ESBD_510551_1779473247527_582-27-40030 Addendum 3.pdf

This document is Addendum 3 to a Request for Offer (RFO) solicitation issued by the Texas Commission on Environmental Quality (TCEQ) for Central File Room Operations and Records Management Support services. The addendum extends the proposal response due date from May 26, 2026 to June 5, 2026 at 2:00 PM Central Time. The solicitation encompasses comprehensive records management support including administration, circulation, imaging, document review and redaction, and special projects for TCEQ's Central File Room operations. Annual service demands include imaging approximately 15,000 linear inches (1,500,000 pages) and document review and redaction services for approximately 4,810,000 pages. The initial contract term runs two years from September 1, 2026 through August 31, 2028, with three optional one-year renewal periods. A mandatory pre-proposal conference and site visit was scheduled for May 6, 2026 from 2:00 PM to 4:00 PM Central Time at TCEQ's main campus in Austin, Texas, and a written questions deadline was established for May 11, 2026 at 2:00 PM Central Time with anticipated responses by May 15, 2026.

The solicitation requires firm, fixed annual prices for core services calculated on a per-page basis, with special projects billed at identified hourly rates and fixed prices, and emergency after-hours work subject to a rate multiplier. Respondents must submit a Historically Underutilized Business (HUB) Subcontracting Plan with a minimum 1% VetHUB goal. Required qualifications include maintaining security clearances for all staff, complying with cybersecurity training requirements, providing comprehensive insurance coverage including workers' compensation, commercial general liability of $2,000,000, technology professional liability, and cyber risk insurance of $1,000,000, and delivering business continuity planning with 72-hour disaster recovery capabilities. Evaluation criteria assigns 15 points to Company Overview, Qualifications, and Past Performance; 25 points to Personnel and Staffing Plan; 30 points to Technical Approach; and 30 points to Price. The addendum notes that additional clarifying addenda regarding Scope of Work and other solicitation items are forthcoming, and respondents must sign and return the addendum cover page with their proposals to avoid non-responsive designations.