ESBD_526065_1781716873375_Addendum 1 Deadline Extensions.pdf

This is an addendum to Request for Proposal 784-26-2682 issued by the University of Houston-Downtown extending critical deadlines for a cloud-based student success and mentoring software platform. The addendum revises the Key Event Schedule by extending the Inquiries and Interpretations Deadline from June 16, 2026 at 3:00 PM CT to June 22, 2026 at 3:00 PM CT, moving the Q&A addendum posting date from June 18, 2026 at 5:00 PM CT to June 24, 2026 at 5:00 PM CT, and postponing the Proposal Submittal Deadline from June 30, 2026 at 3:00 PM CT to July 7, 2026 at 3:00 PM CT. All other terms and conditions of the original RFP remain unchanged, including the contract commencement targeting July 2026 with an initial three-year term and optional renewals for two additional one-year periods.

The RFP requires vendors to provide a cloud-based Software-as-a-Service platform with automated mentor-mentee matching, integrated communication tools, reporting, analytics, and assessment capabilities, with mandatory integration to Slate CRM and compliance with FERPA requirements. Vendors must demonstrate a minimum of five years of experience providing mentoring or student success software to higher education institutions and provide at least three customer references. A State of Texas Subcontracting Plan is mandatory, and cloud computing solutions require TXRAMP Certification and HECVAT documentation. Proposals must be submitted in two separately sealed envelopes at the UHD Purchasing Department with hard copies and USB copies in PDF format, maintaining validity for a minimum of 120 days. Evaluation will be based on 100 points across seven criteria including Platform Functionality and Features, Implementation and Onboarding, Evidence of Effectiveness, Higher Education Experience and References, Integration and Technical Compatibility, Customer Service and Ongoing Support, and Pricing. Insurance requirements include $1,000,000 per occurrence Commercial General Liability, $5,000,000 Professional Liability, statutory Workers' Compensation, $1,000,000 Commercial Automobile Liability, and $5,000,000 excess/umbrella coverage, with the University named as additional insured.