Engineering Design Services for the Campus Avenue Storm Drain Project (SM2601).pdf

46700.00100\33865500.1

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REQUEST FOR PROPOSALS

FOR

CITY OF ONTARIO

FOR

CAMPUS AVENUE STORM DRAIN IMPROVEMENT PROJECT (SM2601)

CITY OF ONTARIO

303 East “B” Street

Ontario, CA 91764-4196

Telephone: (909) 395-2012

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CITY OF ONTARIO

NOTICE INVITING PROPOSALS, RFP NO. 2008

ENGINEEERING DESIGN SERVICES FOR THE CAMPUS AVENUE STORM DRAIN

PROJECT (SM2601)

PUBLIC NOTICE IS HEREBY GIVEN that proposals will be received by the City of Ontario (“City”) electronically through the City’s online bid management provider (“PlanetBids”), until 11:00 a.m., August 11, 2026. Proposals may not be submitted by fax, email, telephone, mail, hand delivery, or other means; any proposals received through any means other than Planet Bids will be returned to the proposer unopened.

A total of one (1) executed original and three (3) hard copies of technical proposals and one (1) fee proposal (under separate, sealed envelope) shall be delivered, no later than the above deadline, to:

City of Ontario – Records Management Department 303 East “B” Street Ontario, CA 91764

The City is requesting proposals to provide: Engineering design services to prepare the plans, specifications and engineer’s estimate (PS&E), including permit and utility coordination and construction support for the 100-year storm event Master Planned Storm Drain along Campus Avenue from Riverside Drive to approximately 2,000 feet north of the Francis Street intersection in the City of Ontario, as outlined in Exhibit “A” Scope of Services.

Interested parties may download copies of the above mentioned RFP by visiting the City’s web site, www.ontarioca.gov and selecting “Bids and Proposals” under “Business” on the home page.

To download solicitation packages and submit proposals, new vendors will be required to register.

The award of this contract is subject to available budget adequate to carry out the provisions of the proposed agreement including the identified scope of services. The City reserves the right to reject any or all proposals determined not to be in the best interest of the City.

Certain labor categories under this project may be subject to prevailing wages as identified in the State of California Labor Code commencing at sections 1720 et seq. and 1770 et seq. If applicable, employees working in these categories at the site must be paid not less than the basic hourly rates of pay and fringe benefits established by the California Department of Industrial Relations. Copies of the State of California wage schedules are available for review at www.dir.ca.gov/dlsr/. In addition, a copy of the prevailing rate of per diem wages will be made

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available at the City Clerk’s office upon request. It shall be mandatory upon the proposer to whom the contract is awarded, and upon any subcontractors, to comply with all Labor Code provisions, which include but are not limited to the payment of not less than the said specified prevailing wage rates to all workers employed by them in the execution of the contract, employment of apprentices, hours of labor and debarment of contractors and subcontractors. Pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a contract to perform public work must be registered with the Department of Industrial Relations (“DIR”). No proposal will be accepted nor any contract entered into without proof of the proposer’s and subcontractors’ current registration with the DIR to perform public work. If awarded a contract, the proposer and its subcontractors, of any tier, shall maintain active registration with the DIR for the duration of the project. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and

1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1. The contract awarded pursuant to this RFP may also be subject to compliance monitoring and enforcement by the DIR.

City of Ontario Purchasing Department

(909) 395-2012

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REQUEST FOR PROPOSALS

ENGINEEERING DESIGN SERVICES FOR THE CAMPUS AVENUE STORM

DRAIN PROJECT (SM2601)

I. BACKGROUND AND INTRODUCTION

The City of Ontario (“City”) is requesting proposals from qualified firms1 (“Proposers”) for engineering design for the Campus Avenue Strom Drain Improvement Project (“Services”), which shall be provided under the general direction of the City Manager or his or her designee.

The City is a general law city in the State of California. The City’s population is estimated at 166,866 and the City’s current area covers approximately 50 square miles. The City operates under a council-manager form of government with a five-member City Council elected at large.

Each council member serves a four-year term. The City Council meets on the first and third Tuesdays of the month at Ontario City Hall, 303 East “B” Street. To serve and promote the welfare of its residents, the City intends to procure the Services, as described below.

The selected firm will provide engineering design services to prepare the plans, specifications and engineer’s estimate (PS&E), including permit and utility coordination and construction support for the 100-year storm event Master Planned Storm Drain along Campus Avenue from Riverside Drive to approximately 2,000 feet north of the Francis Street intersection in the City of Ontario, as outlined in Exhibit “A” Scope of Services.

II. REQUEST FOR PROPOSALS

A. Scope of Services

The Services sought under this Request for Proposals (“RFP”) are set forth in more detail in Exhibit “A,” attached hereto and incorporated herein by this reference. Notwithstanding the inclusion of such Services in Exhibit “A” the final scope of Services negotiated between City and the successful Proposer shall be set forth in the Agreement (“Agreement”) executed by and between City and the successful Proposer. A copy of the sample Agreement is attached hereto as Exhibit “B” and incorporated herein by this reference.

B. Pre-Proposal Meeting

For this RFP, there is no pre-proposal meeting.

C. Content and Format of Proposal

Proposals shall be concise, well organized and demonstrate qualifications and applicable experience. Proposals shall be organized, tabbed, and numbered in the order presented below.

Proposals must include page numbers for all pages in the proposal. The proposal shall be uploaded (.pdf file) as an attachment(s) and submitted through PlanetBids. The proposal shall be signed by an individual, partner, officer or officers authorized to execute legal documents on behalf of the Proposer.

1Use of the term “firm” throughout this document shall mean individual proprietorship, partnership, Limited Liability Company, corporation or joint venture.

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Proposals shall be in the following order and shall include:

1. Executive Summary: (limit: 2 pages) Summarize the content of your proposal in a clear and concise manner.

2. Table of Contents: (limit: 1 page)

3. Identification of Proposer: (limit: 1 pages)

a. Legal name and address of the company.

b. Legal form of company (partnership, corporation).

c. If company is a wholly owned subsidiary of a “parent company,” identify the “parent company.”

d. Name, title, address and telephone number of the proposed representative to contact concerning the Proposal Submittal.

e. City Business License Number

4. Staffing Resources: (limit: 7 pages)

a. Firm Staffing and Key Personnel

(i) Provide the number of staff to be assigned to perform the Services and the names/discipline/job title of each as well as your firm’s capacity to provide additional personnel as needed.

(ii) Identify three (3) persons that will be principally responsible for working with the City. Indicate the role and responsibility of each individual. If the Proposer is chosen as a finalist, these principal individuals must attend the interview and in-person presentation.

(iii) Describe proposed team organization, including identification and responsibilities of key personnel. Please include one-page resumes.

(iv) Provide brief biographies of individuals that will be working directly with the City.

b. Subcontractors

(i) The Proposer shall identify functions that are likely to be subcontracted and identify the subcontractor that is anticipated to perform each function, if known at this time.

5. Fiscal Stability: (limit: 2 pages- not including supporting documentation)

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a. The Proposer should provide evidence of corporate stability including:

(i) A current report from any commercial credit rating service such as Dunn and Bradstreet or Experian; or

(ii) A letter from a financial institution stating a current line of credit; and

(iii) Latest audited financial statement and/or annual report that has been certified by a CPA. This information will remain confidential and is not subject to public disclosure.

6. Experience and Technical Competence: (limit: 6 pages)

a. Experience

(i) The Proposer shall provide a description of how the Proposer’s experience, technical and professional skills will meet the goals and fulfill the general functions identified in this RFP.

(ii) Describe the past experience of the staff to be assigned to perform the Services in performing similar services.

(iii) The Proposer shall state the number of years the firm has conducted business. Proposer must have at least four (4) years’ experience in providing the required scope of Services for public clients.

(iv) Provide five (5) references regarding the Proposer’s experience and performance performing similar services.

Include the following information: (1) Organization/City, contact name, phone number, e-mail address; and (2) project size and description, if applicable, and description of services.

(v) Describe the Proposer’s local experience and knowledge of City.

b. Project Specific Experience

(i) The Proposer shall provide a description of the three (3) most relevant service contracts held within the last five years, one page per project, to include:

(a) Role of the firm

(b) Dollar value of the services

(c) Dollar value of the fee

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(d) Description of services

(e) Staffing

(f) Duration of providing services

(g) Relationship to client

(h) Contact name, position, entity name, telephone number, fax number and e-mail address for each project.

(ii) If any of the following has occurred, please describe in detail:

(a) Failure to enter into a contract or professional services agreement once selected.

(b) Withdrawal of a proposal as a result of an error.

(c) Termination or failure to complete a contract.

(d) Debarment by any municipal, county, state, federal or local agency.

(e) Involvement in litigation, arbitration or mediation.

Conviction of the firm or its principals for violating a state or federal antitrust law by bid or proposal rigging, collusion, or restrictive competition between bidders or proposers, or conviction of violating any other federal or state law related to bidding or professional services performance. Knowing concealment of any deficiency in the performance of a prior contract.

(f) Falsification of information or submission of deceptive or fraudulent statements in connection with a contract.

(g) Willful disregard for applicable rules, laws or regulations.

Information regarding any of the above may, at the sole discretion of the City, be deemed to indicate an unsatisfactory record of performance.

c. Technical Competence

(i) Description of in-house resources (i.e., computer capabilities, software applications, modem protocol, modeling programs, etc.)

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(ii) Ability to draw upon multi-disciplinary staff to address the Services requested in this RFP.

7. Proposed Method to Accomplish the Work: (limit: 6 pages) Describe the technical and management approach to providing the Services to the City. Proposer should take into account the scope of the Services, goals of the City, and general functions required. Include a draft first year schedule of tasks, milestones, and deliverables that will provide for timely provision of the Services. In reviewing the scope of Services and goals described in Exhibit “A,” the Proposer may identify additional necessary tasks and is invited to bring these to the City’s attention within the discussion of its proposed method to accomplish the work.

8. Fee Proposal: Please provide a lump-sum, not-to-exceed fee proposal for each work task described in Exhibit “A”, scope of Services, as well as a firm-fixed hourly rate for each work sub-task described in Exhibit “A” Scope of Services, along with a firm-fixed hourly rate schedule for each title or job description to be utilized. The fee proposal shall also include hourly rates for all personnel for “Additional Work” (as such term is defined in the proposed Professional Services Agreement (“Agreement”) attached hereto as Exhibit “B” and incorporated herein).

Consultant’s fee proposal for the prime and all sub consultants must contain a breakdown of all components of cost to include: labor base, rate, other direct costs, overhead, and fee. Fee proposal shall be structured to match Exhibit “C” sample cost proposal format.

Offeror shall submit one (1) copy electronically of the fee proposal concurrently with the technical proposal, but as a separate PDF document labeled as “Fee Proposal”.

Offeror shall also submit one (1) copy of the fee proposal concurrently with the hard copies of the technical proposal, but in a separate, sealed envelope labeled as “Fee Proposal”. Upon completion of the initial evaluations, the Procurement / Project Manager will open the Cost and Price Proposal file submitted.

9. Insurance: (limit: 2 page - not including supporting documentation) See the Agreement, attached hereto as Exhibit “B,” for a description of the insurance requirements.

10. Litigation: (limit: 1 pages) Provide litigation history for any claims filed by your firm or against your firm related to the provision of Services in the last five (5) years.

11. Other Information: (limit: 2 pages) This section shall contain all other pertinent information regarding the following:

a. Demonstration of record of staffing tasks efficiently and completing projects on time and within the allocated budget.

b. Description of community involvement.

c. Description of any previous involvement with the City.

d. A statement that the Proposer has no conflicts of interest in connection with providing the Services.

12. Certification of Proposal: This section shall state:

“The undersigned hereby submits its proposal and, by doing so, agrees to furnish services to the City in accordance with the Request for Proposal (RFP), and to be bound by the terms and

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conditions of the RFP.”

13. Appendices: (limit: 5 pages)

D. No Deviations from the RFP

In submitting a proposal in response to this RFP, Proposer is certifying that it takes no exceptions to this RFP including, but not limited to, the Agreement. If any exceptions are taken, such exceptions must be clearly noted in the proposal and may be reason for rejection of the proposal. As such, Proposer is directed to carefully review the sample Agreement and, in particular, the insurance and indemnification provisions therein.

E. Selection Process

1. The City will evaluate proposals based on the following criteria:

a. The firm has no conflict of interest with regard to any other work performed by the firm for the City.

b. Clarity and conformance of proposal to RFP. – 5%

c. Content of the proposal and proposed method to accomplish work.

– 35%.

d. Proposer’s experience and performance. – 20%

e. Team members’ experience and performance. – 30%

f. Fee proposal. – 5%

g. Reference’s comments. – 5%

2. During the evaluation process, the City reserves the right, where it may serve the City's best interest, to request additional information or clarifications from Proposers, or to allow corrections of errors or omissions.

3. It is the City’s intent to select a Proposer to perform the Services based on the above criteria. The City reserves the right to reject all proposals, select by proposal review only or interview as needed. Certain Proposers may be selected to make a brief presentation and oral interview after which a final selection will be made. The successful Proposer will be selected on the basis of information provided in the RFP, in-person presentations, and the results of the City’s research and investigation. Upon selection of a Proposer, the City will endeavor to negotiate a mutually agreeable Agreement with the selected Proposer.

4. In the event that the City is unable to reach agreement, the City will proceed, at its sole discretion, to negotiate with the next Proposer selected by the City. The City reserves the right to contract for services in the manner that most benefits the City including awarding more than one contract if desired.

5. After negotiating a proposed Agreement that is fair and reasonable, City staff will make the final recommendation to the City Council concerning the proposed Agreement.

The City Council has the final authority to approve or reject the Agreement.

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F. Bid Protests

1. Protest Procedures: Submitted proposals will be made available for review in accordance with the California Public Records Act and after a submission of a Public Records Act Request to the City Clerk’s Office.

Proposers may file a protest with the City Clerk. In order for a Proposer’s protest to be considered valid, the protest must:

a. Be filed in writing not later than 5:00 p.m. (local time) on the fifth business day after the City issues a Notice of Intent to Award for the subject project, based on one of the following criteria:

(i) The Proposer’s disagreement with the determination or recommendation by the City regarding the Proposer’s proposal;

(ii) Non-compliance with RFP;

(iii) Non-compliance with City policy; or

(iv) Non-compliance with state or federal law.

b. Clearly identify the specific irregularity or basis for the protest;

c. Specify, in detail, the factual and legal grounds for the protest;

d. Include all relevant supporting documentation with the protest at time of filing.

2. City Review: The City will review and evaluate the basis of the protest provided the protest is filed in strict conformity with the foregoing. The City shall provide the Proposer submitting the protest with a written statement concurring with or denying the protest.

Action by the City relative to the protest will be final and not subject to appeal or reconsideration.

The procedure and time limits set forth in this Section are mandatory and are the Proposer’s sole and exclusive remedy in the event of protest. Failure to comply with these procedures will constitute a waiver of any right to further pursue the protest, including filing a Government Code claim or legal proceedings.

All protests filed with the City Clerk shall be delivered to the following address:

City Clerk City of Ontario 303 East “B” Street Ontario, CA 91764-4196

G. Proposal Schedule

The tentative schedule is as follows:

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ACTION DATE

Release of Request for Proposal July 21, 2026

Last Day to Submit Questions for Clarification received by the City on or before 11:00 A.M.

August 4, 2026

Clarifications Issued by City on or before 11:00 A.M. August 8, 2026

Deadline for Receipt of Proposals submitted on or before 11:00 A.M.

August 11, 2026

Notification of Finalist(s) August 25, 2026

Award Contract October 20, 2026

The above scheduled dates are tentative and City retains the sole discretion to adjust the above schedule. Nothing set forth herein shall be deemed to bind City to award a contract for the Services and City retains the sole discretion to cancel or modify any part of or all of this RFP at any time.

H. Submittal Requirements

1. General: It is strongly recommended that the Proposer submit proposals in the format identified in this RFP to allow the City to fully evaluate and compare the proposal.

All requirements and questions in the RFP should be addressed and all requested data shall be supplied. The City reserves the right to request additional information which, in the City’s opinion, is necessary to assure that the Proposer’s competence, number of qualified employees, business organization and financial resources are adequate to perform according to the Agreement.

2. Preparation: Proposals should be prepared in such a way as to provide a straightforward, concise delineation of capabilities to satisfy the requirements of this RFP.

Responses should emphasize the Proposer’s demonstrated capability to perform the Services.

Expensive bindings and promotional materials, etc., are not necessary or desired. However, technical literature that supports the approach to providing the Services and work plan should be forwarded as part of the proposal. Emphasis should be concentrated on completeness, approach to the work and clarity of proposal.

3. Site Examination: Proposers may visit City and its physical facilities to determine the local conditions which may in any way affect the performance of the work;

familiarize themselves with all federal, state and local laws, ordinances, rules, regulations, and codes affecting the performance of the Services; make such investigations, as it may deem necessary for performance of the work at its proposal price within the terms of the Agreement;

and correlate its observations, investigations, and determinations with the requirements of the Agreement.

4. Confidentiality of Proposal: Proposals submitted in response to this RFP shall be held confidential by City and shall not be subject to disclosure under the California Public Records Act (Cal. Government Code section 6250 et seq.) until after either City and the successful Proposer have completed negotiations and entered into an Agreement or City has rejected all

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proposals. All correspondence with the City including responses to this RFP will become the exclusive property of the City and will become public records under the California Public Records Act. The City will have no liability to the Proposer or other party as a result of any public disclosure of any proposal or the Agreement.

If a Proposer desires to exclude a portion of its proposal from disclosure under the California Public Records Act, the Proposer must mark it as such and state the specific provision in the California Public Records Act which provides the exemption as well as the factual basis for claiming the exemption. For example, if a Proposer submits trade secret information, the Proposer must plainly mark the information as “Trade Secret” and refer to the appropriate section of the California Public Records Act which provides the exemption as well as the factual basis for claiming the exemption. If a request is made for information marked “Confidential”, “Trade Secret” or “Proprietary” (“Proprietary Information”) the City will provide Proposers who submitted the information with reasonable notice to seek protection from disclosure by a court of competent jurisdiction. Proposer shall have five (5) working days after receipt of such notice to give City written notice of Proposer's objection to the City's release of Proprietary Information. Proposer shall indemnify, defend and hold harmless the City, and its officers, directors, employees, and agents from and against all liability, loss, cost or expense (including attorney's fees) arising out of a legal action brought to compel the release of Proprietary Information.

Proposals which indiscriminately identify all or most of the proposal as exempt from disclosure without justification may be deemed unresponsive and disqualified from further participation in this RFP.

5. Submittal Instructions.

The proposal (four (4) sets of hard copies) must be received no later than 11:00 am local time, on or before August 11, 2026, at the office of:

City of Ontario – Records Management Department 303 East “B” Street Ontario, CA 91764

The proposal must also be received no later than 11:00 A.M local time, on or before August 11, 2026 through the City’s online bid provider, PlanetBids. It is solely the responsibility of Proposer to see that its proposal is properly submitted to PlanetBids in proper form and prior to the stated closing time. PlanetBids will not accept late proposals. The City will only consider proposals that have transmitted successfully and have been issued a confirmation number with a time stamp from PlanetBids indicating that the proposal was submitted successfully. Proposers shall be solely responsible for informing themselves with respect to the proper utilization of PlanetBids, ensuring the capability of their computer system to upload the required documents, and the stability of their internet service. Failure of the Proposer to successfully submit an electronic proposal shall be at the Proposer’s sole risk, and no relief will be given for late and/or improperly submitted proposals.

Proposers experiencing any technical difficulties with the proposal submission process may contact PlanetBids Support at 818-992-1771. If you continue to have difficulty, please contact City’s Purchasing Office at 909-395-2012. Neither the City nor PlanetBids make any guarantee as to the timely availability of assistance or assurance that any given problem will be resolved by the proposal submission date and/or time.

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I. Miscellaneous

1. Amendments to RFP: The City reserves the right to amend the RFP or issue to all Proposers addenda to answer questions for clarification.

2. Non-Responsive Proposals: A proposal may be considered non-responsive if conditional, incomplete, or if it contains alterations of form, additions not called for, or other irregularities that may constitute a material change to the proposal.

3. Amendments to Proposals: Unless specifically requested by the City, no amendment, addendum or modification will be accepted after a proposal has been submitted to City. If a change to a proposal that has been submitted is desired, the submitted proposal must be withdrawn and the replacement proposal submitted to City prior to the deadline stated herein for receiving proposals.

4. Costs for Preparing: The City will not compensate any Proposer for the cost of preparing any proposal, and all materials submitted with a proposal shall become the property of the City. The City will retain all proposals submitted and may use any idea in a proposal regardless of whether that proposal is selected.

5. Cancellation of RFP: City reserves the right to cancel this RFP at any time prior to contract award without obligation in any manner for proposal preparation, interview, fee negotiation or other marketing costs associated with this RFP.

6. Price Validity: Prices provided by Proposers in response to this RFP are valid for 90 days from the proposal due date. The City intends to award the contract within this time but may request an extension from the Proposers to hold pricing, until negotiations are complete and the contract is awarded.

7. No Commitment to Award: Issuance of this RFP and receipt of proposals does not commit the City to award a contract. City expressly reserves the right to postpone the proposal for its own convenience, to accept or reject any or all proposals received in response to this RFP, to negotiate with more than one Proposer concurrently, or to cancel all or part of this

RFP.

8. Requests for Clarification: All requests for information and/or clarification must be posted on Planet Bid’s Q&A tab no later than 11:00 A.M., August 4, 2026. Answers to all questions will be issued to all prospective Proposers via e-mail. Oral statements regarding this RFP by any persons should be considered unverified information unless confirmed in writing.

9. Right to Negotiate and/or Reject Proposals: City reserves the right to negotiate any price or provision, task order or service, accept any part or all of any proposals, waive any irregularities, and to reject any and all, or parts of any and all proposals, whenever, in the sole opinion of City, such action shall serve its best interests and those of the tax-paying public. The Proposers are encouraged to submit their best prices in their proposals, and City intends to negotiate only with the Proposer(s) whose proposal most closely meets City’s requirements at the lowest estimated cost. The Agreement, if any is awarded, will go to the Proposer whose proposal best meets City’s requirements.

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10. Non-Discrimination: The City does not discriminate on the basis of race, color, national origin, religion, age, ancestry, medical condition, disability or gender in consideration for an award of contract.

11. Prevailing Wage and Contractor Registration:

Proposers shall take cognizance of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., as well as California Code of Regulations, Title 8, Section 16000 et seq. (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain “public work” and “maintenance” projects. If applicable, employees working in these categories at the site must be paid not less than the basic hourly rates of pay and fringe benefits established by the California Department of Industrial Relations (“DIR”). Copies of the State of California wage schedules are available for review at www.dir.ca.gov/dlsr/. In addition, a copy of the prevailing rate of per diem wages will be made available at the City Clerk’s office upon request. The successful Proposer shall post a copy of the prevailing wage rates at each job site. It shall be mandatory upon the Proposer to whom the Agreement is awarded, and upon any subcontractors, to comply with all Labor Code provisions, which include but are not limited to the payment of not less than the said specified prevailing wage rates to all workers employed by them in the execution of the Agreement, employment of apprentices, hours of labor and debarment of contractors and subcontractors.

Pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a contract to perform public work must be registered with the DIR. No proposal will be accepted nor any contract entered into without proof of the Proposer’s and subcontractors’ current registration with the DIR to perform public work. If awarded a contract, the Proposer and its subcontractors, of any tier, shall maintain active registration with the DIR for the duration of the project. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1. The contract awarded pursuant to this RFP may also be subject to compliance monitoring and enforcement by the DIR.

Publication Date of RFP: July 21, 2026

Ex. A - 1 (BB&K 2020)

EXHIBIT A

CAMPUS AVENUE STORM DRAIN PROJECT (SM2601)

PROPOSED SCOPE OF SERVICES

I. PROJECT DESCRIPTION

The City of Ontario is seeking professional services from a qualified firm to prepare the plans, specifications and engineer’s estimate (PS&E) for the Campus Avenue Storm Drain Project, including hydrologic and hydraulic analysis. The mainline storm drain shall be designed to carry the 100-year storm runoff event and connects to the San Bernardino County Flood Control District (SBCFCD) owned Riverside Storm Drain. The Riverside Storm Drain then outlets storm flows to the Grove Basin. Upon completion of construction, the City of Ontario will maintain this storm drain line.

Project Limits The proposed master planned storm drain system ranges from 72-inch reinforced concrete pipe (RCP) to 90-inch RCP at a total mainline length of approximately 10,000 linear feet (LF). The mainline storm drain will be in Campus Avenue from Riverside Drive to approximately 2,000 feet north of Francis Street, with associated catch basins and laterals. Connection of existing storm drain systems to the new system will also be required. Preliminary exhibits and excerpts from the Master Plan of Drainage are attached.

Project Schedule Consultant shall provide a schedule of anticipated services to meet the scope of work. The schedule shall be submitted with a list of tasks and sub-tasks, including agency review time, internal QA/QC and calendar days anticipated to complete each of the identified tasks and sub-tasks.

Engineering Design The Engineer shall include a detailed scope of work in their proposal. The scope of work is to be based on, but not limited to, preparation of plans, technical specifications, suggested construction duration, cost estimate and bid sheets for the project. All engineering work shall be performed under the direction of a Professional Engineer Registered in the State of California. All reports, plans, technical specifications, and cost estimates will be to a level of professional competence that is common among engineers performing like services. All final reports including the hydrology and hydraulic studies, calculations, geotechnical report, construction plans, technical specifications, and cost opinions shall be stamped and signed by the Civil Engineer responsible for the work.

Plans for the project will be prepared using AutoCAD latest edition. An electronic copy shall be provided to the City containing the plans in AutoCAD and PDF formats.

The Consultant is expected to furnish all services as required to complete the scope of services described below and to manage and control costs and resources, and complete work in adherence to the agreed upon Project schedule. The Consultant will assign a Project Manager who will act as the City’s primary contact and will be entirely responsible for project management

Ex. A - 2 (BB&K 2020) activities throughout the duration of the project. The following is a suggested breakdown of Project tasks and should be incorporated into the fee schedule under the appropriate activities.

Consultant shall be aware that certain labor categories may be subject to prevailing wage rates as identified in the California Labor Code commencing Section 1770 et. Seq. Determination of whether or not Prevailing Wages shall apply will be determined when the City’s project manager identifies the scope of specific task orders. Please refer to Paragraph I.10 “Prevailing Wage” of this RFP, and Paragraph 3.10.6 “Prevailing Wages” of the DSA for further requirements.

Expected services to be provided under this contract may include but are not limited to:

II. PROJECT TASKS

Task 1. DESIGN SURVEY

Consultant shall provide full topography of existing improvements within the existing and proposed right-of-way necessary to complete the PS&E phase of the project. All surveys shall be performed by Consultant in accordance with accepted professional surveying standards. The Consultant shall be responsible to verify datum with the City. Consultant shall obtain encroachment permits from applicable agencies prior to beginning any field investigation. Additionally, if a traffic control plan is required, Consultant shall prepare the plan. Such documents shall be forwarded to the respective permit issuing agency, for review and concurrence prior to beginning any field investigation.

The Consultant shall complete a topographic survey map of the site to prepare a base map for the construction plans. This includes, but is not limited to:

• Horizontal and vertical control, drainage surveys, topographical surveys within the right-of-way, cross sections, grid grades, open-ended traverses, profile data sheets and required documentation. (Horizontal Control shall be based on NAD 83; Vertical Control shall be based on NAVD 88).

• Establish street centerlines, right-of-way lines existing and proposed, and all easements from available record information.

• Provide the basis-of-bearing and benchmark information used for the survey and necessary for construction.

• Locate and tie any features that would affect the design or construction.

• Obtain Record of Surveys, benchmark and centerline tie information.

Task 2. GEOTECHNICAL REPORT

Consultant shall conduct a site visit to observe the topography and visualize the proposed improvements at the project location. Also review available subsurface data from nearby structures or published geologic maps, to determine general subsurface conditions at the project site. Twenty (20) geotechnical borings shall be performed by the Consultant.

Consultant shall obtain applicable encroachment permits with traffic control plans from each agency accordingly, if required prior to beginning any field investigation.

Consultant will provide geotechnical recommendations for trenching, backfilling, cut and fill slopes, and drainage facilities.

Ex. A - 3 (BB&K 2020)

Task 3. UTILITY VERIFICATION/COORDINATION

Consultant shall perform research of records including utility companies and other agency records as necessary to secure information required to identify, locate, and accurately layout all existing improvements and right-of-way within project limits that may interfere with the proposed improvements. Consultant shall coordinate directly with the respective utility owners if relocations are deemed necessary to accommodate the proposed improvements. Consultant shall prepare utility relocation plans and pothole existing underground utilities if necessary. This task will include, at a minimum, the following:

1. Review existing record drawing plans

2. Perform utility investigation and provide utility relocation recommendations, if necessary

3. Field investigation and measurement to assess existing site condition

4. Consultant to provide a copy of all utility notifications and responses to the City and maintain and provide a log of such information

5. Pothole all relevant existing utilities to verify location (with related traffic control and patching)

6. Provide a preliminary set of plans to utility companies

7. Prepare utility relocation plans, if necessary

8. Coordination of relocation of facilities

9. Coordination and plan integration with adjacent utility projects and improvements.

Task 4. PERMITTING

Consultant shall be responsible for identifying and obtaining all necessary environmental permits (or obtaining letters stating permits are not necessary). This may include but is not limited to approvals from the California Department of Fish and Wildlife, United States Army Corps of Engineers, and Regional Water Quality Control Board.

The City of Ontario will prepare the CEQA Environmental Document.

Consultant is also responsible for obtaining plan approval and permits from SBCFCD, and a Caltrans permit for work impacting Caltrans ROW, if applicable.

Any additional fees required for these permits will be paid for separately by the City and shall not be included in the Consultant’s fee proposal.

Task 5. HYDROLOGY AND HYDRAULICS

Consultant shall analyze the hydrologic and hydraulic features of the site and prepare a Hydrology and Hydraulics Report to address existing and proposed drainage conditions.

Specifically, the report shall address successful removal of surface flooding experienced in the recent rain events within the proposed project limits. Additionally, a hydraulic analysis may be required for the Riverside Storm Drain system to compare existing and proposed conditions of the connection in order to demonstrate that capacity requirements are met. The City will provide SBCFCD record drawings and calculations, if available, to the awarded consultant. Consultant must provide electronic files of programs used, such as AES, CivilDesign, WSPGW, FlowMaster, etc. Any software utilized for calculations must be on the SBCFCD approved list. The Hydrology and Hydraulics study shall be prepared in accordance with the San Bernardino County Hydrology Manual and will be

Ex. A - 4 (BB&K 2020) reviewed and approved by City of Ontario and SBCFCD.

Refer to the attached exhibits for preliminary hydrology and hydraulic information from the City's updated Storm Drain Master Plan. The Ontario Storm Drain Master Plan interactive map is available at:

https://cityofontario.maps.arcgis.com/apps/mapviewer/index.html?webmap=096dff9f968 0433da012e80158b59bc4

The updated Storm Drain Master Plan is currently pending acceptance by the City Council.

The attached exhibits and interactive map are based on the updated plan and are provided for reference and planning purposes only. The Consultant shall perform an independent hydrology and hydraulic analysis and shall not rely solely on the Master Plan findings for project design.

Task 6. PROJECT DESIGN/PLANS, SPECIFICATIONS, AND ESTIMATES

(PS&E) PREPARATION

For the 35% submittal, Consultant shall submit the preliminary plans to the Project Manager and will not need to submit for official plan check.

Consultant shall provide the following for 65%, 95% and 100% PS&E submittals:

• Improvement Plans including but not limited to:

o Title sheet.

o Storm drain plan and profile sheets, including referencing existing improvements, right-of-way, utility and street components, and street sections showing underground utilities.

o Utility relocations, if required.

o Landscape and irrigation plans if trees are removed and planted.

o Construction details or other details as required.

o Staging plans, if deemed necessary.

• Drainage report containing full hydrology and hydraulic calculations, including street capacity analysis and catch basin analysis.

• Detailed Engineering/Construction Cost Estimate.

• Preparation of construction bid documents and specifications in accordance with City of

Ontario standards.

• Any other work required to complete project design.

General Requirements and Project Deliverables

The City will provide the title block and specification boiler plate to the Consultant. All drawings shall utilize AutoCAD 2024 or later and shall utilize the City of Ontario standard title block. For interim submittals, the City may opt to receive only PDF versions of the plans for reviewing purposes. If so, the Consultant team will provide plans and/or specifications accordingly. All original plan sheets, the title sheet of the specifications, calculations, and reports shall be signed and stamped by the Consultants’ licensed professional engineer responsible/in-charge of the project.

The Consultant will be expected to revise the documents within a revised schedule set by the City. There will be no additional compensation necessary for the consultant to

Ex. A - 5 (BB&K 2020) complete the work to the satisfaction of the City for required revisions. The Consultant’s preparation of plan specifications and estimating (PS&E) and special studies/investigations be in conformance with the latest editions of the Greenbook Standard Specifications for Public Works Construction and the City of Ontario standards, unless otherwise specified.

For the City plan check process, the Consultant will be required to submit electronic copies of the plans, calculations, specifications and estimate and upload them directly through the City’s portal. Consultant shall also be responsible for submitting plans and reports for plan check and approval/permit issuance to any affected agencies.

Any additional plan check submittals required beyond those specified herein as a result of unresolved review comments, incomplete revisions, or failure to adequately address prior comments shall be performed at no additional cost to the City.

Task 7. MEETINGS

1. Kickoff meeting

2. 35% Plan submittal

3. 65% Plan submittal

4. 95% Plan submittal

5. 100% Plan submittal

6. Pre-construction

7. Additional milestone/monthly update meetings

Task 8. CONSTRUCTION SUPPORT AND OTHER TASKS

Consultants shall be capable of performing the following tasks:

1. Assist in answering questions regarding the technical specifications, design drawings or conflicts in the design during the bidding process.

2. Respond to City staff and/or contractor RFI’s for any technical design clarification or design conflicts that arise during construction.

3. Review and recommend materials submittals and shop drawings for concurrence with plans and specifications.

4. Attend meetings, as necessary.

5. Prepare record drawings that incorporate redline comments prepared by the contractor and City staff. The record drawings shall be updated in the design files.

All drawings shall also be provided to the City electronically, using the latest CAD format.

6. Storm Drain Alignment shall be provided in GIS SHX file format per labeling and layer layout as outlined by the City.

Change Orders (Change to Scope of Work) All changes must be submitted in writing for City approval. The Consultant shall submit a cost fee proposal for all changes. The City will evaluate and issue a Notice to Proceed for each Change Order separately.

46700.00100\40935196.1

BB&K (2024) -6-

EXHIBIT “B”

DESIGN SERVICES AGREEMENT

BB&K (2024) -7-

[***MODEL DESIGN SERVICES AGREEMENT - REMOVE THIS TITLE WHEN USED***]

DESIGN SERVICES AGREEMENT

1. PARTIES AND DATE.

This Agreement is made and entered into as of ____________, by and between the City of Ontario, a municipal corporation organized and operating under the laws of the State of California with its principal place of business at 303 East “B” Street, Ontario, California 91764- 4196, County of San Bernardino, State of California (“City”), and [***INSERT NAME***], a

[***INSERT TYPE OF ENTITY - CORPORATION, PARTNERSHIP, SOLE PROPRIETORSHIP

OR OTHER LEGAL ENTITY***] with its principal place of business at [***INSERT ADDRESS***] (hereinafter referred to as “Consultant”). City and Consultant are sometimes individually referred to herein as “Party” and collectively as “Parties.”

2. RECITALS.

2.1 City. City is a municipal corporation organized under the laws of the State of California, with power to contract for services necessary to achieve its purpose.

2.2 Consultant. Consultant desires to perform and assume responsibility for the provision of certain professional [SELECT: engineering or architectural] design services required by the City on the terms and conditions set forth in this Agreement. Consultant warrants that it is fully licensed, qualified, and willing to perform the services required by this Agreement;

provided, however, that if Consultant is a corporation or other organization, the Project Consultant designated pursuant to Section 3.2, and not the Consultant itself, shall be fully licensed to practice as an [SELECT: engineer or architect] in the State of California.

2.3 Project. City desires to engage Consultant to render such services for the [INSERT PROJECT NAME] ("Project") as set forth in this Agreement.

3. TERMS

3.1 Employment of Consultant.

3.1.1 Scope of Services. Consultant promises and agrees to furnish to City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional [SELECT: engineering or architectural] and related services necessary for the full and adequate completion of the Project consistent with the provisions of this Agreement (hereinafter referred to as “Services”). The Services are more particularly described throughout this Agreement, including Exhibit “A” attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, any exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations. All Services performed by Consultant shall be subject to the sole and discretionary approval of the City, which approval shall not be unreasonably withheld. [INSERT IF FEDERAL FUNDS WILL BE USED; OTHERWISE ALWAYS DELETE: Additionally, Consultant shall comply with all Federal requirements applicable to the Services as set forth in Exhibit “A-I.”]

BB&K (2024) -8-

3.1.2 Term. The term of this Agreement shall be from [INSERT DATE] to [INSERT DATE], unless earlier terminated as provided herein. [***INSERT THE FOLLOWING

SENTENCE FOR MULTI-YEAR, AUTOMATIC RENEWAL NOT TO EXCEED FIVE

CONSECUTIVE YEARS; OTHERWISE, ALWAYS DELETE: The City shall have the unilateral option, at its sole discretion, to renew this Agreement automatically for no more than [INSERT NUMBER] additional one-year terms.***] Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines.

3.2 Project Consultant; Key Personnel.

3.2.1 [SELECT: Engineer of Record OR Project Architect]. Consultant shall name a specific individual to act as Project Consultant, subject to the approval of City. Consultant hereby designates [INSERT NAME OF INDIVIDUAL ARCHITECT] (License No. [INSERT NUMBER]) to act as the [SELECT: Engineer of Record OR Project Architect] for the Project.

The [SELECT: Engineer of Record OR Project Architect] shall: (1) maintain oversight of the Services; (2) have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement; (3) supervise and direct the Services using his or her best skill and attention; (4) be responsible for the means, methods, techniques, sequences and procedures used for the Services; (5) adequately coordinate all portions of the Services; and (6) act as principal contact with City and all contractors, consultants, engineers and inspectors on the Project. Any change in the [SELECT: Engineer of Record OR Project Architect] shall be subject to the City’s prior written approval, which approval shall not be unreasonably withheld.

The new [SELECT: Engineer of Record OR Project Architect] shall be of at least equal competence as the prior [SELECT: Engineer of Record OR Project Architect]. In the event that City and Consultant cannot agree as to the substitution of a new [Engineer of Record OR Project Architect], City shall be entitled to terminate this Agreement for cause.

3.2.2 Key Personnel. In addition to the [Engineer of Record OR Project Architect], Consultant has represented to the City that certain…