ESBD_409974_1744387160040_RFP 2025.03 - CMAR - Brazosport College - Final.pdf

REQUEST FOR PROPOSAL FOR

CONSTRUCTION MANAGER AT RISK (“CMAR”) SERVICES

BRAZOSPORT COLLEGE

MULTI-PHASED CAPITAL RENOVATION PROJECT

Project No. RFP 2025.03 CMAR SERVICES

DEADLINE FOR SUBMITTAL:

Wednesday, May 21, 2025, at 2:00 pm

BUSINESS SERVICES – PURCHASING

500 COLLEGE DRIVE

ROOM C.127

BRAZOSPORT COLLEGE

LAKE JACKSON, TEXAS 77566

PREPROPOSAL CONFERENCE AND WALKTHORUGH

BRAZOSPORT COLLEGE

CORPORATE LEARNING CENTER (CLC) ROOM 103B

Tuesday, April 29, 2025 at 9:00 am

TABLE OF CONTENTS

SECTION 1 NOTICE TO RESPONDENT/CMAR

1.1 General Information

1.2 Public Information Statement

1.3 Type of Contract

1.4 Payments

1.5 Prevailing Wage Rate

1.6 Clarifications and Interpretations

1.7 Submittal Deadline

1.8 Contact

1.9 RESPONDENT/CMAR’s Acceptance of Evaluation Methodology

1.10 Definitions

1.11 Direction and Management

1.12 Obligations of Parties

1.13 Non-Appropriation Clause

1.14 Indemnification

1.15 Completeness of Proposal

1.16 Withdrawal or Modification

1.17 Ownership of Proposals

1.18 Validity Period

1.19 General Conditions

SECTION 2 EXECUTIVE SUMMARY

2.1 Scope of Work

2.2 Pre-Construction Services

2.3 Project Delivery

2.4 Tentative Schedule of Actions

2.5 Preparation and Submittal Instructions

SECTION 3 PROPOSAL REQUIREMENTS

3.1 CRITERION ONE: RESPONDENT/CMAR’S ABILITY TO PROVIDE CONSTRUCTION

MANAGEMENT SERVICES

3.2 CRITERION TWO: QUALIFICATIONS OF CONSTRUCTION MANAGER

AT RISK TEAM

3.3 CRITERION THREE: RESPONDENT/CMAR’S PAST PERFORMANCE ON

REPRESENTATIVE RESPONDENT/CMAR PROJECTS

3.4 CRITERION FOUR: RESPONDENT/CMAR’S ABILITY TO ESTABLISH CONTROL

COSTS

3.5 CRITERION FIVE: RESPONDENT/CMAR’S ABILITY TO MEET SCHEDULES

3.6 CRITERION SIX: RESPONDENT/CMAR’S ABILITY TO MANAGE CONSTRUCTION

SAFETY AND QUALITY

3.7 CRITERION SEVEN: RESPONDENT/CMAR’S KNOWLEDGE OF CURRENT

CONSTRUCTION TECHNOLOGIES AND BEST PRACTICES

3.8 CRITERION EIGHT: RESPONDENT/CMAR’S PRICING AND PROJECT

DELIVERY PROPOSAL

3.9 CRITERION NINE: RESPONDENT/CMAR’S COMPLIANCE CERTIFICATION

SECTION 4 PROPOSAL FORMAT

4.1 Content

4.2 Additional Information

4.3 Table of Contents

4.4 Divider Tabs

4.5 Pagination

SECTION 5 ATTACHMENTS

ATTACHMENT A

ATTACHMENT B

ATTACHMENT C

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SECTION 1 NOTICE TO RESPONDENT/CMAR

1.1 General Information

Brazosport College (“BC” or “Owner”) is accepting proposals for the selection process to enter into a contract with a Construction Manager at Risk (“RESPONDENT/CMAR”) firm to provide pre-construction services such as constructability guidance, cost estimates, and construction schedules; provide a Guaranteed Maximum Price (“GMP”); and perform complete construction services consistent with the RESPONDENT/CMAR construction delivery process as utilized by Brazosport College. This document provides information for interested parties to prepare and submit a response to the Request for Proposal (“RFP”) for consideration by Brazosport College after agreeing to a GMP satisfactory to Owner.

This RFP is the one-step process for selecting a RESPONDENT/CMAR firm for the Project as provided by Texas Government Code Chapter 2269, Subchapter F. The RFP provides the information necessary to prepare and submit Proposals including fee proposals and general conditions prices. The Owner will accept proposals from contractors performing Construction Manager At Risk services until Wednesday, May 21, 2025, at 2:00 pm. The proposals received will be publicly opened and the names of the RESPONDENT/CMARs and their fees and prices read aloud at that time in room C.133, BC Central Building. Not later than the 45th day after the date on which the final proposals are opened, the Owner shall evaluate and rank each proposal in relation to the criteria set forth in this RFP. The Owner will evaluate and rank the RESPONDENT/CMARs based on the weighted value of the published selection criteria. The Owner will select the RESPONDENT/CMAR that provides the “best value” for the Owner based on the published selection criteria and on the ranking evaluations. Interviews of RESPONDENT/CMAR firms may follow at the Owner’s option.

1.2 Public Information Statement

The Owner considers all information, documentation and other material submitted in response to this solicitation to be of a non-confidential and/or non-proprietary nature and therefore subject to public disclosure under the Texas Public Information Act (Texas Government Code, Chapter 552.001, et seq.) after a contract is executed. RESPONDENT/CMARs are hereby notified that the Owner adheres to all statutes, court decisions, and opinions of the Texas Attorney General with respect to disclosure of RFP information.

Information in any tangible form which is submitted by RESPONDENT/CMAR will be treated as confidential until such time as a contract is executed. After that time, the information may be disclosed to requestors under the Texas Public Information Act, Chapter 552, Texas Government Code. If a RESPONDENT/CMAR believes all or a portion of the information submitted is proprietary and confidential and should therefore be exempt from disclosure, they must clearly designate the specific item(s) as proprietary and confidential and the proper statutory citation must be provided in each instance.

1.3 Type of Contract

Any contract resulting from this solicitation shall be the “Standard Form of Agreement Between Owner and Construction Manager as Contractor Where the Basis of Payment is the Cost of the Work Plus a Fee with a Guaranteed Maximum Price”, AIA Document A133-2019, as amended by the Owner for this Project (“Agreement”). A copy of the Agreement, as amended, is attached

Request for Proposals – Brazosport CMAR Page 5 of 36 as Attachment A. The General Conditions shall be the General Conditions of the Contract for Construction, AIA Document A201-2017, as amended by the Owner for this project, a copy of which is also attached as Attachment A. Submission of a Proposal in response to this Request indicates acceptance of the terms of these agreements. Proposer must notify the Owner as part of its response of any contract terms that it requests to be changed. Such terms must be specifically referenced and proposed revised language must be included.

1.4 Payments

The Owner has elected to exercise an option providing the most beneficial arbitrage conditions and which establishes disbursement milestones during the course of construction of this project.

The selected RESPONDENT/CMAR will work with the program manager and the Owner to meet those milestones. The Owner has established a disbursement process for this project which will involve issuing no more than one disbursement per month for the work approved and materials stored as certified by the architect and approved by the program manager.

1.5 Prevailing Wage Rate

Attention is called to the fact that RESPONDENT/CMAR must comply with all Federal, State, and Local labor laws, including Chapter 2258 of Texas Government Code Title 10, which requires that the RESPONDENT/CMAR pay not less than the prevailing wage rates and rates for legal holidays and overtime, which have been ascertained by the awarding body. The Prevailing Wage Schedule adopted by the Owner is available in the “Attachments section of the Owner’s electronic bidding system, Ionwave/Euna Solutions.

1.6 Clarifications and Interpretations

RESPONDENT/CMAR is required to restrict all contact and questions regarding this RFP to the named individual listed in Section 1.8 of this RFP.

Any clarifications or interpretations of this RFP that materially affect or change its requirements will be issued by the Owner as an addendum. Any such addenda will be made available through the Owner’s electronic bidding system, Ionwave/Euna Solutions. All such addenda issued by the Owner before the Proposals are due are part of the RFP, and RESPONDENT/CMAR shall acknowledge receipt of and incorporate each addendum in its Proposal.

RESPONDENT/CMARs are strongly encouraged to register as a supplier in the Ionwave/Euna Solutions system. It is the sole responsibility of each RESPONDENT/CMAR to monitor the system for any addenda, updates, or other communications regarding this RFP.

Interpretations or clarifications in any other form, including oral statements, will not be binding on the Owner and should not be relied upon in preparing the Proposal.

1.7 Submittal Deadline

Brazosport College will accept proposals uploaded to Ionwave/Euna Solutions by the submittal deadline of 2:00 pm (CST) on Wednesday, May 21, 2025.

Upload one (1) copy of the Proposal in “pdf” format. An original signature must appear on the Compliance Certification (ref. Section 3).

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Paper submissions are also acceptable and must be received by the Purchasing Manager at the following address no later than the submittal deadline:

500 College Drive, Room C.127, Lake Jackson, TX 77566.

Fax or email submittals will not be accepted under any circumstances.

It is the complete and sole responsibility of the RESPONDENT/CMAR to ensure that submittals— whether electronic or paper—are received by the submittal deadline. The automated system will not allow uploads after this date and time.

1.8 Contact

Any questions regarding this Request for Proposals shall be directed to:

Cara Green, Purchasing Manager, purchaing@brazosport.edu

Questions may also be submitted through the Owner’s electronic bidding system, Ionwave/Euna Solutions.

Proposers are prohibited from contacting or lobbying members of the Owner’s Board of Regents, Owner Administrators or other Owner employees. Failure to conform to this condition will be grounds for disqualification of the proposal.

1.9 RESPONDENT/CMAR’s Acceptance of Evaluation Methodology

Submission of a Proposal indicates RESPONDENT/CMAR's acceptance of the Owner’s evaluation techniques and the Owner’s discretionary judgments made during the evaluation process.

1.10 Definitions

As used in this RFP, the terms have the meanings set forth below:

“Contractor” means the individual, corporation, company, partnership, firm or other organization that has contracted to perform the Work under a Construction Manager At Risk Services Contract with the Owner.

“Owner” shall mean The Board of Regents of Brazosport College or its designated representative.

1.11 Direction and Management

The work of this project is under the direction and management of Brazosport College or its designated representative.

1.12 Obligations of Parties

RESPONDENT/CMAR understands and acknowledges by submitting a Proposal that the Proposal presented is based on assumed requirements for the proposed project; and, that the Owner has made no written or oral representations that any such assumed requirements are endorsed or accepted should a contract arise from the presented Proposal.

mailto:purchaing@brazosport.edu

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Furthermore, RESPONDENT/CMAR understands and acknowledges by submitting a Proposal that any and all costs incurred by the RESPONDENT/CMAR as a result of the RESPONDENT/CMAR's efforts to participate in this selection process shall be at the sole risk and obligation of the RESPONDENT/CMAR.

The Owner will not provide compensation to RESPONDENT/CMAR for any expenses incurred for proposal preparation or for any presentations made.

The Owner makes no guarantee that an award will be made as a result of this RFP and reserves the right to accept or reject any or all proposals, waive any formalities or minor technical inconsistencies, or delete any item/requirements from this RFP or resulting contract when deemed to be in the Owner’s best interest. Representations made within the Proposal response will be binding on responding firms.

1.13 Non-Appropriation Clause

In accordance with Texas Local Government Code 271.903 concerning non-appropriation of funds for multi-year contracts, the RESPONDENT/CMAR recognizes that the continuation of any contract after the close of any given fiscal year of the College, shall be subject to Board budget approval. Should funding not be approved by the Board for any given budget year during the contract term, the contract will terminate and become null and void.

1.14 Indemnification

Proposer does hereby agree to waive all claims, release, indemnify and both hold harmless the Owner, its officials, agents and employees, in both their public and private capacities, from and against any and all liability, claims, losses, damages, suits, demands or causes of action, including all expenses of litigation and/or settlement, court costs and attorney fees, which may arise by reason of death or injury to persons or loss of, damage to, or loss of use of any property occasioned by any error, omission, or negligent act of the Proposer, its officers, agents, employees, subcontractors, invitees, or other persons for whom the Proposer is legally liable, arising out of or in connection with the performance of this contract, and Proposer will at its own cost and expense defend and protect the Owner against any and all such claims and demands.

1.15 Completeness of Proposal

RESPONDENT/CMAR should carefully read the information contained herein. It is the responsibility of the RESPONDENT/CMAR to submit a complete response to all requirements and questions.

Proposals which are qualified with conditional clauses, or alterations, or items not called for in the RFP documents, or irregularities of any kind are subject to disqualification at the option of the Owner.

Each Proposal should be prepared simply and economically, providing a straightforward, concise description of the firm’s ability to meet the requirements of the RFP. Emphasis should be on completeness, clarity of content, responsiveness to the requirements, and an understanding of the Owner’s needs.

Failure to comply with the requirements contained in this RFP may cause rejection of the Proposal.

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The Owner will not acknowledge or receive Proposals that are delivered by any method other than the one specified herein.

1.16 Withdrawal or Modification

A Proposal may be withdrawn and resubmitted any time prior to the time set for receipt of Proposals. No Proposal may be changed, amended, or modified after the submittal deadline. No Proposal may be withdrawn after the submittal deadline without approval by the Owner which shall be based on RESPONDENT/CMAR’s written request stating reasons for withdrawing the proposal that are acceptable, in the Owner’s sole discretion.

1.17 Ownership of Proposals

Proposals and any other information submitted by RESPONDENT/CMAR shall become the property of the Owner; however, the Owner may return all other Proposal information once a contract award is made.

1.18 Validity Period

Proposals are to be valid for the Owner’s acceptance for a minimum of 90 days from the submittal deadline date to allow time for evaluation and selection. A Proposal, if accepted, shall remain valid for the life of the Contract(s) resulting from this selection process.

1.19 General Conditions

By signing and submitting a Proposal, RESPONDENT/CMAR certifies that any attached or referenced conditions or documents are applicable to this procurement only to the extent that they do not conflict with the statutes or Administrative Code of the State of Texas, or the advertised contract conditions, and that they do not impose additional requirements on the Owner.

RESPONDENT/CMAR further certifies that the submission of a Proposal is RESPONDENT/CMAR’s good faith intent to contract with the Owner as specified herein and that such intent to contract is not contingent upon the Owner’s acceptance or execution of any such attached or referenced conditions, or other documents. By signing and submitting a Proposal, RESPONDENT/CMAR agrees that the Owner, or any authorized representative of the Owner, is authorized to contact any firm, institution, or person to obtain information about your services, financial condition, and any other information which the Owner might determine is appropriate.

The Owner reserves the right to verify the accuracy and completeness of all responses by utilizing any information available to the Owner without regard to whether such information appears in your proposal. By signing and submitting a Proposal, each proposer agrees to waive any claim it has or may have against the District, the Program Manager, the Architect/Engineer, and their respective trustees, agents and employees, and any reference sources, arising out of or in connection with the administration, evaluation, or recommendation of any proposal; waiver of any requirements under the proposal documents; acceptance or rejection of any proposal; and award of a contract. The Owner shall have no contractual obligation to any proposer, nor will any proposer have any property interest or other right in the Contract or work being proposed unless and until a contract is unconditionally executed and delivered by all parties, and all conditions to be fulfilled by the CMAR have been so fulfilled by the CMAR.

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SECTION 2 EXECUTIVE SUMMARY

2.1 Scope of Work

a. The multi-phased capital renovation project in Lake Jackson, Texas, will consist of approximately 16 designated capital renovation and 1 new construction project as defined by the Campus Master Plan. These projects have been designated under two priorities and individual projects may be consolidated based on proximity, design and MEP compatibility and to generate economies of scale. The projects are as follows:

Priority #1Projects:

Project #1:

• The current lobby of BC Central includes seating and some other lobby furniture for waiting and/or working and is generally used in conjunction with the student services area that is adjacent. A help desk exists in the lobby area but is occupied by the Counseling Center and does not function as a general help desk. This project will consist of improved campus wayfinding signage, interactive student services kiosks, and improved surfaces to create a more welcoming and easily navigable space that students can use without need for interaction with multiple parties. This project will include improved layout to accommodate process flow including renovation of adjacent offices, IT upgrades, one-stop style kiosks, finish upgrades, and lighting upgrades. Construction will consist of incorporating new departmental operating processes to be incorporated into the design process.

• The space currently being used as the campus bookstore is being converted into a tech lounge. This space will include different styles of workstations, standing desks, and low seating, all with access to power and data.

Renovation costs will include new flooring, finishes, upgraded IT infrastructure, new furniture, new lighting, and mounted wall monitors and smart boards. Retail space for the bookstore will be maintained. This space may be incorporated into the Commons Dining Refurbishment.

• The Commons Dining Refurbishment will include replacement on the flooring, new finishes on walls, updated lighting, and modern furniture and monitors. Renovation does not include kitchen space or equipment and line serving space but may be included in the design process.

• The space currently being used as The Swamp (student rec and game room) will undergo aesthetic renovations to accommodate the social and interactive well-being of students and guests. Costs will include walls, ceilings, flooring, IT, furnishings and some space renovations.

Project #2:

• New Construction of an additional PET plant will be constructed on the north side of the BASF building. This will require new slab, fencing, and lighting.

A companion space for a control room will be renovated within a portion of the BASF building. Project costs include slab, fencing, lighting, and

Request for Proposals – Brazosport CMAR Page 10 of 36 renovation with the remaining budget allocated to cover an undetermined percentage of the equipment costs.

Project #3 & #4:

• Police Offices/Gator Mart. Renovation of the 12,000 sf Children’s Development Center will include space designed for Campus Police and the Gator Mart. Projects will include construction of a police command and control center, storage, offices, IT, shower/locker room, mechanical and electrical including a stand-alone generator, and space reconfiguration. Renovation of the Children’s Development Center will also consist of renovation of space allocated for the Gator Mart, a 3000- 4000 sf food pantry and storage facility to include movable commercial grade coolers, freezers, display storage bins/racks, dry storage, restroom, loading dock and minimal kitchen facilities. Site work for traffic flow will be included.

• Sadler Building renovation in vacated Gator Mart space.

Refurbishment will be restoring the space to modern classroom standards. Project costs will include paint, flooring, IT, furnishings, and A/V.

Project #5:

• Security on the Brazosport campus currently consists of a campus police department with dispatch, manual access control around campus, 5 blue phones, and a limited surveillance camera network.

Access control upgrades are needed across campus to an electronic system that is able to be controlled from a central location by campus police. Camera upgrades are needed across campus to high-definition cameras that are able to discern identifying characteristics of individuals and vehicles on campus. This project includes external access control upgrades on all external doors, camera upgrades around campus, and accompanying software upgrade needs for the camera system.

Project #6:

• The Dow Academic Center is one of the most heavily utilized buildings on campus for community events and gatherings, acting as a community anchor on campus. There are currently water infiltration issues at the north façade.

A water infiltration investigation will need to be conducted, to diagnose and

Request for Proposals – Brazosport CMAR Page 11 of 36 address the problem. Flooring in the main corridor is experiencing excessive wear near the main site of water infiltration and will need to be diagnosed as well. Interior doors to the main exhibit hall have incurred damage around their frames and will need to be replaced. Lighting system (lighting controls, etc.) and A/V systems throughout the building have reached end-of-life and will need to be replaced. Project will include water infiltration investigation and diagnosis, floor repair, door replacement, and lighting upgrades.

Project #7:

• The BC Central Library renovation will involve 4 main elements: Student collaboration spaces, a semi-enclosed glass workroom/classroom space, podcast rooms, and a new writing center. Project costs include furnishing, equipment, IT upgrades, finishes, A/V and MEP.

Project #8:

• Wayfinding across campus, both internal and external, will be updated. The primary focus of the campus wayfinding will be external structures and signage.

Priority #2 Projects:

• D-Wing renovations are focused on getting Facilities Services spaces updated and expanded as well as HVAC upgrades throughout the entire wing on both levels. This includes the installation of a vertical garden to act as a visual buffer between the outdoor Facilities work area and the main campus loop road. Project costs include finishes, IT, walls, HVAC, ceiling, and a vertical garden.

• Level 2 of the BC Central G-Wing is currently divided into 14 classrooms that are in need of full upgrades to building systems, finishes, furnishings, and fixtures. 6 of the classrooms will be combined to create the new Testing Center, the remaining classrooms will be combined in pairs to create 4 large multipurpose classrooms. Project includes IT, MEP, AV, finishes, furnishings, and construction.

• Faculty offices on the second floor of BC Central B-Wing do not have adequate soundproofing. As a result, occupants are able to hear private conversations from adjacent rooms. Sound attenuation measures will be put in place to reduce the traveling of sound between offices. Project includes sound baffling of ductwork, tight closure of ceiling to wall (caulking and/or trim), glass sound film, or add glass and door gasketing.

• Most finishes and fixtures throughout the L-Wing are dated and require updates. Renovations for L-Wing are allocated to floor 2 and the main corridor on floor 1. Renovations are generally aesthetic in nature and include flooring, drywall, finishes, fixtures, and IT upgrades. Costs for metals, structure, and equipment have also been included.

Request for Proposals – Brazosport CMAR Page 12 of 36

The Campus Facilities Master Plan can be found on the BC electronic bidding system at https://brazosport.ionwave.net/Login.aspx.

The FCA document can be found on the BC electronic bidding system at https://brazosport.ionwave.net/Login.aspx.

2.2 Pre-Construction Services

The exact scope of services required by the Owner will be set forth in the agreement between the Owner and the selected RESPONDENT/CMAR. The scope of work will consist of assisting the Owner’s staff and consultants in completing the Pre-construction Phase of the project. In conjunction with this approval, the RESPONDENT/CMAR will have also prepared a final Guaranteed Maximum Price (GMP).

The RESPONDENT/CMAR’s services during the Pre-Construction Services phase shall include, but may not be limited to, cost estimating, value engineering/scope adjustment, scheduling, logistical planning, constructability analysis, bid package administration, bidding of trade contracts, and the submittal of a Guaranteed Maximum Price (GMP) Proposal for the Owner’s optional acceptance, reflecting the entire cost, scope of work and quality intent of the Project before any construction funds are committed.

GMP Proposal shall be supplemented with a clearly defined and detailed breakdown of costs for the entire Project. All construction costs must be clearly defined and included in the GMP Proposal. All proposed allowances included shall be approved by the Owner and shall include estimated quantities and values justified by the RESPONDENT/CMAR. All clarifications, exclusions, and exceptions must be identified within pricing packages and the GMP Proposal.

The RESPONDENT/CMAR’s services during the Construction Services phase shall include, but may not be limited to administration, field supervision, coordinating subcontractors, maintaining quality, meeting schedules, and providing the general conditions work for the Project.

Generally, all trade contracts shall be competitively bid and assigned to the RESPONDENT/CMAR’s contract; however, when circumstances warrant it, the RESPONDENT/CMAR will be allowed to self-perform work that it traditionally performs with its own forces. This work shall be competitively bid by the RESPONDENT/CMAR against other contractors performing the same scope of work.

The RESPONDENT/CMAR shall implement and maintain a project controls system with full access to the project information by all project stakeholders. The RESPONDENT/CMAR shall allow for “open book” policy and facilitate review of all Project contracts, records, accounting and other documentation and information, in any form, to the Owner or persons designated by the Owner for auditing purposes.

The RESPONDENT/CMAR shall participate in the continuing design process as an integral member of the Project Team and shall perform Pre-Construction Services that, in general, shall include but not be limited to the following:

a. Attend all necessary work sessions with the Owner and A/E to gather and distribute information on the Project as required. It is anticipated that attendance of one (1) two-hour work session, every week, for the duration of the pre-construction period would be required.

https://brazosport.ionwave.net/Login.aspx https://brazosport.ionwave.net/Login.aspx

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b. In conjunction with the Owner and A/E, immediately identify the Project requirements and prepare a comprehensive Construction Budget. RESPONDENT/CMAR to identify all project related construction costs including (but not limited to) building and site construction, infrastructure improvement costs (on-site and off-site), construction within right-of-way, permitting and other such costs that may be of consequence to Owner.

c. Develop and continue to refine a comprehensive Project Schedule. Identify, set decision dates, and make recommendations to the Owner and the A/E on procurement of long-lead delivery items. Update and monitor the Project Schedule with the Owner and the A/E regularly to identify deviations and changes.

d. Provide value engineering and life cycle costing for all materials, equipment and systems mutually agreed upon to determine the best possible value to the Owner. Conduct formal value engineering work sessions with the Owner and the A/E, and recommend design detail, system and assembly alternatives.

e. Prepare and monitor estimates of the construction cost during each of the design phases based on detailed quantity surveys of the Drawings and Specifications. Advise the Owner and the A/E if it appears that the construction budget will not be met and make recommendations for corrective action. Prepare and update with each cost estimate a reconciliation report comparing the previous cost estimate, the current cost estimate, and the approved budget. Provide a narrative of the changes accompanied with an updated construction billing and cash flow forecast. Provide this service at the Design Development (100% DDs) and Construction Documents (50% CDs). In addition to providing periodic estimates, it is expected that RESPONDENT/CMAR will work cooperatively with Owner and the A/E to provide intra-phase pricing evaluations of building systems, assemblies, and component options to facilitate timely design related decision-making as required by the Owner and the A/E.

f. Review the drawings and specifications as they are being prepared, and recommend alternate solutions whenever design details affect budget, schedule, constructability, and consistency with local and traditional trade practice.

g. Review the proposed design concepts, layouts, dimensions, clearances and advise the Owner and the A/E of possible conflicts of the M/E/P building systems with the adjacent structure and finishes. RESPONDENT/CMAR to confirm accuracy of Civil Engineer’s earthmoving, import and export quantity assumptions prior to providing GMP.

h. Recommend a strategy for bid packaging the drawings and specifications relative to the Project approach and other pertinent considerations. Administrate the various bid packages for the Project.

i. Recommend and prequalify subcontractors and contract suppliers to develop a bidder’s list for review and approval by the Owner and the A/E. It is the Owner’s policy that only prequalified subcontractors and suppliers shall be invited to bid on various procurement packages on the Project and, further, that awards are then based upon the lowest responsible and conforming bids received. Minimum of three (3) bids per subcontract or subtrade, including work to be self-performed, unless otherwise agreed to by Owner. Subcontractors in the Lake Jackson area should be invited to bid on various procurement packages on the Project.

j. Prepare a detailed approach to phasing of the work, mobilization, logistics, quality control and safety of the public for review by the Owner and the A/E.

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k. Prepare and submit a final Guaranteed Maximum Price (GMP) Proposal for the Owner’s optional acceptance reflecting the entire cost, scope of work and quality intent of the Project before any construction funds are committed. The GMP Proposal shall be supplemented with a clearly defined and detailed breakdown of costs for the entire Project. All construction costs must be clearly defined and included in the GMP Proposal. All proposed allowances included shall be approved by the Owner and shall include estimated quantities and values justified by the RESPONDENT/CMAR. All clarifications, exclusions, exceptions must be identified within your proposal.

l. Identify and submit proposals for long lead items for direct purchase by the Owner.

m. Assist the Owner and the A/E as necessary in interfacing with the Building Department and other authorities having jurisdiction over the Project in order to obtain the building permit(s) on a timely basis for the construction activities.

The Planning Amount for this project is $25,000,000. The Planning Amount includes an Amount Available for Construction Contract (AACC) of approximately $18,250,000 for Priority #1 projects. Priority #2 projects, A/E fees, furnishings, other work, miscellaneous expenses, and contingencies make up the balance of the Planning Amount.

2.3 Project Delivery

The completion date for construction is anticipated to be no later than 12/31/2027.

2.4 Tentative Schedule of Actions

Proposal Submittal Deadline: Wednesday, May 21, 2025 at 2:00 pm

Announce Short Listed Firms: May or June 2025

Interviews for RESPONDENT/CMAR: June 2025

Announce Selected RESPONDENT/CMAR: June or July 2025

2.5 Preparation and Submittal Instructions

RESPONDENT/CMAR must complete, sign and submit Section 3 as part of its Proposal response.

Failure to sign and submit these forms may cause the Proposal to be rejected.

RESPONDENT/CMAR must complete, sign, and submit the following supplemental forms with its proposal, which are included herein at Attachment B:

• Non-Collusion Affidavit of Offeror

• Felony Conviction Notification

• Indemnity Affidavit of Contractor

• Report of Safety Record

• Conflict of Interest Questionnaire

• W-9

• Open Records Policy Acknowledgment

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SECTION 3 PROPOSAL REQUIREMENTS

In accordance with Texas Government Code Chapter 2269, the Owner will consider the following criteria in determining the award of the contract. The Owner will utilize Attachment C as the basis for the proposed evaluations. See Attachment C for the weighted value assigned to each criterion.

RESPONDENT/CMAR shall carefully read the information contained in the following criteria and submit a complete Proposal to all questions in Section 3 formatted as directed in Section 4. Incomplete Proposals will be considered non-responsive and subject to rejection.

3.1 CRITERION ONE: RESPONDENT/CMAR’S ABILITY TO PROVIDE CONSTRUCTION

MANAGEMENT SERVICES

Qualification information submitted shall be applicable only to the organization entity or branch that will perform this Work.

Provide a statement of interest along with the RESPONDENT/CMAR’s unique qualifications as they pertain to the work of this project.

.1 Provide the following information on your organization:

• Name of organization.

• Address of home office and address of project office, if applicable.

• Telephone number(s).

• Fax number(s).

• Organization type, corporation, partnership, sole proprietorship or joint venture. If, corporation identify state of incorporation.

• Year the firm was established.

• How many years has your organization been in business under its present name? Under what other or former names has your firm operated?

• If your organization is a corporation, answer the following: Date of incorporation, State of incorporation, President's name, Vice-President's name(s), Secretary's name, and Treasurer's name.

• If your organization is a partnership, answer the following: Date of organization, type of partnership, if applicable, names of general partner(s).

• If your organization is individually owned, answer the following: Date of organization, name of Owner.

• If the form of your organization is other than those listed above, describe it and name the principals.

• List jurisdictions and trade categories in which your organization is legally qualified to do business and indicate registration or license numbers, if applicable.

• List jurisdictions in which your organization's partnership or trade name is filed.

• List any subcontractors in which your organization has some ownership and list the categories of work those subcontractors normally perform.

• Volume of work completed in Texas over last 5 years: (Through 12/31/24)

• Volume of work completed nationally over last 5 years: (Through 12/31/24)

.2 Provide the following financial information on your organization:

• Name, address, and phone number for the proposer's principal bank reference.

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• Surety: Name of bonding company, name and address of agent, and a letter of intent to issue Performance & Payment Bonds from the proposer’s bonding company listing availability of current bonding capacity and amount of work currently under bond. A bond for 100% of the construction cost will be required upon submission of the GMP. Proof of ability to bond 100% will be required prior to selection.

.3 Provide one (1) copy of your firm’s financial statement, preferably audited. Include your organization's latest balance sheet and income statement showing the following items:

• Current assets (e.g., cash, joint venture accounts, accounts receivable, notes receivable, accrued income, deposits, materials inventory, and prepaid expenses)

• Non-current assets (e.g., net fixed assets, other assets)

• Current liabilities (e.g., accounts payable, notes payable (current), accrued expenses, provision for income taxes, advances, accrued salaries and accrued payroll taxes)

• Non-current liabilities (e.g., notes payable)

• Capital accounts and retained earnings (e.g., capital, capital stock, authorized and outstanding shares par value, earned surplus and retained earnings). To the extent permitted by Texas law, your financial statement and supporting information will be treated by the College with confidentiality.

• Name and address of firm preparing financial statement and date thereof.

• If the attached financial statement is not for the identical organization names under item 3.1.3, above, explain the relationship between organizations and the financial responsibility of the organization whose financial statement is provided (e.g., parent, subsidiary, etc.).

• Will the organization whose financial statement is attached act as guarantor of the Contract for construction?

.4 Identify the major construction projects you currently have in progress, giving the name and location of each project, Owner, Architect, contract amount, percent complete, and scheduled completion date. Provide contact names, email addresses and telephone numbers for both Owner and Architect.

.5 Identify the categories and associated percent of work and trades you normally perform with your own forces. Would you propose on some or most of the work or propose all work other than general conditions be performed by subcontractors?

.6 Identify if the company is currently for sale or involved in any transaction to expand or to be acquired by another business entity? If yes, please explain the impact to organization and management efforts.

.7 Provide details of any past or pending litigation, or claims filed, against your company that may affect your performance under an Agreement with the Owner.

.8 Has your organization been a party to a lawsuit or arbitration with regard to construction contracts within the last five years?

.9 Are there any judgments, claims, arbitration proceedings or suits pending or outstanding against your organization or its officers?

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.10 Identify if your company has ever defaulted, failed to complete any work or otherwise been discharged prior to completion of the project? If yes, explain when, where and why.

.11 Identify if your company has ever paid liquidated damages or a penalty for failure to complete a contract on time. If yes, explain for which project, when and why.

.12 Does any relationship exist by relative, business associate, capital funding agreement, or any other such kinship between your firm and any Owner employee, officer or Regent? If so, please explain.

3.2 CRITERION TWO: QUALIFICATIONS OF CONSTRUCTION MANAGER AT RISK

TEAM

.1 Describe your management philosophy for the Construction Manager at Risk construction delivery method. Which (one or more) of your reference projects listed in your Proposal best exemplify that philosophy and experience?

.2 Describe your construction management and execution plan for providing Pre- Construction Services for this Project. Which (one or more) of your reference projects listed in your Proposal best exemplify that plan and experience?

.3 Given the scope and schedule of the project, identify the proposed candidates for Project Manager, Estimator, and Superintendent(s) who would work on the project. Provide a resume and references (with phone numbers) for each along with resumes of other team members proposed for the project and their proposed assignment(s).

.4 Attach your Project Organization Chart for your complete team that will be assigned to this project for Pre-Construction Services and Construction Services for your firm. Confirm in graphic form the lines of authority and communication, and the estimated percent of time these individuals will be involved in this project.

3.3 CRITERION THREE: RESPONDENT/CMAR’S PAST PERFORMANCE ON

REPRESENTATIVE RESPONDENT/CMAR PROJECTS

.1 Identify and describe the proposed team’s past experience for providing Construction

Manager at Risk services within the last five years that are most related to this project

.2 List the projects in order of priority with the most relevant project listed first. Provide the following information for each project listed:

• Project name, location and description

• Color image of project

• Delivery method used for the project (competitive sealed bid, competitive sealed proposal, CMAR, etc.)

• Original and Final construction cost

• Percentage or dollar amount of self-performed work

• Final project gross square foot.

• Notice to Proceed and Substantial Completion dates

• Name of your Project Manager and Project Superintendent

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• Names of Mechanical, Plumbing and Electrical Subcontractors

• Name and contact information for Owner representative.

• Name and contact information for Architect/Engineer .3 For at least one, but no more than three, of the projects, provide a concise narrative of “lessons learned” as a CMAR.

3.4 CRITERION FOUR: RESPONDENT/CMAR’S ABILITY TO ESTABLISH CONTROL

COSTS

.1 Describe your fiduciary responsibility as a RESPONDENT/CMAR using GMP contracts for publicly funded projects.

.2 Describe your cost estimating methods. From any of three (3) projects listed in response to this RFP, describe how the estimates were developed, how often they were updated and the degree of accuracy achieved. Attach a sample conceptual cost estimate prepared during the schematic design (SD) phase of a project, and a sample of the final cost estimate/breakdown used to fix the Contract amount for the construction of the same project.

.3 The Owner intends to accept a Guaranteed Maximum Price prior to commencement of Construction Documents. Describe 1) Your process for ensuring that the Design Documents provide the information necessary to arrive at a complete GMP, including all Owner requirements with reasonable contingencies, and 2) Your process for subsequently ensuring that the 100% Construction Documents align with the project scope in the previously accepted GMP proposal documents.

3.5 CRITERION FIVE: RESPONDENT/CMAR’S ABILITY TO MEET SCHEDULES

.1 Describe how you will develop, maintain and update the project schedule during design and construction.

.2 Describe your approach to assuring timely completion of this project, including methods for schedule recovery, if necessary. From any three (3) of the projects listed in response to this RFP, provide examples of how these techniques were used, including specific scheduling challenges/requirements and actual solutions.

.3 Provide a sample Work Progress Schedule (bar chart acceptable) for all phases of this project including pre-construction services and milestones as they may be understood at this time.

Should no overall program or schedule be included in this RFP provide a sample from a similar project your firm has recently been involved with.

.4 Describe your experience with CPM scheduling. From any of three (3) of the projects listed in response to this RFP, provide a sample of the monthly schedule reports, including identified milestones, assignment of float and schedule recovery plans.

3.6 CRITERION SIX: RESPONDENT/CMAR’S ABILITY TO MANAGE CONSTRUCTION

SAFETY AND QUALITY

.1 Briefly describe the firm’s approach for anticipating, recognizing and controlling safety risks and note the safety resources that the firm provides for each project’s Safety program.

.2 Provide your firm’s safety record on the form in Attachment B and return with the Proposal.

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.3 Identify the firm’s annual OSHA Recordable Incident Rate (RIR) for all work performed during the past five (5) calendar years.

.4 Identify the firm’s annual OSHA Days Away From Work Incident Rates (DAFW) for all work performed during the past five (5) calendar years.

.5 List any OSHA reports/citations your firm has been issued during the last five (5) years and final outcome of each.

.6 Describe your quality assurance program. Explain the methods used to ensure quality control during the Construction phase of a project. Provide specific examples of how these techniques or procedures were used from any three (3) projects listed in response to 3.3 above.

3.7 CRITERION SEVEN: RESPONDENT/CMAR’S KNOWLEDGE OF CURRENT

CONSTRUCTION TECHNOLOGIES AND BEST PRACTICES

.1 Describe what you perceive are the critical pre-construction issues for this project. Identify any difficulties or unique challenges that you anticipate in the RESPONDENT/CMAR process for this project. How do you intend to manage and resolve these issues? What assistance will you require from the Owner?

.2 Describe your procedures, objectives, and personnel responsible for reviewing design and construction documents and for providing feedback regarding cost, schedule, and constructability to the A/E and the Owner on this project.

.3 Describe your experience utilizing building information modeling processes and tools on other similar projects.

.4 Provide an example of a successful constructability program used to maintain project budgets without sacrificing quality.

.5 Describe your Bid/Proposal package strategy for completion of the Construction Documents and for procuring Cost of the Work subcontractors, vendors, suppliers, etc.

.6 Describe your process for attracting qualified and experienced mechanical, electrical, and plumbing subcontractors to submit proposals for this project.

3.8 CRITERION EIGHT: RESPONDENT/CMAR’S PRICING AND PROJECT DELIVERY

PROPOSAL

.1 RESPONDENT/CMAR will receive an assigned share of the total available points in this category according to the mathematical process described below.

.2 The lowest proposed price will be assigned the full 30 points.

.3 Each successive RESPONDENT/CMAR’s proposed price will be scored as follows: Lowest proposed price divided by the successive RESPONDENT/CMAR’s proposed price, the result of which will be multiplied by 30 points to produce the score successive RESPONDENT/CMAR’s score.

.4 THIS SECTION MUST BE COMPLETED AND RETURNED WITH RESPONDENT

/CMAR’S PROPOSAL. FAILURE TO RETURN THIS SECTION WILL RESULT IN THE

REJECTION OF YOUR PROPOSAL.

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Proposal of:

Company Name

Company Address

Company Contact Email

Ref: Brazosport College Multi-Phased Capital Renovation Project Lake Jackson, Texas Project No. RFP 2025.03 CMAR SERVICES

Having carefully examined all of the requirements of this RFP and any attachments thereto, the undersigned proposes to furnish RESPONDENT/CMAR services as required at the terms stated herein.

.5 Pricing Schedule and Costing Methodologies Include all fees and costs of the Contractor associated with the Pre-Construction Phase and Construction Phase Services for this project. Identify fee and costs based upon the AACC as stated in the Scope of Work listed in Section 2.1 of this RFP.

.6 PRE-CONSTRUCTION

a. PART ONE, PRE-CONSTRUCTION PHASE FEE

Contractor’s fee for the Construction Contractor’s Participation in the Pre-Construction Phase (Includes All Design Phases), to include personnel expenses, project estimates, preliminary project schedule, phasing plans, value analysis and constructability review of plans and specifications, and all other necessary services, through the design phase portion of the project. [Enter your number online*]

b. PART TWO, OVERHEAD AND PROFIT FEE To be specified as a percentage (%) of the cost of the work. This fee will be converted to a fixed fee at the time of establishing the GMP. [Enter your number online*]

.7 CONSTRUCTION

a. PART THREE, CONSTRUCTION PHASE FEE

For Construction Phase Services, based on the anticipated GMP established at the time of this Agreement, Owner shall pay Contractor a stipulated Construction Phase Fee. This fee for indirect costs shall be stated as a percentage (%) of the cost of the work and will be converted to a fixed fee at the time of the establishment of the GMP. As a basis for this proposal, indirect costs are defined as:

On-Site Operations Manager On-Site Project Manager On-Site Superintendent(s) On-Site Asst. Superintendent(s)

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Home Office Personnel Assigned to the Project Job Office Rental Secretarial Support (as needed) Printing Shop and Record Drawings Employee Benefits for above Storage Unit/Trailer Rental Workers Compensations for above Haul/Set-up/and Removal of Trailers Project Office Supplies Fuel and Maintenance for Vehicles Postage and Shipping Costs Two-Way Radios/Cell Phones Project Office Utilities Project Office Telephones Project Office Machines Project Office Data Service PPE/First Aid Supplies Fire Extinguishers for Construction Background Checks & Drug Screens Progress Schedules Name Badges/IDs Accounting and Audit Fees

[Enter your number…