Emergency Purchase Statement - BALC Surveyors B-53884 js.pdf

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EMERGENCY PURCHASE STATEMENT

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.26.1 Page of

EMERGENCY PURCHASE STATEMENT

Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement v.26.1 Emergency Purchases are conducted pursuant to 30 ILCS 500/20-30 and 44 Ill. Adm. Code 1.2030.

Emergency Purchase Details Emergency Condition (select the appropriate option from the drop-down menu below):

Provide a description and reasons for needing this emergency purchase:

Provide the conditions and circumstances that led to the need for this emergency purchase:

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

Describe the actions taken by the agency to make the emergency purchase with as much competition as is practicable under the circumstances:

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an active State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

This emergency contract was awarded on the earliest of these dates: (choose one) *Pursuant to 44 Ill. Admin. 1.2030 (f)(5), if Estimated is indicated, an Emergency Final Cost form will be submitted by the State agency and published by the State Purchasing Officer no later than the tenth day of the succeeding month. If Actual is chosen and the total cost differs from the amount on this statement, an Emergency Final Cost form must be submitted and published within the same timeframe.

Select the type of funding to be used:

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

11.0.0.20130303.1.892433.887364

Without this contract BALC will be unable to address the backlog of its CILAs, CDS and CMHC surveys to ensure the health and safety of individuals are maintained.

TextField4: A change order was attempted to extend the competitively secured contract PO-77257. That change order was not processed in time due to recent staff changes and the contract expired 6/30/26. A Small Purchase with Sole Source conditions was processed on PO-100959 for a total of $99,976; however that funding is exhausted. An emergency contract is needed to continue services while a new Invitation for Bid process begins.

A break in services will be detrimental to the health and safety of the individuals residing in and participating at these facilities.

ExplanationForSelectingVendor: Highgate Management Solutions was the awarded vendor on the previous Invitation for Bid and is familiar with the work required by the Department of Human Services (DHS). They have worked exclusively with BALC on the surveying project. They are able to immediately produce the specialized trained staff to continue and fortify the workload needed. Staff have educational backgrounds of a Bachelor's or Master's degree in the field of Human Services. Also, staff are credentialed as Qualified Intellectual Disabilities Professionals (QIDPs). QIDPs must complete 40-hour training and have one or more years of direct experience with the ID/DD population. Staff from Highgate have also cleared all background checks (CANTS, HCWR, etc.) required for employment.

It would take 3-6 months or longer for DHS to train new staff. Because these services are currently needed, DHS needs to contract with this vendor.

ExplanationSuppliesServices: The Bureau of Accreditation, Licensure and Certification (BALC) requires five (5) qualified, surveyors to conduct surveys for licensure and certification of Community Integrated Living Arrangements (CILAS), Community Day Services (CDS) and Community Mental Health Centers (CMHC). The surveyors will be either Qualified Intellectual Disabilities Professionals (QIDP) qualified or individuals who hold a valid, current validation from the Illinois Division of Developmental Disabilities as a Certified QIDP. Surveyors will be assigned to conduct surveys in either the Northern or Southern half of Illinois. Without the additional staff from this contract BALC will be unable to address the backlog of its CILAs, CDS and CMHC surveys to ensure the health and safety of individuals are maintained.

Per 210 ILCS 135/4 Community-Integrated Living Arrangements Licensure and Certification Act, DHS BALC must ensure residents are protected and receiving appropriate services. CDS's are covered under the Developoental Disabilities and Mental Disabilities Services Act, 20 ILCS 1705. CMHC's are governed by the Community Mental Health Act, 210 ILCS 170.