ESBD_471596_1766007194054_C2360-26-012 Amendment #5.pdf
PDF 1 MB Posted
- Attached to
- Diesel Generators
- Solicitation number
- C2360-26-012
- Issued by
- Van Zandt County, Houston City, Texas
About this file
This is Amendment #5 to a sealed bid solicitation issued by the Walker County Purchasing Department in Texas for a comprehensive diesel generator procurement and installation project. The project encompasses four county locations in Huntsville, Texas, requiring the supply and installation of generators with the following capacities: a 500 kW generator at the Walker County Courthouse, a 100 kW generator at the District Attorney's Office, a 250 kW generator at the Walker County Annex, and a 60 kW generator at Walker County Annex III. Each installation requires concrete pad construction, perimeter fencing with lockable gates, complete electrical and plumbing work, and coordination with on-site contractors. Mandatory site visits are scheduled for December 2, 2025, with 30-minute sessions at each location beginning at 9:00 a.m. Central Time. Bid submissions are due December 17, 2025, at 10:00 a.m. Central Time, with bid opening immediately following at 10:10 a.m. at the Walker County Purchasing Office. Bidders must submit one original and one copy of their bid response along with a USB drive containing pricing schedules, references, conflict of interest questionnaire, and insurance certificates. The contract is a firm fixed-price agreement with no permitted change orders, extending from the award date through September 10, 2026, with no renewal options identified.
Bids exceeding $250,000 require a performance bond and payment bond at 100 percent of the contract price from a certified Texas surety company, with a 5 percent bid deposit required for bids over $25,000. Contractors must maintain statutory workers' compensation insurance, commercial general liability insurance with a $1,000,000 per occurrence minimum, and commercial automobile liability coverage of $500,000 per occurrence. The contractor is responsible for providing temporary power during installation and minimizing power interruptions while ensuring compliance with current building codes and providing a minimum one-year warranty on all materials and workmanship. This contract is funded through the Hazard Mitigation Grant Program (HMGP). The solicitation indicates a competitive bidding process open to qualified vendors capable of meeting the technical and logistical requirements of this generator installation project, with no specific small business or minority set-aside designations mentioned.
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WALKER COUNTY PURCHASING DEPARTMENT
bids@co.walker.tx.us * (936) 436-4937 * www.co.walker.tx.us
AMENDMENT #5. fl1712025
IFB C2360.26.012 Diesel Generators
Closing Date December 23, 2025 at 10:00 A.M. C.T.
1. Question: Are these sites funded and whal is the timeline for completion?
Answer: This is a grant funded project. All locations will need to be completed by September 30, 2026
3. Question: Are engineered drarings available br each site, electrical and elecbical one.line?
Answer: No.
4. Question: ln your description of the scope of sork you mention plumbing. These are diesel unib, what plumbing are talking about?
Answer: The scope of work states if applicable.
5. Question: Will we be esponsible for any engineered stamped drawings?
Answer: No.
6. Question: What is required for a clos+out packet, if anyhing?
Answer: All invoices and wananty information and user manuals and or Faining manuals for diesel generatoE
7. Qu$tion: Where you state "Temporary Pouer Supply", will tre cut over have to be done after hours or on a weekend? 0r will vye be able to do it dudng normal business hours?
Answer: Temprary porver may be required if he cut overtakes place during orextends into regularbusiness hours, additionally, we wish for the approved vendor to provide a static schedule of evenb prior to beginning the pmiect.
8. Question: Will he annunciator panel be mounted close to where lhe generator is being inslalled?
Answer: Annunciators should be placed in a location where stafi can hear them during business hours
9. Question: Will the automatrc transfer switch be located indmrs or outdoors?
l30l Sam Houston Avenue Suite# 235 Hunbville, TX 77340 bid@co.ualker.b(.us
93G43M937
VENDOR QUESTIONS:
2. Question: What are he voltages for each site? What does "Maximum voltage 360" mean?
Answer: Walker County Courthouse: 2771480 3 phase; District Atlomey's Afice: 1201240 3 phase; Walker County Annex:
120/240 3 phase, Walker CoungAnnex lll: 120/240 3 phase.
Page 1of4
11. Quertion: WillfiIst tank of dieselfuel fill need to be included in our quote.
Answer: Yes.
1 3. Question : What options and ecessories are needed for he enclosure:
1. lnEmal lighting?
2. GFI eceptacle?
3. Load centef
4. Etr?
5. What other items will be required?
Answer: For enclosures for all locations please refer to Queslion and Ansvrer 24 below
14. Question: Will here be a generator brand specific requircrnent?
Answer: No.
15. Question: Will there be an ATS brand specific requirement?
Answer: No.
16. Qu6tion: At startup/commissioning, will a load test be required?
Answer: Yes, we uould like load testing at start-up
17. Question: Do he sites require NFPA-110 compliance, if so, what level?
Answer: NFPA-110 level 2
18. Quection: ls a yeady PM need to be included in he quote?
1. Bi-yearly?
2. Quarterly?
3. Load test?
Answer: No prevenlalive maintenance cosl does not need to be included.
'19. Question: What lengh of wananty is required?
,l 30 1 Sam Houston Avenue Suite# 235
Hunbville, TX 77340 bids@co.walker.h.us
9364364937
Page 2 ol 4
Answer: Eiher, if ouUoos, they must be enclosed in pemanent ucatherymof containers
10. Question: What size dieseltanks will be needed, 24-hr, 4f.-hr,l2-he Answer; 24 hours 100% load.
12. Question: What type of enclosure for tre gererator will be required:
'1. Wealher enclosure
2. Sound attenuated, what level, 1,2, 3?
Answer: For enclosures for all locations please rcfer Question and Answer 24 below,
1. Standard 2-year?
2. s-year extended?
3. Other?
Answer: Please see below Revision to Solicitation.
20, Qu6tion: Will bollards be required?
Answer: Bollads are not rcquired.
22. Question: Will we be able to retum to the sites individually after December 2nd site walks?
Answer: Walker County will not be hosting another site visit; however, all locations alE oubide and accessible for your view lnside site visits will not be allolved.
23. Qu6tion : First I want b make it clear to you that lhe Annex building will be going fmm the existing 6OKw gerprator to a 250Kw.
This means hat the pad will end up being about twice as big as the existjng pad and will most likely have to extend into the parking lot. Will we need dnawings stamped by a struc{ural engineer for his pad extension, or any of the new pads? There will also be a bnce inshlled arcund the new generalor, which will have to be installed witr about 3-4fl of cleanance fiom the generator on all sides. Jhis rneans the fence will extend mughly 4 fl inb he existing parking lot.
Answer: No, stamped drawings by a structural engineer br his pad extension are not Equired. Please see tre picture below that depicb new concrete pad being extended inb parking lot at Location 3- Walker County Annex.
1301 Sam Houston Avenue Suile# 235 Hunbville, TX 77340 bid@co.walker.h.us 93M3&4937
21. Question: What does 'ground disturbance" mean relalive to the mncrete pad?
Answer: Digging or removing soiUground for mnstruction of generator installation.
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24. Question: Secondly, please specify what type of rence you require to go around each generator. The pictures shown in bid documenb can be very expensive or very cheap depending on what material, size, height, etc. All we rcally have lo reference is the fact that they must be visually pleasing which could be a basic uood fence. Can you let me knoyy what exacty you want with the fence so I can make sure to include it in my bid?
Answer:
Location 1: Walker County Courthouse Refer to solicitation Section B. Scope of Wo*. Location 1 for specifications and Amendment #3 page 3 of 4, Revision to Solicitatjon #1.
Location 2: District Attomey's Office Heavy Gauge Chain Link Fence with Single WalkerThru Gate, tallerthan the generator.
Location 3: YYalker County Annex. Heavy Gauge Chain Link Fence with Single Walker Thru Gate, taller than the genenator.
Location rl: Walker County Annex lll- Location 4 does not need a fence.
Revision to Solicitation
Revised Sec{ion AA llVananties to read a3 follows: All $rcrk shall be guaranteed a minimum of 365 days upon acceptance of completion of poject by Walker County. Contractor will be responsible for product and rlorkmanship to ensure all wananty and specifications are met.
plr/t'- Sign
Cheryl Cowart, CTCD, CTCM Walker County Purchasing Agent
Date
'1301 Sam Houston Avenue Suite# 235 Huntsville, IX 773/,0 bids@co.walker.U.us 9364364937
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