ESBD_492725_1773415176108_Addendum 1 - RFP 2026-P11.pdf

ADDENDUM #1

RFP 2026-P11 Promotional Testing Services, Sheriff’s Office

HAYS COUNTY PURCHASING OFFICE

Stephanie Hunt, CPPM - Purchasing Agent 712 S. Stagecoach Trail, Ste. 1012

San Marcos, Texas 78666

512-393-2267 ● purchasing.bids@hayscountytx.gov

March 13, 2026

Please find attached Addendum #1 to RFP 2026-P11 Promotional Testing Services, Sheriff’s Office. All questions were answered by Hays County staff.

Attached to Addendum 1:

• Questions & Answers

• Attachment A - Updated - RFP 2026-P11 Fee Schedule

Acknowledge receipt of this addendum by signing and returning this page with your proposal.

Signature

Company Name Date mailto:purchasing.bids@hayscountytx.gov

Questions & Answers

Questions:

1. Please provide the number of eligible candidates for the testing ranks. If the number eligible to test is not available, please provide the number of candidates who tested for each rank during the most recent test administration and the year of this testing.

• The number of candidates will vary every year. Below is the breakdown from the previous two (2) years:

i. 2025: This was the first year we had promotional testing for ECO Lead and ECO Manager:

1. Jail Corporal – 10

2. Jail Sergeant – 4

3. Jail Lieutenant – 2

4. Law Enforcement Corporal – 5

5. Law Enforcement Sergeant – 7

6. Law Enforcement Lieutenant – 1

7. ECO Lead – 3

8. ECO Manager – 0

ii. 2024:

1. Jail Corporal – 18

2. Jail Sergeant – 7

3. Jail Lieutenant – 4

4. Law Enforcement Corporal – 7

5. Law Enforcement Sergeant – 9

6. Law Enforcement Lieutenant – 6

2. Please provide the name of the consultant/vendor who conducted the most recent testing services.

• This information may be obtained by submitting an open records request via the Public Information Act.

• Effective October 30, 2020, all public information requests/open records requests must be submitted in one of the following manners in order to be considered a valid request to Hays County, triggering the Public Information Act rules and timelines:

i. Online via the Hays County Public Information Request System at https://hayscountytx.govqa.us/WEBAPP/_rs/(S(mjm3xwtqkpa0av5x1fyreifq))/S upportHome.aspx?s; or

ii. Via email to PIA-Requests@co.hays.tx.us; or

iii. Via mail to the Hays County Office of General Counsel, Attn: PIA, 111 East San

Antonio Street, Suite 202, San Marcos, Texas 78666; or

iv. By hand-delivery to the Hays County Office of General Counsel, Attn: PIA, 111

East San Antonio Street, Suite 202, San Marcos, Texas 78666; or

v. By fax to (512) 392-6500 https://hayscountytx.govqa.us/WEBAPP/_rs/(S(mjm3xwtqkpa0av5x1fyreifq))/SupportHome.aspx?s https://hayscountytx.govqa.us/WEBAPP/_rs/(S(mjm3xwtqkpa0av5x1fyreifq))/SupportHome.aspx?s mailto:PIA-Requests@co.hays.tx.us

3. Please provide the dollar amount of the most recent contract for these services.

• See Question 2.

4. Will vendor or consultant recruit assessors

• This RFP is intended for an all-inclusive testing firm to provide all the services requested;

Hays County will only be contracting with that firm.

• If the firm seeks to use subcontractors, those must be communicated and approved by Hays County.

5. Who will be responsible for assessor expenses

• Per Attachment A, price is an all-inclusive rate.

• This includes travel, mileage, per diem, communications, etc.

6. How much did the County pay for the last contract for all of the services requested in the RFP? If the services in the RFP were paid separately, and not as a lump sum, how much did the County pay for the following: Jail Staff: Corporals? Sergeants? Lieutenants? Dispatch Staff: ECO Leads?

ECO Manager? Law Enforcement Staff: Corporals? Sergeants? Lieutenants?

7. Who was the last company to provide the County with the services proposed in the RFP?

8. How many candidates participated in the previous promotional process for each rank? Jail Staff:

Corporals? Sergeants? Lieutenants? Dispatch Staff: ECO Leads? ECO Manager? Law Enforcement Staff: Corporals? Sergeants? Lieutenants?

• See Question 1.

9. Will the County provide all facilities for the promotional testing administrations?

• See III. Specifications: B. Scope of Work: Written Examination and Assessment Center

(pp. 6-9).

• Testing last year was held at the Sheriff Allen Bridges Training Academy. We anticipate the promotional exams be scheduled there this year as well.

10. Does the county want any or all of the testing processes to run concurrently?

• Yes, all testing will run concurrently. If there comes a need to separate those testing into groups, the exams should be scheduled as close as possible to each other.

11. Does the written exam function as a hurdle, in that only those that pass continue on to the next portion of the testing process?

• Yes, only those meeting a passing score on the written exam will move forward in the process.

12. The RFP mentions that the Vendor or the County may administer the written exams and assessment centers and that will be decided by the County. When or under what conditions would the vendor decide to have the vendor administer the exams? Does the County want the vendors to include two pricing models: if the vendor is not on site for administration and if the vendor is on site for administration

• See Question 9.

• Yes, see the attached Updated Attachment A form for the updated pricing schedule.

13. Does the County currently have a machine to score the written exams on site?

• No.

14. Over how many days was the previous assessment center conducted? Jail Staff: Corporals?

Sergeants? Lieutenants? Dispatch Staff: ECO Leads? ECO Manager? Law Enforcement Staff:

Corporals? Sergeants? Lieutenants?

15. Does the County have any security concerns that would require all candidates in a rank to go through the assessment center exercises in one day? Or does each candidate have to do all of his/her assessment center exercises in one day?

• All candidates eligible for promotion should be assessed on the same day as others within the specific rank. Not for security, but for the reality that some candidates could have additional day(s) to prepare for the assessment.

16. Is the County or the contractor responsible for obtaining assessors for each of the assessment centers?

• See Question 4.

17. Do assessment center assessors have to be from out of state?

• No.

18. Who will be responsible for compensating assessors for travel to the assessment center?

• See Question 5.

19. To ensure that our proposal aligns with any applicable administrative or reporting requirements, could you please clarify whether the services associated with this RFP will be funded through a grant or through the department’s general operating budget?

• This will be funded by a Civil Service Budget approved by the Commissioner’s Court.

20. If grant funding will be utilized, we would appreciate knowing the specific funding source so that we can ensure compliance with any applicable grant guidelines, reporting standards, or cost restrictions.

• See Question 19.

RFP 2026-P11 Promotional Testing Services, Sheriff’s Office Page 1 of 3

Updated Attachment A: Fee Schedule

Respondent must utilize this Pricing Sheet to provide the submitted costs. Any reworked version of this sheet, provided by Respondent as a substitute, may be deemed non-responsive, and may, at the County's sole discretion, result in Respondent's disqualification.

• Provide an all-inclusive rate for each assessment type.

• All fees must include any meetings, progress reports, direct costs (travel, mileage, per diem, communications, etc.), and any required copies that must be provided to the Civil Service Commission, and the Board of Examiners to use shall be included as part of the fee and will not be reimbursed by the County.

Assessment Rates

(Hays County-Administered) Written Exams:

All positions will be required to take a 100 multiple-choice written exam.

Jail Staff:

• Corporals $____________ per exam

• Sergeants $____________ per exam

• Lieutenants $____________ per exam

Dispatch Staff:

• Emergency Communication Officer (ECO) Leads $____________ per exam

• Emergency Communication Officer Manager $____________ per exam

Law Enforcement Staff:

• Corporals $____________ per exam

Assessment Center:

Corporal and Lead positions will only be required to provide a career portfolio and verbal presentation for their assessment, does not require a simulated scenario, whereas ECO Manager, Sergeant and Lieutenant positions will require simulated scenarios for their assessment.

Jail Staff:

RFP 2026-P11 Promotional Testing Services, Sheriff’s Office Page 2 of 3

• Corporals $____________ per assessment

• Sergeants $____________ per assessment

• Lieutenants $____________ per assessment

• Emergency Communication Officer (ECO) Leads $____________ per assessment

• Emergency Communication Officer Manager $____________ per assessment

• Corporals $____________ per assessment

Assessment Rates

(Vendor-Administered) Written Exams:

All positions will be required to take a 100 multiple-choice written exam.

Jail Staff:

• Corporals $____________ per exam

• Emergency Communication Officer (ECO) Leads $____________ per exam

• Emergency Communication Officer Manager $____________ per exam

• Corporals $____________ per exam

Assessment Center:

Corporal and Lead positions will only be required to provide a career portfolio and verbal presentation for their assessment, does not require a simulated scenario, whereas ECO Manager, Sergeant and Lieutenant positions will require simulated scenarios for their assessment.

Jail Staff:

• Corporals $____________ per assessment

• Emergency Communication Officer (ECO) Leads $____________ per assessment

RFP 2026-P11 Promotional Testing Services, Sheriff’s Office Page 3 of 3

• Emergency Communication Officer Manager $____________ per assessment

• Corporals $____________ per assessment

Exceptions to the RFP:

The cost proposal shall include specific written exceptions to the RFP at the time of submission to be considered. Hays County will not entertain any exceptions after the submission deadline nor additional exceptions that may have been omitted. Failure to submit such exceptions at the time of the proposal will constitute full acceptance of the information as written.

Submitted and Certified By:

The below-referenced individual (“Affiant”) certifies that he or she is duly authorized to submit the above information on behalf of the RESPONDENT, that Affiant is associated with the response to the solicitation in the capacity noted below and has personal knowledge of the accuracy of the information provided herein, and that the information provided herein is true and correct to the best of the Affiant’s knowledge and belief.

Affiant: _____________________________________________________________________________

Printed Name: _______________________________________________________________________

Title: _______________________________________________________________________________

Telephone: __________________________________________________________________________

Email Address: _______________________________________________________________________