Environmental_ Engineering_ Landscaping Design Services - OC River Walk-Upland Habitat Restoration Project.pdf

ORANGE CIVIC CENTER · 300 E · CHAPMAN AVENUE · ORANGE, CA 92866

REQUEST FOR PROPOSAL

for

ENVIRONMENTAL, ENGINEERING AND LANDSCAPING

DESIGN SERVICES

OC RIVER WALK-UPLAND HABITAT RESTORATION

PROJECT

(RFP No. 26-27.05; SP-4335)

Release Date: September 3, 2026

Proposals Due: October 8, 2026

OC River Walk-Upland Habitat Restoration Project City Project SP-4335; RFP No. 26-27.05 Request for Proposals 8/25/26

I. Introduction

The City of Orange, Public Works Department - Engineering Division requests a proposal for the OC River Walk-Upland Habitat Restoration Project. The City is requesting consultant services for the preparation of 90% complete Plans, Specifications, and Engineering (PS&E) documents for a habitat restoration and riverbank improvements project. The final 10% PS&E and associated permitting tasks will be treated as an optional task, authorized separately upon the conclusion of the State Coastal Conservancy's review of the 90% submittal. Additionally, securing National Environmental Policy Act (NEPA) clearance through Caltrans Local Assistance for the construction phase is a required base task for this project.

Submittal Requirements

Proposals shall be received by the City no later than 5:00 p.m. on Thursday, October 8, 2026.

Please submit the two-part proposal in the following format:

Four (4) original copies of the technical proposal, GBC bound w/ hardbound cover

One (1) USB copy of the proposal in pdf format

One (1) separate, sealed envelope containing the consultant cost proposal

Submit proposals to:

City of Orange Public Works Department Attn: Dien Vu 300 East Chapman Avenue Orange, CA 92866-1591 Email:dvu@cityoforange.org

Mark envelopes containing the proposal as “OC River Walk-Upland Habitat Restoration Project”. Fax and/or email submittals will not be accepted. Any proposals received after the deadline will not be considered.

II. Project Schedule

September 3, 2026 City issues Request for Proposal

September 17, 2026 Mandatory Online Pre-submittal Meeting at 2:00 pm

September 24, 2026 Deadline to Submit Questions at 5:00 pm

October 8, 2026 Proposals due by 5:00 pm

December 2026 City Council approval of contract with notice to proceed

March 2027 Submittal of Phase 1 Deliverables (30% Preliminary Design)

July 2027 Submittal of Phase 2 Deliverables (60% Final Engineering Design)

December 2027 Submittal of Phase 3 Deliverables (90% Final Engineering Design for

SCC Review)

III. Project Background

The City of Orange will use State Coastal Conservancy grant funds to complete PS&E documents for a 7.3-acre habitat restoration and riverbank improvements project. The City has also secured federal funding for the future construction phase, which triggers the need for NEPA environmental clearance.

The project is located on the eastern bank of the Santa Ana River, bordered by the river to the west, Katella Avenue to the south, the Southern Pacific railroad corridor to the north, and a commercial area to the east.

The Project intends to transform near-bare land into native upland forest habitat, supporting threatened species such as the Least Bell's Vireo and the Southwestern Willow Flycatcher, while creating much-needed urban green space. The plans will include physical modifications to the human-made riverbanks to provide safe public access and engagement with the river while maintaining flood control capabilities.

Additionally, the project will incorporate the existing regional multimodal Santa Ana River Trail (SART) and restore access to a 0.45-mile length of the former SART for walking and nature observation.

The complete OC River Walk Engineering Feasibility Study (November 2021) shall serve as a foundational guiding resource for the overall design and regional vision of this project. Consultants are expected to utilize this master plan to inform their design approach, specifically referencing the upland habitat restoration and riverbank modification features detailed within the study.

IV. Proposal Requirements

Each design firm must submit a two-part proposal that will consist of the design firm technical proposal and the design firm cost proposal.

A. Technical Proposal

The technical proposal shall not exceed 20 pages in length, utilizing 8.5"x ll" pages (page count does not include appendices such as work product examples or key staff resumes or cover letter).

Font size shall not be smaller than 12 point for text and a minimum of 8 point for graphics.

Dividers used to separate sections will not be counted as part of the 20-page maximum. Creative use of dividers to display proposal requirements, portray team qualifications, etc. is discouraged.

1. Cover Letter: The technical proposal cover letter shall be limited to two (2) pages maximum and shall include a summary of the engineering design firm’s technical proposal, including a brief description of the proposed team firm(s), and other key staff.

The letter shall also identify a single person that is empowered to enter into a binding contract with the City and answer any questions regarding the submitted proposal.

2. Project Team Organization and Key Personnel:

a) This section should include a graphic or matrix that illustrates the project team by firm and key personnel that will be performing work on the project. All sub-consultants and their roles should be identified. Indicate the relationship between the prime consultant and sub-consultants. Only individuals who are to provide services on the project are to be included as key personnel.

b) Brief firm description(s) for the team that include:

Overview, size, legal entity type, date of firm inception, contact person name and telephone number, and office from which services will be provided.

Resume summaries of key personnel. If desired, full resumes of key personnel may be included in the appendices.

For each key person proposed, list current assigned projects, anticipated projects, and percentage availability for this project.

Elaborate on additional resources available from the project team. Elaborate on firms’ experience in working with other firm(s) on the project team.

3. Relevant Experience: This section shall include relevant experience with previous projects similar in nature to this scope of work. The information can be displayed in a spreadsheet, table, or paragraph format and must adhere to the stipulations listed below.

11"x17" foldout pages are permissible. Project experience shall be listed for the prime consultant and all sub-consultants and disciplines.

a) All projects listed must be in progress or have been completed within the last five years by the Firm listed. Include completion (or anticipated completion) date.

b) Key personnel proposed must have played a major role in the project as a member of the listed Firm. Name the key person and their role on the listed project.

c) Include a brief description of the project scope for all projects listed.

d) Include total project value and consultant contract value for each project including final construction cost compared to original construction contract value.

e) Owner and Contractor references must be provided for each project including a contact name, mailing address, email address and telephone number.

f) If desired, more detailed project profiles may be included in the Appendices.

4. Project Approach & Understanding: Elaborate on the team’s technical approach to and understanding of the overall scope of work as outlined in Attachment A.

5. Work Progress Activity Schedule: Include a Critical Path Method (CPM) Activity Schedule that details the tasks involved in the design services and environmental review.

The Activity Schedule should allow for all required review periods. This section can be a foldout 11”x17” sheet or be included in the appendices.

Request for Proposals 9/1/26

6. Insurance Coverage: Provide a Statement of Compliance of Insurance requirements as outlined in the Consultant Checklist supplied in Attachment C. Consultant indicates that insurance companies used are admitted to conduct insurance business along the lines of insurance supplied in the State of California and has a Best’s Guide rating of Grade A or better and Class VII or better by the latest edition of Best’s Key Rating Guide.

B. Consultant Cost Proposal

1. The Consultant Cost Proposal shall contain no more than two (2) 8.5”x11” pages and be submitted in a separate, sealed envelope.

2. Consultant shall submit a firm, fixed price that shall include all labor, materials, reprographics, and meetings; there shall be no reimbursable line items.

3. The Cost Proposal shall be structured in the same order as the sequence of deliverables in the consultant-prepared work progress activity schedule.

4. The Cost Proposal shall itemize man-hours, hourly rates and any other costs for the tasks shown on the work progress activity schedule.

5. The Cost Proposal shall clearly isolate and provide a separate line-item cost for Optional Task: Phase 4. This optional task must not be included in the base fee total.

6. The Cost Proposal shall include a distinct, itemized section for NEPA Clearance. The Consultant must explicitly list every anticipated NEPA technical study they are pricing.

The City will not approve future change orders for missed technical studies.

VI. Selection Criteria

A. The Technical Proposal (100)

1. Project Team and Key Personnel (25)

Overall team expertise and qualifications Qualifications of key personnel including specific required knowledge, licenses, etc.

Quality and timeliness of recently completed or nearly completed projects which are similar to the scope of work described herein Commitment to make staff available for the project Availability of additional resources

2. Relevant Experience (25)

Professional experience of the firm in performing and completing contracts of a similar nature

Specific related experience of key personnel

3. Project Approach and Understanding (35)

Details approach, methodology and deliverables for each task Demonstrates an understanding of project issues and the required work effort Understanding of the order and progress of the work to be performed Quality of the proposal

Request for Proposals 9/2/26

4. Work Progress Activity Schedule (15)

Order of work and time schedule relates to sequence of required tasks/deliverables Schedule is realistic as it relates to the required tasks

VII. Administrative Requirements

A. Cost of Proposal Preparation

The City shall not be liable for any pre-contractual expenses incurred by any consultant/team preparing a submittal or portions thereof or expenses incurred through interview preparation or travel. All proposals become the property of the City and will not be returned.

B. Pre-Submittal Conference

A mandatory pre-submittal conference is scheduled for Thursday, September 17, 2026 at 2 P.M. The pre-submittal conference will take place online at the following website:

Please join my meeting from your computer, tablet or smartphone.

https://teams.microsoft.com/meet/24801342312916?p=pQWzLdG2lIszMGKazA

Meeting ID: 248 013 423 129 16

Passcode: X5M8wy34

You can also dial in using your phone.

United States: +1 872-444-6429,,977004987# Phone Conference ID: 977 004 987#

Representatives of proposing firms are required to attend this meeting to ask any questions they might have prior to submitting their proposals. The City will compile a list of consultants based on attendance of this meeting and distribute any addendums or additional information if required.

C. Key Personnel and Sub-Consultants

The City reserves the right to approve all Key Personnel individually and all sub-consultants for work on this contract.

D. Negotiation

The City reserves the right to negotiate the Contract Scope and/or the Cost Proposal with any selected consultant.

E. State Grant Compliance:

Work Products: The State Coastal Conservancy shall be identified as a third-party beneficiary with the unqualified, perpetual, royalty-free right to use, reproduce, and publish all work products produced under this agreement.

Record Retention & Audits: The consultant must maintain financial records in accordance with Generally Accepted Accounting Principles (GAAP) and retain all records for a minimum of three (3) years following final disbursement for potential State audits.

Nondiscrimination: The consultant shall comply with the Fair Employment and Housing Act and ensure evaluation and treatment of employees are free of discrimination.

Economic Sanctions: The consultant must comply with California Executive Order N-6-22 regarding Economic Sanctions against Russia.

Attachment A OC River Walk-Upland Habit Restoration Project

Environmental, Engineering and Landscaping Design Services Scope of Work

1. General Requirements

1.1 Provide all administrative functions required to complete the project, including record keeping, preparing progress reports, and submittal reviews.

1.2 Conduct a project kickoff meeting to establish roles and coordinate with finance for local match funding codes.

1.3 Conduct and document monthly team meetings. Ensure all meeting schedules and coordination efforts align with the City's operational hours

1.4 The software used must be compatible with City software. Compatibility to be determined by the City’s Project Manager. The software requirements are as follows:

• Report and other Documents - Microsoft Word 2025

• Computer Aided Drafting – Autodesk AutoCAD 2025 or Autodesk Civil 3D 2025

• AutoCAD drawings shall follow the City of Orange Digital CAD standards. See Attachment I.

1.5 Consultant shall submit monthly progress reports, which include:

a) Summation of work by task

b) Progress relative to adopted schedule

c) Projected work activities

d) Outstanding issues

1.6 Prepare a detailed CPM schedule for the all the required plans listed in this RFP showing all relevant tasks, deliverables, and review times. The schedule shall allow for sufficient review time by the City, as directed by the City Project Manager. Provide updates to the schedule throughout the duration of the project design and revise the schedule as necessary and appropriate.

1.7 Participate in and prepare presentation materials for community stakeholder meetings to ensure designs reflect community priorities for access, safety, and environmental stewardship.

2. Geotechnical Requirements

Performance of the field investigation for the project shall be in accordance with OSHA standards.

The scope of work executed by the consultant shall include, but not be limited to, the following:

2.1 Utility Clearance: Notify Underground Service Alert (DigAlert) and obtain utility clearance prior to the start of any fieldwork.

2.2 Exploratory Borings: Perform exploratory borings. Locations must be approved by the City Engineer prior to drilling. The number and depth of borings should be sufficient to evaluate the riverbank for the proposed modifications, terraces, and overlooks.

2.3 Laboratory Analysis: Conduct laboratory analysis of the soil samples to determine soil classifications, bearing capacities, anticipated settlements, expansive characteristics, and compaction requirements.

2.4 Engineering Parameters: Provide specific engineering and foundation design parameters for the riverbank improvements to ensure safe public access to the river edge while maintaining flood control capabilities.

2.5 Soil Preparation: Compile data regarding site soil conditions to recommend necessary soil preparation and improvements for the successful establishment of native upland vegetation.

2.6 Subgrade and Fill: Detailed recommendations concerning the preparation and compaction of the subgrade and any proposed fills shall be included in the report.

2.7 Reporting: The report shall include general geology information, soil profiles and properties, logs of test borings, and groundwater observations.

2.8 Permit Identification: Based on the geotechnical findings, site conditions, and proposed riverbank modifications, the consultant must formally identify all required permits needed prior to construction (such as local grading permits or Orange County Flood Control District approvals)

Required Deliverables:

Draft Geotechnical/Soils Report for City review.

Final Geotechnical/Soils Report (Three hard copies and one electronic PDF) containing all pertinent information, field data, lab results, calculations, and recommendations.

3. Habitat Restoration & Landscaping Design

The Consultant shall provide comprehensive landscape and irrigation design services to restore 7.3 acres of ecologically degraded land into a thriving native upland forest habitat. The design must strictly utilize drought-tolerant California native species (including coastal sage, grasses, and trees) that support local wildlife, such as the Least Bell's Vireo and the Southwestern Willow Flycatcher.

The scope of work shall include:

Existing Tree Preservation: The consultant must identify, count, map, and report all existing mature trees to remain. The design must protect these trees in place, ensuring no grading, trenching, or new irrigation occurs within their established driplines to preserve their long-term health.

Invasive Species & Demolition: Develop comprehensive plans and specifications for the complete removal and eradication of all invasive species currently on site.

Planting Plans & Quantifiable Outcomes: Prepare detailed planting plans that specify the types, sizes, and layout of all new native trees, shrubs, and plants. To satisfy grant reporting requirements, the consultant must provide a precise count of all new plantings and submit an engineering estimate of the pounds of carbon the new landscaping will sequester.

Water-Efficient Irrigation Design: Evaluate the existing irrigation system for potential re-use or modification. Design a highly efficient, drought-tolerant irrigation system (e.g., zoned drip or bubblers) specifically tailored to the diverse water needs of the native plant palette to minimize water loss and conserve local water resources.

Stormwater Integration: Strategically layout the vegetation and grading to slow and filter overland stormwater runoff, improving both surface water and groundwater quality.

Recreational Amenities: Integrate shaded resting areas seamlessly into the landscape design along the restored 0.45-mile former SART trail to improve the recreational experience.

Conservation Corps Coordination: The City intends to utilize the Orange County Conservation Corps (OCCC) for soil preparation and planting activities during the construction phase. The technical specifications and planting details must be drafted clearly to guide these corps members.

Required Deliverables:

Demolition & Clearing Plan: Showing invasive species removal and existing tree protection zones.

Layout & Materials Plan: Showing the placement of shaded resting areas, trail alignments, and site furnishings.

Detailed Planting Plan & Legend: Indicating locations, quantities, sizes, and species of all native plant materials.

Irrigation Plan: Detailing water sources, zoning, and low-flow equipment.

Carbon Sequestration Report: An estimate of the pounds of carbon the new landscape will sequester.

Technical Specifications: Detailed guidelines for soil preparation, planting installation, and irrigation.

4. Trail and Riverbank Civil Engineering

4.1 Prior to commencing preliminary engineering, the consultant shall develop a minimum of three

(3) distinct conceptual site layout alternatives. These alternatives must explore different configurations for the riverbank terraces, trail alignments, viewing areas, and planting zones to allow the City to select the most effective balance of flood control, public access, and ecological restoration. When developing these alternatives, existing trail alignments and trail material should be preserved where appropriate. Furthermore, the Consultant shall study concepts for integrating the project and providing access to the site from adjoining properties to the east.

4.2 Prepare precise grading and layout plans for approximately 5,930 square feet of riverbank modifications, utilizing terraces and overlooks to provide safe public access to the river edge while preserving flood control infrastructure.

4.3 Design the restoration of the 0.45-mile former SART trail, integrating it as a pedestrian path winding through the interior of the new upland habitat.

4.4 Integrate shaded resting areas and seamless connections to the active regional multimodal

SART.

4.5 Develop a drainage approach that reduces overland stormwater runoff, utilizing the new vegetation to slow and filter water to improve surface and groundwater quality.

4.6 Ensure the trail design, resting areas, and riverbank access points strictly comply with the Americans with Disabilities Act (ADA) guidelines. All technical specifications and details for trail transition ramps must explicitly mandate the use of replaceable surface-mounted truncated domes in colonial red.

4.7 Evaluate the project footprint to determine the applicability of a Water Quality Management Plan (WQMP). If required, prepare a WQMP in accordance with the Orange County Drainage Area Management Plan (DAMP) and the City of Orange Local Implementation Plan (LIP). The WQMP shall assess hydrological impacts and detail how the project will minimize water quality pollutants to downstream water bodies through the incorporation of structural and non-structural best management practices (BMPs) and Low Impact Development (LID) design features.

5. Survey Requirements

5.1 Survey centerlines and project limits shall be tied to the State Plane Coordinate System (NAD 83). The survey shall be referenced to the County of Orange GPS Horizontal Control.

5.2 The Consultant shall use an electronic data collector, the City’s symbols library, and CAD layering standards. The electronic topographic survey file submitted shall be in Autodesk Civil 3D 2025 format (.dwg) and must include survey surface(s) with break lines, contours, and survey points.

5.3 Field Survey: The consultant shall field survey the project limits to obtain existing topographic information for the 7.3-acre site and adjacent riverbank. The survey must locate and identify the following:

Topography and cross-sections of the riverbank sufficient to support grading and flood control modeling.

All existing mature trees (with trunk diameters greater than 12") within the project footprint to support the tree preservation and protection requirements.

All right-of-way and property boundary lines, including the Orange County Flood Control District limits.

All existing utility easements, fencing, and physical limits of both the current and former Santa Ana River Trail (SART) alignments.

5.4 The Consultant shall have a thorough understanding of the survey data and deliverables needed to complete both the preliminary and final design project documents.

Required Deliverables:

Electronic topographic base map from field survey and existing record information in Autodesk Civil 3D 2025 format (.dwg).

Surveying field notes and horizontal and vertical control.

6. NEPA Environmental Clearance

6.1 The City anticipates utilizing federal funding for the construction phase of this project, requiring National Environmental Policy Act (NEPA) compliance administered through Caltrans Local Assistance.

6.2 The Consultant shall act as the environmental lead to complete and process the Preliminary Environmental Study (PES) Form (LAPM Form 6-A) through Caltrans to determine the NEPA class of action and required technical studies.

6.3 Upon PES approval, the Consultant shall prepare, submit, and revise all required NEPA technical studies and environmental documentation to secure final NEPA clearance.

6.4 Consultant Accountability: Because an approved PES is not yet available, the Consultant shall utilize their professional expertise to identify and list all anticipated NEPA technical studies required for clearance within their proposal. The Consultant shall be held fully responsible for this assessment. No change orders or additional compensation will be granted for any technical studies or environmental documentation required for NEPA clearance that are not initially identified and priced in the Consultant's cost proposal.

7. Project Sequencing & Deliverables

Phase 1A: Conceptual Design & Alternatives Analysis (Early 2027)

Geotechnical and soil investigation field work.

Development of three (3) conceptual site layout alternatives (including trail alignment, riverbank modifications, and habitat zones).

City Review (3 Weeks): The City will review the conceptual options, solicit internal feedback, and formally select a preferred site layout for the consultant to advance into preliminary engineering.

Phase 1B: 30% Design (March 2027)

Geotechnical study report.

30% Draft habitat restoration and landscaping plans.

30% Draft riverbank improvement plans.

Draft Preliminary Environmental Study (PES) Form (LAPM Form 6-A) and submit to Caltrans for review and approval.

Preliminary cost estimate.

Phase 2: 60% Design (July 2027)

60% Draft habitat restoration plans.

Draft Water Quality Management Plan (WQMP), if required.

60% Draft riverbank improvement plans.

Final PES Form and Draft NEPA Technical Studies.

Draft outline of technical specifications.

Updated cost estimate.

Phase 3: 90% Design (December 2027 - Base Contract Completion)

90% Draft habitat restoration and riverbank plans. The City will freeze the design at this milestone to allow the State Coastal Conservancy full review and input prior to finalization.

90% Technical Specifications.

All final reports and plan sets must display the State Coastal Conservancy's name and logo in a prominent location and explicitly acknowledge funding from the Safe Drinking Water, Wildfire Prevention, Drought Preparedness, and Clean Air Bond Act of 2024 (Proposition 4).

Pre-Final Water Quality Management Plan (WQMP), if required.

Final approved NEPA Environmental Document/Categorical Exclusion (CE).

Phase 4: Final 100% PS&E and Permitting (Optional Task)

Note: This phase will be authorized independently.

Incorporate State Coastal Conservancy comments to finalize 100% stamped and signed construction drawings.

Identify and secure all necessary environmental and construction permits required by regulatory agencies prior to construction.

Attachment B

DEPARTMENT OF PUBLIC WORKS

Consultant Check List

Consultants must return the indicated documents to Public Works for approval by the City.

1. BONDS: (signatures on bonds must be original and notarized)

[ ] Performance Bond in amount NOT less than 100% of contract.

[ ] Labor/Material Bond in amount NOT less than 100% of contract.

2. SIGNATURES: (signatures on contract & bond must be original and notarized)

[ ] Corporation - Two persons need to sign in order to be in compliance with Section 313 of the California Corporation Code; one person who is either President or a Vice President and a second person who is either a Secretary or Assistant Secretary or is a Chief Financial Officer or Assistant Treasurer.

[ ] Managing General Partner (for limited partnerships)

[ ] All Partners or managing general partner (for general partnership)

[ ] Individual (for sole owner)

3. INSURANCES: (Submit proof of ALL insurance(s). Amount may change to suit circumstance - Consultant to initial change)

[X] Workers Compensation

[X] Commercial general liability-occurrence basis, combined single limit of one of:

[ ] $1 million

[ ] $500,000 per occurrence with $1 million bodily injury, death and property damage

[ ] $1 million aggregate, separate for this agreement

[X] Automobile liability covering any auto-comprehensive form, combined single limit of:

[ ] $1 million

[ ] $500,000 per occurrence with $1 million bodily injury

[ ] $1 million aggregate, separate for this agreement

[X] Professional (errors/omissions); combined single limit of $1 million

Insurance certificates MUST INCLUDE the following provisions:

[X] 10-day prior written notice by mail in the event of expiration, termination or modification of any insurance coverage.

Consultant will ensure that there is an endorsement to the effect that:

[X] All insurance carried by consultant shall be primary and not contributing to any other insurance.

[X] A policy endorsement on Insurance Services Office, Inc. Form CG 20101185 shall be provided to City along with the Certificate of Insurance.

[X] City its officers, agents and employees will be named as additional insureds under all policies, except professional liability and workers compensation insurance(s).

also to be named as insured or additional insured under all polices.

[X] All insurance maintained by Consultant shall be issued by companies admitted to conduct the pertinent line of insurance in the State of California and having a rating of Grade A or better and Class VII or better by the latest edition of Best’s Key Rating Guide.

RETURN CHECKLIST AND ALL REQUIRED DOCUMENTS TO PUBLIC WORKS. FINAL EXECUTION OF THE

CONTRACT AND COMMENCEMENT OF WORK WILL NOT OCCUR UNTIL ALL DOCUMENT HAVE BEEN

RECEIVED BY THE PUBLIC WORKS.

Attachment C

LEGAL NOTICE

The City of Orange, Public Works Department – Engineering Division requests a proposal for the OC River Walk-Upland Habitat Restoration Project (RFP No. 26-27.05; SP-4335). The City of Orange, Public Works Department - Engineering Division requests a proposal for the OC River Walk-Upland Habitat Restoration Project. The City is requesting consultant services for the preparation of 90% complete Plans, Specifications, and Engineering (PS&E) documents for a habitat restoration and riverbank improvements project. Additionally, securing National Environmental Policy Act (NEPA) clearance through Caltrans Local Assistance for the construction phase is a required base task for this project. The final 10% PS&E and associated permitting tasks will be treated as an optional task, authorized separately upon the conclusion of the State Coastal Conservancy's review of the 90% submittal.

A digital copy of the RFP is available on the City’s website: https://www.cityoforange.org/our-city/departments/finance/purchasing-and-accounts-payable/rfp-posts-list

Mandatory Online Pre-Submittal Meeting will be scheduled on September 17, 2026 (Thursday) at 2:00 pm. Meeting link and details will be provided on the RFP.

Deadline to submit questions will be September 24, 2026 (Thursday) at 5:00 pm.

Four (4) hard copies of the consultant proposal and a separate cost proposal must be submitted by 5:00 pm on October 8, 2026 (Thursday). All proposals must be mailed or delivered to the City of Orange, Public Works Department, 300 E. Chapman Avenue, Orange, CA 92866, to the attention of Mr. Dien Vu.

The City reserves the right to reject any or all proposals.

The Consultant shall be registered with Department of Industrial Relations (DIR), State of California per Labor Code Section 177.1(a) at the time of bid. This project is subject to compliance monitoring and enforcement by DIR.

CITY OF ORANGE

PUBLIC WORKS DEPARTMENT

300 E. CHAPMAN AVENUE

ORANGE, CALIFORNIA 92866-1591

(714) 744-5544

PUBLISHED “ORANGE CITY NEWS”:

September 3, 2026

September 10, 2026

Attachment D Project Location Map

[Behind This Sheet]

Attachment A

PROJECT LOCATION MAP

RVA Campus Property Line

Well

Boys Dorms, 2 Girls Dorms, 2 Kitchen

Classrooms & Restrooms

Maintenance Facility, Washrooms

Canteen Weight Room

The City of Orange will use grant funding to prepare 90% design documents for the 7.3-acre OC River Walk – Upland Habitat Restoration Project. Designs will be developed for upland habitat restoration (east of the Santa Ana River Trail) and for improvements along the riverbank, which is currently rip-rap and inaccessible to the public. Additionally, a geotechnical survey will be conducted along the riverbank to guide design.

Katella Avenue

Project Boundaries

Honda Center

Southern Pacific RR Corridor

Former SART

Current SART

Attachment E Concept Level Site Plans

CONCEPT LEVEL SITE PLANS

RVA Campus Property Line

Well

Boys Dorms, 2 Girls Dorms, 2 Kitchen

Classrooms & Restrooms

Maintenance Facility, Washrooms

Canteen Weight Room

Upland Habitat Restoration From the: OC River Walk Engineering Feasibility Study City of Anaheim, November 2021

Project Site

RVA Campus Property Line

Well

Boys Dorms, 2 Girls Dorms, 2 Kitchen

Classrooms & Restrooms

Maintenance Facility, Washrooms

Canteen Weight Room

River Bank Modifications From the: OC River Walk Engineering Feasibility Study

RVA Campus Property Line

Well

Boys Dorms, 2 Girls Dorms, 2 Kitchen

Classrooms & Restrooms

Maintenance Facility, Washrooms

Canteen Weight Room

East Bank Rendering – SART and Reopened Trail through Upland Habitat From the: OC River Walk Engineering Feasibility Study

Attachment F Site Photos

SITE PHOTOS

RVA Campus Property Line

Well

Boys Dorms, 2 Girls Dorms, 2 Kitchen

Classrooms & Restrooms

Maintenance Facility, Washrooms

Canteen Weight Room

The south end of the Project site boundaries (in the foreground) at the location of the Katella Avenue Bridge looking west across the Santa Ana River at the Honda Center. The paved pathway is the Santa Ana River Trail. Note the bare ground on both sides of the fencing and the steeply sloping rip-rap along the riverbank.

RVA Campus Property Line

Well

Boys Dorms, 2 Girls Dorms, 2 Kitchen

Classrooms & Restrooms

Maintenance Facility, Washrooms

Canteen Weight Room

The southern entrance to the Project site from the Katella Avenue Bridge looking north towards the Southern Pacific Railroad corridor. To the right of the trail (on the other side of the fencing), some mature shrubs and trees exist. Any native, healthy trees within the Project site boundaries will be protected and incorporated into the Project design documents.

RVA Campus Property Line

Well

Boys Dorms, 2 Girls Dorms, 2 Kitchen

Classrooms & Restrooms

Maintenance Facility, Washrooms

Canteen Weight Room

View of the Project site along the Santa Ana River trail looking south towards Katella Avenue, ARTIC, and Angel Stadium. The restoration will include plantings starting in the bare patch of soil left of the trail and continue left to the property line (where the existing buildings are visible). The riverbank on the right will be designed to allow public access for various active and passive recreational activities.

RVA Campus Property Line

Well

Boys Dorms, 2 Girls Dorms, 2 Kitchen

Classrooms & Restrooms

Maintenance Facility, Washrooms

Canteen Weight Room

View of the City of Orange side of the riverbank looking from Anaheim. Note the steep riverbank and large rip-rap. The current riverbank design precludes residents and visitors from engaging with the River. The Project modifications to the man-made riverbanks will improve physical and visual access to the River and assist with flood control.

Attachment G Additional Documents

ADDITIONAL DOCUMENTS

RVA Campus Property Line

Well

Boys Dorms, 2 Girls Dorms, 2 Kitchen

Classrooms & Restrooms

Maintenance Facility, Washrooms

Canteen Weight Room

According to the Community Fact Finder, there are 0 park acres per 1,000 people in a ½-mile radius of the Project site’s southern entryway. The surrounding community significantly lacks parks and urban green spaces and recreational opportunities. The nearest park, El Camino Real Park, is one mile away from the Project site. Designs will incorporate the SART and emphasize creating a functional and inviting green space that provides scenic value, shaded rest areas, and opportunities for physical activity, recreation, and observation along the River.

ADDITIONAL DOCUMENTS

RVA Campus Property Line

Well

Boys Dorms, 2 Girls Dorms, 2 Kitchen

Classrooms & Restrooms

Maintenance Facility, Washrooms

Canteen Weight Room

According to CalEnviroScreen 4.0, the Project site is in a Census Tract with an overall CES 4.0 percentile of 76, a pollution burden percentile of 96, and is considered disadvantaged as it falls within the top 25% of most environmental and socioeconomic burdened areas statewide. The Project will plant native trees, plants, and shrubs, filtering air particulates, reducing stormwater runoff, and reducing the urban heat island effect, resulting in improved air and water quality in this pollution-burdened community.

Project Site

City of Orange

Attachment H Sample City of Orange Contract

PROFESSIONAL SERVICES AGREEMENT

[[Insert type of service] Services]

THIS PROFESSIONAL SERVICES AGREEMENT (the “Agreement”) is made at Orange, California, on this _____ day of ____________, 20__ (the “Effective Date”) by and between the CITY OF ORANGE, a municipal corporation (“City”), and [insert legal name of Contractor], a [insert the type of entity] (“Contractor”), who agree as follows:

1. Services. Subject to the terms and conditions set forth in this Agreement, Contractor shall provide to the reasonable satisfaction of City the services set forth in Exhibit “A,” which is attached hereto and incorporated herein by reference. As a material inducement to City to enter into this Agreement, Contractor represents and warrants that it has thoroughly investigated and considered the scope of services and fully understands the difficulties and restrictions in performing the work. The services which are the subject of this Agreement are not in the usual course of City’s business and City relies on Contractor’s representation that it is independently engaged in the business of providing such services and is experienced in performing the work.

Contractor shall perform all services in a manner reasonably satisfactory to City and in a manner in conformance with the standards of quality normally observed by an entity providing such services to a municipal agency. All services provided shall conform to all federal, state and local laws, rules and regulations and to the best professional standards and practices. The terms and conditions set forth in this Agreement shall control over any terms and conditions in Exhibit "A" to the contrary.

[Optional Provision:] [Insert Name and Position] (“City’s Project Manager”), shall be the person to whom Contractor will report for the performance of services hereunder. It is understood that Contractor’s performance hereunder shall be under the supervision of City’s Project Manager (or his/her designee), that Contractor shall coordinate its services hereunder with City’s Project Manager to the extent required by City’s Project Manager, and that all performances required hereunder by Contractor shall be performed to the satisfaction of City’s Project Manager and the City Manager.

2. Compensation and Fees.

a. Contractor's total compensation for all services performed under this Agreement, shall not exceed [insert amount] DOLLARS and [##]/100 ($[insert amount]) without the prior written authorization of City.

b. The above compensation shall include all costs, including, but not limited to, all clerical, administrative, overhead, insurance, reproduction, telephone, travel, auto rental, subsistence and all related expenses.

3. Payment.

a. As scheduled services are completed, Contractor shall submit to City an invoice for the services completed, authorized expenses and authorized extra work actually performed or incurred.

b. All such invoices shall state the basis for the amount invoiced, including services completed, the number of hours spent and any extra work performed.

c. [Alternative Provisions – choose one:] [(1) City will pay Contractor the amount invoiced within thirty (30) days after the approval of the invoice.] [(2) City will pay Contractor the amount invoiced within thirty (30) days, but may withhold 10% of any invoice until all work is completed, which sum shall be paid within thirty (30) days of completion of the work and receipt of all deliverables.] [(3) City will pay Contractor the amount invoiced, but in no event shall pay more than 50% of the not to exceed price until all work is completed.] [(4) City will pay Contractor the amount invoiced within thirty (30) days of receipt of all deliverables.]

d. Payment shall constitute payment in full for all services, authorized costs and authorized extra work covered by that invoice.

4. Change Orders. No payment for extra services caused by a change in the scope or complexity of work, or for any other reason, shall be made unless and until such extra services and a price therefor have been previously authorized in writing and approved by City as an amendment to this Agreement. City’s Project Manager is authorized to approve a reduction in the services to be performed and compensation therefor. All amendments shall set forth the changes of work, extension of time, and/or adjustment of the compensation to be paid by City to Contractor and shall be signed by the City’s Project Manager, City Manager or City Council, as applicable.

5. Licenses. Contractor represents that it and any subcontractors it may engage, possess any and all licenses which are required under state or federal law to perform the work contemplated by this Agreement and that Contractor and its subcontractors shall maintain all appropriate licenses, including a City of Orange business license, at its cost, during the performance of this Agreement.

6. Independent Contractor. At all times during the term of this Agreement, Contractor shall be an independent contractor and not an employee of City. City shall have the right to control Contractor only insofar as the result of Contractor's services rendered pursuant to this Agreement. City shall not have the right to control the means by which Contractor accomplishes services rendered pursuant to this Agreement. Contractor shall, at its sole cost and expense, furnish all facilities, materials and equipment which may be required for furnishing services pursuant to this Agreement. Contractor shall be solely responsible for, and shall indemnify, defend and save City harmless from all matters relating to the payment of its subcontractors, agents and employees, including compliance with social security withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever.

Contractor acknowledges that it and any subcontractors, agents or employees employed by Contractor shall not, under any circumstances, be considered employees of City, and that they shall not be entitled to any of the benefits or rights afforded employees of City, including, but not limited to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term disability or workers' compensation insurance benefits.

7. Contractor Not Agent. Except as City may specify in writing, Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Contractor shall have no authority, express or implied, to bind City to any obligation whatsoever.

8. Designated Persons. Only those qualified persons authorized by City’s Project Manager, or as designated in Exhibit “A,” shall perform work provided for under this Agreement.

It is understood by the parties that clerical and other nonprofessional work may be performed by persons other than those designated.

9. Assignment or Subcontracting. No assignment or subcontracting by Contractor of any part of this Agreement or of funds to be received under this Agreement shall be of any force or effect unless the assignment has the prior written approval of City. City may terminate this Agreement rather than accept any proposed assignment or subcontracting. Such assignment or subcontracting may be approved by the City Manager or his/her designee.

10. Time of Completion. Except as otherwise specified in Exhibit “A,” Contractor shall commence the work provided for in this Agreement within five (5) days of the Effective Date of this Agreement and diligently prosecute completion of the work [Alternative Provisions – choose one:] [(1) within [insert number] ([##]) calendar days from such date ]; [(2) in accordance with the time period set forth in Exhibit “A” hereto] or as otherwise agreed to by and between the representatives of the parties.

11. Time Is of the Essence. Time is of the essence in this Agreement. Contractor shall do all things necessary and incidental to the prosecution of Contractor's work.

12. [Optional Provision or “Reserved”] Liquidated Damages. Contractor shall pay City, or have withheld from monies due it, as liquidated damages, the sum of [insert amount] Dollars ($[insert amount]) per day for each and every calendar day delay in finishing the work within the time specified, including any written extensions which may be granted, in writing, in accordance with this Agreement.

13. Delays and Extensions of Time. Contractor's sole remedy for delays outside its control, other than those delays caused by City, shall be an extension of time. No matter what the cause of the delay, Contractor must document any delay and request an extension of time in writing at the time of the delay to the satisfaction of City. Any extensions granted shall be limited to the length of the delay outside Contractor’s control. If Contractor believes that delays caused by City will cause it to incur additional costs, it must specify, in writing, why the delay has caused additional costs to be incurred and the exact amount of such cost at the time the delay occurs. No additional costs can be paid that exceed the not to exceed amount stated in Section 2.a, above, absent a written amendment to this Agreement.

14. Products of Contractor. The documents, studies, evaluations, assessments, reports, plans, citations, materials, manuals, technical data, logs, files, designs and other products produced or provided by Contractor for this Agreement shall become the property of City upon receipt. Contractor shall deliver all such products to City prior to payment for same. City may use, reuse or otherwise utilize such products without restriction.

15. Equal Employment Opportunity. During the performance of this Agreement, Contractor agrees as follows:

a. Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, mental or physical disability, or any other basis prohibited by applicable law. Contractor shall ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, national origin, mental or physical disability, or any other basis prohibited by applicable law.

Such actions shall include, but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training, including apprenticeship. Contractor agrees to post in conspicuous places, available to employees and applicants for employment, a notice setting forth provisions of this non-discrimination clause.

b. Contractor shall, in all solicitations and advertisements for employees placed by, or on behalf of Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, mental or physical disability, or any other basis prohibited by applicable law.

c. Contractor shall cause the foregoing paragraphs (a) and (b) to be inserted in all subcontracts for any work covered by this Agreement, provided that the foregoing provisions shall not apply to subcontracts for standard commercial supplies or raw materials.

16. Conflicts of Interest. Contractor agrees that it shall not make, participate in the making, or in any way attempt to use its position as a consultant to influence any decision of City in which Contractor knows or has reason to know that Contractor, its officers, partners, or employees have a financial interest as defined in Section 87103 of the Government Code.

[Optional provision: Contractor further agrees that it shall not be eligible to work as the design/build firm for the project that is the subject of this Agreement.]

17. Indemnity.

a. To the fullest extent permitted by law, Contractor agrees to indemnify, defend and hold City, its City Council and each member thereof, and the officers, officials, agents and employees of City (collectively the “Indemnitees”) entirely harmless from all liability arising out of:

(1) Any and all claims under workers’ compensation acts and other employee benefit acts with respect to Contractor’s employees or Contractor’s subcontractor’s employees arising out of Contractor’s work under this Agreement, including any and all claims under any law pertaining to Contractor or its employees’ status as an independent contractor and any and all claims under Labor Code section 1720 related to the payment of prevailing wages for public works projects; and

(2) Any claim, loss, injury to or death of persons or damage to property caused by any act, neglect, default, or omission of Contractor, or person, firm or corporation employed by Contractor, either directly or by independent contract, including all damages due to loss or theft sustained by any person, firm or corporation including the Indemnitees, or any of them, arising out of, or in any way connected with the work or services which are the subject of this Agreement, including injury or damage either on or off City’s property; but not for any loss, injury, death or damage caused by the active negligence or willful misconduct of City. Contractor, at its own expense, cost and risk, shall indemnify any and all claims, actions, suits or other proceedings that may be brought or instituted against the Indemnitees on any such claim or liability covered by this subparagraph, and shall pay or satisfy any judgment that may be rendered against the Indemnitees, or any of them, in any action, suit or other proceedings as a result of coverage under this subparagraph.

b. [Optional Provision for agreements requiring professional liability insurance or “Reserved”:] To the fullest extent permitted by law, and as limited by California Civil Code 2782.8, Contractor agrees to indemnify and hold Indemnitees harmless from all liability arising out of any claim, loss, injury to or death of persons or damage to property to the extent caused by its negligent professional act or omission in the performance of professional services pursuant to this…