Electrical_Testing_Services_(Addendum_#2_Revision).pdf

REQUEST FOR PROPOSAL

2024-RFP-756

ELECTRICAL TESTING SERVICES

Pierce County

930 Tacoma Avenue S

Tacoma, WA 98402

RELEASE DATE: January 17, 2025

DEADLINE FOR QUESTIONS: February 7, 2025

RESPONSE DEADLINE: March 7, 2025, 4:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/piercecountywa https://secure.procurenow.com/portal/%7bproject.government.code%7d

Pierce County

REQUEST FOR PROPOSAL

Electrical Testing Services

I. Introduction II. Request for Proposal

III. Scope of Work IV. Evaluation Criteria V. RFP Questionnaire

VI. General Terms & Conditions

Attachments:

A - Electrical Testing Services - Required Pricing Form

B - Electrical Testing Sample Contract

C - SAMPLE E-Verify Declaration

Request For Proposal #2024-RFP-756 Title: Electrical Testing Services

1. Introduction

Welcome to Pierce County's eProcurement System. This system is inclusive to the Request for Proposal

(RFP) process. We strongly encourage you to review the entire RFP, paying close attention to the timelines, submission requirements and required attachments, and ask for any clarifications early in the process.

1.1. Summary

Pierce County (hereafter known as 'the County') is seeking proposals to secure the services of a licensed contractor to perform the necessary professional electrical testing, maintenance, and diagnostic services for Pierce County. This work will be performed at various County-owned locations. Other sites and/or divisions may be added throughout the life of the contract. We expect to receive a systematic, assured program to provide and guarantee proper inspections and testing of county-owned equipment and/or systems. All electrical testing professional services must be performed by an experienced and

ANSI/NETA Certified Technician in accordance with the most current national Standards and

Specifications and utilize the American/International Electrical Testing Association (ANSI/NETA MTS)

Maintenance Testing Specifications.

1.2. Background

The County will provide licensed electricians, as needed, to access any equipment for testing services.

The primary service locations (see addresses and locations in the County-owned Equipment List, Scope of

Work section 3.2) are the Chambers Creek Regional Wastewater Treatment Plant, the Sewer and Traffic

Operations Center, the Environmental Services Building, outlaying Pump Stations, and other Pierce County locations as needed.

The County does not guarantee utilization through any resulting contract. The solicitation may provide estimates of utilization solely to help proposers prepare their proposal and does not serve as a guarantee of usage.

1.3. Contact Information

All correspondence must be processed through OpenGov. Use the Question and Answer tab for assistance, clarification or technical guidance.

Following the closure of the solicitation, be alert to any status updates that will come from OpenGov.

Kimberly Smith

Procurement and Contract Specialist 2

950 Fawcett Ave

Tacoma, WA 98402

Email: kimberly.smith@piercecountywa.gov

Phone: (253) 798-6015

Department:

Planning and Public Works https://www.ansi.org/ https://www.bing.com/ck/a?!&&p=ab2c653f734951bcJmltdHM9MTcyMzc2NjQwMCZpZ3VpZD0xYTljMTcwMy1mNjU1LTYyNzYtMDZiMy0wNWEwZjcxNjYzNGUmaW5zaWQ9NTIxNQ&ptn=3&ver=2&hsh=3&fclid=1a9c1703-f655-6276-06b3-05a0f716634e&psq=neta+certification+electrical&u=a1aHR0cHM6Ly93d3cubmV0YXdvcmxkLm9yZy9hY2NyZWRpdGF0aW9uL3RlY2huaWNpYW4tY2VydGlmaWNhdGlvbg&ntb=1 https://www.bing.com/ck/a?!&&p=c0e99ec7a2c52565JmltdHM9MTcyMzc2NjQwMCZpZ3VpZD0xYTljMTcwMy1mNjU1LTYyNzYtMDZiMy0wNWEwZjcxNjYzNGUmaW5zaWQ9NTIxMg&ptn=3&ver=2&hsh=3&fclid=1a9c1703-f655-6276-06b3-05a0f716634e&psq=+American%2fInternational+Electrical+Testing+Association+(ANSI%2fNETA+MTS)+Maintenance+Testing+Specifications.+&u=a1aHR0cHM6Ly93d3cubmV0YXdvcmxkLm9yZy9zdGFuZGFyZHMvYW5zaS1uZXRhLW10cw&ntb=1 https://www.bing.com/ck/a?!&&p=c0e99ec7a2c52565JmltdHM9MTcyMzc2NjQwMCZpZ3VpZD0xYTljMTcwMy1mNjU1LTYyNzYtMDZiMy0wNWEwZjcxNjYzNGUmaW5zaWQ9NTIxMg&ptn=3&ver=2&hsh=3&fclid=1a9c1703-f655-6276-06b3-05a0f716634e&psq=+American%2fInternational+Electrical+Testing+Association+(ANSI%2fNETA+MTS)+Maintenance+Testing+Specifications.+&u=a1aHR0cHM6Ly93d3cubmV0YXdvcmxkLm9yZy9zdGFuZGFyZHMvYW5zaS1uZXRhLW10cw&ntb=1 mailto:kimberly.smith@piercecountywa.gov tel:(253)798-6015

Department Head:

Planning and Public Works

Director

1.4. Timeline

Release Project Date January 17, 2025

Question Submission Deadline February 7, 2025, 4:00pm

Proposal Submission Deadline March 7, 2025, 4:00pm

2. Request for Proposal

2.1. Procurement Documents and RFP Holder's List

PROPOSERS WHO REGISTER AND DOWNLOAD RFP DOCUMENTS will be automatically added to the

FOLLOWER'S list in the County's eProcurement Portal. Notifications for RFP updates, addendum and other RFP information will be sent to all who register on the Pierce County eProcurement Portal.

2.2. Procurement Questions and Submittal

All questions must be submitted within the County's eProcurement Portal, under the Questionnaire Section no later than 4:00 pm on Friday, February 7, 2025. Proposers must be registered in the eProcurement Portal software in order to submit questions, receive addendums and notifications, and ultimately submit a proposal.

Proposals must be received by the Procurement & Contract Services Department before 4:00 pm on Friday, March 7, 2025. The proposer/bidder/applicant is responsible for submission of proposal before the deadline.

The County shall not be responsible for late submittals. Exceptions will not be made for proposers/bidders/applicants who miss the submission deadline and no proposals will be accepted via email.

2.3. Expected Term of Resulting Contract

The expected term of the initial contract will be two (2) years with three (3) one (1) year automatic renewals. The actual schedule will be negotiated with the selected organization(s) based on the finalized scope of work, funding, and services being purchased.

2.4. Submittal Checklist

For proposals to be considered the following must be included in your submittal:

A. Name, local address, email address, and phone number of the firm making the proposal.

B. The names and number of years the firm has been in business under current or previous names or additional assumed business names.

C. The name and title of the person authorized to execute a contract on behalf of the firm.

D. Any additional services or procedures of benefit to the County not specifically required by this

Request for Proposal, which the Contractor offers to provide.

E. A statement outlining any proposal exceptions to the County’s requirements or requested clarifications to the requirements.

F. Complete pricing for all services in the proposal.

G. References listing customers with contracts for similar services.

H. A document that outlines your approach to this work, including how you will provide a systematic, assured program to provide and guarantee proper inspections and testing of county-owned https://procurement.opengov.com/portal/piercecountywa equipment and/or systems. Please include a list of company-owned testing equipment to be used for this work.

I. The caption, cause number, Court, Counsel, and general summary of any litigation pending or judgment rendered within the past three (3) years involving the proposer.

J. Acknowledgement (via the County's eProcurement Portal) of each addendum issued

K. By submitting a proposal, proposer agrees that all documents, reports, proposals, submittals, working papers, or other materials prepared by the Contractor pursuant to this proposal shall become the sole and exclusive property of the County, and the public domain, and not property of the Contractor. The Contractor shall not copyright, or cause to be copyrighted, any portion of said items submitted to the County because of this solicitation.

Only electronic submittal via the County's eProcurement Portal shall be accepted. No hard copies, emails or fax submittals are acceptable.

2.5. Disclaimer

This RFP is for informational purposes only and does not constitute a commitment, implied or otherwise, that

Pierce County of Washington State will take any actions. Pierce County of Washington State reserves the right to change or cancel this RFP at any time.

3. Scope of Work

3.1. Scope of Work

The contractor shall comply with all federal, state, and local regulations when performing work under the resulting contract.

All work shall be performed in accordance with the latest NETA, ANSI, IEEE, and/or other applicable standards and best practices for testing work.

The following scope of work is intended as an example of the types of required work. Services include but are not limited to:

TRANSFORMERS - LIQUID FILLED

Visual and mechanical inspection

• Inspect for physical damage.

• Verify proper auxiliary device operations, such as fans, pumps, sudden pressure devices, indicators, tap changers, and the gas pressurization system.

• Check all levels in the tank and bushings for proper level.

• Notify Piece County staff if cleaning is required.

Electrical tests

• Insulation resistance tests shall be performed winding and winding to ground.

• A turn ratio test shall be performed between windings at set tap positions.

• Insulating oil shall be sampled in accordance with ASTM D-923. The sample shall be laboratory tested for:

a. Dielectric strength

b. Acid neutralization number

c. Interfacial tension

d. Color

• Gas-in-oil testing using the gas chromatograph. The following elements shall be reported and evaluated:

a. Hydrogen (H2)

b. Nitrogen (N2)

c. Carbon Dioxide

d. Carbon Monoxide

e. Acetylene https://www.bing.com/ck/a?!&&p=a0ee99bf8ca7cdd5JmltdHM9MTcyMzc2NjQwMCZpZ3VpZD0xYTljMTcwMy1mNjU1LTYyNzYtMDZiMy0wNWEwZjcxNjYzNGUmaW5zaWQ9NTQ2Mg&ptn=3&ver=2&hsh=3&fclid=1a9c1703-f655-6276-06b3-05a0f716634e&psq=IEEE&u=a1aHR0cHM6Ly93d3cuaWVlZS5vcmcv&ntb=1 https://www.google.com/url?sa=t&rct=j&q=&esrc=s&source=web&cd=&cad=rja&uact=8&ved=2ahUKEwj_wIy9kvqHAxWPEDQIHQvzCM4QFnoECAkQAQ&url=https%3A%2F%2Fwww.astm.org%2Fd0923-15.html&usg=AOvVaw0cu3kStyMjIT-mWDFN7iqY&opi=89978449

f. Ethane

g. Methane

AIR SWITCHES - MEDIUM VOLTAGE

Visual and mechanical inspection

• Inspect for physical damage and report any findings to County Staff.

• Notify County staff if cleaning or lubrication is required.

• Perform mechanical operator tests in accordance with manufacturer’s instructions.

• Check blade alignment and arc interrupter operation.

• Check fuse linkage and element for the proper holder and current rating.

• Check key interlocks for safe operation and proper key distribution.

Electrical tests

• Perform insulation resistance test on each phase to ground and from each phase to each other phase.

• Perform a contact resistance test across each switchblade.

LARGE FRAME CIRCUIT BREAKER

Visual, mechanical, and electrical tests

• Notify County staff if any repairs are required.

• Notify County staff if retrofitting of breakers is required.

HIGH VOLTAGE CABLES

Cable testing

• Test cable insulation for any insulation breakdown using online positive discharge testing. (non-destructive)

BATTERY TESTING

Test batteries per manufacturer-recommended test procedures.

MAINTENANCE SERVICES

Any maintenance services are to be performed by ANSI/NETA Certified Technicians. This contract is not intended to use electricians; any need for electrical work would be done by PC or other contracted vendors.

REPORTS

Contractor must submit a detailed report stating the condition of each piece of equipment tested, including results of samples, upon project completion.

MISCELLANEOUS

• The County does not provide a waste site for debris and/or materials. The successful proposer shall dispose of all waste properly at the designated solid waste disposal facility. Contractor will leave the work site in a clean and orderly condition each day.

• All contractor employees must sign in when entering County property and sign out upon departure.

3.2. County-Owned Equipment List

The following list of current County- owned equipment is what we intend to have tested on an interval schedule by testing equipment every 1-3 years. Changes may be made based on current industry standards throughout the life of the resulting contract.

Pierce County Regional Wastewater Treatment Plant Located at: 10311 Chambers Creek Road West

University Place, WA 98467

Areas P06-P21, Area 23-26 Area P06 - UV EQUIPMENT A. Two (2) Cutler Hammer Air Switches (Outside)

B. Two (2) 15 KV 2000 KVA Liquid Filled Transformers

C. Three (3) DSII-620 Cutler Hammer Power Breakers

D. Two (2) DSII-616 Cutler Hammer Power Breakers

E. Four (4) SPBNH-416C Cutler Hammer Switches

Area P07 - SECONDARY TREATMENT BUILDING

A. Three (3) HMDLB3800T33W Allen Bradley 480VAC Breakers model 255P174H03C (MCC’s 071, 072, and 073)

B. One (1) ASCO 208 Volt ATS

Area P08 – BIOSOLIDS BUILDING

A. Two (2) EATON 1500 KVA Liquid Filled Transformers B. Two (2) 15 KV EATON 150 VCP Breakers with SEL-751A Relay (Outside) C. Three (3) EATON 480VAC Breaker Number Magnum DS-3200AF, 3200AT

D. Eleven (11) EATON 480VAC Breaker Number Magnum DS-800AF, 300-800AT

E. Eight (8) CHMDLB3800T33W Allen Bradley 480VAC Breakers

F. One (1) ASCO 208 Volt ATS G. One (1) EATON ATS 400A (Building Essential Power)

Area P11- BLOWER BUILDING A. Two (2) EATON 2000 KVA Liquid Filled Transformers

B. Two (2) 15 KV EATON 150 VCP Breakers with SEL-751A Relays (Outside)

C. Three (3) EATON 480VAC Breaker Number Magnum DS-3200AF, 3200AT

D. Four (4) EATON 480VAC Breaker Number Magnum DS-1600AF, 1600AT E. Seven (7) EATON 480VAC Breaker Number Magnum DS-800AF, 400- 800AT F. Seven (7) 15 KV EATON 150 VCP Breakers with Three (3) SEL-751 Relays, and Four (4) SEL-700G Relays

- (Inside) G. Ninety-Two (92)-ALCAD XHP80 Batteries (Inside-Switchgear Power)

H. Two (2) ASCO 480 Volt ATS I. Three (3) Allen Bradley 800A Breakers

Area P12 – ADMINISTRATION BUILDING

A. Two (2) EATON 750 KVA Liquid Filled Transformers

B. Two (2) EATON 15 KV Fused Air Switches – Type MVS (Outside)

C. Three (3) EATON 480VAC Breaker Number Magnum DS-1600AF, 1200AT

D. Eight (8) EATON 480VAC Breaker Number Magnum DS-800AF, 080-800AT

Area P13- SOUTH MAINTENANCE BUILDING A. One (1) CH/EATON 600 Amp 480 Volt Breaker

Area P14 – SERVICE ENTRANCE BUILDING

A. Nine (9) 15 KV EATON 150 VCP Breakers (Inside)– Two (2) with SEL-351 Relays, and Seven (7) with

SEL-751A Relays

B. Ninety-Two (92) ALCAD XHP80 Batteries (Inside-Switchgear Power) C. One (1) EATON ATS – 400A (Building Essential Power)

Area P16 - FERTILIZER MANUFACTURING FACILITY

A. One (1) Cutler Hammer PA155992-001 15KV Transformer B. Six (6) Cutler Hammer 480VAC model 4135029739 Breaker (Outside)

C. Four (4) Allen Bradley 480VAC model ND312T33W Breaker

D. One (1) Cutler Hammer 15 KV model PM04A109 Switch (Outside)

Area P18 – RDT BUILDING

A. Three (3) EATON Breakers - 800A- (2) NGH308036EC & (1) NGH308032EC B. One (1) EATON ATS – 225A (Building Essential Power)

Area P20 – AERATION BASIN CONTROL BUILDING

A. Four (4) EATON 2000 KVA Liquid Filled Transformers

B. Four (4) 15 KV EATON 150 VCP Breakers with SEL-751A Relays (Outside) C. Six (6) EATON 480VAC Breaker Number Magnum DS-3200AF, 3200AT D. Two (2) EATON 480VAC Breaker Number Magnum DS-1600AF, 1200AT

E. Fourteen (14) EATON 480VAC Breaker Number Magnum DS-800AF, 480AT

F. Nine (9) 15 KV EATON 150 VCP Breakers with SEL-751A Relays (Inside)

G. Ninety-Two (92)-ALCAD XHP80 Batteries (Inside-Switchgear Power) H. One (1) EATON ATS -600A (Building Essential Power)

Area P21 – RECLAIMED WATER BUILDING

A. Two (2) EATON 2000 KVA Liquid Filled Transformers

B. Two (2) EATON 15 KV Fused Air Switches – Type MVS – 600A (Outside)

C. Three (3) EATON 480VAC Breaker Number Magnum DS-3200AF, 3000AT

D. Two (2) EATON 480VAC Breaker Number Magnum DS-2000AF, 1600AT

E. Two (2) EATON 480VAC Breaker Number Magnum DS-800AF, 800AT

F. One (1) EATON ATS -400A (Building Essential Power)

Area 23 – DIGESTER CONTROL BUILDING A. Two (2) EATON 1500 KVA Liquid Filled Transformers

B. Two (2) 15 KV EATON 150 VCP Breakers with SEL-751A Relays (Outside)

C. Three (3) EATON 480VAC Breaker Number Magnum DS-3200AF, 2000AT

D. Four (4) EATON 480VAC Breaker Number Magnum DS-1600AF, 1600AT

E. Two (2) EATON 480VAC Breaker Number Magnum DS-800AF, 800AT

F. One (1) EATON ATS -225A (Building Essential Power)

Area 24 – PROCESS CONTROL LAB BUILDING A. One (1) EATON Breaker – HD 65 K -400A

B. One (1) EATON 9390 Powerware UPS with associated batteries.

C. One (1) EATON Pow-R-Line Manual Bypass Switch with Three (3) KD 35K 350A Breakers

Area 25 – WAREHOUSE/ADMIN BUILDIN

A. One (1) EATON Breaker – HDML 800A Breaker

Area 26-VARIOUS PLANT LOCATIONS-15 KV SECTIONALIZING CABINETS

A. P14EDSSJB_011 - Numerous 15 kV underground cables

B. P14EDSSJB_012 - Numerous 15 kV underground cables

C. P20EDSSJB_021 - Numerous 15 kV underground cables

D. P20EDSSJB_022 - Numerous 15 kV underground cables

E. P03EDSSJB_021 - Numerous 15 kV underground cables

F. P03EDSSJB_022 - Numerous 15 kV underground cables

G. P03EDSSJB_031 - Numerous 15 kV underground cables

H. P03EDSSJB_032 – Numerous 15 kV underground cables

I. P12EDSSJB_013 - Numerous 15 kV underground cables

J. P12EDSSJB-014 - Numerous 15 kV underground cables

K. P13EDSSJB_991 - Numerous 15 kV underground cables

L. P13EDSSJB_992 - Numerous 15 kV underground cables

M. P16EDSSJB_023 - Numerous 15 kV underground cables

N. P16EDSSJB_024 - Numerous 15 kV underground cables

O. P14EDSSGH011 to P20EDSSGH021- 15 kV cables

P. P14EDSSGH012 to P20EDSSGH022 – 15 kV cables

Q. P20EDSSGH021 to P11EDSSGH111 – 15 kV cables

R. P20EDSSGH022 to P11EDSSGH112 – 15 kV cables

S. P11EDSDCB001 to P30EDSEPG001 – 15 kV cables

Note: All EATON VCP 150 Breakers have integral racking motor assemblies.

Environmental Services Building

Located at: 9850 64th Street West, University Place, WA 98467.

A. One (1) Main Service Entrance switchboard, including all breakers, meters, current transformers and ground fault system

B. Twelve (12) Panel boards including all 90 amp or larger molded case circuit breakers

C. Four (4) Dry Type Transformers

D. Two (2) Manual Transfer Switches

Sewer and Traffic Operations Facility (STOP)

Located at: 9200 122nd Street East, Puyallup, WA 98373

A. Two (2)-2500 AT Masterpact breakers

B. Two (2) Square D 480v 2500 AF, type NW25H, GFI-Tie in breakers

C. One (1)2500AT Powerpact MCC Breaker

D. One (1) G.E.480v, 250AF, RecordPlus MCC breaker

E. Six (6) G.E.480v, 125A, RecordPlus MCC breaker

F. One (1) Square D 480v, 2500AF GFI

G. Six (6) GE 208v, 225AF Spectra RMS, MCC breakers

H. Six (6) GE 208v, 400 AF Spectra RMS, MCC breakers

I. Six (6) GE 480v, 225AF Spectra RMS, MCC breakers

J. Four (4) GE 480v, 250AF Spectra RMS, MCC breakers

K. Six (4) GE 480v, 400AF Spectra RMS, MCC breakers

L. Six (4) GE 480v, 600AF Spectra RMS, MCC breakers

M. One (1) GE 480v, 1200AF Spectra RMS, MCC breakers

C100 Northwest Landing Pump Station

Located at: 2759 Wharf Road, DuPont, WA 98327 A. Eight (8) Square D 480V, Type LHP36400MT, 400-amp breakers

B. Ten (10) Square D 480 V, Type MP08H1, 800-amp breakers

C. Three (3) Square D 480 V, Type MP16H1, 1600-amp Tie breakers

D. Four Merlin (4) 480 V, Type JSJ600 N, 600-amp breakers

C181 Hemlock Ponds

Located at: 11919 144th Street East, Puyallup, WA 98374

A. Four (4) Cutler Hammer 480 V, type HKD3400F, adjustable breakers

B. Two (2) Merlin Gerin 480 V, type CK800N, 800-amp breakers

C. One (1) Cutler Hammer 480 V, type CHSPB100 breaker

Cascadia WWTP (Wastewater Treatment Plant) Located at: 16802 Cascadia Blvd E., Bonney Lake, WA 98391

Main Electrical MCC Room #303

A. Fifteen (15) Eaton 480V, 15A breakers

B. Two (2) Eaton 480V, 20A breakers

C. Six (6) Eaton 480V, 30A breakers

D. Eleven (11) Eaton 480V, 50A breakers

E. Seven (7) Eaton 480V, 100A breakers

F. Four (4) Eaton 480V, 125A breakers

G. Four (4) Eaton 480V, 150A breakers

H. One (1) Eaton 120/208V, 250A breaker

I. Five (5) Eaton 480V, 400A breakers

J. Four (4) Eaton 480V, 1600AF/1000AT Magnum DS MDS 616

K. Three (3) Eaton 480V, 4000AF/4000AT Magnum DS MDS 840

L. Five (5) Distribution/Lighting panels

M. Two (2) 480-120/208V, Dry Type Transformers

N. One (1) 480V, 400A ATS

Mechanical Room

A. One (1) Eaton 120/208V, 400A breaker

Mechanical Room #14

A. One (1) Eaton 120/208V, 400A Panel

B. One (1) 480-120/208 Dry Type Transformer

Shop #101

A. One (1) Eaton 120/280V, 225A Panel

Generator

A. One Square-D 480V, 1600AF/1000AT Powerpack RL 1600

B. One Square-D 120/240V, 100A Panelboard

C053 Lake City

Located at 8803 ½ 116th St SW, Lakewood, WA 98498

MCC

A. One (1) Westinghouse 480V, KB3250F AT 250A breaker

B. Four (4) Westinghouse 480V, MCP03150R AT 15A breakers

C. Five (5) Cutler Hammer 480V, HFC3015 15A FT breakers

D. One (1) Westinghouse 480V, MCP0358R 7A AT breaker

E. One (1) Cutler Hammer 480V, HFB30, FT 30A breaker

F. One (1) Cutler Hammer 480V, HFC3125 FT 125A breaker

C049 Avondale Located at 6608 Avondale Rd SW, Lakewood, WA 98499

MCC

A. One (1) Westinghouse 480V, KB3175F AT 175A breaker

B. Four (4) Westinghouse 480V, MCP03150R AT 15A breakers

C. Five (5) Cutler Hammer 480V, HFC3015 15A FT breakers

D. One (1) Westinghouse 480V, MCP0358R 7A AT breaker

E. One (1) Cutler Hammer 480V, HFB30, FT 30A breaker

F. One (1) Cutler Hammer 480V, HFC3070 FT 70A breaker

3.3. Pricing and Invoicing

The successful proposer shall furnish all mobilization, demobilization, travel time, labor, equipment, tools, and safety gear to perform the work outlined in these specifications. This shall be included in calculating your hourly prices. Lump-sum pricing for each location may be established in advance if based on the hourly prices and pre-approved by the County. The County has licensed maintenance electricians on-site to assist with any physical work required to access systems in order to perform testing.

Materials and lab fees required for the performance of the work, excluding materials and supplies necessary to operate and maintain test equipment, shall be reimbursed at cost plus 15% and be considered full compensation for materials and lab fees.

The material used to perform the work shall be recorded as the work is performed. To support charges for materials, the successful proposer shall provide the County with valid copies of vendor invoices. If invoices are unavailable for materials from the successful proposer's stocks, the proposer shall certify actual costs (at a reasonable level). Once approved, the prices will be utilized in the calculation for materials reimbursement.

Invoicing for each job must be completed no later than 30 days after completion of work.

The successful proposer will be reimbursed for labor (other than administrative support) dedicated solely to the particular job and only for hours worked at the County facility job site. The proposer will not be reimbursed for estimating and executing work orders, mobilization, demobilization, or transportation to and from the job site. Those costs should be included in the appropriate items in the pricing form (Attachment

A).

4. Evaluation Criteria

No. Evaluation Criteria Scoring Method Weight (Points)

1. Capacity and Availability

The vendor has the facilities, equipment, resources, and capability to provide timely services to meet the County’s needs.

Points Based 25 (25% of Total)

2. Qualifications and Experience

The vendor has demonstrated knowledge in this line of work. Vendor has past performance under a similar scope of service. Qualifications of the vendor and key staff meet the County’s needs.

Points Based 30 (30% of Total)

3. Pricing Form (Attachment A)

Pricing must be appropriate and competitive.

Points Based 45 (45% of Total)

5. RFP Questionnaire

5.1. Proposer/Bidder Acknowlegement *

As an authorized representative of the proposer, having carefully examined the Request for Proposals, propose to furnish services in accordance therewith as set forth in the attached proposal.

I further agree that this proposal will remain in effect for not less than sixty (60) calendar days from the date that proposals are due, and that this proposal may not be withdrawn or modified during that time.

I hereby certify that this proposal is genuine and not a sham or collusive proposal, or made in the interests or on behalf of any person not therein named; and I have not directly or indirectly induced or solicited any Contractor or supplier on the above work to put in a sham proposal or any person or corporation to refrain from submitting a proposal; and that I have not in any manner sought by collusion to secure to myself an advantage over any other contractor(s) or person(s).

In order to induce the County to consider this proposal, the proposer irrevocably waives any existing rights which it may have, by contract or otherwise, to require another person or corporation to refrain from submitting a proposal to or performing work or providing supplies to Pierce County, and proposer further promises that it will not in the future directly or indirectly induce or solicit any person or corporation to refrain from submitting a bid or proposal to or from performing work or providing supplies to Pierce County.

☐ Please confirm

*Response required

5.2. Supplemental Attachment Confirmations*

I confirm I have reviewed the content of the following attachments included under this RFP; Sample E-

Verify Form and Sample Agreement and acknowledge I understand and agree to these requirements should my organization receive a contract as a result of this proposal.

☐ Please confirm

*Response required

5.3. Organization Information

5.3.1. Organization Information*

Please provide the legal name, any d/b/a names, years in business, local address, billing address if different, email address, and phone number of the organization making the proposal.

*Response required

5.3.2. Organization Business IDs*

Please provide the Federal Tax Number (EIN), Washington State Unified Business Identification (UBI) and the *Unique Entity Identifier (UEI).

*An 'active' UEI number and cage code are required when the funding is federal and creates a subrecipient relationship between the contractor and the County.

*Response required

5.3.3. Ownership Type*

Must choose at least two (2) answers.

Select all that apply

☐ For Profit

☐ Non Profit

☐ Sole Proprietorship

☐ Corporation/LLC/Partnership

☐ City/County/State

*Response required

5.3.4. Organization Contacts*

Please provide the name, phone, and email for:

• Executive Director/CEO/President

• Financial Manager/CFO

• Contract Manager

*Response required

5.3.5. Authorized Individual *

Provide the name and title of the individual authorized to execute a contract on behalf of the organization.

*Response required

5.4. Proposal

Be sure to remove any password protections on your documents before uploading.

5.4.1. Upload Proposal*

Your proposal must include:

1. A document that outlines your approach to this work, including how you will provide a systematic, assured program to provide and guarantee proper inspections and testing of county-owned equipment and/or systems. Include a list of company-owned testing equipment to be used for this work.

2. Attachment A

*Response required

6. General Terms & Conditions

Reserved Rights and Procedures:

A. Pierce County expressly reserves the following rights:

1. To waive any and/or all irregularities in the proposals submitted.

2. To reject any or all proposals or portions thereof.

3. To base awards with due regard to quality of services, experience, compliance with specifications, and other such factors as may be necessary in the circumstances.

4. To make the award to any vendor or combination of vendors whose proposal(s), in the opinion of the County, is in the best interest of the County.

B. Pierce County cannot accept late proposals.

C. Reimbursement: The County will not reimburse proposers for any costs involved in the preparation and submission of responses to this RFP or in the preparation for and attendance at subsequent interviews.

D. Cooperative Purchasing

1. The Washington State Interlocal Cooperation Act, Ch. 39.34 RCW, authorizes public agencies to cooperatively purchase goods and services if all parties agree. By responding to this RFP, Consultants agree that other public agencies may purchase goods and services under this solicitation or contract at their own cost and without Pierce County incurring any financial or legal liability for such purchases. Pierce County agrees to allow other public agencies to purchase goods and services under this solicitation or contract, provided that Pierce County is not held financially or legally liable for purchases and that any public agency purchasing under such solicitation or contract file a copy of this invitation and such contract in accordance with RCW 39.34.040.

E. Public Records and Proprietary Material

1. Proposers should be aware that any records they submit to the County or that are used by the County even if the proposers possess the records may be public records under the

Washington Public Records Act (RCW 42.56). The County must promptly disclose public records upon request unless a statute exempts them from disclosure. Proposers should also be aware that if even a portion of a record is exempt from disclosure, generally, the rest of the record must be disclosed. Exemptions are narrow and specific.

2. Proposers should clearly mark any record they believe is exempt from disclosure.

F. Title VI Compliance

1. Pierce County, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42

U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of

Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award.

G. E-Verify

1. Pierce County requires that contracted vendor attest to participation in the E-Verify program. A sample E-Verify form will be attached to this solicitation and will be required to be completed by the awarded vendor and returned with contract documents.