Electronic Recycling Quick Guide.docx

Quick Guide

STATE OF WISCONSIN

DEPARTMENT OF ADMINISTRATION

Division of Enterprise Operations State Bureau of Procurement

Recycling of Electronic Waste-Statewide Contract # 505ENT-O24-ELECRECYCLE-00

RFB #28406-SM

Contract Term

Scope This contract provides statewide coverage for recycling of electronic waste of items such as but not limited to desktops, laptops, tablets, smart phones, servers, monitors, televisions, hand-held devices, hard drives and peripherals. This contract also offers onsite data destruction, asset tracking and other services. Refer to “Complete Price List” document for an inclusive list of services offered.

There are two categories of electronics being recycled:

· Resale items, meaning Contractor may refurbish and resell recycled items.

· End of life items, meaning Contractor must retire recycled items instead of refurbishing and reselling.

Each category offers a rebate per pound. Rebates are specified and deducted on invoices.

NOTE FOR MUNICIPALITIES USING THE E-CYCLE WISCONSIN PROGRAM: Dynamic Lifecycle Innovations services for devices collected through the E-Cycle Wisconsin program are exclusive to end of life items. Separate pricing and devices collected are provided in the “End of Life Item Disposition Fees” section of the “Complete Price List” document. Rebates for this program will be based on net pounds in comparison to gross pound rebates given to all other qualifying entities. Regency Technologies services do not differ for E-Cycle Wisconsin program items.

Contractor Information End users may order from either Contractor. Both are certified to the National Association for Information Destruction (“NAID”) media destruction standard and are also certified to the e-Stewards Standard for Responsible Recycling. Contractors will not subcontract data destruction.

Dynamic Lifecycle Innovations, Inc.

505ENT-O24-ELECRECYCLE-01

STAR Supplier ID 0000121337

Regency Technologies

505ENT-O24-ELECRECYCLE-02

STAR Supplier ID 0000148383

Their contact information is provided in the Documents section of this VendorNet page.

Pricing Pricing for this contract can be found in the “Complete Price List” document located in the Documents section of this VendorNet page.

Pick-up fees are assessed based on the zone map found in the “Zones” tab of the “Complete Price List”. The freight charge covers the pickup of up to 12 pallets (or 8,000 pounds). Contractors will pay for, or charge, a per-pound fee for the devices collected based on rates outlined in the contract.

Ordering Contact the Contractor to discuss deliverables, quotes, and to schedule a pickup date. Ordering with either Contractor requires an account setup in their system. They will walk you through that process if your organization does not have an account setup with them.

Service Requirements Contractors will:

· Destroy all data and identifying marks (e.g., asset tags), and ensure security measures for clearing, purging, degaussing, destruction, or other handling of sensitive and confidential information is undertaken in a responsible manner to reduce the risk of data being accessed and retrievable after processing.

· Document how and when data was destroyed on devices. Dynamic provides a certificate of destruction, and Regency Technologies provides access to their portal for users to export data through their account.

· Comply with all applicable state and federal solid and hazardous waste requirements for the transportation, storage and processing of electronics.

Contract Manager Hallee Kox, 608-266-7554 DOA – State Bureau of Procurement image1.png image2.gif