SB Courthouse Judges Elevator Modernization Design Services

REQUEST FOR QUALIFICATIONS AND PROPOSALS

FOR

Elevator Modernization Design, Construction Oversight and Inspection Services Publish Date: June 19, 2026 Submission Deadline: July 10, 2026

Santa Barbara Courthouse Judges Elevator Modernization

PROJECT #25109

SANTA BARBARA, CALIFORNIA

Santa Barbara County – General Services Department 260 North San Antonio Rd.

Santa Barbara, CA 93110

TABLE OF CONTENTS

SECTION PAGE

1.0 INTRODUCTION

2.0 BACKGROUND

3.0 GOAL

4.0 SCOPE OF WORK

5.0 OTHER PROJECT CONSULTANTS

6.0 FEES AND TENTATIVE CONSTRUCTION BUDGET OUTLINE

7.0 TENTATIVE PROJECT SCHEDULE

8.0 PRE- SOQ CONFERENCE

9.0 Statement of Qualifications (SOQ) QUESTIONS

10.0 INSTRUCTIONS FOR RESPONDENTS

11.0 SELECTION PROCESS TIMELINE

12.0 EVALUATION PROCESS

13.0 SELECTION PROCEDURE

14.0 ASSURANCE OF DESIGNATED PROJECT TEAM

15.0 GENERAL TERMS AND CONDITIONS

16.0 REJECTION OF SOQ’s

17.0 VALID OFFER

18.0 COUNTY RIGHTS

19.0 CONTRACT AWARD

20.0 CONFLICT OF INTEREST

21.0 PUBLIC RECORDS REQUEST

22.0 BUSINESS LICENSE REQUIREMENT

Exhibit A:

SITE MAP

Exhibit B:

SAMPLE CONTRACT, TERMS AND CONDITIONS

1.0 INTRODUCTION

The County of Santa Barbara (“County”) General Services Department is soliciting qualifications and proposals (“Proposals”) from certified qualified conveyance companies (CQCC) entities (“Proposers”) to provide design and construction oversight services to modernize the existing traction system for Judges Elevator at the Historic Santa Barbara Courthouse located at 1100 Anacapa St. Santa Barbara, CA 93101. The Historic County Courthouse houses the State Superior Courts, Public Defender, Hall of Records, and offices of the Santa Barbara County Sheriff’s Department.

Any final project requirements will be confirmed during the mandatory job walk and distributed to all proposers.

Design services shall include the following:

• Site inspection of the existing Judges Elevator to determine what components can be reused if possible and develop plans for modernization and submit to the State of California for approvals and construction permitting.

• Coordinate and provide additional professional services such as Structural engineering, Electrical engineering, or Mechanical engineering as needed to produce the design.

• Create plans and specifications for bidding to C-11 Elevator contractors and constructors.

• Provide a State certified Elevator Inspector to provide site inspection services to ensure that the contractor is installing the specified parts and equipment correctly as designed.

• Review County Historical resources documentation for the existing elevator and stations in the building and incorporate the required preservation and work requirements into the bid specifications.

• Ensure that all recommended control equipment will interface with existing County ITD network and phone lines, WinDSX security systems, and State Courts Bosch Surveillance camera systems.

• Provide a cost estimate for the modernization.

The County of Santa Barbara General Services (GS) Capital Projects Division will serve as a full design partner for the project and will provide project related information that will guide the future design and project implementation. The partnership is important and vital to project success.

The County will award a single design contract for the services requested in the RFQ.

2.0 BACKGROUND

The Historic County Courthouse houses the State Superior Courts, Public Defender, Hall of Records, and offices of the Santa Barbara County Sheriff’s Department. The Judges Elevator is the prime vertical conveyance used by the Judges and other Courts personnel and the Sheriff to transport inmates and staff from the secured parking area below the Courthouse to the floors where the courtrooms are located. The elevator is also used by the public to get to the Courts offices and Courtrooms between th first and second floors but are restricted from basement access. The existing elevator was last modernized over 20 years ago and its systems are at the end of their lifespan and can not reliably be repaired due to the lack of replacement parts.

3.0 PROJECT GOAL

The overall goal of the project is to modernize the existing, original mechanical and controls for the Judges Elevator in the Historic County Courthouse while prioritizing the reuse of existing components that are compatible with new equipment and compliant with current safety codes and standards.

4.0 SCOPE OF WORK

Project Initiation and Concept Design: Establish overall project schedule and work plan to achieve completion of the conceptual design, schematic design, and construction documents to meet project goal dates; review available project documentation; identify County goals, objectives and expectations; finalize list of design meetings/site visits to the existing campus to be held with building users and stakeholder’s with tentative dates set, as required. Review existing conditions, take any observations/measurements needed, decide on and conduct any testing and/or data recording necessary, and review existing drawings. Develop a Concept Design for review and confirmation with the County staff. Assembly and submittal of a cost estimate at the conclusion of Concept Design, is required. Please note this process can be achieved through utilization of a 3rd party cost estimating firm. All cost estimates shall follow CSI Division and subsection formatting.

Schematic Design: Determination of all structural, architectural and code requirements (including permitting and CEQA) are identified for all proposed equipment for the elevator modernization design . Value Engineering efforts shall be included as needed to stay within budget parameters.

Prepare schematic design documents (plans and outline specifications) for review with County staff sufficient to illustrate the proposed changes needed. Assembly and submittal of a cost estimate at the conclusion of schematic Phase is required. Please note this process can be achieved through utilization of a 3rd party cost estimating firm. All cost estimates shall follow CSI Division and subsection formatting.

Approval of the Schematic Design package shall be required in advance of proceeding to Construction Documents.

Complete Design and Construction Documents: This phase has three (3) deliverables: the 50% CD deliverable, the 95% CD deliverable and the Bid Set deliverable. The general goal of this phase is to advance (50%) and finalize (95%) the plans developed in the Schematic Design phase and issue the documents for bid (Bid Set). At the conclusion of this phase, the County shall receive a complete and bid ready set of 100% Construction Documents (plans and specifications) for the project.

• Civil / Site Design: Plans and/or details if/as required, sufficient to support modernization of existing building. Develop, finalize, and detail the design to include all necessary components required, including Planning, Permitting and CEQA.

• Landscape: Not required.

• Specifications: Sufficient to describe the products and requirements of the project including but not limited to basis of design items, identification of acceptable materials and products, coordination requirements, common work results, identification, etc. Specifications shall be in CSI Format. The selected Architect shall be responsible for coordinating all divisions of the performance specifications.

• Value Engineering: Prior to proceeding to the 95% Construction Document phase, the Engineer shall perform value engineering exercises as required to maintain the project budget.

• Incorporation of County Comments to the Construction Documents: The Architect shall review, incorporate and/or respond to all County comments to the Construction Document deliverables (50% and 95%). The County will provide all comments to the Architect within two (2) weeks of receipt of the deliverable. County comments that may have potential cost impacts to the project shall be flagged for discussion and resolution between the County and the Architect.

• Signage: As needed to reflect safe passage around construction for the public and Courthouse Staff.

• Schedule and Estimate: Develop a detailed schedule and submit the construction documents, SOW and schedule to an independent cost estimate for final review.

• BID SET Deliverable: The Architect shall resolve with the County and incorporate any comments from the 95% CD set into the project which then represents the BID SET deliverable.

The Construction Documents package assembled shall be 100% complete and ready for the County to solicit public bids.

Assembly and submittal of a cost estimate at the conclusion of design of construction design is required. This task can be achieved with a third-party cost estimating firm for this task, retained by the Engineer as part of this RFQ. All cost estimates shall follow CSI Division and subsection formatting.

Construction Administration:

Construction Administration and Inspection services may include, but are not limited to, the following:

• Bid Phase:

Architect shall be responsible for timely review and reply to all pre-bid Requests for Information (RFIs) and any pre-bid product substitution requests to meet County response deadlines. Any required addenda drawings, clarifications, or design team required responses shall be provided to the County for issuance in formal bid addenda. After the bid, final incorporation of all addenda into a conformed set (both plans and specifications) for construction and issuance to the winning bidder shall be the responsibility of the Architect.

• Bid Results and Engineer Responsibility for Re-Design:

In the event the actual construction bids exceed the 100% CD estimate by more than 10%, and the County elects - for any reason whatsoever - not to move forward with award based on the bid results, the Architect/Engineer shall be responsible to provide re-design services at no additional cost to the County to bring the project back to the 100% CD Budget. Re-design modifications shall be coordinated with and approved by the County prior to plan and specification revisions. The timeline for such revisions shall be three (3) weeks from the date of notification from the County.

• Course of Construction:

Architect/Engineer shall be responsible for timely review and responses to RFIs, submittals, and contractor change order requests. Architect/Engineer shall prepare Cost Request Bulletin’s for issuance to the Contractor for Owner initiated/requested changes. Architect shall be responsible to coordinate with all sub-consultants and issue all additional instructions, bulletins, or other clarification documents as required. Architect/Engineer shall perform site visits (2 per month) during construction and prepare site visit reports. Any sub-consultant site visits shall be in sufficient quantity to observe the work in enough detail to sign off on the final installations. Architect/Engineer shall be responsible for coordinating sub-consultant site visits with the Owner and Contractor, coordinating the Punch list development – including sub-consultants - issuance, and sign-off. Architect’s/Engineer’s attendance at weekly project meetings, special coordination meetings, and pre-installation meetings is required.

Coordination of all sub-consultant responses/communications, and coordination with the County on cost impact clarifications shall be the responsibility of the Architect/Engineer.

Architect/Engineer shall be responsible for preparing record drawings and project documents.

The State certified Elevator Inspector will provide site inspection services periodically as needed at each phase of the construction to ensure that the contractor is installing the specified parts and equipment correctly as designed. If any discrepancies are seen a notice to the contractor with the County PM copied about the deficiency and a recommended correction will be issued immediately at each occurrence.

County may contract with separate consultants as necessary for related work. It is expected the Architect/Engineer selected as part of this RFQ will work with the County to coordinate any related work scope.

6.0 FEES AND TENTATIVE CONSTRUCTION BUDGET OUTLINE

The selected Consultant will be required to submit billings on a monthly basis, based on the Professional Services Agreement between the Consultant and County.

Travel time required by the Consultant to reach the designated meeting place or County staff office shall be included in all quoted fees and shall not be billed separately. There shall be no reimbursable expenses on this project unless associated with additional services to be approved in writing, in advance, by County.

Section 10 (Item 8) outlines the Cost Proposal requirements for this project. All Cost Proposals shall be submitted in a separate file on the Public Purchase website. Cost Proposals are due at the same time as the RFQ submissions. Cost Proposals shall break down the project consistent with the scope of work presented and shall include all costs associated with the project. All costs shall be not-to-exceed.

7.0 ANTICIPATED PROJECT DELIVERY SCHEDULE

The following represents the anticipated schedule for the completion of the Contract Documents and anticipated start of construction. All dates are subject to change.

Notice to Proceed to Consultant 100% Contract Documents Advertise Bid Award

8.0 PRE-SOQ CONFERENCE / VENDOR REGISTRATION

A pre-SOQ Job Walk has been scheduled for June 29th, 2026 at 10:00 a.m. at the following location:

The Historic Santa Barbara Court House located at 1100 Anacapa St. Santa Barbara, CA 93101.

Meet at the Rotunda next to the Judges Elevator after security screening at the main entrance on Anacapa street.

Interested firms will have opportunity to ask questions regarding the requirements outlined in this RFQ. In order to make the meeting more effective for all participants, attendees should read this document thoroughly prior to the meeting. As similar to all written questions from consultants, the County will prepare minutes of the conference and provide answers to all inquiries in writing, which will be distributed via Public Purchase.

All firms providing a response to this RFQ are requested to register with the County Procurement Division prior to submittal. Proof of Department of Industrial Relations (DIR) registration will be required as part of the response to this RFQ.

9.0 SOQ QUESTIONS

This RFQ establishes the general specifications for the professional services needed and provides prospective respondents with sufficient information to enable them to provide an acceptable response to this RFQ.

Any questions shall be submitted in writing via the Public Purchase website and must be received no later than 3:00 p.m. on July 3, 2026 . For questions and inquiries regarding this RFQ submitted via public purchase please reference “QUESTION – RFQ #25109-RFQ…” in the subject.

Answers will be provided as an addendum to this RFQ, posted on Public Purchase. It is the responsibility of each respondent to inquire as to the existence and content of addenda and to acknowledge each as part of their RFQ submission.

Do not contact County departments or County staff directly. Information obtained by such means is invalid and proposals which are submitted in accordance with such information may be declared non-responsive.

In the event that it becomes necessary to revise any part of this RFQ, written addenda will be issued.

Any Addendum to this RFQ is valid only if in writing and issued on Public Purchase. Verbal conversations or agreements with any officer, agent, or employee of County that modify any terms or

Construction obligations of this RFQ are invalid.

All addenda for this RFQ will be distributed via Public Purchase.

It is the respondent’s sole responsibility to monitor Public Purchase for possible addenda to this RFQ.

Failure of Proposer to retrieve addenda shall not relieve him/her of the requirements contained therein. Additionally, failure of Proposer to return a signed addendum, when required, may be cause for rejection of his/her SOQ.

10.0 INSTRUCTIONS FOR PROPOSERS

Each Proposal submitted in response to this RFQ shall include the information described in this section. Failure to include all of the elements specified may be cause for rejection. Additional information may be provided, but should be succinct and relevant to the goals of this RFQ/P. Excessive information will not be considered favorably.

General: The instructions below provide guidance for the preparation and submission of SOQ’s. Their purpose is to establish the requirements, format, and content of SOQ’s so that SOQ’s are complete, contain all essential information, and can be evaluated fairly.

Submission and Content of SOQ’s: All SOQ’s must be received by the proposal submission deadline as identified in Section 7.0 and submitted via Public Purchase.

SOQ’s shall be formatted so they can be printed in 8 ½” x 11” format, drawings may be formatted for 11” x 17” sizing. All documentation shall be in 11 or 12 point font.

All SOQ’s shall be submitted via Public Purchase. All SOQ’s will be valid for one hundred eighty (180) days.

All SOQ’s shall contain the following elements, in the order presented below. SOQ’s shall be divided into tabbed sections and should not exceed (27) twenty pages (each side of the page, if utilized is considered 2 pages – front and back).

1. Transmittal/Cover Letter (two pages, if necessary) with the following information:

• Title of this RFQ/P

• Name and Mailing Address of Firm (include physical location if mailing address is a P.O.

Box)

• Year the firm was established

• Type of organization of firm (partnership, corporation, etc.)

• Firm’s organizational structure, its constituent parts and size variation of staff in the past five (5) years

• Name of contact person including title, address, email and telephone. This individual should be available by telephone or email to provide the location of the firm office that will be responsible for this project.

• A statement by submitting firm requesting protection of proprietary information if necessary. All SOQ’s may be considered public information. Subsequent to award of this RFQ, all or part of any SOQ may be released to any person or firm who may request it.

Therefore, proposers may request in their Cover Letter if any portion of their submittal should be treated as proprietary and not released as public information.

• Addenda Acknowledgement

2. Signatory Requirements (one page): In order to receive consideration, the Cover Letter must be signed by an officer empowered by the Consultant to sign such material and thereby commit the Consultant to the obligations contained in the RFQ response. Further, the signing and submission of a response shall indicate the intention of the Consultant to adhere to the provisions described in this RFQ/P and a commitment to enter into a binding contract. Submittals shall be signed by one of the following representatives:

• If the respondent is a partnership, submittal shall be signed in the firm name by a partner or the Attorney-In-Fact. If signed by the Attorney-In-Fact, there shall be attached to the SOQ a Power-Of-Attorney evidencing authority to sign SOQ’s, dated the same date as the SOQ and executed by all partners of the firm.

• If the respondent is a corporation, the submittal shall have the correct corporate name thereon and the actual signature of the authorized officer of the corporation written (not typed) below the corporate name. The title of the office held by the person signing for the corporation shall appear below the signature of the officer.

• If the respondent is an individual doing business under a firm name, the submittal shall be signed in the name of the individual doing business under the proper firm name and style.

3. Qualifications (five pages): A synopsis of each proposed team member's qualifications and experience with public or government projects of similar type and size as described in this RFQ, including length of service with the firm and resume. Include an organization chart of the proposed staff to be assigned to this project. For all sub-consultants to be used provide firm name, area of expertise, the names of individual staff assigned to this project and their role on the team.

4. Experience of Firm (five pages): A narrative of the firm's qualifying background and experience with public or government projects of similar type and size as described in this RFQ. Individual project descriptions, including scope, project budget and schedule are encouraged.

5. Proposed Work Plan, Time Schedule and Workload (three pages): Provide a work plan description addressing all scope of work tasks along with a proposed timeline schedule reflecting each task and its deliverables and identifying appropriate progress checkpoints along with draft or interim deliverables. Also provide a narrative of firm staffing size, current firm workload, and with consideration of the firm's current projects, confirm the firm's ability to perform the scope of work as described herein.

6. References for Past Performance (two pages): Provide a list of past performance and service.

Include three (3) references for whom the proposer has developed a comparable project.

Include project name, contact person, title, address, telephone number, email address as well as the contact person’s role in the project and which of the firm’s staff participated and their roles. For each reference listed, submit a brief summary of the scope of the services provided.

7. Deliverables (one page): Describe your firm's ability to provide deliverables in the required formats:

a. CADD drawings in AutoCAD (version).

b. Word documents in Microsoft Word.

c. Spreadsheets in Microsoft Excel.

d. Schedules in Microsoft Project.

e. Databases as necessary for compiling, storing and accessing the Project records in a commonly available format.

8. Cost Proposal (Cost Proposal not counted toward page count limit): Provide a total Cost

Proposal (not to exceed) for all services to be delivered, including a breakdown of costs itemized for each Task as defined in the Scope of Work. This Cost Proposal shall encompass the complete proposed project costs for meetings and project expenses for reproduction, postage, mileage, travel time and all related miscellaneous expenses. Also provide an hourly rate schedule for all assigned team members, including hourly rates for participation in public meetings. Cost Proposal shall be utilized to negotiate a contract for those services at a fair and reasonable fee with the best qualified firm.

The Cost Proposal shall be submitted in a separate file on Public Purchase. It shall be identified with the name of your firm, the name of this project, and "Sealed Cost Proposal".

9. Required Statements (one page per statement): Include statements of assurance regarding the following requirements:

• Non-substitution for the designated members of the proposed staff members and Sub-consultants without prior approval by County.

• Non-conflict of interest.

• Non-collusion affidavit.

• Statement listing of litigation and/or claims related to past projects for the past ten (10) years.

• Ability to fulfill the indemnification and insurance requirements contained in the Sample

Agreement for Services. Please note that actual certificates of insurance are not required as part of your submittal.

• Insurance certificates (as required in the attached County PSA).

• Proof of DIR Registration and County Vendor Registration.

• Retention of SOQ’s. All SOQ’s will become the property of the County. SOQ’s shall not be returned to the proposer.

11.0 TENTATIVE PROCUREMENT SCHEDULE

The following represents the tentative schedule for this RFQ/P. All dates are subject to change.

RFQ Issuance and Evaluation June 19, 2026 Pre-SOQ Job Walk June 29, 2026 @ 10:00am Deadline for Final Questions July 3, 2026 SOQ Submission Deadline July 10, 2026 SOQ Evaluations July 13 – July 15 , 2026 Intent to Award July 16, 2026 Execute Contract and Issue Notice to Proceed July 20th, 2026

12.0 EVALUATION PROCESS

SOQ’s will be evaluated by a selection committee and the firms submitting the highest rated SOQs may be invited for interviews. The following evaluation criteria and rating schedule will be used to determine the firms that are most qualified. The County may consider other criteria it deems relevant.

Evaluation Criteria Maximum

Possible Points

A.

Completeness of Submission-Proposals should describe comprehensive services and should respond to each of the items set forth in this RFQ.

B.

Personnel Experience and Qualifications- Evaluation of the list of personnel specifically assigned to the proposed project, including their qualifications, overall experience, and recent experience on projects of similar nature and complexity to the proposed project.

C.

Depth and Quality of Proposer’s Performance- Qualifying background and relevant experience of firm and sub-consultants on projects of similar nature and complexity as the proposed project; evaluation of client references (whether included in the SOQ or not); overall responsiveness to County’s solicitation.

D.

Technical/Management Approach- Evaluation of Proposer’s strategy towards completion of the project (work plan, time schedule, etc..)

E. Availability- Evaluation of the workload of Proposer and the staffing to be assigned to the proposed project; time scheduled of the Proposer in relation to that of the proposed project location of the offices or facilities from which the services are to be provided to County.

TOTAL POSSIBLE POINTS 100

13.0 SELECTION PROCEDURE

Each Proposer should thoroughly review the Form of Agreement and expect to execute the Contract in the form of the Form of Agreement without modifications or changes.

County staff will open SOQ’s following the submittal deadline. The only information that will be made available to the public at that time will be the names of the Proposers submitting SOQ’s. The contents of all SOQ’s, or any other medium which discloses any aspect of the SOQ’s, shall be held in strict confidence until the County releases a Notice of Intent to Award. SOQ’s will be reviewed for responsiveness. A selection committee will then evaluate SOQ’s in accordance with the above criteria.

The firm(s) submitting the highest rated SOQ’s may be invited for an interview. Interviews will be conducted solely at County's option. County reserves the right to select the most qualified firm solely on the content of the SOQ. If County chooses to conduct interviews, the firm's proposed Project Manager shall represent the firm at the interview. After evaluation of the interviews, the Committee will recommend the firm with the most qualified firm, based on evaluation score and interview, for approval by the Board of Supervisors if needed.

The County expects to enter into contract negotiations with the top ranked proposer during which time the County and proposer will resolve any necessary issues that need to be addressed prior to entering into the PSA. Upon successful completion of such negotiations and discussions, the County and the selected Architect shall enter into a PSA. If, in the sole judgment of the County, these negotiations are not successful, the County reserves the right to enter into negotiations with other proposers, proceeding in the order of their initial ranking.

County reserves the right to make an award without further discussion of the submittal with the submitter. Therefore, the SOQ should be submitted initially on the most favorable terms that the firm or individual may propose.

County reserves the right to award a contract to the firm or individual who, in the sole judgment of County, presents the most favorable response to this RFQ pursuant to the evaluation criteria indicated above.

County reserves the right to reject any or all SOQ’s, to waive minor irregularities in said RFQ’s, or to negotiate minor deviations with the successful firm.

In the case of differences between written words and figures in a SOQ, the amount stated in written words shall govern. In the case of a difference in unit price versus the extended figure, the unit price shall govern. County reserves the right to reject any and all SOQ’s, or to waive minor irregularities in said SOQ’s, or to negotiate minor deviations with the successful firm. County shall be the sole judge of the materiality of any such defect or irregularity.

Failure to comply with any of the requirements contained herein may result in disqualification. It is the responsibility of all Proposers to read ALL sections of this RFQ prior to submitting a response.

14.0 ASSURANCE OF DESIGNATED PROJECT TEAM

The Proposer shall assure that the designated staff, including sub-consultants, are used for the work described in this RFQ/P. Departure or reassignment of, or substitution for, any member of the proposed project team or sub-consultant(s) shall not be made without the prior written approval of County.

15.0 GENERAL TERMS AND CONDITIONS

Protests and Appeals: The protest shall be submitted in writing to the Capital Division Chief within seven (7) calendar days after such aggrieved person or company knows, or should have known, of the facts giving rise thereto.

Standard Contract: Upon completion of the evaluation and recommendation for award, the selected Proposer will be required to execute a Contract with the County in the form of the Form of Agreement as the Consultant. Proposers are advised to carefully review the attached Form of Agreement. Each Proposer must specify all proposed exceptions, alterations, changes and amendments to the Form of Agreement in the form of requested redline edits to the Form of Agreement included in such Proposer's Proposal, the nature of which may affect the evaluation of such Proposal and the County's decision regarding entering into a Contract with such Proposer.

Independent Contractor: At all times the Consultant shall represent himself/herself to be an independent contractor offering such services to the general public and shall not represent himself/herself, or his/her employees, to be an employee of County. Therefore, the Consultant shall assume all legal and financial responsibility for taxes, FICA, employee fringe benefits, workers compensation, employee insurance, minimum wage requirements, overtime, etc., and agrees to indemnify, save, and hold County its officers, agents, and employees, harmless from and against, any and all loss, cost (including attorney fees), and damage of any kind related to such matters.

Non-Appropriation: County may terminate any resulting contract at the end of any fiscal year, June 30th, without further liability other than payment of debt incurred during such fiscal year, should funds not be appropriated by its governing body to continue services for which the contract was intended.

Non-Collusion: Firms submitting SOQ’s shall warrant that their offer is made without any previous understanding, agreement or connection with any person, firm or corporation submitting a separate SOQ for the same project and is in all respects fair, without outside control, collusion, fraud or otherwise illegal action. This condition shall not apply to SOQ’s which are submitted by firms who have partnered with others to submit a cooperative SOQ that clearly identifies a primary Consultant and the associated sub-consultant.

Indemnification and Insurance Requirements: County's standard indemnification and insurance requirements are provided as an exhibit to in the Form of Agreement (see Attachment A) and shall be required in any Contract.

16.0 REJECTION OF SOQ’s

Prospective Proposers interested in being considered must submit a SOQ in compliance with this notice. Failure to comply with any of the requirements contained herein may result in disqualification. It is the responsibility of all Proposers to read ALL sections of this RFQ prior to submitting a response. The County reserves the right to reject any or all SOQ’s, to waive minor irregularities in said SOQ’s, or to negotiate minor deviations with the successful firm.

The County may reject a SOQ if it is conditional, incomplete, contains irregularities, or reflects inordinately high cost rates. County may waive immaterial and/or minor deviation and/or irregularities in a SOQ. County shall be the sole judge of the materiality of any such defect, deviation, and/or irregularity. Waiver of an immaterial/minor deviation shall in no way modify the RFQ documents or excuse the proposing firm/team from full compliance with the contract requirements if the prospective Proposer is awarded the contract.

17.0 VALID OFFER

SOQ’s shall remain valid for one hundred eighty (180) days from the due date. The County reserves the right to negotiate with the successful Proposer any additional terms or conditions not contained in their SOQ which are in the best interest of the County or to otherwise revise the scope of this RFQ.

This RFQ does not constitute a contract or an offer of employment. The cost of preparation of SOQ’s shall be the obligation of the Proposer. All SOQ’s, whether accepted or rejected, shall become the property of the County and will not be returned. Unnecessarily elaborate responses, enclosures and specialized binding are not desired.

18.0 COUNTY’S RIGHTS

The County reserves the right to:

1. Request clarification of any submitted information.

2. Waive any irregularity or immaterial deviation in any SOQ.

3. Not enter into any agreement.

4. Not select any Proposer.

5. Cancel this process at any time.

6. Amend this process at any time.

7. Interview Proposers prior to award.

8. To request additional information during an interview.

Waiver of an immaterial deviation shall in no way modify the RFQ documents or excuse the proposing firm/team from full compliance with the contract requirements if the prospective Proposer is awarded the contract.

19.0 CONTRACT AWARD

Award shall be recommended to the Proposer whose proposal best meets the needs of the County.

The County reserves the right to reject any or all SOQ’s, and to solicit additional Statements of Qualifications if deemed in the best interest of the County to do so. The decision of the County shall be final in making such determination.

The successful Proposer will receive written notification of the award, along with instructions for finalizing the agreement documents.

Response and selection of a SOQ will not necessarily result in a contract with the County of Santa Barbara. SOQ opening does not constitute awarding of a contract. Contract award is by action of the Santa Barbara County and is not in force until fully executed.

20.0 CONFLICT OF INTEREST

Prospective Proposers warrant and covenant that no official or employee of the County, or any business entity in which an official of the County has an interest, has been employed or retained to solicit or aid in the procuring of the resulting agreement, nor that any such person will be employed in the performance of such agreement without immediate divulgence of such fact to the County.

Prospective Proposer’s SOQ shall contain a statement to the effect that the Proposer is not currently committed to another project that would constitute a conflicting interest with the Project defined in this RFQ.

21.0 PUBLIC RECORDS REQUEST

All SOQ’s and materials submitted shall become property of the County and will not be returned. All responses, including the accepted SOQ and any subsequent contract, become public records per the requirements of the California Government Code, Sections 6250 - 6270, “California Public Records Act”. Proprietary material must be clearly marked as such. Pricing and service elements of the successful SOQ are not considered proprietary information. Proposers which indiscriminately identify all or most of their SOQ as confidential or proprietary without justification may be deemed unresponsive.

The County will treat all information submitted in a SOQ as available for public inspection once the County has selected a Consultant. If you believe that you have a legally justifiable basis under the California Public Records Act (Government Section 6250 et. seq.) for protecting the confidentiality of any information contained within your SOQ, you must identify any such information, together with the legal basis of your claim in your SOQ, and present such information separately as part of your response package.

The final determination as to whether the County will assert your claim of confidentiality on your behalf shall be at the sole discretion of the County. If the County makes a determination that your information does not meet the criteria for confidentiality, you will be notified as such. Any information deemed to be non-confidential shall be considered public record.

Upon receipt of a request for disclosure pursuant to the California Public Records Act for information that is set apart and marked as proprietary, County will notify you of the request for disclosure. You shall have sole responsibility for the defense of the proprietary designation of such information.

Failure to respond to the notice and enter into an agreement with County providing for the defense of and complete indemnification and reimbursement for all costs incurred by the County in any legal action to compel the disclosure of such information, shall constitute a complete waiver of any rights regarding the information designated proprietary and such information will be disclosed by County pursuant to applicable procedures under the California Public Records Act.

22.0 BUSINESS LICENSE REQUIREMENT

It is unlawful for any person to furnish supplies or services, or transact any kind of business in the unincorporated territory of Santa Barbara County without possessing a County business license unless exempt under County Code Sec. 22-73. Contact the Tax Collector’s Office at 105 East Anapamu St, Santa Barbara, 93101, or phone (805) 568-2920, for further information.

It is not a requirement to possess a County business license at the time of SOQ submittal. Successful Proposers shall be required to possess a County business license to award contract

Disadvantaged Business Enterprise (DBE) Policy It is the policy of Federally Funded Projects that minority and women-owned business enterprises (hereby referred to as DBEs) as defined in 49 CFR Part 26 shall have the maximum opportunity to participate in the performance of contracts financed in whole or in part with federal funds.

DBE Obligation The recipient or its subcontractor agrees to ensure that DBEs have the maximum opportunity to participate in the performance of contracts and subcontracts financed in whole or in part with federal funds provided under this agreement. In this regard, all recipients or subcontractors shall take all necessary and reasonable steps in accordance with 49 CFR Part 26 to ensure that DBEs have the maximum opportunity to compete for and perform contracts. Recipients and their subcontractors shall not discriminate on the basis of race, color, national origin, or sex in the award and performance of federally assisted contracts.

Title VI of the Civil Rights Act of 1964 The contractor agrees to comply with all the requirements imposed by Title VI of the Civil Rights Act of 1964 (49 USC 2000(d)) and the regulations of the U.S. Department of Transportation issued there under in 49 CFR Part 21.

Equal Employment Opportunity In connection with the performance of the contract, the contractor shall not discriminate against any employee or applicant for employment because of race, color, age, creed, sex or national original.

Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship.

Americans with Disabilities Act (ADA) Provisions To comply with the nondiscrimination requirements of the Americans with Disabilities Act (ADA), it is the policy of the County to make every effort to ensure that its programs, activities and services are available to all persons, including persons with disabilities. For persons with a disability needing a reasonable modification to participate in the procurement process, or for persons having questions regarding reasonable modifications of the procurement process, you may contact the County representative listed in this RFQ. In order to ensure the SOQ is in compliance with federal ADA guidelines, Proposers should review the federal ADA guidelines.

Failure to comply with any of the requirements contained herein may result in disqualification. It is the responsibility of all Proposers to read ALL sections of this RFQ prior to submitting a response.

Exhibit A: SITE MAP

Exhibit B: Sample Contract, Terms and Conditions

PROFESSIONAL SERVICES AGREEMENT

Between

THE COUNTY OF SANTA BARBARA

And

[Consultant]

For

Design, Construction Oversight and Inspection services for SB Courthouse Judges Elevator Modernization Project

PROJECT NUMBER: 25109

PSA with:

Date:

Project # 25109

TABLE OF CONTENTS

PART TITLE PAGE

1 RECITALS

2 PROJECT AUTHORIZATION, TERM, MAXIMUM COMPENSATION

3 OWNER'S RESPONSIBILITIES

4 PROJECT SCOPE OF WORK (SOW)…

5 CONSULTANT'S RESPONSIBILITIES, SERVICES, AND DELIVERABLES

6 CONSULTANT'S SCHEDULE 4

7 INDEMINIFICATION & INSURANCE……

8 REPRESENTATION BY COUNSEL

9 HAZARDOUS MATERIALS

10 COMPENSATION & PAYMENT

11 TERM & TERMINATION

12 DISPUTE RESOLUTION

13 MISCELLANEOUS PROVISIONS

14 NOTICES

15 LIMITS OF AGREEMENT

16 EXHIBITS AND ATTACHMENTS

END TABLE OF CONTENTS

PSA with:

Project # 25109

LIST OF EXHIBITS

EXHIBIT TITLE PAGE

A CONSULTANT'S SCOPE OF WORK & HOURLY RATES ........................................ A1

B CONSULTANT'S STAFF & SUBCONSULTANTS ..................................................... B1

C CONSULTANT’S COMPENSATION ......................................................................... C1

D INDEMNIFICATION AND INSURANCE REQUIREMENTS ....................................... D1

E NOTICES ................................................................................................................. E1

LIST OF ATTACHMENTS

ITEM TITLE PAGE

1 ATTACHMENT 1: [Specify the applicable RFQ/P by date and project #] .................... F1

2 ATTACHMENT 2: \ Statement of Qualifications.......................................................... F2

END LIST OF EXHIBITS AND ATTACHEMENTS

PROFESSIONAL SERVICES AGREEMENT

FOR

PROFESSIONAL ARCHITECTURAL AND ENGINEERING DESIGN AND CONSTRUCTION OVERSIGHT

SERVICES

This Professional Services Agreement (“Agreement”) is entered into by and between THE COUNTY OF SANTA BARBARA ("Owner" or “County”) and [ ], a [insert entity type (e.g., corporation) and state of formation] ("Consultant" or “Contractor” and, together with County, collectively, the “Parties” and each individually a “Party”).

PART 1 - RECITALS

1.01 WHEREAS, this Professional Services Agreement ("PSA" or “Agreement”) sets forth the terms and conditions pursuant to which Consultant, as a professional, will provide professional planning consulting services to Owner in connection with [insert description of the project] (“Project”); and

1.02 WHEREAS, Consultant was selected by means of the County’s qualifications-based selection process, and represents itself as a professional having the requisite qualifications, licenses and agrees to perform the Services defined herein.

NOW, THEREFORE, Owner and Consultant agree as follows:

PART 2 - PROJECT AUTHORIZATION, TERM AND MAXIMUM COMPENSATION

2.01 Agreement For Services

A. This PSA sets forth the terms and conditions pursuant to which Consultant, as a professional, will provide services to the County as set forth herein ("Services").

2.02 Maximum Compensation

A. The sum of all payments made to Consultant pursuant to this PSA for the performance of the

Services specified in the SOW and Attachment 1 shall not exceed [ ] dollars ($ ) (“Base Contract Amount”). The sum of all payments made to Consultant for the performance of Supplemental Services performed pursuant to a duly executed Change Order in accordance with Part 10.03 below shall not exceed the Supplemental Services Amount set forth in Section 1.c of Exhibit C, attached hereto (“Supplemental Services Amount”). In no event shall the aggregate amount of all payments made by the County hereunder exceed the Maximum Compensation Limit specified in Section 1.d of Exhibit C, attached hereto (“Maximum Compensation Limit” or “MCL”). If Consultant performs services or incurs expenses beyond the Base Contract Amount before execution of a Change Order for Supplemental Services in accordance with Part 10.03, or in excess of the Maximum Compensation Limit, Consultant does so at Consultant’s sole risk and expense.

2.03 Term

A. This PSA is effective as of first the date it is duly executed by both of the parties hereto, and shall remain in effect for a period of [ ] months thereafter, unless earlier terminated in accordance with the provisions of this Agreement (“Term”).

2.04 Scope

A. The services (“Services”) and deliverables (“Deliverables”) described in “Consultant’s Scope of

Work & Hourly Rates,” attached hereto as Exhibit A and Attachment 1 and incorporated herein by reference (Exhibit A and Attachment 1, collectively, the “SOW”), establish the extent of the

Page A-1

PSA with [CONSULTANT}

Dated [ ]

Project Number: 25109

PSA With:

Project: # 25109

Services and Deliverables that may be authorized by the Owner’s Project Manager (“OPM”) hereunder.

PART 3 - OWNER'S RESPONSIBILITIES

3.01 Owner Provided Information

A. If required and where available, Owner may provide any of the following for Consultant’s use in connection with the Services:

(i) Specialized studies of existing site conditions, including the presence of hazardous materials, soil, air, water, pollution, etc.

B. Consultant must make a written recommendation to the Owner regarding the completeness or sufficiency of any survey or specialized study provided to Consultant, or the need for any study or survey that the Consultant believes is required for the Project that is not included within Consultant’s Services.

3.02 Approval & Permit Fees

A. Owner will pay all fees required by any jurisdiction having authority over the Project for filing and checking of any filing prepared by Consultant that is required for the performance of the Services, and such standard fees as are charged any governmental Agency for the issuance of approvals and permits by such governmental agency necessary for the performance of the Services.

PART 4 - PROJECT SCOPE OF WORK (SOW)

4.01 Changes in Scope

A. If Owner causes a change in the Service(s) or Deliverable(s) that Consultant believes to be material, Consultant must, within fourteen (14) calendar Days of the event that caused such change, notify Owner in writing that Consultant contends Owner has caused a material change in the Service(s) or Deliverable(s). If written notice is not given to Owner within such 14-day period, such change shall be deemed immaterial, and Consultant shall not be entitled to additional compensation for such change. If the Director of the County’s General Services Department (“Director”), or his Assistant Director designee, concurs that there has been a material change in Service(s) or Deliverable(s) required by Owner hereunder, payment to Consultant may be adjusted pursuant to a Change Order for Supplemental Services duly executed by both of the parties hereto in accordance with Parts 10.01.A.3, and 10.03, below;

provided, however, that Consultant shall not be entitled to any Supplemental Services Amount unless and until memorialized in a duly executed Change Order, and in no event shall the aggregate amount of payments to Consultant hereunder exceed the MCL.

B. If Consultant contends that there is a material increase in the Service(s) or Deliverable(s) required to complete the Services and requests additional compensation hereunder for the performance of such Supplemental Services, and such increase is not in any way attributable to acts or omissions of, or on behalf of, Consultant or any Subconsultant, including, but not limited to, faulty or inaccurate calculations or estimations made by or on behalf of Consultant, and the Director, or his Assistant Director designee, concurs that there has been a material change in Service(s) or Deliverable(s) required by Owner hereunder, payment to Consultant hereunder may be adjusted pursuant to a Change Order for Supplemental Services duly executed by both of the parties hereto in accordance with Parts 10.01.A.3 and 10.03, below;

provided, however, that Consultant shall not be entitled to any Supplemental Services Amount unless and until memorialized in a duly executed Change Order, and in no event shall the aggregate amount of payments to Consultant hereunder exceed the MCL. OPM may request, and Consultant, pursuant to such request, shall provide, assistance in re-allocating the remaining available funds available hereunder. Such assistance must, if requested by OPM, also include a determination of any other Supplemental Services necessary to complete the Project.

C. If there is a material decrease in the Services or Deliverables required to complete the Services, Consultant If shall immediately notify OPM of such decrease, and agrees to accept a reasonable corresponding reduction in compensation hereunder.

PART 5 - CONSULTANT'S RESPONSIBILITIES, SERVICES, AND DELIVERABLES

5.01 Consultant as Independent Contractor

A. Consultant is performing all Services as an independent contractor, and not as an agent or employee of County.

5.02 No Assignment; Consultant’s Use of Subconsultants

A. The expertise and experience of Consultant are material considerations for County’s execution of this Agreement. Consultant shall not assign, delegate, or transfer, directly or indirectly, whether by operation of law or otherwise, this PSA or any of Consultant’s rights or obligations hereunder, without the prior written consent of County in each instance, and any attempt to so assign, delegate, or transfer this Agreement, or any rights, duties or…