Eglin CSO (FA2487-20-S-C031) (V1).pdf

EGLIN AIR FORCE BASE (AFB) AIR FORCE TEST CENTER (AFTC)

Commercial Solutions Opening (CSO)

Solicitation Number FA2487-20-S-C031

Submittal Instructions

Date: 18 Aug 2020

SECTION A: Introduction Eglin AFB is conducting a commercial solutions opening (CSO) authorized by Department of Defense

Class Deviation 2018-O0016. Under a CSO, the Air Force may competitively award proposals received in response to a general solicitation, similar to a broad agency announcement, to acquire innovative commercial items, technologies, and services, based on a review of proposals by scientific, technological, or other subject-matter expert peers within the Air Force. Under this CSO, all items, technologies, and services shall be treated as commercial items, and only a single contract award will be made.

The Air Force intends to obtain “innovative” solutions or potential new capabilities that fulfill requirements, close capability gaps, or provide potential technology advancements. Solutions may include existing technologies or procedures that are not currently in use by units at various locations that would enhance or streamline their mission capabilities. Based on available funding, this CSO is targeting solutions priced up to specific amounts listed by topic in the proposal instructions. The Government will not evaluate proposed solutions priced greater than the amounts per topic. Similar to the Small Business

Innovation Program or other BAAs, all proposals are very strongly expected to have a total price of

$350,000 with the single highest rated proposal being selected for award based on the evaluation criteria below. However, offerors are free propose a lower total price if they so choose.

“Innovative” is defined as any technology, process or method that is new as of the date of submission of a proposal. It also includes any new application of an existing technology, process, or method.

Eglin AFB will utilize an open one-step CSO evaluation process. Under the one-step evaluation process, offerors whose proposed solutions meet the need of the government will be notified if they were selected for an award. For further details, review Section C of this document for Procedures and Criteria for

Selecting Proposals.

In order to execute payment, the Government intends to pay this contract after all requirements are satisfied via an Invoice and Receiving Report (Combo). This will require you to have to register in Wide

Area Work Flow after award.

SECTION B: Instructions for Preparation and Submission of Proposals The following section outlines the proposal requirements. It also includes timelines for submission.

This contract will be firm-fixed price. All supplies or services procured via this CSO are treated as commercial. The Air Force must determine the price fair and reasonable prior to award. Eglin AFB is conducting this CSO as limited competition. The sole topic under this solicitation is a 100% Total Small

Business Set-Aside. The Air Force intends to evaluate the Small Business status of each offeror based on the North American Industry Classification System (NAICS) of 511210. The Air Force intends to award a FAR Part 12 contract as a result of this CSO.

Proposal Contents (Note: The Government reserves the right to not consider a proposal for award if it omits any of the required information below.)

Proposal Volume/Section Requirements/Limitations

COVER LETTER

Must Include:

i. Area of Interest for which proposal is submitted. Example: FA2487-20-S-C031

- EAFB 001 – TITLE: Augmented

Reality Utility Locates (ARUL) System

ii. Proposed Team Member Names

iii. Proposal “Validity” Date

iv. Authorized Offeror Representative or

Point of contact(s)

v. An overview of the company, as it relates to the Area of Interest under which the proposed solution is submitted

vi. CAGE Code, DUNS Number

vii. SAM Screen shot from SAM.gov

viii. Completed Section K

● Maximum of 3 pages. Page limitation does not include screenshot or Section K.

● Offerors shall include a screenshot from

SAM.gov as validation of your correct CAGE code, DUNS number and current business address along with the verification that you are registered to compete for ALL Contracts.

● Offerors shall include a completed copy of

Section K.

VOLUME I – TECHNICAL

See additional requirements below.

● White paper shall not exceed 10 pages including specification sheets (if included), but excluding the cover page, table of contents, list(s) of tables and drawings, glossaries with acronyms and blank pages.

VOLUME II – PRICE

Must Include:

i. Proposed price(s)

ii. Delivery or Period of Performance

● No page Limit.

● Pricing shall be proposed as 1 discrete total price. Thus, only one Contract Line Item Number

(CLIN) shall be proposed.

● A001 – Total proposed price for CLIN 0001 shall not exceed or be greater than $350,000

● Copies of prior Government and/or commercial contracts/purchase orders for equivalent or similar items to those proposed (Optional Requirement)

● Final delivery date for completion of the effort shall be proposed by the offeror as part of the milestone schedule. It shall be stated as XX

Months After Receipt of Order (MARO) under the terms of Free on Board (FOB) Destination.

** NOTE: Submitted documents shall not contain classified data or sensitive information and proprietary information shall be clearly marked **

To limit confusion, all proposal volumes must include the title of the area of interest on which the offeror is proposing a solution, and use the following naming convention:

Proposal-FA248720SC031-CoverLetter-<Company Name>.doc

Proposal-FA248720SC031-White Paper-<Company Name>.doc

Proposal-FA248720SC031-Price-<Company Name>.doc

Technical Volume

The technical volume shall be comprised of a white paper that outlines the work plan. The plan should include the location and mechanics of accomplishing the planned approach. The methods to achieve each objective or task should be discussed in detail. The technical volume will be reviewed holistically using the set format outlined below.

Scope: List the effort’s major requirements and specifications.

Task Outline: Provide an outline of work to be accomplished throughout the effort.

Milestone Schedule: Include a concise program schedule with all key milestones identified.

Propose a suggested start date, usually ~2 months after the submission deadline. For each milestone, include:

o An expected delivery date, represented in number of months after contract award, e.g., widget delivered at contract award (CA) + 6 months.

o A specific deliverable of value to be provided to the AF end-user.

o Clear acceptance criteria for all parties to determine milestone achievement.

o Schedule shall not include more than 15 milestones/deliverables.

SAM Registration

It is critical offerors are registered in the System for Award Management (SAM), https://www.sam.gov/, you will not be eligible for an award if not registered in SAM at the time your proposal is submitted.

Additionally, verify that you are registered to receive contracts (not just grants) and that your address matches your proposal and SAM.

When registering in SAM.gov, be sure to select ‘YES’ to the question ‘Do you wish to bid on contracts?’ in order to be able to compete for CSO. If you are only registered to compete for grants, you will be ineligible for award.

The Air Force is working to move fast, please double check your CAGE codes and DUNS numbers to be sure they line up, if they are not correct at the time of submission, you will be ineligible for award.

Eglin AFB has partnered with the Florida Procurement Technical Assistance Center (PTAC) headquartered at the University of West Florida to provide Florida based small businesses with free technical assistance, training, proposal reviews, and counseling. To complete the online request for consulting, please visit the website at www.fptac.org/erfc. (If your business is not headquartered in

Florida, please contact your local PTAC for technical assistance via this link: https://www.dla.mil/SmallBusiness/PTAP/PTAC/).

Ask Me Anything (AMA)

Due to the large amount of expected interest in this CSO, and in order to maintain a written record of questions, the Air Force will be accepting individual questions through e-mail. The questions and https://www.sam.gov/ answers will be published via FBO.gov to ALL offerors, except in rare cases when the issue needs to be addressed immediately.

This solicitation contains a topic equivalent to soliciation FA2487-20-S-C015. No further questions will be answered. However, the questions and answers from solicitation FA2487-20-S-C015 have been attached to this solicitation.

Proposal Submission

In order for your proposal to be evaluated for a possible contract award, it must be submitted via email to craig.oneill@us.af.mil AND elona.jarrell.1@us.af.mil NLT 3:00 PM Central Time on 25 Aug 2020. A hardcopy will not be accepted. No proposal will be accepted after 3:00 PM Central Time on 25 Aug

2020 as the authority to enter into a contract under the CSO program expires at this time. Offerors may submit proposal amendments any time prior to the proposal evaluation deadline. Evaluation shall be within 45 days of the submission. However, the Government will ONLY review the final amended proposal that is submitted.

To avoid any ‘lost in transit’ situation, offerors shall contact the Contracting Office to confirm receipt of an email or proposal electronic delivery immediately after submission. Please ensure that your e-mail address listed in your proposal is current and accurate. Eglin AFB is not responsible for ensuring notifications are received by firms changing mailing address/e-mail address/company points of contact after proposal submission without proper notification to Eglin AFB. Changes of this nature shall be annotated in the FBO submittal or amendments.

The contracting officer, Craig O’Neill, will be available 2 hours prior to the proposal submission deadline in order to ensure all proposals are received. If your company does not receive a receipt notification via e-mail from the contracting officer then please e-mail the contracting officer without the proposal attached and request a DoD Safe drop-off from the contracting officer. If your company has an employee with a DoD Common Access Card (CAC) then they can alternatively submit it via DoD Safe at https://safe.apps.mil/ without a drop-off request from the contracting officer.

**Notes: Offerors are responsible for ensuring that ALL Amendments to this solicitation are reviewed carefully prior to submitting a proposal.

SECTION C: Procedures and Criteria for Selecting Proposals Eglin AFB will utilize a one-step evaluation process

ONE-STEP CSO Evaluation Process – Direct Award

Evaluation of offerors’ proposed solutions/packages: Sufficient funds are available for this acquisition up to the maximum dollar value of $350,000 so the funding availability evaluation criteria will not be included in this particular CSO solicitation. The Air Force will conduct its evaluation based on two factors: technical and importance to agency programs in descending order of importance. The technical factor and associated components being more important than the importance to agency programs factor.

The technical factor will assess the two components of innovativeness and feasibility:

o The innovativeness component will assess the proposed solution’s innovativeness as to whether it is a completely new technology, a new application of an existing technology, and whether the offeror’s approach https://safe.apps.mil/ adequately and completely satisfies the Government’s challenges specified in the area of interest/topic.

o The feasibility component will assess the proposed solution’s feasibility including as to whether the solution solves the unit’s challenges, achieves a workable result, demonstrates realism, and provides a detailed and realistic schedule.

The importance to agency programs factor will assess the solution’s potential to enhance the mission effectiveness of the unit including meeting the needs of Air Force and mission requirements and demonstrating clear understanding of the Unit’s challenges in the area of interest/topic.

Price Reasonableness Determination: Price shall be considered to the extent appropriate, but at a minimum, the contracting officer will use market research as the primary method to determine that the price is fair and reasonable. The Government may elect to use external market research in the evaluation of the proposal. The Air Force must determine the price fair and reasonable prior to award using the procedures at DFARS subpart 212.209. In some circumstances, the contracting officer may request information from the offeror regarding recent purchase prices paid by the Government and/or commercial customers for the same or similar commercial items.

It is suggested that copies of previous Government and commercial contract/purchase orders for similar items to those proposed be included in the price volume of the proposal.

At the conclusion of proposal evaluation and based on the results of the evaluations, the Air

Force may select an offeror for direct award. An award notification will be sent out, which shall include a request for further details or documents prior to award (i.e. contractor self-developed

Performance Work Statement (PWS), delivery details…etc.) A PWS is similar to a Service Level

Agreement (SLA) used in the commercial marketplace may be requested. The PWS shall detail the proposed work to be completed during the period of performance.

NOTE: PWS shall not contain classified data or sensitive information. Proprietary information shall be clearly marked.

Foreign Participation

Foreign participation by only U.S. subsidaries or U.S. partnerships will be permitted for all topics. All

U.S. subsidaries shall be registered in Beta SAM. Within the Beta SAM Reps and Certs, all offerors shall have a table under FAR 52.212-3 Offeror Representations and Certifications - Commercial Items (Dec

2019) that provides information as to whether the offeror qualifies as a small business for the topic’s

NAICS code business size standard or other comparable NAICS codes at or below the topic’s size standard. Failure for any offeror to have an active registration in Beta SAM at the time of proposal submission shall render their proposal ineligible for award IAW FAR 4.1102.

Site Visits/Product Demonstration

Site visits will not be conducted at any point during the acquisition process.

Note: During any step of the CSO, the Air Force may send questions or comments for the offerors to address via email.

Important Pertinent Clauses

FAR 52.204-21, Basic Safeguarding of Covered Contractor Information Systems

FAR 52.239-1, Privacy or Security Safeguards

DFARS 252.204-7009, Limitations on the Use or Disclosure of Third-Party Contractor Reported

Cyber Incident Information

DFARS 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident

Reporting

DFARS 252.225-7001, Buy American and Balance of Payments Program

DFARS 252.239-7000, Protection Against Compromising Emanations

DFARS 252.239-7001, Information Assurance Contractor Training and Certification

DFARS 252.239-7016, Telecommunications Security Equipment, Devices, Techniques, and

Services

SECTION D: Areas of Interest See attached Areas of Interest/Topics for this CSO.

EAFB-001 –Augmented Reality Utility Locates (ARUL) System

Note: The Area of Interest/Topic listed above is subject to change at any time during this procurement process. This area of Interest/Topic may be added/revised on a weekly basis. An amendment will be issued when such a change occurs. Offerors are encouraged to review all the Amendments to this solicitation prior to submitting a proposal.

SECTION E: Attachments See attachments below for this CSO.

Attachment I – Section K

Attachment II - Q&A from Solicitation FA2487-20-S-C015