Emergency Purchase Statement B-53510.pdf

EMERGENCY PURCHASE STATEMENT

Page 1 of 2State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement v.26.1

Emergency Purchases are conducted pursuant to 30 ILCS 500/20-30 and 44 Ill. Adm. Code 1.2030.

Zip: 60641State:ILCity:ChicagoAddress: 900 S. Campbell Ave

Vendor: The Stone Group

Zip: 62702State: ILCity:SpringfieldAddress: 300 W. Jefferson

Division: Bureau of Strategic SourcingAgency: Central Management Services

Emergency Purchase Details BidBuy Reference #: B- 27-416CMS-BOPM4-B-53510

Emergency Condition (select the appropriate option from the drop-down menu below):

Involving threat to public health or public safety

Provide a description and reasons for needing this emergency purchase:

The York chiller was struck by lightning on 7-27-26 making it inoperable and the parts are not readily available. The Vendor suggested using a rental unit while the State determines if the chiller needs replaced.

Provide the conditions and circumstances that led to the need for this emergency purchase:

A York chiller at the Chicago Medical Center was struck by lightning on 7-27-26 making it inoperable and the parts are not readily available. The Vendor suggested using a rental unit while the State determines if the chiller needs replaced. Safe temperatures cannot not be maintained in building and it is making it extremely dangerous for employees and the public to be in the building during these high temperature and humid days.

Reason for selection of this particular vendor:

Due to the size of the building, a 500 ton chiller is needed. There are very few vendors that carry that size of chiller and The Stone Group had one immediately available.

Description of supplies or services to be provided:

A 500 ton chiller will be delivered and set up for use at the Chicago Medical Center while a decision is being made on the best course of action regarding the chiller.

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

Describe the actions taken by the agency to make the emergency purchase with as much competition as is practicable under the circumstances:

Due to the size of the chiller required and the limited availability of the same, the Stone Group was contacted as they carry the needed size of the chiller.

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Due to the size of the chiller required and the limited availability of the same, the Stone Group was contacted as they carry the needed size of the chiller. While there are several BEP vendors registered in the code, none of them are large enough to carry the size of chiller required.

Is there an active State contract available for the required supplies or services? Yes No

This emergency contract was awarded on the earliest of these dates: (choose one)

Page 2 of 2State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement v.26.1

Emergency Purchases are conducted pursuant to 30 ILCS 500/20-30 and 44 Ill. Adm. Code 1.2030.

Zip: 60641State:ILCity:ChicagoAddress: 900 S. Campbell Ave

Vendor: The Stone Group

Zip: 62702State: ILCity:SpringfieldAddress: 300 W. Jefferson

Division: Bureau of Strategic SourcingAgency: Central Management Services the State agency communicated to the vendor to start work Date Jul 28, 2026 publication on the Bulletin identified the selected vendor the contract was signed by both parties

Amount ($) of this expenditure is: $125,000 Amount is Actual or Estimated*: Estimated

*Pursuant to 44 Ill. Admin. 1.2030 (f)(5), if Estimated is indicated, an Emergency Final Cost form will be submitted by the State agency and published by the State Purchasing Officer no later than the tenth day of the succeeding month. If Actual is chosen and the total cost differs from the amount on this statement, an Emergency Final Cost form must be submitted and published within the same timeframe.

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: Facilities Portfolio Manager

Printed Name: Martha Blackwell Date: 07/28/2026

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.26.1 Page of

EMERGENCY PURCHASE STATEMENT

Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement v.26.1 Emergency Purchases are conducted pursuant to 30 ILCS 500/20-30 and 44 Ill. Adm. Code 1.2030.

Emergency Purchase Details Emergency Condition (select the appropriate option from the drop-down menu below):

Provide a description and reasons for needing this emergency purchase:

Provide the conditions and circumstances that led to the need for this emergency purchase:

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

Describe the actions taken by the agency to make the emergency purchase with as much competition as is practicable under the circumstances:

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an active State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

This emergency contract was awarded on the earliest of these dates: (choose one) *Pursuant to 44 Ill. Admin. 1.2030 (f)(5), if Estimated is indicated, an Emergency Final Cost form will be submitted by the State agency and published by the State Purchasing Officer no later than the tenth day of the succeeding month. If Actual is chosen and the total cost differs from the amount on this statement, an Emergency Final Cost form must be submitted and published within the same timeframe.

Select the type of funding to be used:

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

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