ESBD_541700_1784741567893_IFB 789-070526 IDIQ Printing.pdf

L a m a r I n s t i t u t e o f T e c h n o l o g y I n d e f i n i t e D e l i v e r y / Q u a n t i t y P r i n t i n g N O : I F B 7 8 9 - 0 7 0 5 2 6 P a g e 1 | 6

INVITATION FOR BID TITLE: Indefinite Delivery/Indefinite Quantity Printing NO: IFB 789-070526

WHEN BIDDING:

Each bid must be placed in a separate sealed envelope and clearly marked "SEALED BID" with the bid opening date, requisition number, and bid title immediately below the return address on the SEALED BID ENVELOPE.

ANY changes or modifications to this bid form may result in disqualification. Return all pages of IFB with bid submission.

BID DUE DATE AND TIME: 08/12/2026, 2:30 p.m. CDT

REQUISITION NO: IFB 789-070526

BID TITLE: Printing Services

NIGP CLASS CODE(S): 966-00

PURCHASER: Kristie Cardenas

MAIL, COURIER or HAND DELIVER BIDS TO:

Lamar Institute of Technology ATT: Kristie Cardenas Room 106-Beeson Building – Cashier’s Office 855 E Lavaca, Beaumont, TX 77705

NO OTHER BID DELIVERY WILL BE CONSIDERED.

BIDDER AGREES TO COMPLY WITH ALL LIT TERMS AND

CONDITIONS LOCATED AT

https://lit.edu/purchasing

VENDOR NAME AND ADDRESS:

VENDOR TELEPHONE

VENDOR EMAIL

BID MUST INCLUDE A VENDOR ID - EITHER A TIN

OR AN EIN ENTERED BELOW:

VENDOR’S TEXAS IDENTIFICATION NUMBER (TIN)

THE TIN IS THE PAYEE IDENTIFICATION NUMBER ASSIGNED AND

USED BY THE COMPTROLLER OF PUBLIC ACCOUNTS OF TEXAS TO

PROCESS PAYMENT FOR GOODS/SERVICES. To set up a TIN please visit https://fmx.cpa.state.tx.us/fmx/payment/resources/tin.php

If this number is not known, complete the following:

VENDOR’S FEDERAL EMPLOYERS’ IDENTIFICATION

NUMBER (EIN)

In an effort to minimize identity theft, every company MUST have an EIN, also known as a Federal Tax Identification Number prior to awarding a contract. For information on obtaining your EIN, you may call 800-829-4933 or visit the following web site:

http://www.irs.gov/businesses/

By signing this bid, bidder certifies that if a Texas address is shown as the address of the bidder, bidder qualifies as a Texas Bidder as defined in 34 TAC Rule 20.32(68).

BIDDER MUST SIGN BELOW:

FAILURE TO SIGN WILL DISQUALIFY BID.

BIDDER AUTHORIZED SIGNATURE DATE

Printed Name and Title https://lit.edu/purchasing/files/lit-po-terms-conditions https://fmx.cpa.state.tx.us/fmx/payment/resources/tin.php http://www.irs.gov/businesses/

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Lamar Institution of Technology is seeking bids for the non-exclusive indefinite delivery/indefinite quantity production of printing orders. Awards may be made to multiple vendors. No minimum guarantee for order(s). Purchase Orders are issued on an as needed basis.

All orders contingent upon LIT Marketing Department’s proof approval. Printing orders vary by program or event.

ITEM

NO.

DESCRIPTION QUANTITY UNIT PRICE EXTENSION

CATEGORY A – SPECIALTY PRINTING

POSTCARDS

Minimum 100 lb. Cover, Matte, Double sided

1.1 Post card, 10.875 X 5.625, color with bleed 500 EACH

1.2 Post card, 10.875 X 5.625, color with bleed 1,000 EACH

1.3 Post card, 10.875 X 5.625, color with bleed

2,000 EACH

CATEGORY B – SPECIALTY PRINTING

BROCHURES

Minimum 60 lb. Text, Gloss, Double Sided

2.1 Brochure, 8 X 11, trifold, color with bleed 500 EACH

2.2 Brochure, 8 X 11, trifold, color with bleed 1,000 EACH

2.3 Brochure, 8 X 11, trifold, color with bleed 2,000 EACH

2.4 Front / Back Brochure (Rack Card) full color with bleed

Glossy, Size - 3.5” x 8.5”, C2S paper

1,000 EACH

2.5 Front / Back Brochure (Rack Card) full color with bleed

Matte, Size - 3.5” x 8.5”, C2S paper

1,000 EACH

CATEGORY C – SPECIALTY PRINTING

PROGRAMS/BOOKLETS

Minimum 80 lb. Classic Crest, Cover, heavier paper for outside cover

3.1 Program/Booklet, 5.5 X 8.5 (finished size) color with

bleed, 20 pages (including cover)

2,000 EACH

3.2 Program/Booklet, 8.5 X 11 (finished size) color with

bleed, 20 pages (including cover)

500 EACH

3.3 Program/Booklet, 8.5 X 11 (finished size) color with

bleed, 20 pages (including cover)

1,000 EACH

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4.1 Program/Booklet, 5.5 X 8.5 (finished size) black and

white, 4 pages (includes cover), one flat

500 EACH

4.2 Program/Booklet, 5.5 X 8.5 (finished size) black and

white, 4 pages (includes cover), one flat

1,000 EACH

4.3 Program/Booklet, 5.5 X 8.5 (finished size) black and

white, 4 pages (includes cover), one flat

2,000 EACH

5.1 Program/Booklet, 8.5 X 11, color, (finished size), full

color, 12 pages (including cover)

2,500 EACH

5.2 Program/Booklet, 8.5 X 11, color, (finished size), full

color, 12 pages (including cover)

4,000 EACH

5.3 Program/Booklet, 8.5 X 11, color, (finished size), full

color, 12 pages (including cover)

5,000 EACH

CATEGORY D - SPECIALTY PRINTING BI-

FOLD CARD (Greeting Card) Single side printing, no envelopes needed

6.1 Bi-Fold Greeting Card, 4” x 6”, full color with bleed 500 EACH

6.2 Bi-Fold Greeting Card, 4” x 6”, full color with bleed 1,000 EACH

6.3 Bi-Fold Greeting Card, 4” x 6”, full color with bleed 2,000 EACH

CATEGORY E - SPECIALTY PRINTING

POSTERS

7. Posters, full color, 16” X 20”, glossy 500 EACH

8. Posters, full color, 16” X 20”, matte 500 EACH

9. Posters, full color, 18” X 24”, glossy 500 EACH

10. Posters, full color, 18” X 24”, matte 500 EACH

11. Posters, full color, 24” x 24” with bleed, matte 500 EACH

12. Posters, full color, 24” x 24” without bleed, matte 500 EACH

13. Posters, full color, 24” x 24” with bleed, glossy 500 EACH

I n d e f i n i t e D e l i v e r y / Q u a n t i t y P r i n t i n g N O : I F B 7 8 9 - 0 7 0 5 2 6 P a g e 4 | 6

14. Posters, full color, 24” x 24” without bleed, glossy 500 EACH

15. Posters, full color, 24” X 36”, glossy 500 EACH

16. Posters, full color, 24” X 36”, matte 500 EACH

17. Posters, full color, 24” X 36”, glossy 500 EACH

18. Posters, full color, 24” X 36”, matte 500 EACH

CATEGORY F - CORRUGATED YARD SIGNS-

Printed on both sides

19.1 Yard sign, full color with bleed, 24” X 18” 1 EACH

19.2 Yard sign, full color with bleed, 24” X 18” 12 EACH

19.3 Yard sign, full color with bleed, 24” X 18” 50 EACH

20.1 Yard sign, black and white, no bleed, 24” X 18” 1 EACH

20.2 Yard sign, black and white, no bleed, 24” X 18” 12 EACH

20.3 Yard sign, black and white, no bleed, 24” X 18” 50 EACH

21 Delivery Charge – can be broken out (Here) or included in individual line items.

22. Rush Charge – state what timeframe constitutes a rush charge and list the fee

23. Additional Fee – if applicable

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GENERAL INFORMATION

1. BID RESPONSE FROM VENDOR TO INCLUDE:

a) Completed Bid Form

b) Bidder W-9 Form

2. POINT OF CONTACT: The following person is the Point of Contact for this IFB. Bidders shall restrict all contact and direct all questions regarding this IFB, including questions regarding terms and conditions and technical specifications to the Point of Contact person by email only.

Kristie Cardenas, Procurement Specialist II CTCD, CTCM Lamar Institute of Technology purchasing@lit.edu

3. BID SUBMISSION:

a) LIT will not consider any response to this solicitation that is not received at the address specified by the deadline, regardless of whether it has been received elsewhere on the LIT campus.

b) Failure to deliver by the submittal deadline may not be grounds for disputing the procurement solicitation process or any resulting Contract award.

c) LIT will not acknowledge or receive bids that are delivered by telephone, facsimile (fax), electronic mail (e-mail).

MAIL OR COURIER DELIVERY: If submitting by mail or courier service, the bidder is cautioned to allow sufficient time for delivery prior to the published deadline to the location specified in this IFB. It is the Respondent’s sole responsibility for preparing, submitting and delivering a bid to the designated location on or before the published bid deadline. LIT has decentralized mail and package delivery. Courier mail or delivery services may not deliver directly to the specified submittal location.

HAND DELIVERY: Hand delivery hours are Monday to Friday 8:00 a.m. to 1:00 p.m. to the designated location on or before the published bid deadline. If submitting by hand delivery, the bidder is cautioned to allow sufficient time for delivery prior to the published deadline to the location specified in this IFB. It is the Respondent’s sole responsibility for preparing, submitting and delivering a bid to the designated location on or before the published bid deadline.

4. TERM: Term of agreement is from award date through December 31, 2027. LIT shall have the option to renew the Agreement(s) at the contracted fees for up to two (2) consecutive additional one (1) year terms (each a Renewal Term). The Initial Term and each Renewal Term are collectively referred to as the Term.

Either the awarded vendor(s) or LIT, without cause, may terminate the Agreement(s) at any time upon giving thirty (30) calendar days advance written notice unless agreed in writing otherwise by the awarded vendor(s) or

LIT.

5. PRICING: Any price increase(s) must be submitted by vendor in writing at the time of term renewal and accepted by Lamar Institute of Technology in writing before increase is effective, or the agreement will be breached.

6. BIDS: LIT has the option of rejecting any and or all bids.

7. FREIGHT AND DELIVERY OF GOODS: Quote freight on board F.O.B. destination, prepaid and allowed. If freight and delivery are to be additional, bidder must state freight and delivery charges not to exceed on the bid sheet. If the mailto:purchasing@lit.edu

I n d e f i n i t e D e l i v e r y / Q u a n t i t y P r i n t i n g N O : I F B 7 8 9 - 0 7 0 5 2 6 P a g e 6 | 6 amount line is left blank, bidder indicates that freight and delivery will not be charged or is included in the price of the item.

Deliver Goods To:

Lamar Institute of Technology

855 E Lavaca, Beaumont, Texas 77705

8. AWARD PROCESS: In accordance with The Texas State University System Rules and Regulations, Chapter III, and the

Texas Education Code Section 51.9335, LIT intends to carefully evaluate responses to this IFB to determine which response in total shall constitute the best value to LIT.

a) LIT may use the best value factors listed below in determining the lowest overall cost for this solicitation, including but not limited to:

• Delivery Costs

• Life Cycle Costs

• Quality and Reliability of Goods and Services

• Delivery Terms

b) Only those bids that are deemed to be in administrative compliance will be evaluated for responsiveness to State’s needs.

c) LIT makes no guarantee that an award(s) will be made as a result of this solicitation and reserves the right to accept or reject any or all offers, waive any formalities or minor technical inconsistencies, or delete any item/requirements from this solicitation or resulting contract when deemed by LIT to be LIT’s best interest.

d) Representations made within the offer will be binding on responding vendors. LIT will not be bound to act by any previous communication or offer submitted by the firms other than in response to this solicitation.

e) Award will be an indefinite delivery/indefinite quantity. There is not a minimum guaranteed order(s).

f) Purchase Orders will be issued on an as needed basis.

9. GROUP PURCHASING CLAUSE: Texas law authorizes institutions of higher education (defined by Section 61.003, Texas Education Code) to use the group purchasing procurement method (ref. Section 51.9335 Texas Education Code). Contractor agrees that other Texas institutions of higher education may enter into a separate agreement or contract with Contractor for the purchase of the services described herein based on the terms, conditions, and process of this Agreement.

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