ESBD_376262_1726069386269_RFB RWI VFD #5.pdf

WEST TRAVIS COUNTY PUBLIC UTILITY AGENCY

RWI VFD #5 Maintenance

BID SPECIFICATIONS

INDEX

Page # Item

1 Advertisement

2 Bid Procedures & General Requirements

3 – 4 Scope, Schedule & Exclusions

5 Bid Form

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WEST TRAVIS COUNTY PUBLIC UTILITY AGENCY

NOTICE TO BIDDERS

PM and replacement of obsolete parts on VFD

The West Travis County Public Utility Agency is accepting bids for the PM and replacement of obsolete parts on a Toshiba Medium Voltage VFD. The bids will be used to select a distributor to contract Toshiba to perform the before-mentioned general scope. Bids are due before 5:00 p.m. on September 30, 2024.

WTCPUA

/s/Jennifer Smith Controller

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BID PROCEDURES & GENERAL REQUIREMENTS

BID PROCEDURE

Bids are to be submitted in sealed envelopes marked as follows:

“VFD Maintenance, RFB No. RWIVFD5 - 1”.

Bids are to be submitted on the included bid form to:

WTCPUA

13215 Bee Cave Pkwy., Bldg. B, Ste. 110 Austin, TX 78738

BID AWARD

The purpose of this bid is to select a Distributor to Contract Toshiba to perform a PM and replace obsolete parts.

The WTCPUA reserves the right to reject any or all bids, to waive any informalities in the bid procedure, and to accept the bid considered to be in the best interest of the agency.

BID DELIVERY

The WTCPUA shall accept sealed bids Monday through Friday, 8:00 a.m. to noon and 1:00 p.m. - 5:00 p.m. Bids must be received by the WTCPUA Administration Office before the specified hour and date of the opening. Each bid must be sealed and should be placed in a properly identified envelope with bid number, time and date of bid opening.

Certificate of Insurance Bidder must include Certificate of insurance with the sealed bid.

CONTRACT TERMINATION

The WTCPUA reserves the right to terminate this contract for any reason by notifying the contractor in writing 30 days from the effective date of termination.

PAYMENT

Payment will be made after a monthly invoice is received on a Net 30 schedule.

TAXES

The services included in this bid are exempt from Texas State Sales Tax.

QUESTIONS

Bidders may contact:

Michael Sarot, Electromechanical Division at (512) 897-7898 msarot@wtcpua.org mailto:msarot@wtcpua.org

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Scope & Schedule

Scope

• SR 37PM-SVC-HR (Quantity of 1) o Cleaning and inspection of VFD* o Cleaning and inspection of power modules o Insulation test on Motor o Tightening of connections o Inspection of control cabinet and circuit boards o Inspection of transformer o Insulation test on transformer o Replacement of power supply as required o Resistance tests on transformer/contactor etc.

o Testing of Contactor/breaker o Upgrade of drive firmware if applicable o Analysis of Traceback and proposal of solutions o Verification of VFD operation o Recording of all power module serial numbers o VFD Information o Project Number - 142127 o Typeform – M3A44125SAA-2

• MOD FIELD MVi to MV2 UPGRADE (Quantity of 1) o Conversion of MVi VFD to MV2 o Replacement of MVi control system o Installation of new MV2 control system, includes but not limited to:

Control board GSD board XIO board EXIO board Keypad Power supply Inspection of VFD Verification of I/O signals Programming of VFD Verification of protective signals Uncoupled run and tuning of motor Coupled run and tuning of motor

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Scope(cont.)

• 2XXXXX-M3A44125SAA-2-CMV2 (Quantity of 1) o Conversion of MVi VFD to MV2 o New drawings o New project number o Complete parts kit o All required parts

• TOSHcare® MODULE RECONDITIONING (FR 1) (Quantity of 3) o Replacement of power module power supply board o Replacement of power module fiber optic cables o Replacement of power module IGD boards o Replacement of IGBTs o Replacement of diodes o Extensive cleaning o Full voltage and current testing of power module o 1 year TOSH care® Protection Plan o Including shipping and crates o ADVANCED Power Module Reconditioning

-End of Scope-

Schedule

• Scope to be completed by March 31, 2025.

Exclusions

• Module removal and installation.

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Bid Form

Line Item Cost per Item Total Cost

SR 37PM-SVC-HR

MOD FIELD MVi to

MV2 UPGRADE

2XXXXX-

M3A44125SAA-2-

CMV2

TOSHcare®

MODULE

RECONDITIONING

(FR 1)

Grand Total Cost:

Company Name: ________________________________________________

Printed Name: _________________________________________________

Signature: ________________________________Date: ________________

Phone: ________________________________________________________

Email: ________________________________________________________

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