ESBD_425270_1749076202297_HHS0016192_Exhibit E_Scope of Work.pdf

HHS00 HHS0016192 Invitation for Bid (IFB) Exhibit E – Scope of Work

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SECTION A – GENERAL INFORMATION, REQUIREMENTS, AND CONDITIONS

A.1 SCOPE

This specification and requirements document describe multiple types of transit vehicles required by the various facilities and programs of the State of Texas Health & Human Services Commission (HHSC). Tables of Required Features for each category automobile and truck covered by this specification are included herein. Specifications pertaining to the make and model of the chassis available from the various manufacturers are included in the Mandatory Price Sheet.

Exterior Color – White

Interior Color – Dark Grey/Black (No Beige or Light Colors)

All Seating - Vinyl

Floor -Vinyl or Rubber (Washable)

A.2 DEFINTIONS AND ABBREVIATIONS:

The following definitions and abbreviations are used throughout this specification document:

Definition

4WD Four Wheel Drive (Locking center differential)

ASE National Institute of Automotive Service Excellence

ASTM American Society for Testing and Materials.

AWD All-Wheel Drive (Variable power distribution center differential) May not be suitable for off road terrain. Check manufacturer's literature)

BCI Battery Council International.

CARGO LENGTH Length in inches behind the first row of seats

CCA Cold Cranking Amps

CFR United States Code of Federal Regulations.

CNG Compressed Natural Gas

CPA Comptroller of Public Accounts

CONTRACTOR The Bidder(s) awarded a Contract as a result of this IFB.

DMV Texas Department of Motor vehicles

U.S. DOT United States Department of Transportation.

DPS Texas Department of Public Safety.

EPA United States Environmental Protection Agency.

FFV Flex Fuel Capable

FMVSS United States Federal Motor Vehicle Safety Standards.

FWD Front Wheel Drive

GAWR Gross Axle Weight rating

GCWR Gross Combination Weight Rating

GVWR Gross Vehicle Weight Requirement

IFB Invitation for Bid

LPG Liquefied Petroleum Gas

MANUFACTURER A fabricator of automobile trucks, bodies, chassis, or components.

MCO Manufacturer’s Certificate of Origin

MPG Miles Per Gallon

MSO Manufacturer’s Statement of Origin

NGV Natural Gas Vehicle

NTEA National Truck Equipment Association

OEM Original Equipment Manufacturer

OSHA United States Occupational Safety and Health Administration

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PAYLOAD Approximate payload allowance is defined as (GVWR - Curb Weight of the vehicle) and includes weight of all passengers including driver.

PSI Pound Per Square-Inch

RBM Resistive Bending Movement Rating for Frames

RRC Railroad Commission of Texas

RPM Revolutions Per Minute

RWD Rear Wheel Drive (Also all 2-Wheel Drive vehicles will be assumed to be RWD unless specified)

SAE Society of Automotive Engineers

TCEQ Texas Commission on Environmental Quality

TDCJ Texas Department of Criminal Justice

TxDOT Texas Department of Transportation

Up-fitter Sub-Contractor providing services to install specialized components and equipment

A.3 APPLICABLE SPECIFICATIONS, STANDARDS, RULES, AND REGULATIONS:

1. EXHAUST EMISSION STANDARDS: Vehicles furnished to this specification shall meet the applicable requirements of the EPA’s Exhaust Emission Standards (40 CFR 85, 86, and 88) and all revisions as issued under authority of the Clean Air Act. Bidder’s engines must meet the current EPA standards on the day the bid is submitted.

2. FEDERAL MOTOR VEHICLE SAFETY STANDARDS (49 CFR 571): Automobiles and trucks shall meet or exceed the Required Features of this specification and all applicable requirements of the FMVSS. All requirements of this specification shall be met unless they conflict with the applicable FMVSS.

3. OTHER SPECIFICATIONS AND STANDARDS: Reference to specifications, standards and test methods shall be to those in effect on the date of the Invitation for Bids (IFB). The following publications form a part of this specification to the extent that they meet all of OSHA’s requirements and others applicable legal requirements whether specified herein or not.

3.1. AMERICAN SOCIETY FOR TESTING AND MATERIALS (ASTM), 1916 Race Street, Philadelphia, Pennsylvania 19103:

ASTM A 606 – Standard Specification for Steel Sheet and Strip, Hot-Rolled and Cold-Rolled, High Strength, Low-Alloy, with Improved Corrosion Resistance.

3.2. NATIONAL TRUCK EQUIPMENT ASSOCIATION (NTEA), 25900 Greenfield Rd. #410, Oak Park, Michigan:

NTEA– Hydraulic Conversion Hoist Classification Charts.

3.3. SOCIETY OF AUTOMOTIVE ENGINEERS (SAE), 400 Commonwealth Drive, Warrendale, Pennsylvania

159096:

SAE J377 – Standard for Performance of Vehicle Traffic Horns.

SAE J544 – Recommended Practice for Starting Motor and Generator Curves.

SAE J551/12 – Vehicle Electromagnetic/Interference (EMI/RF) March 1994 or latest revision.

3.4. SUPERINTENDENT OF DOCUMENTS, U.S. Government Printing Office, Washington, D.C. 20402:

CFR, Title 40, Part 85 – Control of Air Pollution from New Motor Vehicles and New Motor Vehicle Engines, Environmental Protection Agency.

DOT, Title 49, Part 393 – Liquid Fuel Systems of Commercial Motor Vehicles, Certification of Fuel Tank.

FMVSS (49 CFR 571):

FMVSS No. 108 – Lamps, Reflective Devices and Associated Equipment.

FMVSS No. 126 - Electronic Stability Control Systems; Controls and Displays

FMVSS No. 209 – Seat Belt Assemblies for Passenger Cars, Multipurpose Passenger Vehicles, Trucks and

Buses.

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FMVSS No. 210 – Seat Belt Assembly Anchorages – Passenger Cars, Multipurpose Passenger Vehicles, Trucks and Buses.

FMVSS No. 301 – Fuel System Integrity.

FEDERAL STANDARDS:

No. 595a – Colors.

No. TT-C-520B – Coating Compound, Bituminous, Solvent Type, Underbody (for Motor Vehicles).

29 CFR §1926.601 U.S. OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA):

Construction Safety and Health Regulations, Section 1926.601 – Motor Vehicles.

3.5. STATE OF TEXAS:

RAILROAD COMMISSION OF TEXAS (RRC) Liquefied Petroleum Gas Division, P.O. Box 12967, Austin, Texas 78711-2967:

Regulations for Compressed Natural Gas (current edition).

Safety Rules: Liquefied Petroleum Gas Division (current edition).

TRANSPORTATION CODE Chapter 5.

TEXAS OCCUPATIONS CODE Chapter 2301

3.6. This is not an exhaustive list of all applicable legislation. Bidder is responsible for complying with all rules and regulations, which apply for a Contractor providing the products procured under this Contract.

A.4 GENERAL INFORMATION AND REQUIREMENTS:

1. ACCESSORIES, REQUIRED AND OPTIONAL: Unless otherwise specified in the Specification, all current vehicle manufacturer’s advertised standard features shall be provided. Standard features not specifically stated shall not be interpreted as items that can be omitted. Contractor shall provide OEM options when specified options are available as OEM. All OEM accessories and options shall be chassis-factory installed when available.

If a customer approves aftermarket parts, aftermarket accessories and installation must meet the requirements of this specification. Where available, the Contractor shall provide the manufacturer’s current ordering codes or part numbers as they align with these features and options within these specifications. When a specified option is only available as part of an option package, the option package shall be provided. When a specified option is only available as part of a trim level upgrade, the option may be dealer installed by a factory certified technician using all OEM parts. All installed options shall be priced including the installation cost.

Dealer bids on all non-OEM/after-market options on this contract shall be accompanied by the item’s manufacturer part/model/series number to be provided at the given price.

NOTE: All options shall be chassis OEM when available from chassis OEM unless otherwise noted.

Furthermore, adding some options to vehicles may result in a change in chassis model (within a particular series).

2. BATTERIES: Chassis OEM Standard Batteries with designed maximum reserve capacity and CCA required.

3. KEYS: At no additional cost, each vehicle will be delivered with three (3) ignition/door keys and, where available OEM, three (3) fobs/remote keyless entry devices. This applies to ALL HHSC vehicles on state contract.

4. COMPARABLY EQUIPPED VEHICLES: An attempt has been made to ensure that manufacturer’s models in each series are furnished with comparable equipment (whether optional or standard as provided by the manufacturer). Any imbalance in the requirements for a listed series, i.e., an item that is an optional accessory for one brand and standard on another, should be called to the attention of HHSC immediately.

5. DEALER BODY/COMPONENT REQUIREMENTS: Bidder shall submit manufacturer’s current, regularly published literature on the transit body and other aftermarket components it offers. Literature shall be sufficiently detailed to permit HHSC or the Customer to determine if the items offered meet specified requirements.

• If the bodies/components are discontinued by the manufacturer or become otherwise unavailable, Bidder shall submit literature on proposed alternative(s) for HHSC’s and Customer’s approval.

• Upon request, Bidder shall (within 3 business days of request) furnish HHSC written verification that the selected up-fitter has read, understands, and will comply with all specification requirements, including delivery

4 | P a g e timelines. The verification shall be signed by a representative of the selected up-fitter. Contractor shall submit written verification from any additional or alternate up-fitter(s) to be used under the contract.

6. SUBSTITUTIONS: No substitutions or cancellations will be permitted without prior written approval from HHSC.

7. EQUIPMENT MOUNTING: No equipment mounted on State of Texas vehicles or chassis shall, under any circumstances, be welded to the vehicle frame at any point between the front of the front spring hanger and the rear of the rear spring hanger. In addition, all holes for bolting must be drilled and not burned. Further, no holes shall be drilled in top or bottom flange of truck frame unless drilling is confined to the section behind the rearmost attachment of the rear spring hangers or for pre-formed factory-made frame rail bolt holes for subsequent body installation. Welding or torch cutting shall be confined to “boxing” the rear end of truck frame (as required for dump equipment to allow full dumping angle). All such work shall be confined to area behind rear spring hangers. Mounting strip between hoist sub-frame of dump body and chassis frame may have flame cut holes to countersunk rivets on truck frame. Chassis frame rivets shall not be removed or cut flush with frame for any reason. Any mounting of aftermarket bodies or equipment may require special wheelbase and cab/axle dimensions to achieve correct weight distribution. Dimensions will be verified by

Customer, and aftermarket vendor to accommodate intended use of vehicle. All mounting of special after-market equipment shall meet manufacturer’s installation requirements, aftermarket equipment manufacturer’s requirements, and all state and federal standards. • Corrective action or replacement due to damage to the vehicle or chassis from non-standard or negligent mounting of equipment shall be the responsibility of the Contractor. Mounting of aftermarket bodies or equipment to chassis may require special wheelbase and cab to axle dimensions to achieve correct weight distribution. If the Contractor discovers a need to change the ordered vehicle dimensions, the new dimension will be confirmed by Customer and HHSC, and the purchase order adjusted to accommodate the intended use of vehicle. OEM shall be responsible for the vehicle and shall ensure the vehicle conforms to all applicable Motor Vehicle Safety

Standards, including but not limited to, CFR 49, Part 567.

8. SAFETY PLAQUES OR DECALS: Safety plaques or decals shall be furnished on vehicles and bodies and shall be affixed at any hazardous area. The safety plaques or decals shall describe the nature of the hazard, level of hazard seriousness, how to avoid the hazard, and the consequence of human interaction with the hazard. Permanent plaques are preferred to decals. Type, size and locations of product safety plaques or decals shall be in accordance with ANSI 535.4-

1995 or latest revision thereto.

9. LAMPS, SIGNALS, AND REFLECTORS: Reflectors and clearance, side-marker and identification lamps for vehicles shall also meet the following additional requirements. Reflectors must be housed type with screw or bolt type mounting; stick-on type is not acceptable. Surface-mounted clearance and side-marker lamps shall be metal armored type.

Recess-mounted side marker and clearance lamps must be recessed sufficiently to provide protection for the lens. Lenses for side-marker and clearance lamps shall be secured to the lamp by a fastening method which requires a tool to remove the lens.

10. LICENSE PLATE ATTACHMENT: Each vehicle shall be furnished with means and adequate space for attaching the front and rear license plate without modification. Illumination provided for the license plate shall be following Texas motor vehicle laws.

11. LOGOS AND DECALS: Contractor shall not place decals or markings of any type pertaining to advertisement other than manufacturer’s name or model designation normally installed by manufacturer on equipment delivered to any state agency or entity.

12. MANUALS: Contractor must include in each vehicle an owner’s or operator’s manual at the time of delivery. This will include all standard manufacturer/Contractor literature normally furnished and as required by law with the purchase of a new vehicle. In addition to the print version of the manual, the OEM or Dealer shall provide these documents in an electronic format or a link to their website for download.

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13. MUD FLAPS: Mud flaps shall be installed complete on all vehicles prescribed by law to meet the Texas Department of Public Safety regulation and the following requirements:

13.1. Mud flaps or truck splashguards, color to be black, anti-sail and anti-splash type, constructed of rubber or polyethylene.

13.2. Shall be of sufficient length to reach within 8 inches of the surface of the highway and shall be constructed in such a manner to prevent sailing and water splashing.

13.3. If furnished in rubber material, they shall be fully molded and cord-reinforced with metal inserts to prevent sailing.

NOTE: ADVERTISEMENTS ARE NOT PERMITTED ON MUD FLAPS.

14. NEW MODELS: The vehicles furnished under this specification shall be the latest production model or newer and shall be of good quality workmanship and material. The bidder represents that all units offered under this specification shall meet or exceed the Required Features specified for each vehicle series listed. Contractor shall hold prices for a new model, if a new model is available during the term of the contract.

15. MILEAGE AT DELIVERY: Contractors must ensure that unnecessary mileage is not put on vehicles during the delivery process. Vehicles shall be delivered with the minimum amount of mileage as is reasonably possible. Unless previously agreed upon in writing with the Customer, vehicles shall not have more than 1,000 miles on the odometer.

16. SERVICING AND EQUIPPING: Contractor shall furnish transit vehicles meeting or exceeding the Required

Features and equipped exactly as listed on the mandatory price sheet and with any other requirements specified in the

IFB. The vehicles shall be completely assembled, serviced, adjusted, and all equipment including standard and optional equipment shall be installed and the units made ready for continuous operation. If vehicles are delivered not made ready for continuous operation, it will be the Contractor’s responsibility to have the units made ready for continuous operation prior to acceptance. It shall not be the Customer’s responsibility to arrange for the units to be made ready, including transporting units to local dealership for warranty repairs prior to acceptance. Standard equipment means those components and accessories usually and ordinarily furnished without additional cost on regular production models.

17. SPEEDOMETER: Each vehicle shall be equipped with a speedometer having an odometer as an integral part. The speedometer drive mechanism must be properly calibrated in relation to each axle ratio and tire size to give accurate readings.

18. TIRES: All tires shall be new, and the tread style shall be the tire manufacturer’s standard design, and the brand normally furnished on regular production orders, unless otherwise specified in the Invitation for Bid. All tires shall be

“ORIGINAL EQUIPMENT LINE” quality and have not less than a “B” heat rating or minimum heat rating specified by the vehicle manufacturer.

NOTE: VEHICLES EQUIPPED WITH RH5 DEGREE MULTIPLE PIECE CENTER-LOCKING RIMS ARE

NOT ACCEPTABLE.

Tires shall not have a manufacturer production date more than 12 months before the production date of the vehicle.

19. WIRING: Except for factory-installed wiring, all electrical wiring shall be insulated and enclosed in a fibrous loom, plastic loom, or flexible conduit for protection from external damage and short circuits. It shall be securely fastened at sufficient intervals to prevent sagging and to ensure clearance of mechanical parts. Routing of the wiring through the cab, frame, body, compartment box, and the like shall be placed in such a manner as not to interfere with normal operation and use or present a safety hazard. Rubber grommets shall be used wherever wires, hoses, or harness pass through metal.

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20. SAFETY NOTICES AND RECALLS: All safety notices and recalls shall be mailed to the customer’s address on the purchase order for the destination of goods or other contact noted on the purchase order, (i.e. Fleet Recall

Coordinator).

21. FLEET NUMBERS: The assignment of manufacturer’s fleet numbers to ordering Customers shall be the sole responsibility of the awarded Contractor.

22. TAX, TITLE, AND LICENSE: All on-road vehicles shall be delivered with Certificate of Origin, completed by dealer Texas U130 form, Invoice, copy of vehicle inspection, and HHSC PO number. Customer will be responsible for any applicable tax, title, and license fees, in addition to vehicle purchase price. All vehicle contract prices exclude tax, title, and license fees.

23. FREIGHT: All units to be F.O.B. destination, freight prepaid and allowed. Receiving entities do not pay delivery or destination charges or surcharges.

24. EPA EMISSION LEVEL: OEM/Contractor must provide the published EPA Greenhouse Gas Score including appropriate references to Tier and Bin. OEM/Contractor must provide separate scores if they vary by transmission type on the same model. Alternate engines, with an emission level different from that originally quoted, must have prior approval of the Customer. Emission level changes to vehicles on state contract require prior written approval of the

HHSC and will be documented through an addendum to the specification and changed in the Contract. This information is published by the OEM and is required for the State’s fleet management software program. It will not affect any bid.

EPA does not rate work vehicles.

E85 FLEX FUEL ENGINES (FFV): All vehicles are to be delivered with E85 Flex fuel engines if available from

OEM at no additional cost to dealers.

A.5 SUBMITTAL OF MANUFACTURER BUILD-OUT/ORDER DEADLINES:

Awarded Contractor shall furnish Texas HHSC with order deadlines in writing by email quote for vehicle series number a minimum of three weeks prior to deadline. Order deadlines not designated by series number will not be accepted.

Awarded Contractor shall be responsible for fulfilling all purchase orders issued pertaining to each series in which a deadline has not been provided in accordance with the above requirements. Only one order deadline will be permitted for each vehicle series.

Model year build out order deadline will be posted for each manufacturer’s model as they become available.

After model year build out deadline, “in stock” vehicles may be available through the Contract from the awarded contract Contractors. Agencies should contact the awarded Contractor for availability and delivery for orders placed after the deadline has passed. Customers will have the option of accepting the next year’s model at the current awarded pricing. When this occurs, the Contractor will provide written notification of expected delivery dates to the Customer.

A.6 DELIVERY:

1. HOURS OF DELIVERY: Contractor must deliver during Texas HHSC normally scheduled work hours, which are typically Monday through Friday, 8:00 am to 4:00 pm based on the Customer’s time zone. Contractor is encouraged to obtain Customer’s delivery hours of operation at time of order.

2. SPECIAL DELIVERY REQUIREMENTS: Customers may have specific, internal delivery rules and policies. These will be provided on each purchase order issued by the Customer. Contractor will be required to adhere to those requirements.

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3. MAXIMUM DELIVERY TIME FRAMES: (Calendar Days) 3.1. Type 1: 150 days

3.2. Type 2: 120 days

3.3. Type 3: 150 days

3.4. Type 7: 100 days

3.5. Type 11: 180 days

4. DELIVERY STATUS: Vendor shall provide Customer with a delivery schedule when an order is placed and keep

Customer advised of the status of its order. If delay is foreseen, vendor shall promptly give WRITTEN notice of the delay to Customer.

5. DELIVERY EXTENSIONS: Written requests for delivery extensions shall include Customer requisition/purchase order number(s), reason for extension, and the number of days needed for extension, and must precede the late delivery of the vehicle. Extensions of delivery may be granted by the Customer, on a case-by-case basis, if the reasons for the delay are determined to be valid by CPA and Customer.

6. LATE DELIVERY FEE: The Customer may charge the Contractor a fee per vehicle per day for late delivery. Late fee applies ONLY when Contractor has not requested and received PRIOR WRITTEN approval from the Customer, to make delivery after the number of days established by the contract or the purchase.

6.1. Transit Vehicles: $50 per day.

6.2. The Customer may deduct any accumulated late delivery fees from the invoice.

NOTE: Providing vehicle(s) which do not meet all specification requirements does not constitute delivery, and the late fee will continue to accrue until the Contractor delivers vehicles in full compliance with the specifications to the Customer’s FOB destination point.

7. VEHICLE DELIVERY DATA SHEET: At delivery, Contractor shall provide with each vehicle a data sheet to include the following information: Vehicle Identification Number (VIN), year, make, model, purchase order number, requisition number, delivery date, purchase cost, odometer reading at delivery, warranty expiration (date & miles or delayed). Additional information may be requested during the life of the Contract.

8. OEM VEHICLE WINDOW STICKER/DECAL: The OEM Window Sticker/Decal as affixed by the OEM Chassis manufacturer shall be considered part of the required delivery documents when available from the OEM chassis manufacturer. The Contractor shall ensure this document is safeguarded during the pre-delivery and delivery processes and must replace it if it is destroyed or lost.

9. FACTORY BUILD SHEET: When an OEM Window Sticker/Decal is not available from the OEM chassis manufacturer, factory build sheets are required and shall be considered part of the required delivery documents. The Contractor shall ensure this document is safeguarded during the pre-delivery and delivery processes and must replace it if it is destroyed or lost.

10. UNLOADING: Provisions shall be made by the Contractor to prevent any undue delay or imposition upon Customer personnel at time of delivery. Customer assistance will not be provided for unsaddling piggyback chassis, off-loading convoyed units, or other equipment unloading.

A.7 PRE-DELIVERY SERVICE:

All units (including complete vehicles and cab and chassis units) shall include new vehicle pre-delivery service.

1. The following service shall be performed before the units are delivered to the Customer:

1.1. All fluid levels checked and maintained with the proper grade and type of fluids.

1.2. Pre-delivery inspection and service on chassis.

1.3. The interior and exterior of units shall be clean and freshly washed at time of delivery.

1.4. A minimum of 1/4 tank must show on the fuel gauge when delivered.

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1.5. Unless previously agreed upon in writing with the purchaser, the delivered unit shall not exceed the mileage limitation stated in Section A.4.15.

2. When so specified in the Invitation for Bid, the awarded Contractor or their representative who is responsible for the final delivery shall attach signed certificates to the units stating that the above service was performed, and that inspection indicates they are in good condition and ready for delivery.

3. Unless specifically permitted by the Customer, vehicles shall be equipped with all accessories as stated in the purchase order prior to delivery. Generally, the up-fitting or servicing of ordered vehicles on the premises of the Customer is not permitted.

4. All shipping tickets shall reference the Customer’s requisition/purchase order number(s) and accompany each delivery shipment. If shipping tickets are received without the requisition/purchase order number(s), Customer may reject the delivery.

5. Window sticker shall remain attached to the vehicle.

6. The Contractor shall provide an official and acceptable weight certificate when applicable and required for vehicle registration. This section excludes cab and chassis vehicles delivered for later up-fit.

A.8 ACCEPTANCE, INSPECTION, AND DOCUMENTATION:

1. RECEIPT: Receipt of goods does not constitute acceptance.

2. ACCEPTANCE INSPECTION: All vehicles ordered will be subject to acceptance inspection and performance testing upon receipt. Acceptance inspection and performance testing will not take more than ten Working Days, weather permitting. The vendor will be notified within this time frame of any units not delivered in full compliance with the purchase order specifications.

2.1. Acceptance will not be made, nor payment initiated on vehicles failing to meet specifications (unless they are brought into full compliance),

2.2. Acceptance will not be made, nor payment initiated unless all necessary documents are received by the

Customer. Failure to provide this information may cause the delay of Customer processing payment. Payment will be made within 30 days after vehicle’s acceptance or receipt of correct invoice, whichever is later.

2.3. If any units are canceled for non-acceptance, the needed equipment may be purchased elsewhere, and the vendor may be charged any additional increase in cost and handling.

2.4. A Working Day is defined as a calendar day, not including Saturdays, Sundays, or regularly observed state and federal holidays.

3. MANUFACTURER’S STATEMENT/CERTIFICATE OF ORIGIN: Awarded Contractor shall furnish the

Customer a MSO or MCO (Certificate of Title will not meet this requirement). A vehicle shall not be considered

“delivered” until the MSO or MCO is received by the Customer. MSO or MCO shall either be furnished at the time of vehicle delivery or within 48 hours of vehicle delivery to the Customer and shall be made out in the name of the individual entity (see NOTE below), providing the following: 4.1. GVWR for the particular model specified, or;

3.2. The GVWR required for the entity’s written exception, or

3.3. A greater GVWR required by extra equipment, and

3.4. Nominal weight rating (in tons)

3.5. Odometer Disclosure Statement

NOTE: Contractor must contact the Customer to obtain proper entity name and address for assignment of the MSO or MCO.

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4. ODOMETER STATEMENT: The Truth in Mileage Act requires the selling dealer to furnish a complete odometer statement to the purchaser. This statement must be complete and shall include mileage accrued at the point of delivery.

Unless previously agreed upon in writing with the purchaser, the delivered unit shall not exceed the mileage limitation stated in Section A.4.15. In addition to the signature of the seller/agent certifying the odometer reading, both the dealership and the name of the agent shall be printed on the Odometer Disclosure Statement. The odometer statement on the MSO will satisfy this requirement. If a vehicle is delivered with more than 1,000 on the odometer, without prior written approval from the Customer, the Customer will have the option to reject the vehicle without penalty to the

Customer.

NOTE: ODOMETER STATEMENT IS NOT REQUIRED ON TRUCKS WITH A GROSS VEHICLE

WEIGHT RATING OF 16,000 POUNDS OR MORE.

5. APPLICATION FOR TEXAS TITLE:

5.1 A vehicle shall not be considered “delivered” until the 130U is received by the Customer. Form 130U shall either be furnished at the time of vehicle delivery or within 48 hours of vehicle delivery to the Customer and shall be made out in the name of the purchasing entity (see NOTE below).

NOTE: The latest version of the Form 130U is available at the Texas Department of Motor Vehicles website.

6. OTHER REQUIRED DOCUMENTS: The Contractor shall deliver with the vehicle a vehicle-specific line-setting ticket, manufacturer’s invoice, and any official documentation necessary to verify the fact that ordered options, GVWR rating, and other requirements have been met.

A.9 WARRANTY, SERVICE, AND SERVICE CONTRACTS:

1. WARRANTIES, ACCESSORIES: The awarded Contractor shall furnish a copy of the manufacturer’s standard warranty on minor accessories such as batteries and tires and major accessories such as Dump, Stake, Platform and

Utility Bodies, side-mounted tool compartments, and tool-boxes at the time of delivery to the Customer.

2. WARRANTIES, NEW VEHICLE: The awarded Contractor shall furnish the Customer a New Vehicle and/or

Chassis Manufacturer’s Warranty which will be honored by any of the manufacturer’s authorized dealers. This warranty shall be equal to or better than those offered to the general public. Passenger cars and light-duty trucks shall have a minimum warranty offered to the general public (not commercial trade). Minimum warranty shall be at least 3 years/36,000 miles bumper to bumper with a power train warranty of 5 years/100,000 miles unless different requirements are stated within a series specification or an optional warranty upgrade is purchased.

3. WARRANTIES, DOCUMENTATION: Bidder shall indicate the length (in years and miles) of the OEM new vehicle warranty on Mandatory Price Sheet. Contractor shall furnish a complete copy (detailing coverage and exclusions) of the new vehicle warranty to agencies with each vehicle delivered. Contractor shall also provide an additional copy within 10 working days after request.

4. WARRANTIES, DEDUCTIBLES: All warranty repairs shall be performed without assessing the Customer warranty deductibles. Awarded Contractor shall be responsible for any warranty deductibles required for warranty repairs.

5. WARRANTIES, DELAYED: Delayed warranties must be available for all vehicles. Warranty start date shall be effective the day the completed unit is placed into service. Contractor shall furnish a delayed warranty card/document with each unit delivered, advising entity personnel of the procedures to be followed for obtaining delayed start of warranty coverage. If Contractor fails to arrange for delayed warranty with OEM, Contractor is responsible for all costs incurred to make appropriate repairs at any dealership in Texas.

6. WARRANTIES, DEALER INSTALLED ITEMS: Contractor shall warrant all dealer installed items for quality and workmanship. Warranty shall include 100% coverage for all options, including without limitation parts, components, and labor. Warranty period shall be the same as the base warranty period.

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7. WARRANTIES, AFTERMARKET ALTERNATE FUEL CONVERSION: Aftermarket fuel conversion means the conversion of an OEM vehicle to operate in its normal capacity or design using an alternative fuel such as LPG or CNG by a company licensed by the Railroad Commission, which is certified by the Environmental

Protection Agency (EPA) and has at least one ASE certified technician. With an after-market fuel conversion, the company completing the conversion shall be responsible for fuel control issues/problems. If the maintenance program is followed and maintenance is performed by an ASE certified technician, the conversion shall be warranted for 3 years/36,000 miles, whichever comes first. Warranties for components (i.e. tanks) greater than 3 years / 36,000 miles shall be passed on to the Customer. The conversion shall not void any other warranty. The OEM warranty will remain intact unless it is determined that the failure of an OEM part is directly attributed to the aftermarket fuel conversion. In case of warranty work on an engine converted to use LPG or CNG, it shall automatically become the Contractor's responsibility. The Contractor will arrange, with the permission of the owner, for the vehicle to be repaired by an OEM

Certified technician, at an OEM or other facility chosen by the owner, at no cost to the owner. A copy of the conversion equipment manufacturer's warranty and the Contractor's supplemental warranty shall be provided to the Customer at the time of vehicle delivery. Payment for the vehicle (s) cannot be processed until these documents are provided. Major warranty repair work means major repair to the engine due to operation of the engine on LPG or CNG. All conversion components shall be covered. Diagnosis of the actual repairs required will be the responsibility of the Contractor. The vehicle(s) will be made available at the location designated by the owner. The repair work may be performed by the

Contractor or his authorized OEM certified representative.

8. COMPLIMENTARY SERVICE: If the manufacturer offers a complimentary service agreement with the purchase of a new vehicle, that service shall be included with all vehicles purchased under the Contract.

A.10 WARRANTY REPAIRS:

1. INTENT: During the warranty period, the Contractor shall be responsible for all labor, materials, and other costs as outlined below associated with required warranty repair. It is the intent of this warranty that the Contractor performs warranty repair work. At Customer’s option, Customer may perform minor warranty repairs to the unit at the Contractor’s expense.

1.1. DEDUCTIBLES: All warranty repairs shall be performed without assessing Customer warranty deductibles.

Awarded vendor(s) shall be responsible for any warranty deductibles required for warranty repairs.

1.2. EXCLUSIONS: Customer will assume the expense for replacement tires and tubes, tire repairs, lubricating oils, hydraulic fluids, greases, filters, fuels, antifreeze, lights, cleaning, and other minor items normally consumed in day-to-day operations. Customer will assume responsibility for cost of repairs resulting from collision, theft, vandalism, operator negligence and/or acts of God.

1.3. EQUIPMENT MAINTENANCE: It is Customer’s policy to maintain the equipment in accordance with the manufacturer’s published recommendations.

1.4. MINOR WARRANTY REPAIRS: Parts required for repairs made by Customer will be Original Equipment

Manufacturer (OEM) parts and obtained from the Contractor or any commercial source, at no cost to Customer.

Contractor shall only reimburse the time required for repairs and, if applicable, parts at actual cost. Mechanic’s travel time, diagnosis time, etc., will not be included. Reimbursement by the Contractor to Customer for the cost of warranty repairs will be computed as follows:

1.4.1. Labor: Labor for warranty repairs will be calculated at the composite rate for the mechanic in effect at the time of the warranty repairs. Labor rate will not exceed $40.00 per hour. The time allowed for each repair will be determined by the manufacturer’s standard time schedule. Manufacturer’s time schedule shall be furnished to the receiving district with the unit at the time of delivery (if available). If a manufacturer’s time schedule is not available, the actual time for repairs will be used.

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1.4.2. Warranty Repair Claims: Warranty repairs will be accumulated electronically on Customer Repair

Orders using Fleet Management software and will be billed from same, unless the Contractor prefers to have claims processed on its standard forms.

1.4.3. Parts: Replaced parts will be held 30 calendar days and will be available for inspection by the

Contractor or authorized representative. Copies of invoices for all parts will be provided to the

Contractor. The cost of parts other than those furnished to Customer at no cost by the vendor will be billed at actual cost.

1.4.4. Billing and Payment for Warranty Repair Expenses: Costs for minor warranty repairs will be accumulated, including labor, and replacement parts (if not provided). Reimbursement payment must be made within 30 calendar days of the billing date.

1.5. MAJOR WARRANTY REPAIRS: When major warranty repairs are required, Customer will notify a representative of the Contractor’s Texas dealer by telephone at the location and telephone number designated by the Contractor on the data sheet as the point-of-contact. Major warranty repair work for the purpose of this specification means major repairs to the engine, hydrostatic transmission, hydraulic drive motors and repairs to any other major components of the unit.

Diagnosis of the actual repairs required will be the responsibility of the Contractor. The unit will be made available at a

Customer’s facility within 100 miles radius of the FOB destination point shown on the purchase order. The repair work may be performed by the Contractor or its authorized representative.

1.5.1. At the Contractor’s option, the unit may be taken by the Contractor to a commercial repair facility. If so, the Contractor shall be responsible for the cost of the round-trip transportation of the unit to and from that location.

1.6. RESPONSE TIME: Warranty repair action shall begin within two (2) Working Days after notification is made to the

Contractor for need of warranty repairs. A representative of the Contractor's Texas dealer will be notified by telephone at the location and telephone number designated by the Contractor on the data sheet as the point of contact.

The Contractor shall notify Customer immediately of any changes in this location and/or telephone number. The warranty repairs should be completed, and the unit returned to Customer (or picked up by Customer at the

Contractor's expense as outlined above) within a reasonable period of time, which shall not exceed eight (8) Working

Days. Excessive delays incurred for the performance of warranty repairs by the Contractor may adversely affect the

Contractor's status and performance report.

1.7. BILLING AND PAYMENT FOR WARRANTY REPAIR EXPENSES: Cost will be for transportation of the unit by

Customer to Contractor's location or authorized repair facility will be assessed after the repair is done. Payment for transportation costs as provided for in this section shall be made within 30 calendar days of the billing date.

1.8. PARTS AND SERVICE: The manufacturer of the equipment furnished shall have an authorized dealer within the state of Texas. The authorized dealer shall have factory-trained personnel available for warranty repairs and the performance of service. The dealer shall also maintain an inventory of high-usage parts and a quick source for low-usage parts.

B.4 TYPE 3 TRANSIT VEHICLES:

SCOPE: The purpose of this specification is to provide a gasoline transit quality paratransit vehicle manufactured on a cutaway chassis for stand-up entry, 12 | P a g e

OPT 1- seating for sixteen (12) adult ambulatory passengers and two (2) wheelchair passengers. The unit will be equipped with a wheelchair lift and tie-down locations for each wheelchair passenger.

OPT 2 - Items necessary to complete or integrate with the contracted product: 6 total Wheelchair Positions, 4 of which are convertible to Ambulatory, Max Capacity Driver, and passenger 15 only.

OPT 3 - Open Market Quote: Fold Down Ambulatory seating with Seatbelts in 4 of the 6 wheelchair positions

Total Passenger Capacity including Driver to be only 15 passengers.

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EXAMPLES: Ford E-450 Cutaway Chassis or approved equal meeting Buy America requirements

Unless specified otherwise, all units shall be furnished complete with all standard equipment as listed in the chassis manufacturer's printed literature for the models specified herein (see Section A.4.1 in this document). The following items are Required Features for the models specified as Type 3 Transit Vehicles. Required Features shall be provided whether shown as optional or standard equipment by the manufacturer. All Required Features must be included in the base price for a series. Ordering entities shall not pay additional for them.

Required Features for Type 3 Transit Vehicles:

1. GENERAL DIMENSIONS:

1.1. Wheelbase ........................................................................... 176" min

1.2. Overall Length .................................................................... 300" max

1.3. Exterior Width ...................................................................... 96" max

1.4. Overall Height ..................................................................... 120" max

1.5. Interior Height ....................................................................... 78" min

1.6. Width, Interior @seat cushion level...................................... 90" min

1.7. Height, first step (@GVWR) maximum ............................... 11.5" max

1.8. Height, front passenger door entrance .................................. 78" min

1.9. Aisle Width ........................................................................... 17" min

1.10. Approach angle ..................................................................... 20° min

1.11. Breakover angle .................................................................... 15° min

1.12. Departure angle........................... .......................................... 10° min

1.13. Gross Vehicle Weight Rating ........................................ 14,500 lbs. min

1.14. Front Axle Capacity ......................................................... 4,600 lbs. min

1.15. Rear Axle Capacity .......................................................... 9,450 lbs. min

1.16. Front Springs .................................................................... 3,250 lbs. min

1.17. Rear Springs ..................................................................... 9,450 lbs. min

2. BODY STRUCTURE

2.1. The Vendors must be certified by the National Traffic Safety Administration to manufacture or alter vehicles in accordance with the Code of Federal Regulations, Title 49, and Parts 567-568. On "cutaway" conversions added bodies must be securely fastened to the basic vehicle structure and bolted securely through chassis rail

14 | P a g e flange at floor and with added reinforcing plates or comparable method. Method of attachment must conform to chassis OEM body builders’ requirements. Attachments through bus side rails are not allowed. No welded securement to the basic vehicle structure will be acceptable. No second stage manufacturer welds, or holes, will be accepted if they are not a minimum of 1" from the top of the top flange and 1¼" from the bottom of the bottom flange. Welds, and/or holes that are in the center (the area between the top and bottom flanges as measured above) area of the web of the frame and comply with OEM requirements will be accepted. All OEM requirements must also be met.

2.2. The entire unit shall be adequately reinforced and shall meet requirements of FMVSS 220, School Bus

Rollover Protection. The body shall be constructed of a matrix of fiberglass reinforced plastic (FRP) with an inner thickness of resin-hardened honeycomb craft material or approved equal.

2.2.1. The body shall be free of cracks, dents, defects, or physical damage.

2.2.2. All rivets, screws, bolts, nuts, washers, clamps, and other types of fasteners used in the construction process, including those that would be exposed to the elements on the exterior and interior of the unit shall be properly plated to resist corrosion. No sheet metal screws shall be permitted. Fastener materials shall be compatible with materials being fastened. Where self-tapping fasteners are used, body panels shall be reinforced with steel backing, aluminum backing or stainless-steel backing.

2.3. The vehicle body shall incorporate a welded steel or aluminum body frame or shall be constructed to provide maximum protection to passengers in case of rollover accident or a crash accident to the side or rear of the bus. The inside and outside body panels should be fabricated of contoured steel, fiberglass, fiberglass reinforced plastic with resin-hardened honeycomb, or aluminum. The frame shall be attached to the understructure and securely attached to the chassis so that the entire vehicle will act as one unit without any movement at the joints. The entire unit shall be adequately reinforced with structural steel to carry the required loads and withstand road shocks. The entire frame structure of bus body and attaching members shall have anti-corrosion product applied prior to mounting the bus body.

2.4. All steel body parts, including the floor structure shall have Zinc Chromate paint applied prior attachment of any body panels. Interior surfaces of body panels and posts which are covered by trim materials shall be given protection against corrosion. In the case of interior body posts, all four (4) sides shall be treated to prevent corrosion.

2.5. The vehicle, when completed, shall be rust proofed with premium quality rust-proofing material and undercoated using Tectyl 121-B or approved equal. The entire body frame under-structure of the vehicle is to be fully undercoated after final assembly with non-flammable resin type material, polyoleum, or approved equivalent. Automotive quality undercoating applied at a local dealer is not acceptable.

2.6. Gutters shall be provided to prevent water flowing from the roof onto the side windows and passenger doors. When the vehicle is decelerated, the gutters shall not drain onto the windshield or driver's side window, or into the door boarding area. Cross sections of the gutters shall not be less than 0.25 square inches.

2.7. Each bus shall be water-leak tested for a minimum of ten (10) minutes in a water-spray booth specifically designed for such tests. Any leaks detected during the test are to be repaired immediately and extreme leaks shall require a second water-leak test to assure repairs were effective. Extreme leaks are defined as any leak that creates a steam of water that rapidly pools on the interior of the bus. During leak testing, particular attention is to be paid to windows, doors, and seams. Minor leaks at the entry or wheelchair-lift doors or at window locations that egress back to the outside of the buses shall not be regarded as defects and shall not require repair.

2.8. CRASH WORTHINESS

2.8.1. The body structure and chassis shall be built as an integral unit which is adequately reinforced at all joints and corners where stress concentration may occur to adequately carry required loads and withstand road shock.

The following items are representative of the minimum requirements of the vehicle. Body assembly shall meet or exceed FMVSS 220, for roll-over protection.

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2.8.2. The vehicle body and roof structure shall withstand a static load equal to one hundred fifty percent (150%) of the curb weight evenly distributed on the roof with no more than a six-inch (6") reduction in any interior dimension. Windows shall remain in place and shall not open under such a load.

2.8.3. The vehicle, at maximum GVWR and under static conditions, shall not exhibit deformation or deflection that impairs operation of doors, wheelchair lift, or other mechanical elements. Static conditions include the vehicle at rest with any one wheel on a six-inch (6") curb or in a six-inch (6") deep hole.

2.9. ROOF STRUCTURE

2.9.1. Roof shall be one-piece design from the front cap to the rear cap and extend over the sides of the bus. The roof shall have sufficient strength and stiffness to prevent vibration, drumming, or flexing under normal use.

Roof structure shall include a minimum of three (3) longitudinal, sections of eighteen (18) gauge flat steel extending from the forward body seam to the rearward body seam. All flat steel sections shall be fully integrated into the roof matrix and shall provide additional structural integrity and a secure attachment surface for ceiling panels, handrails, and stanchion fixtures. The roof shall be smooth and without bumps, waves, or imperfections and shall prevent the pooling of water.

2.9.2. The roof is to be constructed to provide adequate occupant protections as required in 49 CFR 571.201. The sills, when matched, shall provide a clean, clear surface at least two inches (2") wide for secure and sufficient roof mounting.

2.10. INSULATION: Vertical core insulation shall provide for a minimum of an “R-6" thermo-barrier and sound absorption. Side, roof, and front and rear crowns shall be insulated by the vertical core of the body assembly composite.

3. SUSPENSION SYSTEM

3.1. Shall be sufficient to support the loaded weight of the completed vehicle including any optional equipment selected. It is the bidder's responsibility to calculate the actual loaded weight and to provide a heavier chassis, tire, wheel, and spring or axle combination if required. BIDDER shall submit a weight analysis of the proposed vehicle during the request for approved equals’ process.

3.1.1. Shock absorbers shall be double-acting gas filled type.

3.1.2. The front and rear springs as applicable by chassis manufacturer shall have a ground load rating equal to or exceeding the maximum GVWR of the vehicle. Shim or comparable method that is recommended by the OEM shall be installed on the lift-side of the vehicle to keep bus level during operations.