submitting a response, including, but not limited to, preparing for or participating in a vendor conference or site visit.

Responses shall be submitted at the sole expense of the Bidder. All responses shall be prepared simply and economically, providing a straightforward, concise delineation of the Bidder’s capabilities to satisfy the requirements of this IFB.

6.5 Changes, Modifications and Cancellation

HHSC reserves the right to change, amend, or modify this IFB prior to the Response Deadline indicated in the Procurement Schedule (cover page of this IFB). Changes, amendments and modifications will be processed through one or more Addendum. The notification for any Addendum will be processed in accordance with the Notification of Addenda or Cancellation, Section 6.8.

HHSC reserves the right to cancel this IFB at any time. The notice of cancellation will be in accordance with the Notification of Addenda or Cancellation, Section 6.8.

6.6 Ambiguity, Conflict, Discrepancy

Bidders must notify the Sole Point of Contact, Section 6.1, of any ambiguity, conflict, discrepancy, exclusionary specification, omission or other error in the IFB in the manner and by the deadline for submitting questions.

If Bidder fails to properly and timely notify the Sole Point of Contact, Section 6.1, of any ambiguity, conflict, discrepancy, exclusionary specification, omission or other error in the IFB, the Bidder, whether awarded a contract or not:

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b) shall not contest the interpretation by HHSC of such provision(s), and

c) shall not be entitled to additional compensation, relief, or time by reason of ambiguity, conflict, discrepancy, exclusionary specification, omission, or other error or its later correction.

6.7 IFB Questions or Clarifications

HHSC will allow questions and requests for clarification regarding this IFB if submitted by e-mail to the Sole Point of Contact, Section 6.1, by the deadline established in the Procurement Schedule (cover page of this IFB) or deadlines established in subsequent Addenda. Responses to questions or other written requests for clarification will not be provided individually to requestors but will be consolidated in one or more Addenda.

HHSC reserves the right to amend the answers to questions or clarifications prior to the Response Deadline (cover page of this IFB) through a new Addendum. The notification will be processed in accordance with the Notification of Addenda or Cancellation, Section 6.8

6.7.1 Submission of Questions or Clarifications

All questions and requests for clarification must be submitted by e-mail and include the following information:

a) IFB Number and Title of IFB (cover page of this IFB) must be included in the e-mail subject line and in the e-mail body;

b) Section or Paragraph number from this IFB;

c) Page Number of this IFB;

d) Exhibit name, Section or Paragraph, page number from the Exhibit;

e) Language, Topic, Section Heading being questioned or requested for clarification;

f) Requestor Contact Information must be included in the body of the e-mail.

Questions or requests for clarification received after the deadline set in the Procurement Schedule (cover page of this IFB), or deadlines established in subsequent Addenda, may be reviewed by HHSC but will not be answered.

6.8 Notification of Addenda or Cancellation

6.8.1 Addenda Notification

All addenda will be posted to the ESBD. It is the responsibility of each potential Bidder to monitor the ESBD for any Addenda affecting this IFB. Failure to check the ESBD will in no way release any potential Bidder or awarded Contractor from the requirements of posted Addenda.

No HHS Agency will be responsible or liable in any regard for the failure of any Bidder or

Version 2.00 Page 11 of 38 Revision Date 03/18/2026 awarded Contractor to stay informed of all postings to the ESBD. If the Bidder fails to monitor the ESBD for any changes or modifications to this IFB, such failure will not relieve the Bidder or Contractor of its obligation to fulfill the requirements as posted.

6.8.2 Cancellation Notification

HHSC reserves the right to cancel this IFB at any time. Notice of the cancellation will be posted on the ESBD. Bidders are responsible for monitoring the ESBD frequently for notices regarding this IFB.

7 Scope of Work (SOW)

7.1 Specifications

The required goods to be provided are. See Pricing Sheet, Exhibit C.

1. Aluminum 3 Panel White Privacy Screens

Brand: R&B Wire Model # PSS-3C

• Casters Sturdy, 1" diameter

• anodized aluminum tubing

• Screens are 6 mil flame retardant bacteriostatic white vinyl

• Four, 3" hooded casters

• Easy-to-maintain and clean

• Each hinged panel measures: 56" (H), 27.5" (W)

2. Gastrostomy Feeding Tube Y-Ports Kangaroo

Cardinal #8884720221E Brand Kangaroo

• With EnFit connector

• Dual port enteral connector engineered to reduce risk of tubing misconnections

• Addresses 2006 JCAHO Tubing Misconnections Sentinel Event alert

• Purple color to denote enteral feeding — oral/cath tip syringe only

• Medical-grade silicone tubing

• Rounded skin disc for external retention with feet

• Graduated shaft

• 20 cc gastric balloon for internal retention

• Rounded flush tip with open distal end

• DEHP-free

• 45” length

3. LOW-PROFILE GASTROSTOMY feeding tube Kit

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Brand MIC-KEY Manufacturer Avanos Medical Manufacturer # 0120-16-3.5

• MIC-KEY gastrostomy feeding tube sits at skin level and has an inflatable internal retention balloon

• Design features an inflatable internal retention balloon and connects with MIC-KEY* extension sets via a lock-and-key style connection

• Low profile design

• Radiopaque stripe

• Recessed distal tip

4. Replacement Defibrillator Pad Cartridge Philips HeartStart® Adult

Brand Philips Heartstart Manufacturer # 861291

• HeartStart Adult SMART Pads are appropriate for cardiac arrest victims weighing 55lbs or more

• Pads should be replaced after each use, or once every (2) years

• Cartridge can be easily snapped into the OnSite AED, making replacing your electrodes easier than ever

• Convenient Pull handle makes access easy and time efficient

• Holds one set of adult electrode pads

• Type: Adult

• Intended use: Disposable

• Adhesion: Self-adhesive

• Active gel surface area: 103 cm2 each (nominal)

• Cable / connector type: Integrated

• Cable length: 122 cm (typical)

5. OB/GYN Swab 8 Inch Rayon Tip Applicator

Manufacturer Medline Manufacturer # MDS202090

• Non-Sterile

• 8 Inch Plastic Shaft

• Rayon Swab Tip

6. Sentinel Vacuum Regulator

Manufacturer AMICO Sentinel model SSA-C2UT-PB

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• Analog Display

• Continuous 2 Mode

• Regulate Up To 300mmhg For Adults

• Tubing Nipple Patient Connection

• Puritan Bennett Inlet Connection.

• LED Check Light When Contamination Is Detected.

• Reset Test Button

This unit ensures the correct suctioning procedures and will help improve clinical practices. The Sentinel vacuum regulator is the first and only regulator on the market that can detect early contamination. Full suction will provide the maximum pressure from the facility’s wall outlets.

7. OXYGEN FLOWMETER,

Manufacturer Amico Manufacturer # FMO-15U-OM

0-15LPM

8. Resmed AirFit F20 Frame System CPAP Mask

Brand AirFit™ F20

• CPAP Mask Frame System for AirFit F20: Made for Resmed AirFit F20 full face CPAP mask, this frame system ensures a secure fit, which may enhance sleep apnea therapy

• Cushioned CPAP Frame: Featuring the innovative InfinitySeal cushion, this replacement CPAP accessory can maintain a secure seal at varying airflow pressures

• Simple Connect CPAP Parts: This CPAP mask frame system can be easily connected to the magnetic clips and quick-release elbow, enabling seamless nightly usage for sleep apnea support

• Headgear Not Included: This sleep apnea frame system replacement does not include the AirFit F20 headgear CPAP Mask Frame System for AirFit F20

• Sizes Small, Medium, Large

9. SPLINT, KNUCKLE ORTHOSIS, TKO, RIGHT

HELY & WEBER # 3848R

• Provides positioning for fractures or injuries to metacarpals, proximal phalanx, and MCP joints

• Four applications in one brace

• Straps are adjustable fit and comfortable (pain & swelling)

• Distal buddy strapping eliminates rotation of the finger

• Padded stays are malleable and allow for customized fit

• One splint act as a Boxer's Fracture splint (ulnar gutter), Radial Gutter splint, and Middle & Ring

Finger splint

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10. Splint Padding Luxofoam

SKU: FE-24-5929

• Non-Perforated

• Soft Self Adhesive

• PVC Foam

• Roll 19.3 X 38.2 X 0.11

Luxofoam is a soft self-adhesive PVC foam used for padding small surfaces. It does not detach when heated in water and can be used for preadded splint applications. The item shown is non-perforated and had the dimensions 19.3ʺ 38.2ʺ 0.11ʺ.

11. Ankle Support Elastic

Brand: Procare

MFG:79-81129

• Color: White

• Size: 2X-Large

• Open Heel

• Pull on

• Mild Compression and Support

• Constructed Of Durable, Breathable Cotton Elastic

• 11-1/2 to 12-1/2 Inch Circumference

Ideal for mild ankle sprains and strains, edema, osteoarthritis

12. SUPPORT KNEE XXL PULL ON WHITE ELASTIC

Brand: Procare

MFG: DJO

MFG: 79-80199

Measurements taken 6 inches above mid-patella; 25-1/2 to 28 inches

• Study

• heavy-duty elastic

• provides cool

• compression support

• Small, Medium, Large, X-large, 2 X-Large

13. Heel Cup Gel Performance Medium Large

MFG: 39-826-08

Brand: Spenco® Implus Footcare LLC

• Medium / Large size

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• Medium Arch

• Comfort Gel

• Thermoplastic Rubber

• Reinforced heel cup

• Anatomical cushioning system triple density gels absorb impact and shock where the heel needs it most

14. Elbow Forearm, Padded Sleeve

Brand: HOPEFORTH

MFG: B07RXQSPJ7

• Compression

• Size XXL

• Color BLACK

• 85%Polyester,15%Spandex

• 2/PK

15. Women's Blister Defense Knee High Socks

Brand: Dr. Scholl's Style number: DSL-254-2-4T-WEB

• 2 Pair Packs

• Color: White

• Size: 4-10

• Style: Tube Sock

• Advanced Diabetic Blister guard Socks

• Moisture Wicking & Non-binding Cushioned Comfort

• Non-binding top conforms to your legs for a comfortable fit without restricting circulation

• Made with an ultra-soft

• Cushioned sole

• Moisture management technology

• Targeted cushioning reduces blister-causing friction

• 96% Polyester, 3% Other Fibers, 1% Spandex

16. Walking Velcro Gait Belt size

• Size medium #6567

• Size large #6568

17. Care Spoons

North Coast Medical

• Size Small NC34406-1

• Size Large NC34406-2

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• Care Spoons are made of lightweight, ABS plastic.

• Small bowl helps control food intake.

• Spoons measure 6" (15cm) long and 1/2" (13mm) in diameter.

• The Small model has a 1" (2.5cm) bowl

• The Large model has a 1-1/4" (3.2cm) bowl.

• Household dishwasher safe.

• Does not contain lead, BPA or phthalates

• Not made with natural rubber latex.

• Sold in packs of 10

18. Nose Cut-Out Tumblers

Brand: North Coast Medical

MFG: NC35274-04

• 4oz clear-green nosey cup

• CUP CLEAR

• The cutout fits comfortably around the nose when drinking.

• The 2-7/8" (7.3cm) wide opening allows the therapist to observe the liquid going into the client’s mouth.

• The colored tumbler is made of a rigid, non-flexible plastic (color may vary Beige or Blue).

• The Clear-Green tumblers are made of Flexible polypropylene plastic.

• Three sizes are available: 4 fl. oz. and 8 fl. oz. (118ml and 237ml).

• Household dishwasher and microwave safe.

• Useful for children who have cerebral palsy.

19. 12 oz Weighted cup with lid, Brand: Sammons Item #081003094

• Cup with lid weighs 8 ounces, making it easier for users with tremors to control movement while drinking

• Insulated for hot and cold liquids, the drinking aid features easy-to-grasp single handle and a stable, wide base

• Option between 12 oz. Weighted Cup with Lid - Bottom Coaster Weight (081003086), 12

oz. Weighted Cup with Lid - Internal Weight (081003094), or a 5 Pack of 12 oz. Weight Cup w/ Lid, Internal Weight (081601400)

• Made from durable polypropylene that is BPA, phthalates, and latex-free - not recommended for microwave use

• The weighted cup can be used with Snorkel Lid (081003235) or Mug/Tumbler Lid (081003318), and is recessed with opening for reusable drinking straws

20. Plastic handle utensils infant spoon 6 ¾” 4” handle

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Brand: Sammons Item #081003714

• The molded plastic handles are designed to assist individuals with limited or weakened grasping strength

• The built-up and ergonomic design of each utensil helps to improve the user's holding patterns during the transference of food

• The plastisol coated utensils help those who are prone to striking their teeth or are temperature sensitive

• The plastic handle utensils are BPA, latex, and phthalates free, and are dishwasher safe up to 180 degrees Fahrenheit

• Available in a wide range, these adaptive utensils provide many useful options for adults and children who want to feel more independent during mealtimes

21. SAFETHREA. – Tear resistant shirts

⦁Reinforced seams and tear-resistant fabric to withstand frequent stress and movement ⦁Tagless, smooth interior to reduce sensory irritation ⦁Flat seams and minimal stitching to prevent chafing and discomfort ⦁No pockets to fidget with or hide items or personal items in ⦁No metal parts or buttons, reducing frustration and increasing safety

22. SAFETHREA. – Tear resistant pants

• Reinforced seams and tear-resistant fabric to withstand frequent stress and movement

• Tag less, smooth interior to reduce sensory irritation

• Flat seams and minimal stitching to prevent chafing and discomfort

• No pockets to fidget with or hide items or personal items in

• No metal parts or buttons, reducing frustration and increasing safety

23. Gloves, Kevlar W/ Sleeves By

• Dupont, Anti Scratch, Heat & Cur

• Resistant, Black (Eclat-Asu)-B07rqjyyfm

24. Earmuffs Noise reduction

• Extremely Comfortable Wear

• SNR 27.4dB Noise Reduction

• Adjustable Headband to Fit All

• Double-Certified Safety

• For Inside & Outside Activities

• Foldable & Portable

25. Sensory Toy, Push Pop Bubble Fidget

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• Orange, Yellow, Purple, Green,

• 4 per package

• Solid colors only

26. Sticker

• Round

• Rose Gold Foil

• Checkmark

• Transparent Sticker

• 1/2" Sticker

• 54 Stickers Per Pack

• One Sheet With 54 Stickers

These are all different packaged stickers. Each would be a separate item. Some are transparent, some aren’t.

27.POSTER, GIANT COLORING TABLE COVER

• Doodle Roll Canvas

• Wall Sticker

• Diverse Themes with Land Animals, Marine Life, Donuts and More

• Clothe Material

• Large Poster for Wall or Table Covering

• Black And White

28.. The CanDo® heat Gun Kit

• heat Gun 3/8

• Air Concentrator 3/8

• Air spreader

• Blow Mold Case.

• Compact and lightweight heat gun that is designed to be used with thermoplastics.

• It features a variable temperature control which allows temperature adjustment from 250-1100 degrees Fahrenheit (121 degrees -593 degrees Celsius).

• It has a built-in safety stand which allows clinicians to use both hands to manipulate splinting materials when needed.

• high-quality heat element

• two-speed motor

• The 3/8” Pin-Point Air Concentrator and 3? Air spreaders are accessories that attach to the tip of the heat gun to direct airflow to a specific or larger area of the splint.

29. BIRDHOUSE HEART & FENCE., 12/PK

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• Unfinished

• 3.5" x 3.3" x 4.7" (8.8cm x 8.3cm x 11.9cm) birdhouse size

• 12 birdhouses

• Poplar plywood, paulownia wood and cotton

• Rope attached for hanging

• For indoor decorative use only

Indicate pricing on Exhibit C Pricing Sheet

7.1.1 Equal Products

The information identified above is intended to be descriptive, not restrictive, and to indicate the quality and characteristics of products that will be satisfactory. If bidding other than specified brand or part number, bidder must include with bid sufficient literature to allow evaluation of the items. Failure to provide literature with bid response may be cause for not considering for an award.

7.1.2 Reworked Products

REWORKED PRODUCTS, PRODUCTS PREVIOUSLY REFUSED FOR DELIVERY OR SECONDS WILL

NOT BE ACCEPTED. Unauthorized substitutions prohibited. No substitutions, including product code number changes, shall be made unless the vendor has obtained prior written approval from HHSC Purchaser prior to shipment. Cost of substitute items shall be the same as the cost for the awarded item. Substitutions must meet or exceed the specifications written in the item description as published in this Solicitation.

7.2 Delivery Guidelines

a) Observe all posted speed limits. Speed limits are strictly enforced.

b) Observe all stop signs and other traffic controls.

c) Parking must be in area designated by Warehouse staff.

d) Vehicles must be locked, and keys removed at all times when unattended.

e) Pedestrians have the right-of-way at all times. Drive with extreme caution and be prepared to cope with unexpected circumstances.

f) Firearms and alcoholic beverages are forbidden on campus.

g) Tools and equipment must be properly secured at all times.

h) No smoking.

i) Contact with residents is forbidden. Do not offer cigarettes, matches, lighters, food or money to residents.

j) If you require assistance with a resident, notify Facility staff.

7.2.1 Carton Labeling/Pallet Labeling

a) At a minimum, product must be labeled on outer carton with the following information:

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b) Description of Contents

c) Agency Purchase Order #

d) Quantity per Carton

e) At a minimum, pallets must be shrink wrapped and labeled.

f) It is required that vendor contact the Point of Contact specified on the issued PO to set up a delivery appointment.

g) Deliveries are to be made between 7:00 AM and 2:00 PM on date specified, but not between 11:00 AM and Noon to the address specified on the issued PO.

h) The vendor is responsible for payment of any additional charges by the contract warehouse (such as overtime, blast freezing, lowering temperatures, re-stacking;

second delivery due to split delivery quantity [unless requested by HHSC], unloading charges, etc.).

i) ALL deliveries shall arrive ON TIME as requested by HHSC. It is the awarded vendor’s responsibility to contact the Point of Contact specified on the issued PO if unforeseen circumstances arise that may cause a delivery to be late.

j) HHSC reserves the right to purchase late items on an emergency basis and charge any resulting increase in price to the awarded vendor.

k) On orders calling for multiple deliveries, awarded vendor will be notified in writing by HHSC approximately four (4) weeks prior to requested delivery date.

l) Orders must be delivered complete. Items delivered must be the item bid. Mixing of brands of items will not be allowed. Split deliveries will not be accepted, unless requested.

m) Products delivered that fail to meet specifications or are not the actual item(s) awarded on the contract shall be rejected or returned at the vendor's expense. Vendor will reimburse the agency for cost of storage and handling fees incurred at the contracted storage facility and any cost to pick up and return product delivered to individual facilities. Any cost incurred to verify compliance with these specifications will be the responsibility of the vendor if product is found not to be in compliance. This may include but is not limited to laboratory tests.

7.2.2 Receiving Products

The Agency will ensure product received is the same as awarded item. Product that is not the awarded contract item, or product that is damaged or otherwise not in good condition, will be refused. Instances of damaged case goods, the Agency will accept the product that is in good condition and return the portion of the shipment that is damaged. If shortages occur due to refusal of damaged products or otherwise at the fault of the vendor, The Agency may purchase needed items locally on an Emergency Purchase Basis. The awarded contract vendor shall be responsible for the difference in cost, if any, between the contract item and the emergency purchase items. Should the Agency determine an awarded product does not meet the specifications listed the Agency will immediately contact the vendor to attempt resolution. If not resolved, the Agency will contact the HHSC Buyer and HHSC Contract Manager. The Agency will retain the product case, label intact, under appropriate storage conditions until product is secured for further investigation.

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7.2.3 State Holidays

The state holidays observed are maintained by the State Auditor’s Office and may be accessed at: https://hr.sao.texas.gov/Holidays. HHS Agency does not require services to be performed on the “All agencies closed” holidays and any exception will be provided in writing to the Contractor. HHS Agency requires services to be performed for “Optional Holidays” or “Skeleton Crew Required” holidays.

To fulfill the required services, as applicable, the Contractor may perform the services on a holiday observed by HHS at NO additional expense to the HHS Agency.

Authorized services performed by Contractor on a state holiday will be invoiced at the Contract rate for Outside Regular Hours.

7.2.4 Contractor Responsibilities

The Contractor(s) is solely responsible for the performance of all services and requirements referenced in Section 7.1, Scope of Work and this IFB.

Contractor will not be relieved of its obligations for any nonperformance by its employees or Subcontractor(s).

a) The Contractor shall furnish all labor, tools, transportation, equipment, materials, and supplies, as necessary, to perform the services and/or provide the goods, as required.

b) The Contractor shall be responsible for supervision of its employees and Subcontractor employees, together with clean up and proper disposal of any site work waste.

7.2.5 Telephone Service

The Contractor shall have an active telephone service answered during normal business hours.

Normal business hours are between 8 a.m. and 5 p.m. Monday through Friday, unless otherwise stated in the IFB.

8 HUB Subcontracting Plan (HSP) Requirements The Comptroller of Public Accounts (CPA), Statewide Procurement Division (SPD) administers the Historically Underutilized Business (HUB) Program in accordance with Chapter 2161, Texas Government Code, and Title 34,TAC Part 1, Chapter 20, Subchapter D, Division 1 Rules §20.281 to §20.298, . The HUB Program rules may also be accessed at:

https://comptroller.texas.gov/purchasing/vendor/hub/.

It is the policy of HHSC to promote and encourage contracting and subcontracting opportunities with State of Texas-certified Historically Underutilized Businesses (HUBs). Information regarding the HHSC Policy on Using HUBs may be accessed at: https://hhs.texas.gov/doing-business-hhs/contracting-hhs/historically-underutilized-business-opportunities-program.

https://hr.sao.texas.gov/Holidays https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2161.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2161.htm https://texas-sos.appianportalsgov.com/rules-and-meetings?chapter=20&division=1&interface=VIEW_TAC&part=1&subchapter=D&title=34 https://texas-sos.appianportalsgov.com/rules-and-meetings?chapter=20&division=1&interface=VIEW_TAC&part=1&subchapter=D&title=34 https://comptroller.texas.gov/purchasing/vendor/hub/ https://www.hhs.texas.gov/business/contracting-hhs/historically-underutilized-business-opportunities-program https://www.hhs.texas.gov/business/contracting-hhs/historically-underutilized-business-opportunities-program

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8.1 HUB Subcontracting Plan (HSP)

Although submission of the HSP is NOT required, if Bidders identify subcontracting opportunities or have a need to subcontract to fulfill any portion of an awarded Contract, Bidders are encouraged to submit, with their Proposal, a properly completed HSP.

To obtain more information regarding the HSP, contact the HUB Program Office. Provide the IFB number and title (cover page of this IFB).

• Phone: 512-406-2570 or

• E-mail: HHSCHUB@hhs.texas.gov

9 Pricing Information

9.1 Pricing Structure

Prices offered, as part of the Bidder’s response, must be firm, fixed prices for the life of the Contract.

The pricing must be submitted only using Exhibit C - Pricing Sheet based on the description and the unit of measure(s) provided for each line item. The unit prices must include all IFB requirements, including, but not limited to, labor, equipment, materials, supplies and all related expenses.

9.2 Price Adjustments

Contractors are required to immediately implement any price decrease that become available during the Contract term. Contractor must notify the designated HHSC Contract Manager in writing so that a Purchase Order Change Notice or Contract Amendment may be processed. The Contractor will be provided the HHS Agency Contract Manager contact information upon award.

9.2.1 Price Adjustment Index

Price adjustments are not automatic. Prices only may be adjusted at the sole discretion of

HHSC.

HHSC may permit price adjustments when correlated with the index as specified below and as published by the Bureau of Labor Statistics (BLS), Region VI, Washington, DC 20212.

BLS Website: https://data.bls.gov/cgi-bin/srgate

CPI-W Urban Wage Earners and Clerical Workers – Series ID: CWURR0000AA0:

https://data.bls.gov/timeseries/CWUR0000AA0 mailto:HHSCHUB@hhs.texas.gov https://data.bls.gov/cgi-bin/srgate https://data.bls.gov/timeseries/CWUR0000AA0

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CPI-U All Urban Consumers – Series ID: CUUR0000AA0 https://data.bls.gov/timeseries/CUUR0000AA0

When using the most recent monthly information from the index, the following applies:

A = Index from the month of the Response Deadline of this IFB, OR

The effective date/month of the last approved price increase or renewal option exercised whichever is later.

B = Current or latest baseline index

The allowable percent change must be calculated as follows:

B-A ÷ A x 100% = Percent of allowable price increase or decrease

Failure by the Contractor to calculate this formula and provide any supporting documentation will not be considered a properly submitted price increase request and will result in rejection of the price increase request.

The Contractor may offer price decreases in excess of the allowable percent change at any time during the term of the Contract.

9.2.2 Price Adjustment Requests

The Contractor must provide, in writing to the HHS Agency Contract Manager, a request for a price adjustment. The adjustment request must use the index and formula identified in Section

9.2.1 (Price Adjustment Index). Only contracts with renewals are eligible for CPI increases and must be completed prior to the start of the renewal period.

Contractor must provide supporting documentation to justify any price adjustment. Any request submitted that fails to use the formula above for calculating a price adjustment will not be considered a complete, properly submitted request and will be rejected. Additionally, any request submitted that does not include supporting documentation will not be considered a complete, properly submitted price adjustment request and will be rejected.

The HHS Agency reserves the right to accept or reject the request for a price adjustment. The Contractor will receive written notification, through a Purchase Order Change Notice or Contract Amendment, from the HHS Agency Contract Manager documenting action taken, to include effective dates, for any adjustments approved.

9.2.3 Discounts

If Contractor at any time during the term of the Contract provides a discount on the final contract costs, Contractor will notify HHSC in writing at least ten (10) calendar days prior to the effective date of the discount. HHSC will generate a Purchase Order Change Notice or other Contract Amendment and send a revised Purchase Order or amended Contract to Contractor.

9.2.4 Federal Minimum Wage Adjustments

https://data.bls.gov/timeseries/CUUR0000AA0

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Contractor may request a price adjustment based on an increase in the Federal Minimum Wage Rate, published by the U.S. Department of Labor (USDOL), if applicable.

The request must be submitted to the HHS Agency Contract Manager in writing and include supporting documentation from the USDOL reflecting the increase and the effective date of the increase. HHSC reserves the right to accept or reject the request for an increase.

The effective date for an increase, if approved, will be based on the date of approval by the HHS Agency. Retroactive increases will not be allowed or approved if the USDOL effective date is prior to the date the written request is received by HHSC. Notification of an approved increase in the Contract rate will be provided through a Purchase Order Change Notice or Contract Amendment from the HHS Agency Contract Manager to include the new unit price and effective date for the increase.

10 Changes to The Contract Following award, additional services or changes, within the scope, or parameters of this IFB, will be added/removed via Purchase Order Change Notice (POCN) or Contract Amendment approved by the HHS Agency and the Contractor.

11 Contract Term

11.1 Term of Contract

The awarded Contract will be effective on the date the Contract is issued and will expire based on the schedule for delivery of services as outlined in this IFB or by the date or delivery days after receipt of order (ARO) provided by the Bidder.

11.2 Initial Contract Term:

Any contract resulting from this IFB will begin September 1, 2026, and expire August 31, 2027.

11.3 Extension Option

The HHS Agency, at its sole option and subject to availability of funding, may extend the term of the Purchase Order or other Contract beyond the initial term and all exercised renewal periods for up to one (1) year as necessary to ensure continuity of service, to process a new IFB, to secure a new contract, for purposes of transition to a new Contractor, or as otherwise determined by the HHS Agency.

This extension, if exercised, will require the Contractor to continue performing services in accordance with the Purchase Order Change Notice (POCN) or other Contract Amendment, Contract requirements and all terms and conditions.

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12 Contract Administration/ Purchase Order Administration

12.1 Contract Manager/Program Lead

An HHS Agency Contract Manager or Program Lead will be designated, and the contact information will be provided to the Contractor.

After award of any Contract resulting from this IFB, all communications related to the Contract and requests for changes to the Contract will be processed through the designated HHS Agency Contract Manager.

12.2 Performed Services Monitoring

a) The HHS Agency Contract Manager or designee will monitor all work performed by Contractor and shall regularly communicate with the Contractor to address questions, concerns or progress.

b) It is important that the Contractor performs all duties and requirements as stated.

Failure to do so may result in termination of the Contract.

c) All services and deliverables must meet or exceed the required levels of performance specified in this IFB.

d) Contractor will be notified by the HHS Agency Contract Manager or designee in writing to correct any service or portion of a service. The Contractor shall take immediate action to correct the service or portion of a service at no additional cost to the HHS Agency.

The Contractor shall notify the HHS Agency Contract Manager or designee upon completion for HHS Agency inspection and acceptance, as applicable.

12.3 Performance Reporting

The HHS Agency Contract Manager is required to report vendor performance for purchases over $25,000 through the Texas Comptroller of Public Accounts (CPA) Vendor Performance Tracking System (VPTS). The VPTS reporting is required throughout the life of a contract and not just at its conclusion. HHSC PCS, at its sole discretion, may submit reports in the VPTS on Contracts under $25,000. The VPTS information and report search may be accessed at:

https://www.txsmartbuy.com/vpts

Performance Notification – Non-Material Deficiency

The HHS Agency may notify Contractor in writing of specific areas of the Contractor’s performance that fail to meet performance expectations, standards, or schedules, but that, in the determination of the HHS Agency, do not result in a material deficiency or delay in the implementation or operation of the services.

https://comptroller.texas.gov/purchasing/programs/vendor-performance-tracking/ https://www.txsmartbuy.com/vpts

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12.4 Contractor Response to Notification of Non-Material Deficiency

The Contractor shall, within three (3) business days (or another date approved by the HHS Agency) of receipt of written notice of a non-material deficiency, provide the HHS Agency Contract Manager a written response that:

a) Explains the reasons for the deficiency, the Contractor’s plan to address or cure the deficiency, and when the deficiency will be cured.

The Contractor’s noncompliance or failure to timely correct the deficiency may result in delayed payment or non-payment as determined by the HHS Agency.

12.5 Corrective Action Plan (The Plan)

At its discretion, the HHS Agency may require the Contractor to submit a detailed written Corrective Action Plan and include how the Contractor will correct or resolve a performance issue, deficiency, or a breach of this Contract.

The Plan, at a minimum, must include, but is not limited to:

a) A detailed explanation of the reasons for the cited deficiency;

b) The Contractor’s assessment or diagnosis of the cause; and

c) A specific proposal to cure or resolve the deficiency to include a timeline for implementation.

The Plan must be submitted by the deadline set forth in the HHS Agency’s request.

The Plan is subject to HHS Agency approval.

12.6 Performance Issues

The Contractor shall be required to correct all performance issues reported by the HHS Agency Contract Manager within 48 business hours.