Emergency Power Study (Water Facilities) and Design Services for Emergency Power Backup Generator at Benson Site.pdf

Emergency Power Study (Water Facili�es) and Design Services for Emergency Power

Backup Generator at Benson Site

Project No. WA253 Request for Proposal No. 2026-0003

September 28, 2026

TABLE OF CONTENTS

A. INTRODUCTION……………………………………………………………………………………………………………………………Page 3

A1. Overview

A2. About the City

A3. Proposed Schedule

B. INSTRUCTIONS TO PROPOSERS………………………………………………………………………………………………………Page 4

B1. Submission of RFP

B2. Ques-ons and Addenda

B3. Non-Mandatory Pre-Proposal Field Mee-ng

B4. Proposal Condi-ons

B5. Pre-Contractual Expenses

B6. Contract Term and Termina-on

B7. City Rights and Nego-a-ons

B8. Protest Procedures

B9. Local Business Preference

C. PROPOSAL REQUIREMENTS……………………………………………………………………………………………………….…...Page 6

Part 1. Professional Services Agreement (PSA) Exhibits

Exhibit A. Plan Methodology / Project Approach

Exhibit B. Acknowledgement of Terms and Conditions of Sample PSA

Exhibit C. Separate Fee Proposal

Exhibit D. Schedule of Performance

Part2. Technical Experience

C1. Cover Letter / Letter of Introduction

C2. Experience and Qualification of the Firm

C3. Project Team Qualifications/Key Personnel

C4. References

C5. Conflict of Interest Statement

C6. Acknowledgement of Insurance Requirements

C7. Appendices

D. EVALUATION CRITERIA……………………………………………………………………………………………………………………Page 8

D1. Experience / Qualifica-ons

D2. Plan Methodology / Project Approach

D3. Past Performance / References

D4. Quality / Responsiveness of Proposal

D5. Compe--ve Pricing

E. SELECTION PROCESS……………………………………………………………………….……………….…………………………...Page 9

E1. Selec-on

E2. Award

E3. Implementa-on

F. SCOPE OF SERVICES………………………………………………………………………...…………………..……………………….Page 9

ATTACHMENTS

A>achment A – Required Forms

A>achment B – Sample Professional Services Agreement

A>achment C – Chino Water Master Plan (2022)

A. INTRODUCTION

A1. OVERVIEW

The City of Chino (“City”) is reques-ng proposals from qualified firms (“Proposers”) to develop an

Emergency Power Study (Water Facili-es) and Complete Final Design Services for an Emergency Power

Backup Generator at the Benson Site, Project No. WA253 as outlined in RFP No. 2026-0003. All work provided shall be in accordance with the Scope of Service requirements herein. The City welcomes proposals from all qualified firms.

A2. ABOUT THE CITY

The City of Chino was incorporated as a general law City on February 28, 1910. Chino has a separately elected Mayor and four Council members, each elected to overlapping four-year terms. The Mayor and

Council appoint the City Manager and City A>orney, with department directors appointed by the City

Manager. The City provides a full range of services for its ci-zens, including police services, parks and recrea-on programs, planning and development, and street maintenance and ligh-ng. It also operates water, sewer, and storm drain u-li-es and provides for refuse collec-on, and cable television through outside contracts. The City also provides its ci-zens with a wide range of recrea-onal opportuni-es through ac-vi-es at the Senior Ci-zens Center and youth ac-vi-es at the Neighborhood Ac-vity Center, as well as providing a unique balance of human services programs that assist youth and families with a comprehensive counseling program. In addi-on, the City's Public Works Department provides many street and infrastructure improvements.

A3. PROPOSED SCHEDULE

Timeline Dates

Release of Request for Proposal September 28, 2026

Non-Mandatory Pre-Proposal

Field Mee�ng October 5, 2026 at 11:00 a.m.

Ques�ons Due Date October 9, 2026 5:00 p.m.

Proposals Due Date October 26, 2026 10:00 a.m.

Electronic proposals are due on or before the date and �me specified above.

City Council Award Date (Tenta�ve) December 15, 2026

B. INSTRUCTIONS TO PROPOSERS

All proposals must be submi>ed online via PlanetBids at h>ps://www.planetbids.com/portal/portal.cfm?CompanyID=26384.

Proposals submi>ed by any other method will not be accepted.

B1. SUBMISSION OF RFP

To be considered, all proposals must be submi>ed through PlanetBids by the deadline stated in this RFP.

Proposals submi>ed by any other method will not be accepted. Firms must be registered in the City’s

PlanetBids portal to access and respond to the solicita-on. Please upload all required documents outlined in Sec-on C, “Proposal Requirements,” including the separate-file fee proposal. Proposals must remain valid for a minimum of 120 calendar days following the submission deadline.

B2. QUESTIONS AND ADDENDAS

All ques-ons or requests for clarifica-on must be submi>ed through PlanetBids. City staff are not authorized to respond to inquiries outside of the system. Proposers are responsible for reviewing and acknowledging any addenda issued through the portal. For technical assistance with PlanetBids, please contact their support team at (818) 992-1771.

B3. NON-MANDATORY PRE-PROPOSAL MEETING

Prior to submiKng a proposal, Proposers are encouraged to a>end a non-mandatory pre-proposal field mee-ng at the Eastside Water Treatment Plant, located at 7537 Schaefer Avenue, Ontario, CA 91762, on

October 5, 2026, from 11:00 a.m. to 12:00 p.m. The purpose of the field visit is to allow Proposers to inspect a representa-ve project site with an exis-ng backup power connec-on. No ques-ons will be answered during the field visit. All ques-ons must be submi>ed through the bid portal before the proposal deadline.

B4. PROPOSAL CONDITIONS

By submiKng a proposal, Proposers acknowledge the following:

Confiden�ality: Proposals must not be marked confiden-al. Any proposals so marked may be rejected. Submi>ed proposals become the property of the City and may be subject to public disclosure. The City shall not be liable in any way for disclosure of any such records. Addi-onally, all proposals shall become the property of the City. Any por-ons of a proposal claimed to be exempt from disclosure must be clearly iden-fied and accompanied by a jus-fica-on under applicable provisions of the California Public Records Act. The City does not guarantee the non-disclosure of any informa-on submi>ed.

RFP Review: Proposers affirm that they have reviewed the full RFP and are capable of delivering the required services.

Compliance: Proposals must comply in full with all RFP requirements. Any devia-ons or excep-ons must be clearly iden-fied and submi>ed separately for City review.

Rejec�on Rights: The City reserves the right to reject any proposal deemed incomplete, condi-onal, or non-compliant, and may waive immaterial irregulari-es at its discre-on.

B5. PRE-CONTRACTUAL EXPENSES

The City is not responsible for any costs incurred by Proposers in connec-on with this solicita-on, including but not limited to prepara-on, submission, or contract nego-a-on expenses.

B6. CONTRACT TERM AND TERMINATION

If awarded, the ini-al contract term shall be two (2) years, with a one-year renewal op-on, exercisable at the sole discre-on of the City.

B7. CITY RIGHTS AND NEGOTIATIONS

The City reserves the right to:

• Nego-ate terms with one or more Proposers,

• Withdraw the RFP without making an award,

• Award a contract to a single or mul-ple firms, and

• Reject any or all proposals without cause.

B8. PROTEST PROCEDURES

Only Proposers who submi>ed a proposal may file a protest regarding the proposed contract award.

Wri>en protests must be submi>ed within five (5) business days of the City’s issuance of a No-ce of Intent to Award. Protests must:

• Be submi>ed on official le>erhead,

• Clearly describe the grounds for protest with specific issues and legal cita-ons, and

• Be signed by an authorized representa-ve of the firm.

The City Manager or designee’s determina-on regarding any protest shall be final.

B9. LOCAL BUSINESS PREFERENCE

A local business preference will be applied in accordance with the City’s Purchasing Ordinance.

C. PROPOSAL REQUIREMENTS

Proposal Length: Part 1 of the proposal is limited to 15 pages. Part 2 of the proposal is limited to 20 pages.

Each exhibit in Part 1 must begin on a new page. Be concise and avoid overly promo-onal content. The following must be included:

• File 1: Part 1 (15-page limit) and Part 2 (20-page limit)

• File 2: Exhibit C – Separate Fee Proposal

PART 1. PROFESSIONAL SERVICES AGREEMENT (PSA) EXHIBITS

EXHIBIT A. PLAN METHODOLOGY/PROJECT APPROACH

Include Proposer’s Scope of Services to be provided

Understanding of the City’s needs

Technical approach and methods

Benchmarks for performances

Innova-on sugges-ons (if any)

EXHIBIT B. ACKNOWLEDGEMENT OF TERMS AND CONDITIONS OF SAMPLE PSA

Include any excep-ons to the RFP or sample agreement (A>achment B). If no excep-ons, state “none”.

EXHIBIT C. SEPARATE-FILE FEE PROPOSAL

Submit a separate-file fee proposal in PlanetBids as a dis-nct file. Separate fee proposals will be reviewed only aNer comple-on of the technical evalua-on and scoring of non-price criteria.

Itemize all fees by task, rate, hours, and role

Include prevailing wage (if applicable)

EXHIBIT D. SCHEDULE OF PERFORMANCE

Work Plan and schedule

PART 2. TECHNICAL EXPERIENCE (C1 to C7)

C1. COVER LETTER / LETTER OF INTRODUCTION

Firm name, address, website

Authorized representa-ve’s name, -tle, phone, and email

Office assigned to the project

Sub-consultants (if applicable)

Statement of 120-day proposal validity

A>esta-on that all informa-on is true and correct

C2. EXPERIENCE AND QUALIFICATION OF THE FIRM

Years in business

Past projects of similar type for municipali-es

Emergency power generator project experience with permit applica-on (if any)

Federally funded construc-on project experience (if any)

Relevant exper-se and capabili-es

Li-ga-on or contract termina-on history in the past three (3) years

Disciplinary ac-ons in the past five (5) years (if any)

C3. PROJECT TEAM QUALIFICATIONS / KEY PERSONNEL

Organiza-onal chart

Roles and responsibili-es of key personnel

Résumés of project leads

Sub-consultants’ qualifica-ons (if applicable)

C4. REFERENCES

Provide three (3) references for similar services provided within the last four (4) years. Include:

Client name and contact

Email, phone, and mailing address

Brief project scope, -meline, and current status

C5. CONFLICT OF INTEREST STATEMENT

Complete and submit A>achment A.

C6. ACKNOWLEDGEMENT OF INSURANCE REQUIREMENTS

Complete and submit A>achment A. Minimum insurance includes:

General Liability: $1M per occurrence, $2M aggregate, with Addi-onal Insured Endorsement

Auto Liability: $1M per accident

Workers’ Comp: $1M (if applicable)

Umbrella/Excess policies must not diminish coverage

C7. SAMPLE WORK PRODUCT

Include as “Appendix A”, a sample work product prepared for a project of similar type, limited to three

(3) pages in total. Sample plan sheets may be submitted at 11” X 17” size and should represent the proposer’s standard of work.

D. EVALUATION CRITERIA

Proposals will be reviewed and scored by a Selec-on Commi>ee. The City’s final decision will consider the overall value and not just pricing. A proposal may be disqualified for failure to meet any requirement of the RFP.

Criteria Weight

D1. EXPERIENCE / QUALIFICATIONS 20%

D2. PLAN METHODOLOGY /PROJECT APPROACH 25%

D3. PAST PERFORMANCE / REFERENCES 25%

D4. QUALITY / RESPONSIVENESS OF PROPOSAL 20%

D5. COMPETITIVE PRICING 10%

D1. EXPERIENCE / QUALIFICATIONS (20%)

Includes:

Firm’s experience on similar projects

Firm’s experience with EPA Community Grant

Municipal project familiarity

Training and creden-als of key personnel

Organiza-onal stability and resources

D2. PLAN METHODOLOGY /PROJECT APPROACH (25%)

Clarity and detail of work plan

Ability to meet objec-ves and deadlines

Understanding of the Scope of Services

Innova-ve solu-ons and efficiency

D3. PAST PERFORMANCE / REFERENCES (25%)

Client feedback on similar work

Contractor's reputa-on and professionalism

Responsiveness, communica-on, and reliability

Sample of work limited to a maximum of (3) three pages (include as Appendix A of proposal)

D4. QUALITY / RESPONSIVENESS OF PROPOSAL (20%)

Completeness and accuracy of proposal

Adherence to RFP instruc-ons and format

A>en-on to detail and responsiveness

D5. COMPETITIVE PRICING (10%)

Fair and reasonable cost

Alignment of price with scope and schedule

Clarity and transparency in cost breakdown

E. SELECTION PROCESS

E1. SELECTION

All proposals will be reviewed by the Selec-on Commi>ee against the Evalua-on Criteria in Sec-on D.

The City may elect to have an informal interview/discussion prior to awarding the work or award based on the proposals alone. The City may select one firm or reject all proposals.

E2. AWARD

The City will issue a “No-ce of Intent to Award” through PlanetBids to no-fy all Proposers of the top-ranked firm an-cipated to be awarded a design contract.

E3. IMPLEMENTATION

Kick-off Mee�ng: To be held following award of services for review of scope, team introduc-ons, and project launch.

No�ce to Proceed: Issued aNer execu-on of agreement and submission of all insurance and other required documents.

Performance Metrics: The City reserves the right to con-nuously evaluate the Consultants’ performance through metrics such as -meliness of service and quality of work.

F. SCOPE OF SERVICES

F1. OVERVIEW

The City of Chino (“City”) is seeking proposals from qualified consul-ng firms to conduct an Emergency

Power Study for eight City-owned water facili-es and provide complete design, permiKng, bid-support services for the Benson Site Emergency Power Backup Generator Project.

Phase 1 will evaluate the City’s emergency-power needs and develop a coordinated backup-power strategy addressing facility loads, opera-onal priori-es, system reliability, maintenance, power restora-on, and feasible technologies. Phase 1 will also include a facility-specific Preliminary Design Report (PDR) and preliminary design equivalent to a typical 30% design for each facility.

Phase 2 will use the Benson site PDR and 30% design developed under Phase 1 to advance the project through the 60%, 90%, and final design stages and prepare a complete, permi>ed, bid-ready, and construc-ble design package. Phase 2 will also include bid-support services.

F2. BACKGROUND

The City of Chino’s January 2022 Water Master Plan iden-fies the wells, treatment facili-es, reservoirs, pump sta-ons, and transmission pipelines needed to support the City’s local groundwater supply. The City currently serves approximately 86,000 residents, projected to reach approximately 129,000 by 2040, and more than 3,600 businesses.

The City requires a systema-c strategy for selec-ng and priori-zing emergency-power improvements in its Capital Improvement Program. Although permanent onsite generators may be appropriate at certain facili-es, this study shall evaluate permanent and portable generators, energy-storage systems, renewable-energy systems, and other feasible alterna-ves based on reliability, opera-onal needs, constructability, permiKng, and benefit-cost considera-ons.

The City requires reliable emergency backup power to maintain cri-cal water supply, treatment, pumping, storage, monitoring, and control opera-ons during u-lity outages. Cri-cal loads may include pumps, treatment equipment, MCCs, PLCs, switchboards, SCADA and communica-on systems, ligh-ng, and suppor-ng equipment.

Southern California Edison (SCE) supplies u-lity power to the facili-es included in this study. Based on the

City’s preliminary 2026 assessment, a con-nuous seven-day system-wide power outage, combined with the loss of wholesale water supplies, could result in citywide water-service interrup-ons beginning approximately three days aNer the outage. The Consultant shall review and validate this preliminary assessment as part of the study.

The Consultant shall evaluate each facility’s exis-ng and projected electrical demand, cri-cal loads, electrical infrastructure, motor-star-ng requirements, available capacity, opera-onal needs, and required improvements. The Consultant shall recommend the most reliable, feasible, and cost-effec-ve emergency-power solu-on for each facility and develop a priori-zed implementa-on strategy.

The City an-cipates receiving an EPA Community Grant for the construc-on phase of the Benson Site

Emergency Power Backup Generator Project, with construc-on contract award currently an-cipated in the second half of 2027. The Consultant shall coordinate with the City’s Public Works Services Manager, Water

U-li-es Superintendent, and other designated staff throughout the study and design.

The eight City-owned potable water facili-es included in the study are iden-fied below and available informa-on will be available to be shared aNer the consultant is selected.

PROJECT SITE 1: BENSON WATER TREATMENT PLANT (WTP)

Site Loca-on: 11840 Benson Avenue, Chino, 91710

Available Facility Informa�on:

GPR Scanning Map

Booster Pump Data (28 Pages)

Well 5 & 9 Efficiency Test, Pump Date, and Profile (11 Pages)

Benson WTP Electrical As-Builts, Ground Fault Test Report, and Efficiency Test (40 Pages)

Preliminary Design Report for Proposed Benson Reservoir Replacement Project (191 Pages)

15-min load recording from SCE for the last 12 months

Electrical u-lity power bill for the last 12 months

Topographic Survey in AutoCAD format

Benson WTP is a centralized groundwater-treatment facility with a rated capacity of approximately 3,500 gpm. The facility uses ion exchange and granular ac-vated carbon treatment and includes chemical monitoring and feed systems, SCADA controls, MCC/RTU panels, switchboards, onsite wells, a booster pump sta-on, and suppor-ng equipment.

The site includes an exis-ng 1.5-MG reservoir that is being designed for replacement with an approximately 7.8-MG reservoir, including telemetry and radio-communica-on upgrades. Construc-on is an-cipated in 2027. The emergency-power improvements shall be coordinated with and designed to avoid conflicts with the reservoir replacement project.

Onsite Wells

Also located at the Benson site are groundwater Wells Nos. 5 and 9 that supply water to the Benson WTP.

1. Well No. 5 is a 1,100 gpm ver-cal turbine pump with a 200 hp motor

2. Well No. 9 is a 2,000 gpm ver-cal turbine pump with a 300 hp motor

Booster Pump Sta�on

Addi-onally, a booster pump sta-on building with five (5) booster pumps with a combined 205 HP and pumping capacity of 3,500 gpm, MCC panel, and sump pump are located at the Benson site that pump the treated water into the potable water distribu-on system for delivery to residences and businesses.

1. Pump Unit 1 is a 500gpm Peerless pump with a Baldor horizontal split case single stage 3-phase

230/460V 25 hp 60 hz motor.

2. Pump Unit 2 is a 500gpm Peerless pump with a Baldor horizontal split case single stage 3-phase

230/460V 25 hp 60 hz motor.

3. Pump Unit 3 is a 1,000gpm Peerless pump with a Baldor horizontal split case single stage 3-phase 230/460V 40 hp 60 hz motor

4. Pump Unit 4 is a 1,500gpm Peerless pump with a Baldor horizontal split case single stage 3-phase 230/460V 40 hp 60 hz VFD motor

5. Pump Unit 5 is a 1,500gpm pump with a horizontal split case single stage 3-phase 230/460V 75 hp 60 hz VFD gas motor

6. Submersible Sump Pump ½ hp

PROJECT SITE 2: PHILLIPS FACILITY

Site Loca-on: 5251 Phillips Avenue, Chino, 91710

RTU, Well 10 Controller, and SCADA (10 Pictures)

Booster Pump Efficiency Test (11 Pages)

Well 10 Pump Efficiency Test (8 Pages)

Phillips Site As-Built (14 Pages)

Proposed Well 12 Plan (8 Pages)

15-min load recording from SCE for the last 12 months

The Phillips site contains a reservoir, reservoir sump pump, booster sta-on, SCADA equipment controls, Motor Control Center/RTU panels, and two groundwater wells from Well No. 10 and Well No. 12. Well No.

12 is currently under construc-on and is an-cipated to be completed by 2027.

1. Well No. 10 is a 700-gpm capacity pump with USEM 125 hp 3-phase 230/460V 60Hz VFD motor

2. Well No. 12 is designed to be a 2,000-gpm capacity pump with 600 hp 3-phase 230/460V 60Hz

VFD

3. Reservoir No. 4 is a 6MG tank.

Booster Pump Sta�on

1. Pump Unit 1 – 25 hp VFD motor

2. Pump Unit 2 is a 2,000-gpm Impeller pump with a Baldor 3-phase 230/460V 75 hp 60Hz VFD

(gas) motor

3. Pump Unit 3 – 25 hp VFD motor

4. Submersible Sump Pump ¼ hp

PROJECT SITE 3: MOUNTAIN VIEW PARK WELLS (WELL NO. 13 AND WELL NO. 19)

Site Loca-on: Well No. 13 – 13351 Mountain Avenue; Well No. 19 – 13321 Mountain Avenue

Well 13 and 19 SCADA (4 Pictures)

Well 13 As-Built (4 Pages)

Well 19 As-Built (10 Pages)

Well 13 Pump Efficiency Test (7 Pages)

Well 13 Pump Efficiency Test (8 Pages)

15-min load recording from SCE for the last 12 months

The park is a community park with two groundwater wells located in the northeast corner (Well No. 13) and southwest corner (Well No. 19) of the property. Well No. 13 and Well No. 19 are enclosed in a building which includes an electrical room with Motor Control Center (MCC) switchboard, building ligh-ng and is accessed via a motorized gate controller.

The groundwater supplies raw water to Eastside WTP:

1. Well No. 13 is a 1,871-gpm capacity pump with 250 hp motor.

2. Well No. 19 is a 650-gpm capacity pump with 150 hp motor.

3. Motor Control Center 3-phase 120/480V.

PROJECT SITE 4: WELL NO. 18

Site Loca-on: 13150 Euclid Avenue, Chino, 91710

Well 18 SCADA (2 Pictures)

Well 18 As-Built (34 Pages)

Well 18 Pump Efficiency Test (4 Pages)

15-min load recording from SCE for the last 12 months

The site is a City-owned parcel with a wellhouse building including ligh-ng and MCC panels.

1. Well no. 18 is a 1,200-gpm Ver-cal Turbine Pump with 15-stage 250 hp motor.

PROJECT SITE 5: WELL NO. 11

Site Loca-on: 12301 San Antonio Avenue, Chino, 91710

Well 11 Radio (1 Picture)

Well 11 As-Built (30 Pages)

The site is a City-owned parcel with a wellhouse building including ligh-ng and MCC panels.

1. Well No. 11 is a 1,660-gpm Impeller pump with 3-phase 230/460V 300 hp motor.

PROJECT SITE 6: SERVICE YARD (WATER FIELD OFFICE)

Site Loca-on: 5050 Schaefer Avenue, Chino, 91710

Building Energy Analysis Report & Permit (46 Pages)

Service Yard As-Built (30 Pages)

SCADA Radio (2 Pictures)

The site and facili-es are owned by the City that includes an administrator building, pre-fabricated metal mechanical fleet building including a radio tower, and pre-fabricated metal building that houses the water

SCADA and server equipment. All buildings include electrical room to control ligh-ng, auxiliary equipment, worksta-on, HVAC, UPS, PLC, RTU panels, and service main switchboard. The site is powered by 480V, 3-phase, transformer.

The SCADA server and associated auxiliary equipment is housed in an office telemetry room within the metal General Maintenance Building. The radio tower that receives transmission from all off-site water facili-es is located on the metal Fleet Maintenance Building.

PROJECT SITE 7: EASTSIDE WATER TREATMENT PLANT (UNDER CONSTRUCTION)

Site Loca-on: 7537 Schaefer Ave, Ontario

Topographic Survey Availability: Available in AutoCAD format

Mobile Generator CARB Registra-on (4 Pages)

Mobile Generator As-Built (17 Pages)

Mobile Generator Specifica-on (8 Pages)

Eastside WTP As-Built (19 Pages)

15-min load recording from SCE for the last 12 months

The exis-ng Eastside WTP is a centralized facility designed for 7,000 gpm capacity and incorporates State-approved and recommended Ion Exchange and Granular Ac-vated Carbon technologies for the removal of various contaminants from locally produced groundwater, onsite groundwater well pumps, chemical monitoring equipment, chemical feed pump motors, reservoir sump pump, SCADA equipment controls, Motor Control Center/RTU panels, switchboards, etc. are also included in electrical consump-on. Two exis-ng reservoirs (Reservoir No. 10 for 0.4MG and Reservoir No. 9 for 4MG) and booster pump sta-on are also a part of the electrical consump-on design for the site. There is a proposed Well 17 to be built in

2027 and shall be considered as part of the project.

1. Well No. 16 is a 800 gpm ver-cal turbine pump with a 3-phase 460V 100 hp motor

2. Proposed Well No. 17 is a 1,500 gpm ver-cal turbine pump with a 250 hp motor

Booster Pump Sta�on

Addi-onally, a booster pump sta-on building with six (6) booster pumps with a combined 675 HP and pumping capacity of 7,000 gpm and MCC panel. Typically, only Pump Unit 1 (890 Zone) and Pump Unit 1

(790 Zone) are ac-ve while other four booster pumps are on standby.

a. Pump Unit 1 (890 Zone) is a 1,750gpm pump with single stage 3-phase 230/460V 125 hp 60 hz

VFD motor.

b. Pump Unit 2 (890 Zone) is a 1,750gpm pump with single stage 3-phase 230/460V 125 hp 60 hz

VFD motor.

c. Pump Unit 3 (890 Zone) is a 1,750gpm pump with single stage 3-phase 230/460V 125 hp 60 hz

VFD motor.

d. Pump Unit 1 (790 Zone) is a 2,000gpm pump with single stage 3-phase 230/460V 100 hp 60 hz

VFD motor.

e. Pump Unit 2 (790 Zone) is a 2,000gpm pump with single stage 3-phase 230/460V 100 hp 60 hz

VFD motor.

f. Pump Unit 3 (790 Zone) is a 2,000gpm pump with single stage 3-phase 230/460V 100 hp 60 hz

VFD motor.

Portable Backup Power

A Generac-Magnum Containerized Generator (Standby ra-ng – 1600KW, Prime Ra-ng – 1440KW) with

1600 Gallon DOT Approved Fuel Tank.

Fuel Consump�on – Standby Ra�ng Fuel Consump�on GPH (LPH)

100% Load 126.6 (479.2)

75% Load 94.1 (356.2)

50% Load 65 (246.0)

25% Load 38 (143.8)

PROJECT SITE 8: STATE STREET WATER TREATMENT PLANT (UNDER CONSTRUCTION)

Site Loca-on: 10762 S Benson Ave, Montclair

Topographic Survey Availability: Available in AutoCAD format

Proposed Plan (26 Pages)

The proposed State Street WTP is a centralized facility designed for 4,000 gpm capacity and incorporates

State-approved and recommended Ion Exchange and Granular Ac-vated Carbon technologies for the removal of various contaminants from locally produced groundwater, onsite groundwater well pumps, chemical monitoring equipment, chemical feed pump motors, reservoir sump pump, SCADA equipment controls, Motor Control Center/RTU panels, switchboards, etc. are also included in electrical consump-on.

The 4,000 gpm average produc-on of the proposed State Street WTP. An sump pump for the exis-ng 7

MG reservoir is also a part of the electrical consump-on considera-on for the site.

1. Well No. 14 is designed to be a 2,000-gpm capacity pump with 600 hp 3-phase 230/460V 60Hz

VFD

Reservoir Equipment

1. 25HP Submersible Sump Pump complete with 480V, 3-Phase drain pump controller.

F3. SCOPE OF WORK

REQUIRED SUBMITTALS FOR THIS PROPOSAL

• Provide pricing breakdown for each Task and sub-task listed below and include a list of the staff members and their posi-ons and/or intended responsibili-es, the hourly rate and es-mated number of hours for each staff member with a total number of hours for each task.

• Provide a schedule for the comple-on of the project. Gan> Chart format is preferred.

• Provide a list of sub-consultants required to complete services required.

• Prevailing wage rates shall be paid by Consultant as applicable to required trades. Complete

Consultant DIR Subcontractor List form.

PHASE AND TASK DESCRIPTIONS

For each phase, the selected Consultant will perform the following services. Consultant may provide a scope of work submi>al that expands upon the RFP Scope of Services outlined below and provides addi-onal scope detail with iden-fied deliverables to demonstrate their understanding of the project requirements, including iden-fying any supplemental tasks necessary, and to recommend any alterna-ve approaches, which may enhance the project or reduce costs.

Phase 1 – Emergency Power Study (Water Facili�es)

The City is seeking professional engineering services for an Emergency Power Study covering eight City-owned water facili-es and for Design Services for the Benson Site Emergency Power Backup Generator

Project. The general scope of service for phase 1 will include, but is not limited to:

• Research and study of site condi-ons

• Evalua-on and Recommenda-on of Exis-ng Mobile Generator at Eastside WTP Usage

• Prepara-on of a Preliminary Design Report based on feasibility assessment of power findings, iden-fy recommended CIP Project List based on the result of Benefit-Cost Analysis (BCA)

• Power Generator Selec-on

• Meet with City Staff to ensure incorpora-on of City sugges-ons, recommenda-ons, direc-ons, and other requirements

Task 1.1 - Project Management

The Consultant shall be responsible for overall project management, coordination, schedule, quality control, and communication necessary to complete Phase 1 within the required eight (8)-month schedule.

The Consultant shall coordinate with City staff and other applicable parties throughout the study to obtain required information, document decisions, resolve outstanding items, and maintain progress toward project milestones.

a. Working Schedule

The Consultant shall develop and maintain a detailed project schedule identifying major tasks, milestones, dependencies, deliverables, City review periods, and decision points. The schedule shall be reviewed at the kickoff meeting and updated throughout the project. Phase

1 shall be completed within eight (8) months of NTP to allow Phase 2 Design Services for the

Benson WTP Emergency Power Backup Generator Project to proceed.

b. Meetings

The Consultant shall provide resources to lead the meetings described below. It is anticipated that minimum Eight (8) coordination meetings will be required to complete the PROJECT scope of work.

Field investigations and associated onsite coordination at the individual facilities shall be considered part of Task 1.2 and shall not be limited by the Eight (8) project coordination meetings identified herein.

An-cipated Mee-ngs:

1. Project Kick-off Mee-ng

2. As-Built and Exis-ng Data Review Mee-ng – Task 1.2a

3. Site Assessment Findings Review Mee-ng – Task 1.2b

4. Emergency Opera-ng Scenario and Power Alterna-ves Discussion Workshop –

Tasks 1.3a & 1.3b

5. Emergency Power Solu-ons Recommenda-on Review Mee-ng – Task 1.3c & 1.3d

6. Preliminary Design and Facility Integra-on Review Mee-ng – Task 1.4

7. DraN Emergency Power Study Review Mee-ng – Task 1.7

8. Final Study Review Mee-ng with PowerPoint Presenta-on – Task 1.7

c. Project Coordina�on and Decision Tracking

The Consultant shall maintain a Project Coordina-on and Decision Tracking Log documen-ng significant correspondence, technical decisions, City direc-on, outstanding informa-on, ac-on items, responsible par-es, and resolu-on status throughout the study.

d. Progress Repor�ng

The Consultant will supervise, coordinate, monitor and review the project for conformance with standards, policies, and procedures. Monthly progress reports included with monthly invoices to document the progress of the project.

e. Schema�c Exhibits

The Consultant shall prepare schematic exhibits, presentation materials, and other supporting graphics necessary for City review, facility-operations coordination, agency discussions, and technical decision-making.

f. Quality Control/Assurance Measures

The Consultant shall implement a documented QA/QC process for all technical analyses, calcula-ons, recommenda-ons, cost es-mates, reports, and other deliverables. Deliverables shall be internally reviewed by appropriately qualified personnel prior to submi>al to the City.

Deliverables for Task 1.1:

• Mee-ng notes, agendas, handouts, minutes, PowerPoint presenta-on, and Schema-c Exhibits

• Detailed Working Schedule for discussion at the kick-off mee-ng

• Project Coordina-on and Decision Tracking Log (Excel)

• Monthly progress repor-ng

• Cer-fied payroll if applicable

Task 1.2 – As-built Research and Site Assessment

The Consultant shall review available electrical records and energy-use data, interview City staff, and conduct site assessments to verify facility opera-ons, electrical loads, service and transformer capacity, distribu-on equipment, and other informa-on necessary for the emergency-power analysis under Task

1.3, including:

a. Review and Evaluate Wells, Booster Pumps, Treatment, Reservoir Equipment, and Mobile

Generator Data

The Consultant shall review City-provided as-built drawings, equipment data, electrical informa-on, energy usage records, and other available documenta-on to understand the exis-ng electrical systems and equipment at each facility. The Consultant shall also review the proposed

State Street WTP plans and equipment informa-on to establish an-cipated electrical loads for the proposed facility.

b. Field Visit and Verifica�on

Following the documenta-on review and As-Built and Exis-ng Data Review Mee-ng, the

Consultant shall conduct an on-site assessment of each facility to verify exis-ng condi-ons and obtain informa-on necessary for the study. The assessment shall include:

• Field Verifica�on and Documenta�on: Compare observed condi-ons with available as-built informa-on and field-verify informa-on that is missing or insufficient for the study.

• As-Built Discrepancy Documenta�on: If field inves-ga-on iden-fies discrepancies in the provided as-built informa-on, the Consultant shall document each discrepancy in an As-

Built Discrepancy Matrix and prepare updated schema-c exhibits reflec-ng the verified field condi-ons.

• Preliminary Electrical Tes�ng: Perform electrical tes-ng and measurements, as necessary, to verify facility power consump-on, transformer capacity, electrical characteris-cs, and other informa-on required for the study.

• Staff Interviews: Interview City staff to understand current facility opera-ons, emergency opera-ng requirements, and each facility’s role during an emergency.

• Eastside WTP Generator Connec�on: Inspect and test the exis-ng mobile generator and exis-ng connec-on points at both the generator and Eastside WTP to document their condi-on and obtain the informa-on necessary to evaluate compa-bility and required improvements under Task 1.3.

Deliverables for Task 1.2:

• Exis-ng Condi-ons and Electrical Load Assessment Summary

• As-Built Discrepancy Matrix and Updated Exis-ng Electrical System Schema-c Exhibits

• Preliminary Electrical Tes-ng Results

• Eastside WTP Mobile Generator and Connec-on Assessment

Task 1.3 – Analysis and Feasibility Evalua�on

This task shall establish the emergency power requirements and recommended backup power solu-on for each City water u-lity facility to maintain required opera-ons during the an-cipated con-nuous seven (7)-day power outage scenario. City facili-es also need backup power during planned Public Safety Power

Shutoff (PSPS) events.

a. Emergency Opera�ng Scenario and Power Demand Analysis

The Consultant shall u-lize the required seven (7)-day power outage scenario to establish the emergency opera-ng requirements for each facility, in coordina-on with City staff, and perform a detailed power demand analysis. The analysis shall include, at a minimum:

• Required Emergency Opera�ons: Iden-fy equipment and systems required to remain opera-onal during an outage and any allowable load shedding, equipment sequencing, or reduced opera-ng condi-ons.

• Power Demand: Determine required emergency electrical loads, including connected and opera-ng loads, motor star-ng requirements, load fluctua-ons, and other applicable electrical demands for the treatment plant, including pumps, filtra-on units, disinfec-on systems, ligh-ng, and other essen-al equipment.

• Seven-Day Opera�on: Determine the power and fuel/energy requirements necessary to maintain the required facility opera-ons throughout the seven-day outage scenario, including an-cipated refueling or energy replenishment requirements.

• System-Wide Considera�ons: Consider each facility's role within the overall water system, assuming loss of u-lity power and wholesale water supplies.

• Run�me Analysis: Evaluate the required run-me of the emergency power system based on the seven (7)-day outage scenario, an-cipated opera-ng loads, fuel/energy capacity and replenishment requirements, and applicable regulatory and u-lity considera-ons.

• Automa�c Transfer Switch (ATS): The emergency power system shall include an automa-c transfer switch (ATS) to automa-cally transfer facility loads between u-lity and emergency power upon loss and restora-on of u-lity service.

b. Emergency Power Alterna�ves and Feasibility Evalua�on

Based on part “a” of Task 1.3 analysis, the Consultant shall evaluate feasible emergency power alterna-ves for each facility and determine the most reliable and prac-cal solu-on. The evalua-on shall include, at a minimum:

• Emergency Power Alterna�ves: Evaluate applicable permanent and portable generators, UPS, ba>ery energy storage, renewable energy, hybrid systems, and other feasible technologies.

• Generator and Fuel Alterna�ves: Where generators are applicable, evaluate appropriate capacity and fuel op-ons, including diesel, natural gas, and dual fuel, considering fuel availability, seven-day opera-ng requirements, environmental impacts, opera-onal costs, and reliability.

• Portable vs. Permanent: Evaluate whether a portable or permanent emergency power system is most appropriate for each facility.

• System Integra�on: Iden-fy required suppor-ng equipment, including ATS, generator connec-on equipment, controls, interlocks, and other components necessary for reliable transi-on between u-lity and emergency power.

• Noise Mi�ga�on: Evaluate applicable noise requirements and iden-fy necessary noise a>enua-on measures or equipment.

• Feasibility and Benefit-Cost Analysis: Compare alterna-ves based on reliability, site constraints, exis-ng infrastructure, constructability, permiKng, opera-ons and maintenance, lifecycle considera-ons, and cost to support selec-on of the preferred alterna-ve. The Benefit-Cost Analysis (BCA) shall evaluate each alterna-ve based on its an-cipated service life, ini-al capital cost, life-cycle maintenance and opera-onal costs, and poten-al safety hazards and opera-onal risks. The analysis shall compare these factors over the life cycle of each alterna-ve to support the iden-fica-on of the most appropriate and cost-effec-ve solu-on as final recommenda-on.

c. Technical Memorandum

The Consultant shall prepare a Technical Memorandum summarizing the conclusions of Task 1.3b.

Emergency Power Alterna-ves and Feasibility Evalua-on and recommend the most reliable and feasible solu-on for each facility, including:

• Recommended Solu�on: Iden-fy the recommended emergency power source, technology, capacity, and portable or permanent configura-on for each facility.

• Basis of Recommenda�on: Summarize the technical jus-fica-on and key factors suppor-ng the recommended solu-on.

• Seven-Day Opera�ng Strategy: Summarize an-cipated run-me, fuel/energy requirements, and refueling or replenishment strategy.

• Required Suppor�ng Systems: Iden-fy major suppor-ng equipment and requirements, including ATS, UPS, connec-on equipment, controls, noise mi-ga-on, and other applicable systems.

• Key Design Criteria: Document assump-ons, parameters, limita-ons, and criteria necessary to support preliminary design under Task 1.4.

d. Evalua�on and Recommenda�on for Exis�ng Mobile Generator Usage

Following Task 1.2 field verifica-on, the Consultant shall evaluate the exis-ng mobile generator based on its capacity, condi-on, and compa-bility with the exis-ng connec-on points to determine its feasibility for Eastside WTP.

• If feasible for Eastside WTP: Evaluate the exis-ng generator connec-on point and iden-fy any repairs, modifica-ons, transfer/connec-on equipment, controls, or other improvements necessary to safely connect and operate the exis-ng mobile generator.

• If not feasible for Eastside WTP: Evaluate alterna-ve use at other City facili-es included in the study and rank suitable facili-es by priority, iden-fying required modifica-ons, connec-on requirements, and opera-onal limita-ons.

Deliverables for Task 1.3:

• Emergency Opera-ng Scenario and Power Demand Analysis for Each Facility

• Emergency Power Alterna-ves and Feasibility Evalua-on

• Benefit-Cost Analysis

• Emergency Power Selec-on Technical Memorandum

• Site-Specific Recommended Emergency Power Source, Capacity, and System Type Selec-on

• Exis-ng Mobile Generator Evalua-on and Recommenda-on

Task 1.4 – Preliminary Design Report and Facility Integra�on Design

Based on the recommended emergency power solu-on iden-fied under Task 1.3, the Consultant shall prepare a facility-specific Preliminary Design Report (PDR) and scaled preliminary design equivalent to a typical 30% design for each facility. Each site-specific PDR and associated 30% design shall provide sufficient detail to define the proposed system configura-on, required improvements, site integra-on, constructability, and planning-level cost es-mate. At a minimum, each facility-specific PDR and 30% design shall include the following:

a. Basis of Design

Document the design criteria, assump-ons, calcula-ons, alterna-ves considered, recommended equipment capacity, applicable codes and standards, opera-onal requirements, and unresolved issues. Eleva-ons and profiles are not required.

b. Equipment Layout

Iden-fy the preliminary loca-on and footprint of the recommended emergency power equipment, including generators, ATS, UPS/ba>ery systems, fuel systems, and suppor-ng equipment. Provide scaled site layouts showing proposed equipment loca-ons and integra-on with exis-ng facili-es in a scaled drawing.

c. Record-Based U�lity Map

Compile available record drawings, u-lity records, and u-lity-owner informa-on into a preliminary u-lity base map. Iden-fy known discrepancies, poten-al conflicts, and areas requiring addi-onal inves-ga-on during future design.

d. Electrical Integra�on

Iden-fy the proposed connec-on to the exis-ng electrical system, including ATS configura-on, switchgear/switchboard modifica-ons, connec-on points, conductors/conduits, protec-on, grounding, controls, and interlocks.

e. Load Management and Controls

Develop the preliminary opera-ng sequence, including equipment star-ng and sequencing, load shedding, load restora-on, and automa-c and manual control requirements.

f. SCADA Integra�on

Iden-fy required SCADA monitoring, status, alarms, communica-ons, and control modifica-ons.

g. Civil and Site Improvements

Iden-fy preliminary grading, founda-ons/pads, bollards, access, drainage, trenching, conduit rou-ng, and other site improvements necessary for implementa-on.

h. Suppor�ng Systems

Iden-fy preliminary requirements for ven-la-on, exhaust, noise a>enua-on, fuel storage and delivery, enclosures, ligh-ng, fire and life safety, security, and other suppor-ng improvements.

i. Environmental and PermiKng Considera�ons

Summarize the an-cipated environmental review, permits, agency coordina-on, regulatory constraints, and recurring opera-onal compliance requirements iden-fied under Task 1.5.

j. Implementa�on Recommenda�on

Iden-fy es-mated equipment lead -mes, permiKng and construc-on dura-ons, and recommended implementa-on sequencing. Prepare a planning-level construc-on cost es-mate for each facility, including quan--es, unit costs, allowances, con-ngencies, escala-on assump-ons, and an-cipated administra-ve costs.

Deliverables for Task 1.4:

• Preliminary Design Report with associated site layouts, conduit/wiring layouts, and ATS configura-on for all eight (8) project sites.

• Comment-response log for each facility

• Revised PDR and 30% design incorpora-ng accepted City comments

• Site Descrip-on of Facility Upgrades or Improvements

• Implementa-on Recommenda-on for Facility Upgrades and Emergency Power Integra-on

Task 1.5 – Environmental and PermiKng Assessment

The Consultant shall iden-fy and evaluate the environmental review, permiKng, and regulatory requirements applicable to the recommended emergency-power improvements at each facility. This task shall establish a site-specific permiKng strategy to support project priori-za-on, budge-ng, scheduling, and future design.

The assessment shall address, as applicable:

a. Required local, State, and federal permits and approvals, responsible agencies, applica-on requirements, an-cipated review periods, fees, and permit dependencies.

b. The an-cipated California Environmental Quality Act (CEQA) compliance pathway for each recommended improvement.

c. Applicable SCAQMD air quality and emissions requirements.

d. Applicable California Air Resources Board requirements, including the California Sta-onary

Diesel Airborne Toxic Control Measure.

e. Fuel-storage, fire-code, hazardous-material, spill-preven-on, noise, building, electrical, grading, and other applicable requirements administered by the local fire code official, Cer-fied Unified

Program Agency, CAL FIRE–Office of the State Fire Marshal, and other authori-es having jurisdic-on.

f. Southern California Edison coordina-on or approval requirements associated with electrical-service modifica-ons, transfer equipment, interconnec-on, or parallel opera-on.

g. Recurring permit, inspec-on, tes-ng, and compliance requirements for future opera-on and maintenance.

The Consultant shall iden-fy regulatory constraints that could affect the recommended equipment, loca-on, cost, schedule, constructability, or opera-on. For facili-es other than Benson WTP, Phase 1 services are limited to regulatory research, preliminary coordina-on, and development of a permiKng roadmap for future project implementa-on. Detailed regulatory coordina-on and prepara-on, processing, and acquisi-on of permits and approvals for Benson WTP power backup generator shall be completed under Phase 2.

Deliverables for Task 1.5:

• Site-Specific Environmental and PermiKng Requirements Matrix

• Preliminary CEQA Compliance Pathway for Each Facility

• PermiKng Roadmap iden-fying agencies, approvals, responsibili-es, sequencing, and an-cipated review periods

• Summary of preliminary agency coordina-on and correspondence

• Iden-fica-on of recurring opera-onal compliance requirements

Task 1.6 – Opera�ons & Maintenance, and Emergency Response Plan

This work consists of developing an Opera-ons and Maintenance Plan for rou-ne equipment maintenance and an Emergency Power Response Con-ngency Plan to minimize service disrup-ons during power failures, generator installa-on, maintenance ac-vi-es, and planned outages.

a. Opera�ons and Maintenance Plan

Based on the recommended system configura-on, the Consultant shall develop planning-level inspec-on, tes-ng, exercising, and preven-ve-maintenance requirements for the major emergency-power components. The plan shall address staff responsibili-es, fuel management, spare parts, vendor support, training, documenta-on, and recurring regulatory requirements iden-fied under Task 1.5.

This plan shall also include a dedicated sec-on addressing fuel management, including fuel storage, fuel quality, refueling procedures, fuel delivery reliability, and other requirements necessary to support the seven (7)-day outage scenario.

b. Emergency Power Response and Con�ngency Plan

The Consultant shall develop an Emergency Power Response Standard Opera-ng Procedure (SOP) as a simple, easy-to-follow guide for City staff. The SOP shall be presented in a quick-reference format using concise bullet points, checklists, pictures/diagrams, and equipment-specific instruc-ons suitable for placement at each applicable facility. The SOP shall include at minimum:

• Startup and Opera�on: Step-by-step procedures to ac-vate and operate the emergency power system.

• Monitoring: Key equipment status, alarms, fuel levels, and opera-ng condi-ons to monitor.

• Shutdown and Restora�on: Procedures to safely shut down the system and restore u-lity power.

• Emergency Contacts: Iden-fy applicable City staff, u-lity, fuel supplier, equipment service provider, and other emergency contacts.

Deliverables for Task 1.6:

• Opera-on and Maintenance Plan

• Emergency Power Response and Con-ngency Plan

Task 1.7 – DraM and Final Emergency Power Study and Implementa�on Plan

The Consultant shall compile the findings, analyses, recommenda-ons, and deliverables developed under

Tasks 1.2 through 1.6 into a comprehensive Emergency Power Study (Water Facili-es). The Study shall present the recommended emergency power solu-on for each project site, including applicable alterna-ves, and summarize the suppor-ng technical basis established under the preceding tasks.

For each facility, the Study shall compile the recommended emergency power system, equipment placement and integra-on, required facility improvements, planning-level implementa-on cost, environmental and permiKng requirements, opera-on and maintenance requirements, and other applicable findings developed under Tasks 1.2 through 1.6.

The Consultant shall submit a DraN Study for City review and incorporate all City comments and agreed-upon revisions into the Final Emergency Power Study.

Deliverables for Task 1.7:

• DraN Emergency Power Study and Implementa-on Plan

• Final Emergency Power Study and Implementa-on Plan

• Site-Specific Recommenda-on and Implementa-on Summary

• Priori-zed CIP Project List with Preliminary Cost Es-mates and Recommended

Implementa-on Priority

• Comment/Response Log

Phase 2 – Design Services for Emergency Power Backup Generator at

Benson Site

Phase 2 will build upon the findings, recommenda-ons, PDR, and 30% design prepared for Benson WTP under Phase 1, Task 1.4. The Consultant shall advance the design through the 60%, 90%, and final design stages and prepare a complete, bid-ready design package for the “Benson Emergency Power Backup

Generator Project.” The project was submi>ed for approximately $1.1 million in FY25 Congressional

Community Grant funding for construc-on, with support from Congresswoman Norma Torres. The preliminary concept includes a skid-mounted generator, three enclosed automa-c transfer switches, associated conduits and electrical connec-ons, a main breaker, and a concrete pad with bollards. The project is included in the City’s Capital Improvement Program, with construc-on contract award an-cipated in second half of 2027. The design and specifica-ons shall incorporate all applicable federal funding requirements, including the latest applicable Build America, Buy America (BABA) requirements.

Another City CIP project, the Benson Reservoir Replacement Project, is currently in design. The selected

Consultant shall review the reservoir project plans and coordinate with the City to ensure that the proposed emergency power improvements do not conflict with the proposed reservoir facili-es.

Task 2.1 - Project Management

The Consultant shall provide overall project management, coordination, scheduling, quality assurance/quality control, and communication necessary to complete Phase 2. The Consultant shall use the Benson WTP 30% preliminary design and Preliminary Design Report completed under Phase 1 Task

1.4…