ESBD_541699_1784740798029_26-019 ADA Consultant Services.pdf

RFP 26-019 ADA Consultant Page 1 of 26

REQUEST FOR PROPOSAL

ADA CONSULTANT

RFP 26-019

BIDS DUE AUGUST 06, 2026

AT 2:30 PM

MHMR OF TARRANT COUNTY (“MHMR”)

PROCUREMENT SERVICES

3840 HULEN STREET, SUITE 106

FORT WORTH, TEXAS 76107

RFP 26-019 ADA Consultant Page 2 of 26

INDEX

THIS PROPOSAL PACKAGE CONTAINS THE FOLLOWING SECTIONS:

1. COMPANY OVERVIEW

2. TIMELINE OF EVENTS AND DEADLINES

3. SUBMISSION GUIDELINES AND PROPOSAL FORMAT

4. PROPOSAL TERMS AND CONDITIONS, AND SPECIFICATIONS

5. PROPOSAL EVALUATION PROCESS

6. BEST AND FINAL OFFER (BAFO)

7. MHMR’S REQUIRED SUBMISSION FORMS

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1. COMPANY OVERVIEW

My Health My Resources of Tarrant County (“MHMR”) is a community center, a local mental health authority (“LMHA”), a local behavioral health authority (“LBHA”), a local intellectual and developmental disability authority (“LIDDA”), and a unit of local government as defined by chapters 533 and 534 of the Texas Health and Safety Code. MHMR has provided mental health and intellectual and development disability services in Tarrant County since its inception in 1969.

Initially operating as a small community center offering only mental health and IDD services, MHMR has expanded over the years both in growth and services, now providing services at locations and serving more than 75,000 people annually throughout Tarrant and surrounding counties. Our 2,000 employees include psychiatrists, nurses, social workers, therapists, teachers, case managers, dieticians, professionals, direct care and many others. All are committed to providing person-centered care. MHMR is the second largest community center in Texas, offering services in the following areas:

Mental Health Intellectual and Developmental Disabilities Substance Use Disorder Child and Family Services

Early Childhood Intervention (ECI) Criminal Justice Support Veterans Homelessness

MHMR is a Certified Community Behavioral Health Clinic (CCBHC). The CCBHC model is designed to deliver whole-person care through care coordination of integrated, evidence-based behavioral health services and primary care screenings.

As a result of MHMR’s commitment to improve our care quality, MHMR is accredited by the Commission on Accreditation of Rehabilitation Facilities (CARF). This accreditation formally recognizes that an organization is guided by internationally recognized service standards and best practices.

MHMR invites qualified vendors hereafter referred to as “Vendor,” “Contractor,” or “Supplier” to submit a proposal for ADA Consultant, to include RFP 26-019.

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2. TIMELINE OF EVENTS AND DEADLINES

The proposed schedule below is tentative and is subject to change throughout the procurement process by MHMR.

NOTICE: THE COPY OF COMPLETED PROPOSAL MUST BE RECEIVED IN THE

PURCHASING DEPARTMENT AT 3840 HULEN STREET, SUITE 106 FORT WORTH, TEXAS

76107 ON OR BEFORE 2:30 P.M., AUGUST 06, 2026.

Solicitation Packet Issue Date Friday, July 17, 2026 Pre-proposal Conference date N/A Deadline To Submit Questions Friday, July 24, 2026, by Noon (12:00 P.M.)

Deadline to Respond to Questions Wednesday, July 29, 2026, at 4:00 P.M.

Deadline for Submission of RFP Thursday, August 06, 2026, at 2:30 P.M.

Anticipated Award Date Contingent upon Committee and/or Board Approval

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3. SUBMISSION GUIDELINES AND PROPOSAL FORMAT

3.1 Questions

All questions concerning the Proposal specifications must be submitted in writing and emailed to Bec Walsh at MHMR.Purchasing@mhmrtc.org or by fax to (817) 810-3100. It is the contractor’s sole responsibility to review MHMR’s website (linked below) and retrieve all related documents prior to the RFP due date.

https://www.mhmrtarrant.org/bids-and-rfps/

3.2 Proposal Submission

All proposals are subject to the terms and conditions included in this RFP. All proposals must be signed by a person or office or the company submitting the Proposal that is authorized to enter into contractual agreements on behalf of the company. Digital signatures shall comply with the minimum requirements established by the Texas Comptroller at 34 TAC § 20.3. Unsigned proposals will be deemed nonresponsive and will not be accepted.

No proposal will be accepted after the deadline stated. Proposals may be submitted electronically, mailed, or personally delivered. MHMR will not be responsible for any Proposal that is not submitted due to third-party software malfunction, issues with internet connectivity or server, copies lost in the mail or any other reason a Proposal may not be delivered to the Purchasing Department by the stated deadline.

Electronic submissions are preferred. Electronic submissions will only be accepted through MHMR’s website. Currently available solicitations will be listed within Public Purchase, which can be accessed by clicking the link through the MHMR webpage, at https://mhmrtarrant.org/bids-and-rfps/. Questions regarding electronic submission should be directed to Public Purchase. E-mail submissions are prohibited and will lead to disqualification of your Proposal.

Paper submissions must be delivered with an electronic (flash drive) copy in a sealed envelope and addressed to the attention of:

MHMR PROCUREMENT SERVICES

ATTN: Bec Walsh

3840 HULEN STREET, SUITE 106

FORT WORTH, TEXAS 76107

Paper submissions must also prominently state the following:

RFP 26-019 ADA Consultant DO NOT OPEN UNTIL THURSDAY, August 06, 2026, AT 2:30 P.M.

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3.3 Proposal Opening

The proposals submitted will be opened at a Public Proposal Opening at 2:30 P.M., on Thursday, August 06, 2026, at 3840 Hulen Street, Suite 106, Fort Worth, Texas 76107.

3.4 Proposal Format

Submissions shall be on 8 ½ inches by 11 inches, with a Table of Contents and all pages numbered. Paper submissions must be bound, stapled, or in a binder. Each section shall be clearly identified and tabbed. For proper comparison and evaluation, MHMR requests that proposals follow the format outlined below.

Tab 1 – Cover Letter

A brief introductory letter of representation.

Tab 2 – Executive Summary

A brief summary highlighting the most important points of the Proposal. The Summary should not exceed five (5) pages.

Tab 3 – Company Background Information

This section should include a description of the company’s experience with other services or products akin to those described herein.

a. Submit company background information including principal place of business, length of existence, breadth of experience and expertise, management structure, and any other information that demonstrates relative qualifications and experience.

b. Project Manager OR Account Representative – Identify the proposed Project Manager or Account Representative and include a resume. Include an organization chart of the proposed Management Team including key personnel and their specific roles.

c. Address any performance related litigation, arbitration, or mediation the company may be, or has been, involved in over the last five (5) years. Identify whether the company has had any contracts terminated due to non-performance over the last five (5) years. Identify adverse actions or sanctions by any regulatory authorities over the last five (5) years.

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Tab 4 – Financial Consideration

Include a copy of the company’s current annual report or other comparable documentation. As evidenced by the financial information requested of each contractor, indication that the contractor, or contractors, are financially stable and able to provide related services in its entirety. W-9 and Certificate of Insurance as required herein. A formal letter from your CPA is an acceptable alternative for Non-Public companies but must include a financial solvency statement confirming financial adequacy to meet expenditures for a minimum of one year.

Tab 5 – References and Attachments

All proposals must include a list of at least three (3) references (within the last twelve (12) months) related to the type of services or products specified in this RFP, and preferably from other similarly situated governmental agencies with over 2,000 employees. Please include name of the company, name of representative, physical address, telephone number, and email address. Respondents must agree to furnish any and all information required by MHMR to verify references and to determine the quality and timeliness of previous work performed.

Respondents must provide all information as required on the listed Attachments.

Tab 6 – Scope

a. Include a statement that all products and services quoted in the proposal are in full accord with the specifications listed or include a brief listing of the specification sections with any noted exceptions. All comments shall be listed and numbered in order of the respective article of the specification. This statement is required even if no exceptions are noted.

b. Proposals must clearly define the company’s role, participation, responsibility, plan design and implementation strategy.

Additionally, please include the company methodology, project management regarding implementing a successful project, itemized for all phases.

c. MHMR’s participation and responsibility must be clearly defined.

d. Must include a project schedule that clearly defines tasks, responsibilities, an estimated time commitment from the agency, and critical milestones.

Tab 7 – Descriptive Literature

Illustrative or descriptive literature, brochures, specification, drawings, diagrams etc., that provide additional Contractor/product information regarding issues addressed in other areas of Contractor’s proposal.

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Tab 8 – Proposal Pricing and Delivery

Pricing shall be itemized for all items requested in this proposal.

Brief notes referencing specific line items may be included, if necessary, for explanation. MHMR will select and award the products and services that best meets its needs. Contractor Proposal Form and Acknowledgement Form as required herein.

3.5 Non-responsive submissions

Responses will be considered non-responsive if they show any omissions, alteration of form, additions or conditions not called for, or inconsistencies and to make award in the best interest of MHMR. Responses may be rejected, among other reasons, for any of the following specific reasons:

a. Responses containing any inconsistencies.

b. Unbalanced value of any items.

3.6 Disqualification of submission

Respondents may be disqualified and their responses not considered, among other reasons, for any of the following specific reasons:

a. Reason for believing collusion exists among the Respondents.

b. Reasonable grounds for believing that any Respondent is interested in more than one (1) Response for the work contemplated.

c. Respondent being interested in any litigation against MHMR.

d. Respondent being in arrears on any existing contract or having defaulted on a previous contract.

e. Lack of competency as revealed, including but not limited to, by a financial statement, experience and equipment and questionnaires.

f. Uncompleted work which in the judgment of MHMR will prevent or hinder the prompt completion of additional work, if awarded.

g. Limited competition.

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3.7 Protest of Award

The vendor must submit a protest in writing to the Purchasing Manager within thirty (30) days after the Purchasing Department awards the bid:

The Purchasing Manager will notify the vendor in writing of MHMR’s position after investigation of the protest.

3.8 Responsibility of Respondent

It is the Respondent’s sole responsibility to print and review all pages of the solicitation document, attachments, questions and responses, addenda and special notices. The Acknowledgement Form must be signed and returned. Failure to provide signature on this form renders response non-responsive. Failure to complete and submit all required forms, including but not limited to References, Attachments, Questionnaires (when applicable), Addenda (including revised forms), and any other specified forms or documents will be grounds for rejection of entire response.

Due care and diligence have been used in preparation of this information, and it is believed to be substantially correct. However, the responsibility for determining the full extent of the exposure and the verification of all information presented herein shall rest solely with the Respondent. MHMR and its representatives will not be responsible for any errors or omissions in these specifications, nor for the failure on the part of Respondent to determine the full extent of the exposures.

3.9 Modification or Withdrawal of Proposals

Any proposal may be modified or withdrawn prior to the deadline, provided such modification or withdrawal is submitted prior to the deadline. Any modification received after the deadline shall be deemed late and will not be considered.

3.10 Errors or Omissions

Any proposal submitted with knowledge, or reason to believe there is an error or omission in this RFP is prohibited from using such error or omission as an advantage. Any significant errors, omissions, or inconsistencies listed in this RFP must be reported to MHMR no later than five (5) days before the time the proposal is to be submitted.

3.11 Offer and Acceptance Period

All proposals must be an irrevocable offer valid for 120 calendar days after the proposal opening.

3.12 Late Proposals

Proposals received after the stated deadline shall be deemed late and will not be considered.

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Respondent with late submissions will be notified and will advise MHMR on the preferred disposition of the materials. Options for disposition include (a) picking up the materials; (b) returning the materials at Respondent’s expense, or (c) destroying the materials. Failure to make a timely election will result in the destruction of Respondent’s materials.

Respondent shall be responsible for actual delivery or submission of the proposal to MHMR before the advertised date and hour set for opening of solicitations, including electronic submissions and submissions by mail. MHMR uses a third-party software for proposal submissions and shall consider responses late if not submitted before the stated deadline, regardless of cause. If mail is delayed either in the postal service or in the internal mail system of MHMR beyond the advertised date and hour set for the solicitation opening, the response will be deemed late and will not be considered.

Respondent assumes the risk in submitting materials electronically or by mail. MHMR shall not be responsible for delays due to third-party system malfunctioning, power or internet outage, loss of mail, or any other reason that a proposal may arrive after the stated deadline.

3.13 Irregularities in Proposals

Except as otherwise stated in this RFP, evaluation of all Proposals will be based solely upon information contained in the proposal as formal response to this RFP. MHMR shall not be held responsible for errors, omissions or oversights of a material nature which may constitute grounds for rejection of any proposal.

MHMR shall have the right to reject proposals containing a statement, representation, warranty, or certification determined by MHMR to be materially false, incorrect, misleading, or incomplete. Additionally, any errors, omissions, or oversights of a material nature may constitute grounds for rejection of any proposal.

The inability to provide one or more of the required components or specified features or capabilities required by this proposal may constitute grounds for rejection.

3.14 Amendments to the Proposal

If for any valid reason a revision to this RFP is necessary regarding a material change, or if additional information is required for clarification purposes, the revision and/or additional information will be provided through Public Purchase. The Respondent is responsible for monitoring Public Purchase through the MHMR website, https://mhmrtarrant.org/bids-and-rfps/, to ensure it has the most up-to-date information related to the solicitation. MHMR shall not be responsible for failure to provide adequate notice to a Respondent of amendments, questions and responses, or any other modification to the solicitation when it has posted such materials through Public Purchase.

3.15 Oral Presentations

As a condition of this solicitation, MHMR reserves the right to request an oral presentation for further clarification.

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3.16 Availability of the Proposal

After opening, each Proposal, except those portions for which a Contractor has included a written request for confidentiality (e.g., proprietary information), shall be open to public inspection. Any confidential or proprietary information shall be conspicuously marked as such, however, please be advised that MHMR is governmental entity subject to the Texas Public Information Act.

3.17 Proposal Guarantee/Award Procedure

It is anticipated that a recommendation for award for this proposal will be made no more than sixty (60) days after the proposal due date. All interested parties are required to guarantee their proposals as an irrevocable offer valid for one hundred twenty (120) calendar days after the proposal due date. MHMR in its sole and absolute discretion shall have the right to award proposal for any or all items/services listed in each proposal, shall have the right to reject any and all proposals as it deems to be in its best interest, to waive formalities and reasonable irregularities in submitted documents, shall not be bound to accept the lowest proposal and shall be allowed to accept the total proposal of any bidder.

3.18 Retention of Proposals

All proposals considered by MHMR shall become the property of MHMR and shall not be returned, unless being disposed of in accordance with the terms of this RFP.

3.19 Notice “No Bid” Form

All proposals must include whether the Respondent cannot provide the products, supplies, and/or services listed in this RFP (See Attachment B Notice “No Bid” Form).

3.20 Incurred Expenses

MHMR shall not be responsible for expenses incurred by Respondents’ preparation and submission of a proposal. This provision also includes any costs involved in providing an oral presentation of the proposal.

3.21 Deviation Form

All proposals must include the Deviation Form, which states the bidder commitment to the provisions of this solicitation. A representative with the authority to execute contracts must sign the Deviation Form. Any exceptions taken to the terms and conditions identified in this Solicitation Package must be expressly stated in the Deviation Form (See Attachment C).

3.22 Subcontractors

All provisions and/or stipulations within this Request for Proposal also apply to any authorized subcontractors.

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3.23 Licensure

Proposals must include a copy of any license(s), certification(s), registration(s), permit(s), etc. as required by authorities having jurisdiction: local, state, county, and/or federal.

3.24 Pricing

All proposals must contain complete and accurate pricing.

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4. PROPOSAL TERMS AND CONDITIONS, AND SPECIFICATIONS

4.1 MHMR Standard Terms and Uniform Assurances

By submitting a bid with MHMR, Bidder agrees that it has reviewed, understands, and agrees to MHMR’s standard documents, including its Standard Terms and Conditions, available at https://mhmrtarrant.org/wp-content/uploads/Uniform-Assurances_.pdf and Uniform Assurances, available at https://mhmrtarrant.org/wp-content/uploads/Standard- Terms-and-Conditions_.pdf, the contents of which are hereby incorporated into this RFP.

Any departures from MHMR’s standard documents must be denoted in the Bidder’s deviations.

4.2 Introduction

MHMR is seeking proposals from qualified firms or individuals to provide Americans with Disabilities Act (ADA) consulting services. The selected consultant will assist in evaluating, developing, and implementing accessibility compliance strategies for facilities, programs, services, and/or digital assets in accordance with applicable federal, state, and local regulations.

4.3 Purpose

The purpose of this RFP is to retain an experienced ADA Consultant to:

a. Conduct accessibility assessments

b. Identify compliance deficiencies

c. Recommend corrective actions

d. Support ADA compliance planning

e. Provide technical guidance and training

4.4 Scope of Services

The ADA Consultant shall provide services including, but not limited to:

4.4.1 Accessibility Assessments

a. Conduct on-site ADA surveys and inspections

b. Review facilities, public areas, parking, paths of travel, restrooms, signage, and building access

i. Facilities may be added and removed as needed according to MHMR’s approval.

4.4.2 Compliance Review

Review compliance with:

a. Americans with Disabilities Act (ADA)

b. ADA Accessibility Guidelines (ADAAG)

c. 2010 ADA Standards for Accessible Design

d. Section 504 and Section 508 requirements

e. Applicable state and local accessibility codes

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4.4.3 Reporting & Documentation

a. Prepare detailed assessment reports of physical locations evaluating compliance with applicable ADA laws and regulations.

b. Identify deficiencies and non-compliance issues

c. Prioritize remediation recommendations, considering severity of non-compliance based on identified issues

d. Provide conceptual cost estimates, where applicable

e. Deliver compliance tracking documentation

4.4.4 Remediation Planning

a. Develop ADA Transition Plans and corrective action strategies

b. Recommend phased implementation schedules

c. Assist with prioritization based on risk and accessibility impact

4.4.5 Technical Assistance

a. Provide guidance during planning, design, and construction phases

b. Review drawings and specifications for accessibility compliance

c. Respond to accessibility-related questions from staff and stakeholders

4.4.6 Education

a. Provide highlights of ADA compliance and best practices to key stakeholders.

b. Inform key stakeholders and staff of consequences of non-compliance and recommend practices to maintain compliance.

4.5 Consultant Qualifications

Proposers shall demonstrate:

a. Minimum 5 years of ADA consulting experience

b. Experience with public sector/private sector accessibility projects

c. Knowledge of ADA, ADAAG Section 504, Section 508, and related regulations and standards

d. Experience conducting facility accessibility audits

e. Ability to interpret architectural drawings and construction documents

f. Strong technical writing and reporting capabilities

g. Preference will be given to a consultant with demonstrated experience with

LMHAs/LIDDA (Local Authorities).

4.6 Preferred Certifications

a. Certified Access Specialist (CASp)

b. CPACC (Certified Professional in Accessibility Core Competencies)

c. Registered Architect or Professional Engineer (preferred)

d. ADA Coordinator Training Certification

4.7 Deliverables

The consultant shall provide:

4.7.1 Accessibility assessment reports

a. MHMR may request that the ADA consultant survey all facilities or only select facilities.

b. The submitted pricing within the Vendor’s proposal shall presume that all facilities will be surveyed.

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c. The vendor shall specify if the rate is anticipated to fluctuate if fewer facilities are subject to survey.

4.7.2 Deficiency inventories

4.7.3 Photographic documentation

4.7.4 Prioritized remediation plans

4.7.5 Cost estimates (if requested)

4.7.6 ADA Transition Plan

4.7.7 Educational materials

4.7.8 Final summary report

4.8 Facilities List

# Property Address Category Sq. Ft.

1 2200 Builder Road, Crowley, TX 76036 Group Home 2,359

2 2812 California Lane, Dalworthington, Gardens, TX 76016

Group Home 3,516

3 4525 City Point N. Richland Hills, TX 76180 Clinic 8,536

4 2716 Cullen, Ft. Worth TX, 76107 Multi-Use 60,000

5 4833 Diaz, Ft. Worth TX, 76107 Group Home 2,855

6 1501 El Paso, Ft. Worth, TX 76102 Multi-Use 33,000

7 3829 Fenton, Ft. Worth, TX 76133 Group Home 2,398

8 129 Harmon Road, Hurst TX 76053 Office 6,653

9 1527 Hemphill, Ft. Worth TX 76104 Multi-Use 32,500

10 3800 Hulen Street, Ft. Worth, TX 76107 Multi-Use 32,040

11 3840 Hulen Tower North, Ft. Worth, TX 76107 Multi-Use 68,003

12 6341 Juneau Road, Ft. Worth TX, 76116 Group Home 3,378

13 6312 Kingswood, Ft. Worth TX, 76133 Group Home 3,128

14 1502 E. Lancaster Ave, Ft. Worth, TX 76102 Multi-Use 4,284

15 1518 E. Lancaster Ave, Ft. Worth, TX 76102 Office 11,151

16 5325 Lovell Street, Ft. Worth, TX 76107 Group Home 3,111

17 2620 Meaders, Ft. Worth, TX 76112 CRU 3,078

18 300 Pennsylvania, Ft. Worth TX 76104 Clinic 8,968

19 4809 Racquet Club Rd., Arlington, TX 76011 Group Home 3,205

20 701 Sandy Lane, Ft. Worth, TX 76120 Group Home 2,786

21 3313 Shamrock, Forest Hill, TX 76119 Group Home 1,973

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22 6225 South Hulen, Ft. Worth, TX 76133 Group Home 2,000

23 505 S. Jennings, Ft. Worth, TX 76104 Center 2,592

24 815 South Jennings, Ft. Worth, TX 76104 CRU 6,243

25 1319 Summit Ave, Ft. Worth, TX 76102 Multi-Use 17,260

26 3136 W. 4th Street, Ft. Worth, TX 76107 Office 6,500

27 1619 Pipeline Road, Bedford TX, 76022 Group Home 2,147

28 1136 Williams Road, Ft. Worth, TX 76120 Group Home 3,564

29 5682 Worrell, Ft. Worth, TX 76133 Group Home 1,773

All proposals submitted must specifically address each element and requirement listed throughout this RFP. Additionally, clarifying information is required for all exceptions, deviations, or alternatives provided by the proposals.

4.9 Term of Contract

The initial term of this contract is for 1 year(s), and will renew for three (3) one-year periods, if not terminated prior pursuant to the terms and conditions of the agreement. All renewals are subject to the terms and conditions set forth in the contract.

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5. PROPOSAL EVALUATION PROCESS

Not all evaluation factors are equal in importance, and each factor is weighted in accordance with its importance to MHMR. Each item has been assessed as a percentage upon which the final score will be determined. A total of one hundred percentage (100%) points for the following items will be considered a perfect score.

The following elements represent the evaluation criteria that will be considered during the evaluation process:

CRITERIA MAXIMUM

POINT

5.1 Responsiveness to the RFP.

a. Requested information included and thoroughness of the response.

b. Understanding of the project and ability to deliver as exhibited in the

Executive Summary.

c. Technical aspects.

5.2 Qualifications, Experience, and Past Performances.

a. Satisfactory past performance where work of similar size and scope was performed as verified through professional references and self-reporting in this RFP.

b. Entity organization chart and resumes of management and supervisors, including an Account Manager.

c. Knowledge of the latest policies and practices of ADA—compliant accessibility. Demonstrated contributions to or involvement in industry advancement.

5.3 Compatibility of Staffing Plan with MHMR Specifications.

a. Ability and plan to provide reliable and consistent staff and staffing levels to assess and consult with the facilities as specified in this RFP.

b. Ability to provide strong management and supervision to provide consistent

ADA consultant results as specified in the RFP.

c. Knowledge and understanding of the scope of work and the capability to effectively meet the needs of MHMR.

d. Detailed methods to accomplish the work, including technical and management, task and approach are clearly described.

Price. 20

FINAL MAXIMUM EVALUATION POINTS 100

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6. BEST AND FINAL OFFER (BAFO)

MHMR reserves the right to return to the Offeror(s) remaining in the competitive range to request a BAFO proposal based on one or more components of the initial proposal. The BAFO request may warrant additional discussion. These criteria will be explained at the time best and final offers are requested. Although discussions and BAFOs may take place, Offerors are encouraged to provide their best offer/proposal initially and not anticipate discussions to make their best offer/proposal.

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7. MHMR’S REQUIRED SUBMISSION FORMS

PROPOSAL

Contractor shall include list of contractor responsibilities.

Contractor should submit an itemized description of any materials and/or services, necessary to perform the specifications of this bid below and/or on a separate page(s).

Having read and understood the instructions to contractors, terms and conditions, the specifications and special provisions, we submit the following proposal:

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ACKNOWLEDGEMENT

MHMR IN ITS SOLE AND ABSOLUTE DISCRETION SHALL HAVE THE RIGHT TO

AWARD CONTRACTS FOR ANY OR ALL MATERIALS LISTED IN EACH PROPOSAL,

SHALL HAVE THE RIGHT TO REJECT ANY AND ALL PROPOSALS, AND SHALL NOT BE

BOUND TO ACCEPT THE LOWEST PROPOSAL AND SHALL BE ALLOWED TO ACCEPT

THE TOTAL PROPOSAL OF ANY ONE CONTRACTOR, OR AS OTHERWISE STATED IN

THIS PROPOSAL.

THIS SUBMISSION IS GUARANTEED AS AN IRREVOCABLE OFFER VALID FOR 120

CALENDAR DAYS AFTER THE PROPOSAL OPENING DATE.

BY RETURNING THIS PROPOSAL COMPLETED, THE COMPANY CERTIFIES THAT IT

HAS READ, UNDERSTOOD, AND AGREED TO THE TERMS CONTAINED HEREIN.

COMPANY HAS HAD THE OPPORTUNITY TO CONSULT WITH LEGAL COUNSEL

REGARDING THE DOCUMENTS AND WAIVES ANY CLAIM, OBJECTION, OR DEFENSE

ON THE GROUNDS THAT THE DOCUMENTS HAVE NOT BEEN REVIEWED BY LEGAL

COUNSEL. PROPOSAL MAY BE CONSIDERED INVALID IF NOT RETURNED.

Name and Address of Company Authorized Representative

Company Name Authorized Signature

Number/Street Address Typed or Printed Name

City, State, Zip Code Title

Telephone Number Fax Number

E-mail Address

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ATTACHMENT A

Veteran Heroes United in Business (VetHUB)

VetHUB Utilization Assessment

Legal Business Name Principal Owner Name

Number/Street Address Principal Owner Phone

City, State, Zip Code Title

1. If none of the below applies to your business please initial here____________________, in doing so you acknowledge that your business will NOT be considered a Veteran Heroes United in Business (you may skip questions 2 and 3).

2. Does your business meet the following eligibility criteria?

☐ Owner is an economically disadvantaged person ☐ Owner is a Service-Disabled Veteran with a service-related disability of 20% or greater.

☐ Owner has 51% ownership ☐ Owner controls day-to-day operation of business and can provide proof ☐ Owner holds company title equivalent to ownership and control requirements ☐ Business is primarily based in Texas with proof of principal place of business in Texas ☐ Business is a for-profit entity that has not exceeded the size standard prescribed by 34 TAC

§ 20.294.

3. Is your business already VetHUB certified? ☐ Yes ☐ No

If yes, please indicate the name of the certifying agency:

Certificate #: Expiration Date:

If not certified, is your business eligible for certification based on question 2 above?

☐ Yes ☐ No

4. Please sign and date the form below.

Signature Date Print Name

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ATTACHMENT B

NOTICE “NO BID” FORM

This form is to indicate you are not interested in submitting a Proposal at this time. If you are responding to this solicitation, do not complete or submit this form. Submitting this form may result in your disqualification.

If submitting a “No Bid”, send this Attachment only to MHMR:

MHMR Purchasing Department Notice “No Bid” – RFP 26-019 ADA Consultant 3840 Hulen Street, Suite 106 Fort Worth, Texas 76107 MHMR.Purchasing@mhmrtc.org.

Please check the appropriate box below, complete the remainder of this form and return it prior to the scheduled deadline for this solicitation:

☐ My business cannot provide the products, supplies and/or services listed in this request;

however, my business would like to remain on MHMR’s list to submit bids/proposals for future projects. My business provides the following commodities or services

Describe commodities/services offered:

☐ My business has chosen not to submit a Proposal at this time but would like to remain on your list for this Proposal category. We did not submit a Proposal because

List reason(s) for not submitting a Proposal:

☐ Please remove my business from all MHMR lists until further notice. Provide the information below to be removed:

Reason(s) for removal:

Business Name:

Representative (Print Name):

Address:

E-mail Address:

Phone Number:

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Authorized Signature

Title Date

BIDDERS WHO RESPOND TO THIS INVITATION WITH A COMPLETED PROPOSAL

FORM WILL REMAIN ON OUR MAILING LIST. VENDORS MAKING NO RESPONSE

MAY BE REMOVED FROM THE MAILING LIST.

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ATTACHMENT C

DEVIATION FORM

All deviations to this Solicitation must be noted on this sheet. In the absence of any entry on this Deviation Form, the prospective contractor assures MHMR of their full agreement and compliance with the Specifications, Terms and Conditions.

An individual authorized to execute contracts must sign the Deviation Form. Any exceptions taken to the terms and conditions identified in this Solicitation Package must be expressly stated below.

THIS DEVIATION FORM MUST BE SIGNED BY EACH PROSPECTIVE CONTRACTOR

WHETHER THERE ARE DEVIATIONS LISTED OR NOT, AND SUBMITTED WITH THIS

SOLICITATION

Signature:

COMPANY NAME

AUTHORIZED SIGNATURE

PRINTED NAME/TITLE

DATE

RFP 26-019 ADA Consultant Page 25 of 26

ATTACHMENT D

NON-COLLUSION AFFIDAVIT OF CONTRACTOR

State of County of verifies that:

(Name)

(1) Owner, partner, officer, representative, or agent of has submitted the attached bid. (Company Name)

(2) Company is fully informed in respect to the preparation, contents, and circumstances regarding the attached bid.

(3) Neither said company nor any of its officers, partners, agents or employees has in any way colluded, conspired or agreed, directly or indirectly with any other contractor, firm or person to submit a collusive or sham bid in connection with the attached bid and the price or prices quoted herein are fair and proper.

SIGNATURE

PRINTED NAME

Subscribed and sworn to before me this day of

NOTARY PUBLIC in and for

County, Texas.

My commission expires

THIS FORM MUST BE COMPLETED, NOTARIZED AND SUBMITTED WITH

PROPOSAL

RFP 26-019 ADA Consultant Page 26 of 26

ATTACHMENT E

REFERENCE FORM

Invalid contact information will result in default of references and may cause the bid to be disqualified. THIS PAGE MUST BE COMPLETED AND SUBMITTED WITH THE

PROPOSAL.

Company Name:

Street Address:

City, State & Zip: Phone:

E-mail:

List date and describe work performed:

Size of Organization:

City, State & Zip: Phone:

E-mail:

City, State & Zip: Phone:

E-mail: